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THE GOVERNANCE COMMITTEE MEETING NOVEMBERÂ 10TH AND THE TIME IS 1:03 AND I WILL HAND IT OVER TO THE COMMITTEE CHAIR.
[1. Roll Call - Announcement of a Quorum ]
SO LET ME DO ROLL CALL.>> TRUSTEE COMPTON, ARE YOU PRESENT?
>> WILLIAMS? AND TRUSTEE ZIMMERMANN?
WE HAVE FOUR PRESENT WE HAVE QUORUM.
>> NOW I WILL HAND IT OVER THEÂ TO THE COMMITTEE CHAIR.
[2. Certification of Notice Posted for the Meeting ]
I WANT TO READ THE OBLIGATORY NOTICE AND THIS OPEN MEETING OF THE BOARD OF TRUSTEES IS AUTHORIZED IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE, 551.001 THROUGH 551.146.>> WE'RE MEETING BY THE CISCO WEBEX.
AND THEÂ WHICH ALLOWS THE PUBLIC VIEWING THROUGH A POSTED WEB LINK.
MEMBERS OF THE PUBLIC WHO FOLLOWED THE INSTRUCTIONS OF THE DALLAS COLLEGE BOARD WEBSITE REGISTERING TO SPEAK DURING THE PUBLIC COMMENT PORTION WILL BE UNMUTED FOR FIVE MINUTES.
IF THE SPEAKER SUBMITTED IN ADVANCE WE WILL READ THE COMMENTS BEFORE OR DURING THE CONSIDERATION OF THE ITEM.
IF YOU WOULD LIKE TO PROVIDE COMMENT FOR A FUTURE MEETING PLEASE FOLLOW INSTRUCTIONS ON THE BOARD'S WEBSITE.
ALL OTHER MEETING PROCEDURES WILL ADHERE TO BOARD ADOPTED PROCEDURES TO THE EXTENT POSSIBLE.
THE COMMITTEE MEETING IS BEING BROADCAST OVER THE INTERNET AND A TRANSCRIPT IS BEING MADE AND WILL BE AVAILABLE ON THE BOARD'S WEBSITE.
THIS SOFTWARE APPLICATION ALLOWS FOR 1,000 PEOPLE TO THE VIRTUAL MEETING AND 10,000 OVER STREAMING.
WE APOLOGIZE IN ADVANCE FOR UNFORESEEABLE DIFFICULTIES AND APPRECIATE YOUR PATIENCE.
WILL YOU CONFIRM THIS MEETING HAS BEEN POSTED>> YES.
THIS MEETING IS POSTED ACCORDING TO 551.0.54.
>> DO WE HAVE ANY CITIZENS WISHING TO ADDRESS THE BOARD?
>> WE CAN MOVE ON TO THE COMMITTEE PRESENTATION.
[4.A. Board Self-Assessment Summary]
WILL YOUÂ WERE YOU GOING TO SUBSTITUTE IN FOR PEARL ON THIS OR DID YOU WANT ME TO TAKE OVER ON THIS, TOO?>> BUT LOOKING FOR YOU TO TAKE THE LEAD.
>> THE AGENDA AS FOLLOWS, WE'RE GOING TO TALK ABOUT OR GO OVER THE BOARD SELF ASSESSMENT SUMMARY.
I BELIEVE EVERYONE GOT A COPY OF THAT SUMMARY.
I THINK OVERALL WE HAD A VERY POSITIVE SURVEY.
I THINK IT INDICATED SOME AREAS WHERE WE FEEL LIKE THERE MAY BE SOME NEED FOR ADDITIONAL TRAINING OR SOME COACHING OR AT LEAST DISCUSSION.
AND SO I WOULD LIKE TO, AT THIS POINT, REALLY OPEN IT UP TO ANY OF THE BOARD MEMBERS IN ATTENDANCE WHO HAVE A QUESTION OR DISCUSSION ITEM THAT AFTER HAVING READ THE SURVEY OR THE RESULTS OF THE SURVEY, HAVE SOME SUGGESTIONS OR IDEAS THAT THEY WOULD LIKE TO DISCUSS.
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DO WE HAVE ANYONE WITH THAT PARTICULAR ISSUE THAT THEY WOULD LIKE TO DO?>> I NOTICED ONE THAT SAID ON EDUCATION AND TRAINING.
THAT'S NOT SOMETHING THAT WE WOULD NECESSARILY BEEN CONSISTENT ON.
SO IT WOULD BE GOOD TO KNOW IF THE BOARD WANTS TO HAVE A QUARTERLY TRAINING, ANNUALLY TRAINING, SEMI ANNUAL.
WHAT IS THE PURPOSES OF THE BOARD IN THAT AREA?
>> I KNOW WE HAVE SOME SUGGESTED AREAS FOR TRAINING THAT MIGHT BE ON A QUARTERLY BASIS THROUGH THE AACC WHICH THEY OFFER THESE SEMINARS.
I THINK WE'VE TAKEN ONE OR TWO IN THE PAST.
AND SOME OF THE AREAS, PARTICULARLY WHERE WE HAVE THE LOWER SCORING ON THOSE AREAS.
WHILE I'M TALKING I'M TRYING TO LOOK AT THISÂ SOME IDEAS HEMISPHERE THAT WE HADÂ HERES THAT WE HAD FOR RECOMMENDATIONS.
>> DO YOU ALL HAVE A COPY OF THE SURVEY RESULTS? THAT YOU CAN PUT UP ON THE SCREEN?
>> EVERYONE RECEIVED A COPY, MA'AM.
BUT THE PUBLIC DID NOT GET A COPY.
SO IT'S UP TO YOU FOR YOU TO DECIDE IF YOU WANT TO SHARE YOUR RESULTS PUBLICLY.
IÂ COULD YOU SPEAK A LITTLE LOUDER.
>> EVERY TRUSTEE RECEIVED A COPY OF THE RESULTS.
SO IT'S NOT PART OF THE ACTUAL AGENDA.
DO YOU WANT TO BRING UP THE WHOLEÂ IF YOU WANT TO SHARE WITH THE PUBLIC, WE CAN.
IT WAS NOT PART OF THE PUBLIC AGENDA.
ONLY THE TRUSTEE RECEIVED THE SUMMARY REPORTS.
>> I BELIEVE THAT THE SUMMARY THAT WE GOT HAD CONFIDENTIAL ON IT.
BUT I DON'T THINK THAT'S SOMETHING THAT NECESSARILY HAS TO BE CONFIDENTIAL.
I THINK EVERYTHING IS PRETTY MUCH A SUMMARY OR IT'S JUST NO INDICATION OF WHO SAID WHAT.
IT'S SIMPLY A COMPILATION OF THE RESULTS BASED ON THE FIVE POINT SCORING SYSTEM.
I DON'T REALLY HAVE A PROBLEM WITH PUTTING IT UP THERE.
WE DECIDED TO HAVE THIS MEETING AS AN OPEN MEETING, OPEN TO THE PUBLIC.
IN THE INTEREST OF TRANSPARENCY AND WANTING TO NOT BEÂ NOT PUT THIS IN EXECUTIVE SESSION.
THERE COULD HAVE BEEN AN OPTION TO DO THAT, SINCE WE DECIDED TO DO IT IN OPEN SESSION, I THINK IT WOULD BE A GOOD IDEA, IF AVAILABLE, TO POST THOSE QUESTIONS.
I'VE GOT ABOUT FIVE QUESTION SCORED THE LOWÂ QUESTIONS THAT WERE SCORED THE LOWEST.
I HAVE HERE TO TALK ABOUT AREAS FOR TRAINING OR COACHING OR IDEAS FOR ADDITIONAL DISCUSSION.
THE REST OF THE SURVEY WAS EXTREMELY POSITIVE.
THERE WERE A NUMBER OF PRETTY DETAILED AREAS THAT WE WERE ASKED ABOUT.
IN TERMS OF THE CHANCE OF TRAINING, COMMUNITY RELATIONS, IT DID SHOW FIVE OR SIX AREAS THAT I GUESS, IF YOU WANT TO CALL THEM WEAKNESSES, YOU CAN.
AT LEAST LESS THAN STELLAR THAT WE MIGHT WANT TO TALK ABOUT AS INDIVIDUAL ISSUES.
BUT I DON'T HAVE A PROBLEM PUTTING THE WHOLE SURVEY UP THERE.
I THINK IT'S OVERALL POSITIVE.
>> ARE YOU GOING TO PUT IT UP?
OR DO IÂ >> I'M LOOKING FOR IT, MA'AM.
AS SOON AS I PULL IT UP I WILL SHARE WITH THE COMMITTEE.
>> IN THE MEANTIME WE CAN TALK ABOUTÂ ACTUALLY THE LOWEST RATED ITEMS WHICH ARE THE ONES THAT I KIND OF MARKED FOR TALKING ABOUT ADDITIONAL TRAINING.
ONE OF WHICH THE QUESTION ABOUT BOARD MEMBERS RESPECT THE ROLE OF THE CHANCELLOR AS THE LINK BETWEEN THE BOARD AND THE STAFF.
WE HAD, I MEAN, THESE, ALTHOUGH LOWER RANKINGÂ THIS WOULD BE A WORTHWHILE WORKSHOP TO TALK ABOUT.
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IF THAT'S SOMETHING PEOPLE WOULD LIKE TO TALK ABOUT.REGARDING THAT PARTICULAR QUESTION.
IT WAS NOT THE LOWEST RANK, BUT IT WAS ONE THAT WAS BELOW THE TOP RANK.
I HAVE A SIMILAR IMPRESSION OF THE RESULTS.
THEY'RE ALLÂ OVERALL VERY POSITIVE.
I AGREE WITH THE SUGGESTION THAT THESE COULD BE PUBLICLY AVAILABLE.
I DON'T SEE ANYTHING IN THERE THAT WOULD INDICATE OTHERWISE.
I WAS THINKING, WHAT'S THE ACTIONS COMING OUT OF IT? WHAT DO WE DO WITH THIS STUFF? THERE WERE A COUPLE OF THE LOWER RANKED POINTS, I DIDN'T FULLY UNDERSTAND THE BASIS FOR SUGGESTIONS LIKE, BOARD MEMBERS DON'T LISTEN TO EACH OTHER.
DON'T TRAINÂ TREAT EACH OTHER WITH A LACK OF RESPECT.
THAT THIS BOARD IS AND REFLECTED IN THE SCORES WE HAVE.
I THINK WE SHOULD CONSIDER SOME ADDITIONAL TRAINING IN I THINK IT BENEFITTED US LAST YEAR WHEN CHAIR SUGGESTED WE DO THE ACCT TRAINING THINK WE HAD TWO SESSIONS OVER THE PAST TWOÂ 12 MONTHS.
I WOULD WELCOME THE CHANCE TO DO THAT.
WHETHER ONE OR TWO, WE COULD TALK ABOUT OR BOARD LEADERSHIP COULD DECIDE.
BUILDING THAT KIND OF TRAINING INTO THE SCHEDULE ALONG WITH AT LEAST AN ANNUAL REVIEW OF OUR STRATEGIC PLAN, SEEMS TO MAKE A LOT OF SENSE IN TERMS OF CALENDAR ACTIONS AND THINGS WE MIGHT WANT TO PRECEDE GOING GUARD.
I THINK WE GOT SOME INFORMATION ONES WHAT WE MIGHT DO WITH IT.
>> WHY DON'T I SUGGEST THAT WE, LET'S SEND OUT, PEARL I THINK YOU HAD PUT TOGETHER A LIST OF THE LOWEST RANKED QUESTIONS.
BECAUSE IF WE'RE GOING TO LOOK AT PARTICULAR AREAS OF IMPROVEMENT, THOSE WOULD BE THE FIRST PLACE TO START.
WE COULD SEND THAT LIST OUT TO EVERYONE TO TAKE A LOOK AT.
FOR OUR NEXT MEETING, LET'S TALK ABOUT WHICH AREAS WE FEEL WE WOULD LIKE TO HAVE THE WORKSHOPS OR SEMINARS OR ACCT OR HEB AND DECIDE BETWEEN US WHERE WE WOULD LIKE TO.
I AM IN AGREEMENT WITH YOUR, PHIL.
SEVERAL OF THE AREAS LOWER RANKINGS I DIDN'T FEEL WE FELL IN THAT CATEGORY.
I THINK CANDIDLY I RANKED THIS HIGH AS WELL.
I THINK WE HAVE A GOOD WORKING BOARD.
WE HAVE A FEW HICCUPS FROM TIME TO TIME WHEN WE HAVE INFORMATION THAT I THINK THAT IF WE TAKE A LOOK AT THESE LOWEST RANKED QUESTIONS AND THE NEXT TIME WE GET TOGETHER AS A BOARD OR COMMITTEE, LET'S TAKE A LOOK AND I'LL ASK PEARL TO REVIEW SOME OF THE AVAILABLE WORKSHOPS AND TIMING AND SEE IF THIS ISÂ IF THESE ARE ONES THAT WE WANT TO TAKE ADVANTAGE OF.
DOES ANYONE HAVE SOME OTHER IDEA THAT WOULD MAYBE EXPEDITE THIS? OR WOULD LIKE TO DO SOMETHING OTHER THAN THIS.
>> MAY I CHIME IN SIR? I CAN REQUEST SEVERAL PROPOSALS FROM DIFFERENT ENTITIES AND SHARE WITH THE COMMITTEE BASED ON SOME OF THESE RESULTS AND SOME OF THE SPECIFICS ITEMS THAT WE CAN BE ADDRESSED.
UNTIL SPECIFICALLY ON THOSE TYPE OF TOPICS AND YOU CAN DECIDE ON WHICH PROPOSALS YOU'RE INTERESTED.
CAN SCHEDULE QUARTERLY BASED ON THE COMING CALENDAR YEAR.
WE CAN LOOK AT THE SCHEDULE OF WHAT TRAININGS WE'RE HAVING AND WE CAN TRY TO SPACE IT OUT QUARTERLY FOR EVERYONE.
WE CAN SHARE THOSE PROPOSALS AHEAD OF TIME SO THAT YOU CAN DECIDE WHICHÂ EXCUSE ME.
>> THAT'S ALL WE'RE DOING, PEARL.
I THINK I WOULD APPRECIATE YOU DOING THAT.
WE CAN SEE WHAT'S AVAILABLE, PICK FROM THOSE AND DECIDE THIS IS A TOPIC I WOULD LIKE TO GET MORE IN DEPTH STUDY OF.
I AGREE WITH YOU'RE WELCOMES PHIL.
[00:15:01]
WITH YOU PHIL.IT'S GOOD TO ONCE A YEAR TO IS IT BACK AND LOOK AT WHAT YOU'RE DOING A AS BOARD MEMBER AND AS A WHOLE WE'RE DOING IN TERMS OF FULFILLING OUR OBLIGATION AS TRUSTEES AND MAKE SURE THAT OUR RELATIONSHIP WITH THE CHANCELLOR AND THE STAFF ARE AS GOOD AS WE THINK IT IS.
THESE ARE THOUGHT PROVOKING QUESTIONS TAKEN SERIOUSLY.
I THINK WE'VE GOT SOME VERY THOUGHT PROVOKING OR PROVOKED ANSWER ONES THIS AS WELL.
PARTICULARLY IF YOU FEEL A PARTICULAR AREA THAT WE FALL SHORT ON, I WOULD LOVE TO HEAR THAT THAT'S SOMETHING WE THINK WOULD BE A VERY APPROPRIATE TOPIC OF DISCUSSION OR WORKSHOP WHERE WE CAN IMPROVE THIS FOR THE NEXT TIME.
BECAUSE THERE'S NO REASON TO HAVE AN AREA OF SHORT COMING THAT WE CAN'T DO SOMETHING ABOUT.
I THINK WE'RE ALL VERY INTELLIGENT PEOPLE AND I THINK WE TAKE THIS JOB VERY SERIOUSLY.
I HOPE WE COULD SIT DOWN AND PUT TOGETHER SOME AREAS OF TRAINING THAT WE FEEL LIKE WOULD BENEFIT THE GROUP AS WELL AS THE INDIVIDUALS.
DOES ANYONE ELSE HAVE ANYTHING THEY WOULD LIKE TO ADD TO THIS? AS AN ACTION ITEM, LET'S MOVE FORWARD AND GET THE INFORMATION FOR PERLA AS TO WHAT IS AVAILABLE AND LOOK AT THESE PARTICULAR QUESTIONS ANDÂ LOW RANKED QUESTIONS AND DECIDE TO HAVE FURTHER TRAINING OR WORKSHOPS ON.
>> I WANT TO Â ECHO WHAT YOU HAVE STATED ABOUT HOW WE FUNCTION AS A BOARD.
I THINK OVERALL WE WORK VERY WELL TOGETHER AS A BOARD.
GRANTED THERE ARE SOME AREAS WHERE WE'LL HAVE DIFFERENCE OF OPINION.
BUT ONCE THE DECISION IS MADE WE RALLY AROUND AND MOVE FORWARD WHICH I THINK IS VERY HEALTHY FOR A BOARD.
IT'S HEALTHY TO HAVE A DIFFERENCE OF OPINION.
WHEN IT'S ALL SAID AND DONE WE RESPECT OUR POINTS OF VIEW AND MOVE FORWARD WITH THE MAJORITY VOTE.
I THINK WOULD BE HELPFUL, I AGREE ALSO ON THE EDUCATION.
IT'S JUST A MATTER OF HOW OFTEN.
I HEARD TRUSTY RITTER SAY TWICE A YEAR.
THAT'S SOMETHING THAT WOULD BE GOOD TO HEAR FROM THE OTHER BOARD MEMBERS IF THEY FEEL THAT WOULDS THAT IS SUFFICIENT OR MORE OFTEN.
IN TERMS OF THE LOWER RANKED ONES, DEFINITELY ON THE COMMUNITY RELATIONS PART, I THINK THE ENVIRONMENT WE'RE IN RIGHT NOW WITH COVID WHERE WE CANNOT BE THROUGHOUT IN THE COMMUNITY KIND OF EXACERBATES HOW THE PUBLIC IS FEELING.
I HAVE HADÂ I'LL HAVE THIS INCLUDED IN MY REMARKS FOR THE REGULAR RADAR 4:00Â REGULAR 4:00 MEETING.
CONSTITUENTS WANT TO HEAR MORE FROM US THEIR ELECTED OFFICIALS.
WHAT ARE SOME WAYS TO DO THAT IF THE BOARD WANTS TOÂ WANTS TO DO THAT.
WITH DISTRICT SIX WILL COMMUNICATE MORE WITH CONSTITUENTS.
MOVE FORWARD ON THESE WHERE WE NEED TO REMEDIATE WHERE BOARD MEMBERS ARE NOT FEELING AS STRONGLY IN THESE PARTICULAR AREAS AND ANY OTHER AREAS THAT BOARD MEMBERS FEEL WE SHOULD PAY ATTENTION TO.
>> ALSO, WE'RE NOT NECESSARILY RESTRICTED TO JUST THESE PARTICULAR QUESTIONS.
IF THERE'S AN AREA THAT SOMEONE FEELS COMPELLED TO BRING UP AS SOMETHING THEY FEEL WOULD BE AN IMPORTANT TOPIC OR CATEGORY FOR US TO HAVE CONTINUING EDUCATION ON.
FEEL FREE TO BRING IT FORWARD.
IT'S A FULL PARTICIPANT EXERCISE.
ANYTHING THAT YOU THINK WE CAN IMPROVE ON.
PROBABLY MORE THAN JUST YOU THINK THAT.
IT'SÂ THESE QUESTIONS WERE SOMEWHAT RANDOMLY SELECTED BECAUSE THEY WERE PERTINENT AND WE FELT THEY WOULD HIT ALL THE AREAS WE NEEDED TO.
OUTSIDE OF OF THESE, IF THERE'S SOMETHING AN INDIVIDUAL TRUSTEE WOULD LIKE TO BRING FORWARD, PLEASE DO THAT.
THAT WAY WE GOT INPUT FROM EVERYONE AND NO ONE CAN SAY HEY, I WASN'T INCLUDED.
SO WITH THAT, IF THERE'S NO FURTHER DISCUSSION, ITEM IS NOTES AND IF THERE'S NO QUESTIONS ABOUT THAT, I THINK WE'RE ESSENTIALLY DONE WITH THE GOVERNANCE COMMITTEE.
ANYONE HAVE AREAS WE WOULD LIKE TO DISCUSS? WE WELCOME THE RETURN OF THE CHAIR MR. WILLIAMS. I HOPE SONNY IS DOING WELL.
WE STRUGGLED WITHOUT YOU WE LOOK FORWARD TO HAVING YOU BACK.
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>> GOOD, WE HAD TO GIVE YOU A SHOUT OUT.
I HOPE EVERYONE ISÂ IS GOING WELL.
WITH THAT I WILL ADJOURN THE MEETING.
WE DON'T HAVE PARTICULAR COMMITTEE.
SO I WILL TURN IT BACK OVER TO THE CHAIR FOR THE CONTINUING AGENDA.
>> WELL, IT'S MY UNDERSTANDING THAT I'M NOT THE CHAIR ON THIS ONE.
EDUCATION AND WORK FORCE WE CANNOT START A MEETINGÂ THERE YOU ARE MONICA.
>> I DON'T THINK WE CAN START UNTIL 1:30 THAT'S POSTING TIME.
>> YAY.
* This transcript was compiled from uncorrected Closed Captioning.