AND WE WILL NOW MOVE OVER TO THE GOVERNANCE COMMITTEE.
[00:00:03]
>> THANK YOU PEARLA THIS IS RUSTY JAMESON.
[1. Roll Call - Announcement of a Quorum]
DO A ROLE CALL FOR IT PLEASE PEARLA.>> YES, SIR I'LL BEGIN WITH THE ROLE CALL.
>> CHAIR JAMESON ARE YOU PRESENT.
>> TRUSTY RITTER ARE YOU PRESENT.
TRUSTEE COMPTON ARE YOU PRESENT.
>> TRUSTEE WILLIAMS AND TRUSTEE BRAVO ARE NOT PRESENT FOR THIS COMMITTEE AND YOU MAY BEGIN THIS MEETING.
IN ACCORDANCE WITH THE SUSPENDED RULES WE SERVE THAT NOTICE OF THIS
[2. Certification of Notice posted for the meeting]
COMMITTEE MEETING HAS BEEN POSTED ONLINE FOR AT LEAST SEVENTY-TWO HOURS ALTHOUGH MEMBERS OF THE BOARD ARE NOT GATHER IN A CENTRAL PHYSICAL LOCATION WE DO HAVE A QUORUM IN ATTENDANCE BY THIS VIDEO CONFERENCE OR TELEPHONE CALL [INAUDIBLE] WEBEX SOFTWARE APPLICATION WHICH ALLOWED TWO WAYS COMMUNICATION FOR PARTICIPATE ACTS AND WE WILL WITH ANY IN PERSON MEETING MEMBERS OF THE PUCK LIB WHO ARE FOLLOWED THE INSTRUCTION MUST [INAUDIBLE] DALLAS COUNTY BOARD OF TRUSTEES WILL BE UNMUTED FOR FIVE MINUTE TO SPEAK.IF THE COMMENTER WRITTEN COMMENTS IN ADVANCE -- OF THAT ITEM IF YOU WOULD LIKE [INAUDIBLE] TO PROVIDE COMMENT AT FUTURE MEETING PLEASE FOLLOW THE INSTRUCTIONS ON THE BOARD'S WEBSITE.
ALL THE MEETING PROCEDURES WILL ADHERE TO THE BOARD ADOPTED PROCEDURES TO EXTENT POSSIBLE.
THIS IS BEING BROADCAST OVER THE INTERNET AND A TRANSCRIPT AND RECORDING WILL BE A MADE AVAILABLE TO THE PUBLIC ON THE BOARD'S WEBSITE.
THIS SOFTWARE ALLOWED OVER ONE THOUSAND PEOPLE TO PARTICIPATE IN THE MEETING AND WE APPRECIATE YOUR PATIENT.
CHANCELLOR YOU CAN -- MEETING HAS BEEN POSTED.
I CERTIFICATE THAT THIS MEETING WAS POSTED ACCORDING TO TEXAS CODE 5510.54.
>> AND LET ME MAKE A PERM NOTE HERE.
I'M FILLING IN FOR TRUSTEE AND WE DO HAVE A QUORUM WITH CHAIR FLORES AND MYSELF BEING MEMBERS OF THIS COMMITTEE.
DO WE HAVE ANY CITIZENS WISHING TO ADDRESS THE COMMITTEE.
>> NO, SIR THERE ARE NO CITIZENS ADDRESSING THE COMMITTEE AT THIS TIME.
>> THANK YOU AND IF YOU WOULD PLEASE PEARLA ST SELF-ASSESSMENT PARAMETERS
[4.A. Discussion of Board Self-Assessment Presenter: Perla Molina]
THAT WE'RE TAKING A LOOK AT HERE.>> HELLO IN YOUR PACKETS WE SENT IN INFORMATION ON POTENTIALLY PARTNERING WITH ACCT TO DO THE NEXT SELF-ASSESSMENT.
THE SELF-ASSESSMENT IS DUE BY THE END OF THE NEXT -- BY THE END OF THIS NOVEMBER.
WE HAVE SENT OUT A PROPOSED TIMELINE AND WE'VE WORKED WITH COLLEEN ALLEN IN THE PAST AND WE DID ALSO SUBMIT TO YOU SOME SAMPLE SURVEYS IN YOUR PACKET.
THE COMMITTEE WILL BE WORKING ON THE ACTUAL QUESTIONS AND IF YOU HAVE RECOMMENDATIONS, WE CAN CONSULT WITH THE COMMITTEE CHAIRS.
SO THIS IS KIND OF THE OUTLINE THAT WAS SET OUT IN ORDER TO MEET -- TO BE ABLE TO HAVE AN ASSESSMENT READY AND LAUNCHED FOR YOU.
WE WOULD CONSULT WITH THIS WEEK WITH THE COMMITTEE -- WITH THE ICCT GROUP.
THEY WOULD HELP US DEVELOP THE QUESTIONS IN ORDER FOR THE BOARD TO BE ABLE TO HAVE A SURVEY READY TO RESPOND TO THE WEEKS OF OCTOBER NINETEEN THROUGH THE 30TH.
AND MY UNDERSTANDING IS THEIR TURN AROUND TIME IS TWENTY-FOUR HOURS AND THEY WOULD HAVE A CONFIDENTIAL SUMMARY TO THE BOARD BY NOVEMBER THIRD AND A FULL REPORT IF YOU WANTED TO SHARE WITH THE PUBLIC BY THE NOVEMBER TENTH MEETINGS AND I WOULD BE WORKING WITH ALSO THE [INAUDIBLE] LIAISON AND ALONG WITH ACCT TO MAKE SURE
[00:05:06]
THAT WE MEET ALL THE DEADLINES WITH THAT AND IN THE FUTURE TIME ONCE THE RESULTS COME OUT IF YOU WANT TO HAVE A FACILITATED RETREAT RELATED TO THE ASSESSMENT WE CAN ALSO SCHEDULE THAT SOMETIME IN THE SPRING.SO TRUSTEE DO YOU ANYTHING OTHER COMMENTS TO ADD TO THIS.
>> NO [INAUDIBLE] THUMB NAIL SKETCH OF THE TIMELINE REGARDING ANY TRUSTEE QUESTIONS THAT THEY WANT TO SUBMIT.
WE'RE TRYING TO FORM THIS SURVEY DOWN TO ABOUT WHAT TWENTY-FIVE QUESTIONS AND SO WE HAD MORE THAN THAT IN THE PACKET SENT AND I DON'T KNOW HOW WOULD YOU PREFER TO RECEIVE TRUSTEE COMMENTS ON HOW WE SET THIS UP PEARLA SO THAT YOU CAN ORGANIZE IT FOR US INTO AN ACTUAL SURVEY ITSELF.
>> [INAUDIBLE] YOU COULD JUST EMAIL ME IN THE NEXT WEEK OR SO.
I THINK WE'RE GOING BE WORKING WITH ICCT SO IF I CAN GET ANY COMMENTS BY NEXT WEDNESDAY THAT WOULD BE GREAT.
I CAN START STRUCTURING IT AND I WILL WORK WITH YOU TRUSTEE JAMESON AND ANYTIME BETWEEN NOW AND NEXT WEEK WOULD BE FINE.
I'D BE HAPPY TO SEND OUT AN EMAIL WITH THE QUESTIONS SO YOU CAN RESPOND DIRECTLY AS WELL.
>> THAT WOULD BE PERFECT BECAUSE WE'RE ON A SHORT TIME WINDOW HERE AND I HAVE A LOT OF THINGS GOING ON WITH NOVEMBER THIRD COMING UP AS ANYBODY WOULD.
NOT PROCRASTINATE IF YOU WITH AND GET THIS SO WE'RE IN COMPLIANCE WITH THE REQUIREMENTS AN WE HAVE A FORMAL SELF-ASSESSMENT SET UP AND CAN UTILIZE THE BENEFITS OF THAT PROCESS.
DOES ANYONE HAVE COMMENTS ON THINGS THAT THEY WANT TO GO OVER.
AFTER LOOKING AT WHAT'S OUT THERE I WAS JUST WONDERING IF THE ACCT WAS HELPING US OR IF THEY WERE GOING TO BE CHARGING US FOR THEIR HELP?
>> THIS IS CORRECT, MA'AM, THERE IS THE -- THE COST OF IT WOULD BE ABOUT $3,000 AND THEY WOULD BE DOING THE FULL PROCESS, THEY WOULD DEVELOP THE SURVEY AND THEY WITH SEND OUT THE LINK AND SEND OUT THE DATA AND CREATE THE SUMMARY REPORTS AND ALTHOUGH WE WOULD WORK WITH THEM IN CREATING THE QUESTIONS FOR THE SURVEY THEY WOULD ACTUALLY HANDLE THE FULL PROS ASSIST AND ENSURE THAT WE ARE COMPLETING IT PROPERLY.
>> AND SO THAT WOULD BE THE BENEFIT -- I'M TRYING TO FIGURE OUT WHERE WE WOULD DERIVE A BENEFIT FROM THAT.
>> WELL, THIS IS A SURVEY -- CAN YOU HEAR ME.
>> THIS IS A SERVICE AND IT'S A NATIONAL ASSOCIATION AND THEY'VE PERFECTED THIS TO AN ART SO TO SPEAK AND IT HELPS US ONE THAT WE STAY ON TRACK WITH THE ANNUAL ASSESSMENTS AND TWO THAT WE HAVE A PROFESSIONAL INSTRUMENT BY WHICH TO DO OUR ASSESSMENT AND THREE THEY CALL THROUGH IT AND GIVE US RECOMMENDATIONS WHERE WE MIGHT WANT TO LOOK FOR SOME IMPROVEMENTS OR TRAINING BASED ON THE RESPONSES TO THE SURVEY.
SO I THINK THE AMOUNT IS QUITE MINIMAL WITH REGARD TO WHAT WE'RE GETTING IN RETURN.
>> I'M JUST A LITTLE BIT CONCERNED BECAUSE WE KNOW THAT MONEY FINANCING AND FINANCES -- MA'AM.
>> WE DO ACTUALLY HAVE A BUDGET SET ASIDE THROUGH THE BOARD FOR TRAINING AND PROFESSIONAL DEVELOPMENT AND SO THIS DEFINITELY WOULD BE UNDER THAT BUDGET.
WE HAVE NOT [INAUDIBLE] OUT TO YOU.
SO WE REALLY HAVEN'T EXPENSED VERY MUCH AND WE HAVEN'T PLANNED OUT.
SO THIS TO SERVE LIKE CHAIR FLORES MENTIONED TO DECIDE WHAT SPEAKERS WOULD BE APPROPRIATE BASED ON THE TRAINING THAT YOU'RE REQUESTING AND THE RESPONSES THAT YOU MADE.
AND SO THE ACCT WOULD HELP US DEVELOP TRAINING SESSIONS THROUGHOUT THE YEAR THAT
[00:10:02]
WOULD ADDRESS SOME OF THE CONCERNS BASED ON THE SURVEY THAT YOU COMPLETE.AND WE DO HAVE BUDGET FOR THAT.
AS YOU SAID WE HAVE NOT EXPENDED ANY OF THE BUDGET THIS YEAR.
OBVIOUSLY WE ARE BEING SENSITIVE AND MAKING SURE THAT WE DON'T OVER SPEND AND I THINK THIS IS A GREAT TOOL TO GET STARTED ON THE RIGHT PATH AND TRAINING FOR THE BOARD FOR THIS YEAR ON THE ISSUES THAT YOU GUYS ARE MOST CONCERN ABOUT.
>> MS. MOLINA WHEN YOU SEE YOU HAVE NOT SPEND ANY BUDGET THIS YEAR ARE YOU TALKING ABOUT THE BUDGET YEAR THAT JUST ENDED.
THE BUDGET YEAR THAT JUST STARTED SEPTEMBER FIRST WE HAVEN'T SPENT ANYTHING AS FAR AS TRAINING GOES.
>> WHAT ABOUT LAST YEAR? WHAT ABOUT LAST YEAR.
>> WE DID NOT SPEND ANY TRAINING AS WELL BECAUSE ONCE COVID STARTED A LOT OF THE TRAINING WAS CANCEL AND I HAD A FEW THINGS SCHEDULED BUT I DID NOT RESCHEDULE THEM UNTIL WE'RE ON A BETTER -- MORE NORMAL SCHEDULE WHICH I THINK WE ARE NOW AND EVEN IF IT'S A VIRTUAL SCHEDULE I THINK OUR TECHNOLOGY IS BETTER, OUR ROUTINE IS M MORE NORMAL EVEN THOUGH IT'S IN AN APPROPRIATE MANNER AND I THINK IT'S APPROPRIATE TO BRING BACK SOME OF THE TRAINING THAT I HAD SCHEDULED AND I THINK THE TOOL WILL HELP US DETERMINE THAT TRAIN.
>> AND I MIGHT MENTION HERE SINCE THIS IS UP WE CAN ALSO TAKE ADVANTAGE OF CONFERENCES.
FOR EXAM, RIGHT NOW AS WE'RE SPEAKING THE ACCT ANNUAL CONGRESS IS GOING ON AND I KNOW PEARLA HAS CIRCULATED INFORMATION AND IT'S BEING HELD VIRTUALLY AND YOU CAN ATTEND ALL OR ANY OF YOU CAN ATTEND IN FACT JUST BEFORE THIS STARTS I WAS PARTICIPATING IN A SESSION.
SO JUST A REMINDER THAT THAT'S OUT THERE RIGHT NOW AND IT GOES THROUGH MOST OF THIS WEEK.
>> ARE WE GOING TO GO SEE A DRAFT COPY OF WHAT YOU'RE SUBMITTING TO ACCT?
- TRUSTEE JAMESON CAN SHARE A DRAFT COPY OF WHAT THE SURVEY WOULD LIKE AND OF COURSE IF YOU SENT THE QUESTIONS OR IF THERE IS ANY SPECIFIC OR ANY AREA THAT YOU WANT US TO INCLUDE, YOU CAN SHARE THAT WITH ME.
I'LL SEND OUT AN EMAIL AGAIN WITH THE SAMPLE SURVEYS AND CAN YOU RESPOND TO THAT.
>> AND OF COURSE TO PARTICIPATE IN THIS QUESTION EVALUATION IF YOU WILL TO MAKE THIS SURVEY SO THAT, YOU KNOW, WE HAVE NO PEOPLE CONCERNED ABOUT THIS QUESTION OR THAT QUESTION, PLEASE BE VERY, YOU KNOW, ASSERTIVE AND HONEST AND [INAUDIBLE] WANT.
SO YOU ARE -- ARE YOU SAYING THAT YOU ALREADY HAVE SOMETHING PROPOSED THAT YOU HAD PLAN TO SUBMIT TO ACCT.
WE HAVE NOT STARTED THE PROCESS AT ALL.
WE WANTED TO SHARE THE SURVEY SAMPLE FIRST AND IF THE BOARD AGREED, THEN WE WOULD MOVE FORWARD TO WORK WITH ACCT.
THIS IS CONFIRMING A TIMELINE WITH THE WORD AND THEN ONCE I RECEIVE FEEDBACK THROUGH YOUR EMAIL THEN I WOULD BEGIN STRUCTURING THE SURVEY WITH ACCT.
>> SO THESE SAMPLE SURVEYS WERE PROVIDED FOR US TO LOOK AT.
>> THE PORTIONS TO SEE WHAT WE WANTED TO INCLUDE AND WHAT WE DIDN'T THINK NEEDED TO BE THERE.
>> THE TIMELINE FOR VIEWING THAT AND -- >> YES.
IF YOU WOULD REVIEW IT WITHIN THE NEXT WEEK AND I WILL SEND OUT AN EMAIL TO REMIND YOU OF THE TIMELINE WHICH IS ONE WEEK TO RETURN IT TO ME OR TO HAVE ANY FEEDBACK FOR ME.
>> AND I APPRECIATE THE BOARD WORKING ON THIS AS WE ARE NOW DALLAS COLLEGE OBVIOUSLY THE EVALUATION ALWAYS MATTERS FROM THE OPINION OF COC OUR CREDITOR AND WE HAVE TO SUBMIT A REPORT IN DECEMBER AND THIS IS PART OF THAT REPORT THAT HAS TO GO IN SO THAT WHEN THE TEAM COMES AND VISITS IN FEBRUARY I'M SURE THEY'RE
[00:15:02]
GOING TO WANT TO TALK TO SOME BOARD MEMBERS ABOUT THIS AND WE WANT TO BE SURE IF WE CAN TO GET THIS DONE IN A TIMELY WAY WITHOUT OF COURSE COMPROMISING THE BOARD IN ANY WAY BUT THERE IS SOME URGENCY HERE.>> I THINK WE HAVE A NEED FOR AN EXECUTIVE SESSION.
SO IF THERE ARE NO OTHER QUESTIONS, MS. COMPTON.
>> NO, SIR, THE EXECUTIVE SESSION IS [INAUDIBLE].
>> THIS COMMITTEE WE DON'T HAVE EXECUTIVE SESSION.
SO I WILL [INAUDIBLE] ADJOURNMENT.
[7. Adjournment]
ALL RIGHT.THE GOVERNANCE MEETING HAS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.