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THE FINANCE COMMITTEE HAS BEGUN.
[1. Roll Call - Announcement of a Quorum]
TO CONFIRM A QUORUM.>> CHAIR D FLORES: ZIMMERMANN: PRESENT.
>> P MOLINA: CHAIR FLORES, ARE YOU PRESENT? I NEED ONE OF THEM TO CONFIRM TO CONFIRM A QUORUM.
CHAIR FLORES? OR TRUSTEE JAMESON, ARE EITHER OF YOU PRESENT?
>> VICE CHAIR W JAMESON: PRESENT.
YOU HAVE A QUORUM IF YOU WANT TO BEGIN THE MEETING.
>> P RITTER: READ THE CERTIFICATION HERE CERTIFY THAT NOTICE OF THIS MEETING HAS BEEN POSTED ONLINE FOR AT LEAST 72 HOURS.
ALTHOUGH MEMBERS ARE NOT GATHERED IN A CENTRAL PHYSICAL LOCATION, WE HAVE A QUORUM BY VIDEO CONFERENCE OR TELEPHONE CALL.
WE ARE MEETING BY USE OF CISCO WEBEX SOFTWARE ALLOWING TWO WAY COMMUNICATION FOR INVITED PARTICIPANTS AND THE PLATFORM WHICH ALLOWS FOR PUBLIC VIEWING THROUGH A PESTED WEB LINK DCCCD, THE DALLAS COLLEGE BOARD OF TRUSTEES WEBSITE FOR REGISTERING TO SPEAK DURING THE PUBLIC COMMENT PORTION, WILL BE UNMUTED FOR FIVE MINUTES TO SPEAK.
IF THE SPEAKER SUBMITTED WRITTEN COMMENTS IN ADVANCE THE BOARD LIAISON WILL READ
[2. Certification of Notice Posted for the Meeting]
THOSE BEFORE OR DURING THECURSION OF THE ITEM.IF YOU LIKE TO PROVIDE COMMENT, FOLLOW THE INSTRUCTIONS ON THE WEBSITE.
ALL OTHER MEETING PROCEDURES WE WILL ADHERE TO EXTENT POSSIBLE.
THIS COMMITTEE MEETING IS BROADCAST OVER THE INTERNET AND AUDIO RECORDING AND TRANSCRIPT OF THIS MEETING ARE BEING MADE AND WILL BE AVAILABLE TO THE PUBLIC AT A LATER DATE ON THE BOARD WEBSITE.
THE SOFTWARE ALLOWS FOR OVER ONE THOUSAND PEOPLE TO PARTICIPATE.
WE APOLOGIZE IN ADVANCE FOR ANY UNFORESEEABLE DIFFICULTIES AND PATIENT.
CHANCELLOR MAY, CAN YOU CERTIFY THE MEETING HAS BEEN POSTED?
I CAN CERTIFY THIS MEETING WAS POSTED ACCORDING TO TEXAS GOVERNMENT CODE 551.054.
PERLA, I UNDERSTAND WE DO NOT HAVE REQUESTS FOR PUBLIC COMMENT, IS THAT CORRECT?
>> P MOLINA: IT IS CORRECT, SIR.
NO SPEAKERS WHO HAVE ASKED TO SPEAK AT THIS MEETING.
IT'S AN IMPORTANT TIME OF YEAR IN THE FINANCIAL CYCLE.
I THINK IF YOU HAD TO CHARACTERIZE A THEME FOR THIS, HOW DO WE KEEP GOING? HOW DO WE KEEP MOVING IT? CERTAINLY CONSIDERING PASSING THE BUDGET FOR THE COMING YEAR IS SOMETHING THAT KEEPS OUR MOMENTUM KEEP MOVING, ESPECIALLY ON THE FACILITIES AND CAPITAL INVESTMENT SIDE.
WE'RE IN A LITTLE BIT OF THE GENERAL OBLIGATION BONDS, DUE TO LITIGATION FILED IN THAT REGARD.
AND WHAT JOHN AND TISKA AND THE FINANCE TEAM HAVE BEEN ASKED TO DO IS TAKE A HARD LOOK TO RESOURCES WE DO HAVE.
AND ESPECIALLY IN TERMS OF SHORT-TERM FINANCING MECHANISMS AND CASH RESERVICES -- RESERVES AND CONTINUE OUR PROGRESS AND RECOGNIZING THE NEEDS THAT WE'RE GOING TO HAVE FOR FACILITIES, ESPECIALLY WITH THE INCREASED DEMAND FOR EARLY COLLEGE PROGRAMS AND SO FORTH.
THAT'S WHAT WE'RE GOING TO GET AT TODAY.
I THINK IT WILL BE AN INTERESTING DISCUSSION.
PERLA, IF YOU CAN HELP MONITOR THE PANELISTS, IF ANYBODY WANT TO ASK A
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QUESTION.CHANCELLOR, ANY ADDITIONAL COMMENTS YOU WISH TO MAKE, AND I'M SURE YOU WILL CALL ON JOHN.
PERLA, IF YOU GO ONTO THE FIRST PRESENTATION, WE'LL QUEUE IT UP.
[4.A. Tax Notes for Facilities Improvement Plan Presenters: John Robertson, Jason Hughes, Hilltop Securities and Robert Estrada, Estrada Hinojosa]
WE HAVE JASON HUGHES AND BOB ESTRADA ON THE CALL, THE FINANCIAL ADVISORS.WHAT WE'RE GOING TO SHOW IS THE BOARD, WE PRESENTED THE OPPORTUNITY TO DO AN ADDITIONAL $30 MILLION WORTH OF FACILITY IMPROVEMENT PLANS, THE FIP.
AND SO WE GOT WITH OUR FINANCIAL ADVISORS AND LOOKED AT WHAT THE POSSIBILITIES ARE OF HOW WE COULD DO THIS.
IF YOU NEED TO MAKE COMMENTS, YOU CAN.
GO AHEAD AND TRY TO MOVE THROUGH THIS AND PICKUP SOME TIME.
CHAIR, MEMBERS, GOOD TO BE WITH YOU.
JASON HUGHES WITH HILLTOP SECURITIES.
A ROBERT ESTRADA ESTRADA HINOJOSA.
THERE ARE TWO COMPONENTS TO THIS PRESENTATION.
AND IF WE CAN MOVE TO THE FIRST PAGE.
ONE OF THE THINGS JUST AS A QUICK REMINDER, THAT THE DISTRICT BOARD DID IS IN 2018/2019 ABLE TO ISSUE REFUNDING BONDS.
REFINANCED HIGH INTEREST RATE AND REPLACED IT WITH LOW INTEREST RATE DEBT.
WE WANTED TO MAINTAIN FUTURE FLEXIBILITY.
WE HAVE A CALL DATE IN THERE, ALL THAT SIMPLY ALLOWS YOU, THE BOARD TO DO IS REFINANCE OR PAY OFF THAT DEBT WHENEVER FEBRUARY 15TH, 2021 GETS HERE.
THE NICE THING BY DOING THAT IF YOU PAY THAT OFF YOU CAN AVOID PAYING $2.85 MILLION IN INTEREST AND GIVES FURTHER DEBT CAPACITY WHICH WILL PLAY INTO THE TAX NOTES.
ON THE BOTTOM HALF OF THE SLIDE, BACK ON JUNE 23RD, THE STAFF MADE A PRESENTATION, DISCUSSED APPROXIMATELY $30 MILLION IN PLANNED PROJECTS.
THOSE $30 MILLION OF PLANNED PROJECTS CAN BE FINANCED WITH TAX NOTES, SIMPLY A SHORT-TERM DEBT OBLIGATION.
IN THIS CASE, WE WOULD BE LOOKING AT REPAYING THOSE OVER ABOUT 18 MONTHS.
SO WE WOULD HAVE A MATURITY IN FEBRUARY OF 2021 AND A FINAL MATURITY IN FEBRUARY 22.
THEY WOULD BE FIXED RATE ON THE TAX NOTES.
RIGHT NOW WE'RE IN A HISTORICALLY LOW INTEREST RATE ENVIRONMENT.
I DID REACH OUT TO A COUPLE OF BANKS WITHOUT MENTIONING THE NAME OF THE DISTRICT, AND KIND OF A HIGH-LEVEL INTEREST RATE QUOTE.
AND THAT WAS RIGHT AROUND 1 TO MAYBE 1 AND A QUARTER PERCENT.
THE DISTRICT HAS AVAILABLE DEBT CAPACITY.
WHAT THAT MEANS IS ASSUMING THE BOARD WOULD LIKE TO MOVE FORWARD AND ASSUMING THE BOARD APPROVED IT, IT DOES NOT HINDER THE BOARD FROM ISSUING GEO DEBT.
THAT WOULD NOT PRECLUDE THE DISTRICT FROM ISSUING THAT FROM THE $1.1 BILLION BOND ELECTION.
LAST THING WE RECOMMEND THE TAX NOTES SOLD VIA PRIVATE PLACEMENT.
WE PUT IT OUT AND ASK QUALIFIED BANKS TO GIVE US A BID.
AND THIS IS EXACTLY THE SAME WAY THE 2018 AND 2019 REFUNDING BONDS WERE SOLD.
AND WE GOT VERY COMPETITIVE RATES ON THAT.
AS YOU CAN SEE HERE, THIS GIVES A GRAPHICAL DEPICTION OF THE EXISTING DEBT, INCLUDING THE PAY OFF OF THE BONDS AND TAX NOTES.
TAX NOTES WOULD BE AMERATIZED QUICKLY OVER TWO YEARS.
THAT COULD AND WOULD AS WE'RE ANTICIPATING FILLED UP WITH G.O.
A LOT OF DEBT CAPACITY THE DISTRICT HAS WITHIN THE CURRENT TAX RATE.
THE LAST PAGE HERE IS ASSUMING THE BOARD WANT TO MOVE FORWARD IS THE ANTICIPATED TIMEFRAME.
AND SO OBVIOUSLY, AGAIN, THERE IS NO ACTION REQUIRED TODAY.
ASSUMING THAT WE DID MOVE FORWARD, AND I BELIEVE, I APOLOGIZE, I THINK THAT SHOULD BE SEPTEMBER 8TH, WOULD BE THE PRESENTATION OF THE TAX NOTE FOR THE BOARD'S CONSIDERATION AT THE SEPTEMBER BOARD MEETING.
WE WOULD CLOSE TAX NOTES SOMETIMES SEPTEMBER 30TH, THROUGH THE FIRST WEEK OF OCTOBER.
WE WOULD REDEEM OR PAY OF THE 2018 AND 2019 BONDS EARLY.
I KNOW I WENT THROUGH THAT QUICKLY.
HOPEFULLYTHAT HELPS BACK ON TIME.
IF THERE IS ANY QUESTIONS, I'M HAPPY TO ANSWER THOSE FOR THE COMMITTEE.
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>> P RITTER: TRUSTEES, ANY QUESTIONS FOR JASON OR BOB?
>> MR. CHAIRMAN, BOB ESTRADA HERE.
BUT I WILL ADD TO WHAT JASON PRESENTED.
ESTRADA HINOJOSA AGREES WITH THAT ANALYSIS 100%.
AND ON A BROADER SCALE, IT'S IMPORTANT FOR THE BOARD TO UNDERSTAND THAT IT'S NEVER BEEN A BAD TIME TO BARROW MONEY FOR A DISTRICT THAT HAS SUCH AN EXCELLENT CREDIT RATING NOW.
TODAY, YOU ARE SEEING SINGLE A AND DOUBLE A MINUS ISSUERS, SELLING BONDS AT LOW INTEREST RATES.
IT'S AN INCREDIBLE MARKET RIGHT NOW TO BE IN.
AND CERTAINLY WOULD URGE THE BOARD TO TAKE THIS RECOMMENDATION SERIOUSLY.
IT WAS A PLEASURE TO HAVE YOU IN FRONT OF THIS BOARD AS WELL AS JASON.
AND I'VE NOTICED THE PROPENSITY OF THIS BOARD TO TAXPAYER DOLLARS WHENEVER POSSIBLE.
YOU HAVE, ALONG WITH OUR OWN TEAM, BROUGHT TENS OF MILLIONS OF DOLLARS OF RECOMMENDATIONS IN THAT REGARD.
ARE YOU SEEING ANYTHING THAT WOULD NEGATIVELY AFFECT OUR BOND RATING IN THE INTERMEDIATE OR LONG TERM? OTHER PUBLIC TYPES OF ENTITIES, YOU CAN THINK OF AIRPORTS, ARE NEGATIVELY AFFECTED.
OUR REVENUE TENDS TO BE MORE STABLE.
YOU DON'T THINK WE'RE SUBJECT TO THOSE TYPE OF RATING HEAD WINDS DO YOU?
ONE, THE METHODIST, THE PRIVATE PLACEMENTS, WE HAD NOT GET A CREDIT FOR THAT.
THAT'S ONE NICE THING, AND PROVIDES COST SAVINGS.
IN MY EXPERIENCE, WHAT I HAVE SEEN BY AND LARGE WITH MY SHOERS HERE IN TEXAS ISSUERS IN TEXAS, THERE HAS NOT BEEN AN NEGATIVE IMPACT ON THE CREDIT RATINGS.
THE AGENCIES WANT TO KNOW THE DISTRICT HAS A PLAN, OBVIOUSLY YOU DO.
YOU ARE ALSO IN A VERY GOOD SITUATION OR PLACE JUST BASED ON HOW YOU HISTORICALLY HAVE PERFORMED.
WE HAVE A SIGNIFICANT TAX BASE.
YOU HAVE SIGNIFICANT RESERVES.
YOU HAVE BEEN VERY, VERY WELL RUN FOR A VERY LONG TIME.
AND THAT'S SOMETHING THE RATING AGENCIES TAKE INTO ACCOUNT.
SO I WOULD NOT ANTICIPATE GIVEN WHERE WE STAND RIGHT NOW, ANY KIND OF NEGATIVE CREDIT RATING ACTION.
IF YOU DO SEE A SITUATION WHERE THE ECONOMY CONTINUES TO HAVE PROBLEMS OR BE WEIGHTED DOWN, IF WE START TO SEE FALLING TAX VALUES, THINGS OF THAT NATURE, THAT COULD CHANGE.
DO THIS POINT, I HAVE NOT SEEN NEGATIVE RATING ACTION ON MY ISSUERS HERE IN TEXAS.
>> I WOULD CERTAINLY ECHO WHAT JASON SAID.
AND AS AN EXAMPLE, WE RECENTLY ADVISED THE CITY OF ARLINGTON, TEXAS ON A LARGE BOND SALE THEY DID AND REFINANCING OF EXISTING BONDS.
THEY HAVE A STRONG CREDIT RATING AS WELL.
A LOT OF THE DEBT WAS PROPERTY TAX BASED AND THEY HAD VERY, VERY LITTLE IMPACT.
AND THERE WAS TREMENDOUS DEMAND FOR THOSE BONDS AT A VERY, VERY LOW RATE.
TRUSTEES, ANY QUESTIONS FOR...
WE'LL SEE YOU IN SEPTEMBER, PERHAPS, WHEN WE ATTACK THE
>> P RITTER: THANK YOU, GENTLEMEN.
>> CHANCELLOR MAY: JASON AND BOB, YOU ARE FREE TO GO OR STAY ON.
[4.B. GO Bonds Phase 1, Next Six Months Presenter: John Robertson]
WITH WHATEVER YOUR SCHEDULE ALLOWS.PERLA, QUEUE UP THE BOND PROJECTS FOR THE NEXT SIX MONTH PRESENTATIONS.
>> CHANCELLOR MAY: THIS IS A VERY QUICK PRESENTATION.
>> AS YOU KNOW, WE'VE THREE PROJECTS THAT ARE GOING ON.
TWO OF THEM DEAL WITH SOME HIGH-CRITICAL FIELD AREAS IN THE NORTH LAKES CONSTRUCTION TECHNOLOGY BUILDING AND THE CEDAR VALLEY HVAC TRAINING SPACE AND THE AREA AT EL CENTRO THAT PROVIDES SPACE FOR EARLY COLLEGE GATHERING AREAS.
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BUT ALL THREE THINGS ARE CURRENTLY ON THE NEXT SLIDE.WHAT WE WANT TO DO IS START ON THE NEXT NINE PROJECTS, WHICH THIS BOARD HAS SEEN BEFORE AND AGREED TO.
THAT BRINGS IN SUCH THINGS, CRITICAL AREAS WORKFORCE, NURSING, STUDENT SERVICES SPACE, THERE ALSO IS ONE OF OUR FASTEST GROWING AREAS, THE DUAL CREDIT AND EARLY COLLEGE HIGH SCHOOL P-TECH PROGRAMS. AND WHAT WE WANT TO DO IS GO AHEAD AND CONTRACT THE ARCHITECTS AND ENGINEERS TO BEGIN DESIGN NOW THAT TYPICALLY WOULD BE ABOUT $13 MILLION IN TOTAL.
WHICH WE COULD TEMPORARILY FUND FROM CASH RESERVES UNTIL WE GET TO THE POINT WE CAN ISSUE THE GENERAL OBLIGATION BONDS.
WE GO AHEAD AND START EVALUATING THE CONTRACTS WITH THE CONSTRUCTION FIRMS BECAUSE THAT'S VERY GOOD TO BRING THEM IN EARLY TO START WORKING WITH THE ARCHITECTS AND ENGINEERS SO EVERYBODY IS ON TRACK WITH WHAT WE'RE TRYING TO DO.
AND WHAT I DID PROMISE CHAIR RITTER, WE WOULD EVALUATE THE PROCESS AND OUR BOND DEBT STRATEGY IN SIX MONTHS, COME BACK IN SIX MONTHS TO THE BOARD AND TELL YOU WHERE WE'RE AT.
AND HOPEFULLY AT THAT TIME, WE'LL LOOK AT THE ABILITY TO BE ABLE TO ISSUE GENERAL OBLIGATION BONDS.
BUT IF NOT, WE'LL HAVE TO COME UP AND I'M GOING TO PUSH MY FINANCE ADVISORS RIGHT NOW TO START THINKING ABOUT WHAT OTHER WAYS WOULD WE DO THIS.
BUT WE'VE GOT TO HAVE, WE HAVE TO MOVE ON WITH THESE PROGRAMS BECAUSE OF THE CRITICAL NATURE OF BEING ABLE TO PROVIDE THE SPACE FOR THOSE PROGRAMS THAT ARE IN HIGH DEMAND AND NECESSARY, AND QUITE FRANKLY, IT'S TIME TO START PUTTING PEOPLE IN DALLAS COLLEGE TO -- DALLAS COUNTY TO WORK.
THAT'S THE END OF THAT PRESENTATION, CHAIR RITTER.
>> P RITTER: SAY A FEW WORDS ABOUT PEOPLE GOING BACK TO WORK AND WHAT IS GOING ON IN THE CONSTRUCTION INDUSTRY AND HOW VALUABLE IT WOULD BE FOR US TO, YOU KNOW, CONTINUE OUR MOMENTUM FOR IT ON THESE PROJECTS.
AND ESPECIALLY IN THE CONTEXT OF MEDIUM AND SMALLER BUSINESS, MINORITY OWNED WOMEN BUSINESS AND SO FORTH.
>> THAT'S ONE OF THE THINGS WE DID.
WE HAD THE EVALUATION COMMITTEES, IT WAS A VERY ROBUST SYSTEM.
AND LOOKING AT MAKING SURE THAT WE INCLUDE SMALL BUSINESSES AND MINORITY BUSINESSES IN THIS PROCESS SO THAT WE ARE PUTTING A VAST, DIVERSE VARIETY OF PEOPLE TO WORK IN THE PROCESS.
THIS IS JUST THE ARCHITECTS AND ENGINEERS RIGHT NOW.
WE WOULD CONTRACT WITH THE CONSTRUCTION FIRMS TO ONLY GO FOR WHAT IS CALLED PRECONSTRUCTION FEES ON AT THIS TIME.
SO THERE IS NO PROMISE OF MOVING FORWARD WITH THIS.
THAT WOULD BE WHERE WE WOULD BE AT IT COMING BACK IN SIX MONTHS AND SAYING WHERE WE'RE AT.
>> P RITTER: AND WHAT ACTION ARE YOU REQUESTING AT THIS PARTICULAR BOARD MEETING ON THIS ITEM?
>> I'M GOING TO -- WHAT I'M -- NO ACTION OTHER THAN A HEAD NOD THAT WE MOVE FORWARD WITH WHAT I SUGGESTED HERE OF THE CONTRACTING WITH THE ARCHITECTS AND MOVING FORWARD ON THE BOND PROJECTS.
WE'VE BEEN WORKING ON THIS STUFF FOR YEARS.
>> P RITTER: ANY QUESTIONS FROM FELLOW TRUSTEES?
>> VICE CHAIR W JAMESON: I HAVE A QUICK QUESTION.
IT MAY NOT BE AN APPROPRIATE OR FAIR QUESTION.
JOHN, WHAT DO YOU ESTIMATE THE COST TO THE DISTRICT OR TAXPAYERS IS WITH THE DELAY IN IMPLEMENTING THE VOTED ON BONDS?
>> VICE CHAIR W JAMESON: THAT WAS QUICK.
THIS IS SOMETHING YOU HAD THOUGHT ABOUT BEFORE THEN, HUH?
>> VICE CHAIR W JAMESON: ALL RIGHT.
>> P RITTER: ANY OTHER QUESTIONS FROM TRUSTEES? VERY GOOD.
>> WE'LL GO AHEAD AND START CONTRACTING WITH THE ARCHITECTS AND ENGINEERS.
AND I'LL TURN IT OVER NOW TO MY PARTNER IN CRIME, TISKA WILL GIVE THE BUDGET
[4.C. Dallas College Budget 2020-2021 Presenter: Tiska Thomas]
PRESENTATION.PERLA, IF YOU COULD QUEUE THAT UP.
WE WILL SPEND A LITTLE MORE TIME ON THIS AND SHERRY ENRIGHT'S PRESENTATION.
SO THE LAST TWO PRESENTATIONS MAY TAKE A LITTLE BIT LONGER.
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WE'LL SPEND AS MUCH TIME AS YOU WANT.I WANTED TO GET THROUGH THE FIRST TWO.
>> I WOULD LIKE TO MAKE SURE WE GET IN THE NOTES THAT PHIL AGREED WITH JOHN ABOUT MOVING AHEAD WITH THE A AND E CONTRACTS.
>> P RITTER: IS THERE ANY TRUSTEE THAT OBJECTS TO MOVES AHEAD WITH THE A AND E CONTRACTS? HEARING NO OBJECTION, I THINK YOU CAN CORE THAT AS A DIRECTION TO MOVE FORWARD WITH THE A AND E CONTRACTS.
>> WE'RE GOING TO GO OVER THE 2021 PROPOSED BUDGET.
PERLA, CAN WE GO TO SLIDE TWO.
AS WE START THE BUDGET OVERVIEW, WE KNOW OUR NUMBER ONE OVER"AING" OBJECT IS TO EDUCATE STUDENTS.
IIN CONJUNCTION WITH THAT, WE HAVE PRIORITIES THAT SUPPORT OUR STUDENT EDUCATION.
SUCH AS SUPPORTING THE INITIATIVES RELATING TO THE ONE COLLEGE TRANSITION.
CONTINUING OUR INVESTMENT IN STUDENT SCHOLARSHIPS AND TUITION WAIVERS FOR HIGH SCHOOL STUDENTS.
SUPPORTING OUR E FALL ET, THE E LEARNING MATERIALS INITIATIVE COMING THIS FALL SO STUDENTS CAN HAVE COURSE BOOKS ON THE FIRST DAY OF CLASS.
MAKING SURE STUDENTS, FACULTY AND STAFF HAVE A SAFE AND PRODUCTIVE WORK ENVIRONMENTS, WE'LL CONTINUE WITH ENHANCED FACILITY IMPROVEMENT PLAN.
AND THEN ALSO, DEVELOPING A DIVERSITY TRAINING PROGRAM AS WELL AS INVESTING ADDITIONAL BUDGET DOLLARS INTO PROFESSIONAL DEVELOPMENTS OPPORTUNITIES FOR FACULTY AND STAFF.
THIS SLIDE WE SHOWED YOU -- I GUESS AT THE JUNE WORKSHOP WE SHOWED THIS.
WE HAVEN'T HAD ANY MARKED CHANGE IN THIS SLIDE HERE.
THE REVENUES ARE ANTICIPATED TO BE A LITTLE OVER $18 MILLION DECREASED FROM OUR CURRENT YEAR.
AND ALSO -- >> LET ME MAKE A COMMENT THERE TOO.
DR. MAY TALKED ABOUT EARLIER AND WE'VE SAID BEFORE, NORMALLY WE WOULD SEE ABOUT A $20 MILLION INCREASE YEAR OVER YEAR.
AND THIS YEAR, WE'RE HAVING NOT ONLY THE DECREASE OF 18.2, WE'RE NOT HAVING A AN INCREASE, WE'RE TALKING ABOUT A $40 MILLION BUDGET SWING, THAT IS SKIN.
I WANT TO MAKE SURE YOU -- SIGNIFICANT.
WE CUT $18.2 MILLION THIS YEAR COMPARED TO LAST YEAR.
THAT DOESN'T INCLUDE WHAT WE HAVE SEEN OVER THE LAST FIVE OR SIX YEARS.
WE REALLY HAVE A $40 MILLION BUDGET SWING.
AND IT'S WE HAD ECONOMIC INDICATORS PREVIOUSLY THAT WE WERE ON A DIFFERENT PATH.
WE KNOW WHAT THE CURRENT MARKET CONDITIONS WE'RE HAVING TO MAKE A SWING IN A DIFFERENT DIRECTION.
BUT WE DID HAVE SOME OTHER POSITIVE NEWS EARLIER THIS WEEK.
WHERE WE GOT AN ARTICLE ABOUT THE STATE TAX REVENUE WHERE WE WERE ACTUALLY ABOUT ADDITIONAL 4% FROM WHAT THEY ANTICIPATED THE DECREASE WOULD BE.
WE'RE NOT IN AS BAD OF A SITUATION WHEN THE STATE EXPECTED TO HAVE THAT BIG HIT.
THIS SLIDE BASICALLY OUTLINES OUR REVENUES ARE JUST UNDER 4% OF A DECLINE, THE $18 MILLION, EQUALS 3.7%.
>> P RITTER: TISKA, MENTIONED EARLIER THAT ENROLLMENT INCREASES FOR THE COMING SEMESTER.
YET OUR BUDGET, AND I THINK THIS IS THE RIGHT THING TO DO ON ALL OF OUR REVENUE SOURCES WE'RE PROJECTING A DECREASE IN THOUGHTS ON THAT?
>> SORRY, YOU BROKE UP DURING SOME OF YOUR STATEMENT.
THE CHANCELLOR MENTIONED EARLIER TODAY WE'RE EXPECTING INCREASES IN ENROLLMENT NEXT SEMESTER.
AND OUR REVENUE PROJECTIONS FOR TUITION ARE PROJECTING A DECREASE.
AND I SUPPORT THE WAY YOU APPROACHED.
DO YOU UPSIDE IN OUR TUITION BASED POTENTIAL ENROLLMENT NEXT SEMESTER?
WE WANT TO MAKE SURE WE TAKE A LOOK AND SEE WHAT THE ENROLLMENT IS GOING TO LOOK LIKE IN FALL.
AND THEN AS WE STATED BEFORE, THIS IS GOING TO BE A VERY FLUID BUDGET FOR THIS YEAR.
AND THEN, WE ANTICIPATE COMING BACK IN THE FALL AND DOING AN UPDATE ONCE WE GET
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SOLID NUMBERS BECAUSE WE'LL BE ABLE TO TAKE A LOOK AT NOT ONLY TUITION BUT TO SEE IF WE HAVE GOTTEN ANY INFORMATION FROM THE STATE ABOUT APPROPRIATIONS DECREASES TOO.>> CHANCELLOR MAY: FOUR WEEKS AGO, WE WERE DOWN 15%.
THIS IS ALL COMPARATIVE YEAR OVER YEAR.
>> I TEND TO BELIEVE WHAT DR. MAY SAYS.
WE'RE TAKING A FISCALLY RESPONSIBLE APPROACH TO THIS YEAR BECAUSE WE WANT TO MAKE SURE THE NUMBERS HAVE BEEN GOING BACK AND FORTH, WE WANT TO BE ON THE RIGHT PATH WHEN WE'RE CLOSER.
IT WILL BE EASIER TO COME BACK AT A FUTURE DATE IF WE SEE MISSED THE MARK AFTER FALL.
ONE THING I DIDN'T CLARIFY ON, STUDENTS SEEM TO BE TAKING LESS COURSES AT THIS POINT AS WELL.
WHILE WE'RE SEEING HEAD COUNT OVERALL, LIKE JOHN SAID, WITHIN THE PROPER RANGE.
THERE IS, WE HAVE AT THIS POINT ENROLLED ZERO DUAL CREDIT P-TECH STUDENTS INTO THE COLLEGES.
WELL, LAST YEAR WAS ALMOST 27,000 STUDENTS.
THAT IS STILL OUT THERE THAT NEEDS TO HAPPEN.
AND HOPEFULLY THE SCHOOL DISTRICTS WILL SETTLE DOWN SO WE'LL KNOW EXACTLY WHAT THEY ARE DOING.
AND CLEARLY, STUDENTS ARE CONNECTING THE IMPORTANCE OF EDUCATION AND THE WORKFORCE.
BUT THERE IS ALSO THE REALITY THAT, I MEAN I HAVE, THEY MAY BE TRYING TO WORK ANYWAY THEY CAN WHILE GOING TO SCHOOL, TAKING FEWER HOURS, AT LEAST AT THE PRESENT TIME.
OF NOTE ON THIS SLIDE IS THE ADDITIONAL $4.3 MILLION FOR STUDENT TUITION WAIVERS AND SCHOLARSHIP.
DIRECTLY TIE TO A $2.5 MILLION FOR SCHOLARSHIPS FOR EARLY COLLEGE HIGH SCHOOLS AND ALLOCATE AN ADDITIONAL $2 MILLION INTO THE OPERATING FUNDS FOR THE SCHOOLS OF MODEL.
OUR BUDGET EXPENSE SUMMARY WILL DEFINE THE BUCKETS FOR BUDGETS THIS YEAR.
THIS IS GOING TO BE VERY FLUID THROUGHOUT THERE YEAR AS WE CONTINUE TO REFINE THE SCHOOLS OF AND AFFECTS OPONE COLLEGE ON CENTRAL ADMINISTRATION AND FUNCTIONS.
WE HAVE SET ASIDE $1.5 MILLION FOR PROFESSIONAL DEVELOPMENT.
THAT IS NOT ALL INCLUSIVE OF ALL THE PROFESSIONAL DEVELOPMENT DOLLARS BECAUSE OTHER BUCKETS HAVE PROFESSIONAL DEVELOPMENT MONEY AVAILABLE.
SO THERE WILL BE MORE THAN JUST THE 1.5 AVAILABLE COLLEGE WIDE.
DO WE HAVE ANY QUESTIONS ON THIS SLIDE?
>> P RITTER: TISKA, THIS IS A BIG CHANGE IN TERMS OF HOW YOU ARE PRESENTING THIS INFORMATION AND REFLECTIVE OF THE MIGRATION OF THE COLLEGE.
WHEN I LOOKED AT THIS INFORMATION THE FIRST TIME, I THOUGHT IT WOULD BE GREAT TO SEE SOME OF THAT YEAR OVER YEAR, WE DON'T HAVE A PRIOR YEAR IN TERMS OF ORGANIZING THE
>> WE DON'T HAVE A PRIOR YEAR NOW.
NEXT YEAR IT WILL BE MORE IN LINE WITH WHAT -- WE'LL BE ABLE TO HAVE THE COMPARISON.
HERE I'M GOING TO DEFER TO DR. MAY AND SHERRY ON THE COMPENSATION RECOMMENDATIONS.
SHERRY AND DR. MAY, IF YOU WOULD LIKE TO SPEAK TO THIS POINT.
>> CHANCELLOR MAY: LET ME KICK IT OFF.
OBVIOUSLY, WE WANT TO BE CONSERVATIVE IN TERMS OF WHAT WE'RE LOOKING AT.
WE ALSO WANT TO BE RESPECTFUL FOR THE INCREDIBLE HARD WORK OUR FOLKS HAVE PUT INTO IT.
AS WE HAVE SEEN, WHILE CERTAINLY WE'RE PROJECTING A LESS REVENUE THIS YEAR FOR THE UPCOMING AS OPPOSED TO THE CURRENT YEAR.
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WE'RE ALSO PROJECTING LESS DOLLARS BY 40 MILLION AS MENTIONED, WE HAVE PROJECTED IN THE PAST.WE DO BELIEVE WITHIN THAT, WE CAN AFFORD ABOUT A 2% INCREASE, WHICH WOULD BE IN LINE WITH WHAT HAS HAPPENED WITH THE ECONOMY AND SO FORTH.
PART OF MY RATIONALE FOR THIS IS THERE IS UNCERTAINTY.
AND CERTAINLY, A TIME TO BE CONSERVATIVE WHERE WE CAN.
BASED ON EVERYTHING WE'RE SEEING AND READING, WE THINK THE NEXT TWO YEARS ARE GOING TO BE THE BAD YEARS FOR THIS.
WHEN THE COVID CRISIS FULLY CATCHES UP WITH THE ECONOMY, AND FRANKLY WHEN THE LEGISLATURE GOES BACK INTO SESSION WHERE THEY ARE IN A BETTER POSITION TO TAKE ACTION GOING FORWARD.
WE HAVE INCLUDED IN HERE A 2%.
YOU CAN SEE THE TOTAL IMPACT OF THIS FOR FOLKS.
THERE BIG CHANGE THAT YOU HAVE NOT SEEN IN PAST YEARS IS THIS ALSO INCLUDES ADJUNCT FACULTY.
IT'S BEEN A WHILE SINCE WE'VE DONE ANYTHING.
AGAIN, WE FEEL LIKE WE'RE IN A POSITION THIS YEAR TO GO AHEAD AND TAKE AN ADVANTAGE OF OUR RELATIVELY GOOD POSITION, KNOWING THAT SIMPLY NOT GOING TO BE THE CASE.
AND THEREFORE, I RECOMMEND TO THE BOARD WE GO AHEAD AND MOVE IT THIS TIME.
BECAUSE WE'RE IN A POSITION TO DO IT.
AND I THINK IN A POSITION THAT WOULD ALLOW US TO MANAGE THIS SHOULD SOMETHING HAPPEN WITH THE ECONOMY DURING THE CURRENT YEAR GOING FORWARD.
>> P RITTER: CHANCELLOR, I WOULD COMMENT THAT QUESTIONS ABOUT THIS WHEN WE FIRST STARTED TALKING ABOUT IT A FEW WEEKS AGO.
I'M FULLY SUPPORTIVE OF IT FOR THE REASONS YOU OUTLINED.
AND THE WORK AND EFFORT OF OUR PAST YEAR HAS BEEN PHENOMENAL.
SO THIS IS SOMETHING THAT I HOPE THE BOARD WILL WANT TO DO.
I HOPE IT'S CONSIDERED BY THE EMPLOYEES OF THE DISTRICTS AS AN EXPRESSION OF GRATITUDE FROM THIS COMMUNITY FOR YOUR WORK.
WE RECEIVED NOTICE IN THE BOARD PACKET THERE ARE MANY POSITIONS RE-CLARIFIED -- RECLASSIFIED UPWARD.
THE ONE COLLEGE STRUCTURE AND PEOPLE MOVING INTO NEW ROLES.
IF A JOB IS RECLASSIFIED TO THE 2% INCREASE A COUPLE OF MONTHS LATER, RIGHT?
>> CHANCELLOR MAY: GO AHEAD, CHAIR, YOU WERE ABOUT TO ANSWER.
>> CHAIR D FLORES: IN MY EXPERIENCE -- >> SOMEBODY ELSE PROBABLY HAS MORE EXPERIENCE.
TYPICALLY THAT 2% WOULD GO IF IT WENT INTO EFFECT AFTER THE EFFECTIVE DATE.
DR. MAY, WE CAN SPEAK ON THAT OFFLINE TO DETERMINE THE FEASIBILITY OF THAT IN THESE SITUATIONS.
>> CHANCELLOR MAY: YEAH, THIS IS A LITTLE DIFFERENT SITUATION.
IN THE PAST WE HAVE APPLIED IN THOSE SITUATIONS.
THIS WAS DIFFERENT HERE BECAUSE OF THE NEWNESS OF THE POSITIONS AND START DATED.
WE'LL MAKE SURE WE'RE ALIGNED ON THAT ONE.
THIS YEAR, THIS IS A DIFFERENT SITUATION THEN IN THE PAST.
TRUSTEES, ANY QUESTIONS ON THIS COMPONENT OF THE BUDGET? DON'T SEE ANY.
>> PRESENTER: SLIDE EIGHT PLEASE.
OUR CAPITAL BUDGET, PHIL, THIS IS YOUR FAVORITE.
OUR CAPITAL BUDGET HAS AN EXHAUSTIVE LIST OF PROJECTS.
WE STILL HAVE THE FACILITY IMPROVEMENT PLAN.
BONDS, I.T., PUBLIC SAFETY, ALL OF THESE IMPROVEMENT PROJECTS WE HAVE TO ALSO PAY FOR THE ONGOING REMEDIATION AND TESTING WE'RE DOING THERE.
AS WE'RE REDEFINING ROLES AND DEPARTMENTS, WE HAVE TO TAKE INTO ACCOUNTS SPACE PLANNING AND MAKE SURE WE HAVE ADEQUATE WORK SPACE FOR EMPLOYEES AND STUDENTS.
BACK AT THE BUDGET WORKSHOP WE GAVE AN OVERVIEW OF FY20 CASH RESERVES, NOW WE'RE TALKING ABOUT ESTIMATED 2021 RESERVES WE'LL HAVE.
[00:35:02]
UNCOMMITTED CASH RESERVES ESTIMATED AS OF AUGUST 31ST, ROUGHLY AROUND 244 MILLION.WHEN WE REDUCED THE AMOUNT BY OUR REQUIRED CASH RESERVES FOR TWO MONTHS, AS WELL AS THE OTHER ITEMS WE HAVE LISTED HERE WE ARE ESTIMATING THAT FOR FY21, AVAILABLE CASH RESERVES OF $85 MILLION, WHERE THE FUNDING JOHN'S PRESENTATION TALKED ABOUT EARLIER, UP TO 13 NIL MILLION FOR A AND E, THIS IS WHERE THAT COMES FROM.
I WANT TO POINT OUT, EVEN THOUGH WE HAVE THE DOLLARS EARMARKED WE HAVE THE SELF FINANCING FOR CAPITAL PROJECTS, THESE ARE MONIES WE HAVE EARMARKED, NOT THE MONIES WE HAVE SPENT.
>> D ZIMMERMANN: JUST A QUESTION.
AT THIS POINT IN TIME, WE'RE DOWN TO 85 MILLION IN THE RAINY DAY FUND?
>> ON JUST, THE THINGS WE HAVE EARMARKED.
BUT THIS IS JUST IF WE GO, IF WE WERE TO SPEND EVERYTHING THAT WE'VE LISTED, THEN WE WOULD HAVE 85 MILLION.
I DOUBT THAT'S GOING TO HAPPEN TO THAT DEGREE.
AND THEN PLUS WE STILL HAVE THE 78 MILLION NOT TOUCHED, THE MONEY IN RESERVE, WE HAVE TO KEEP ACCORDING TO BOARD POLICY, THE TWO MONTHS OF CASH RESERVE.
>> CHANCELLOR MAY: YOU REALLY TAKE THE 85 MILLION, ADD THAT BACK IN.
>> CHANCELLOR MAY: REALLY, SO THESE ITEMS HERE, THE OTHER THREE ITEMS ARE THE ONES THAT AGAIN, JUST EARMARKED.
EVERYTHING HERE FOR THE MOST PART IS TEMPORARY.
>> D ZIMMERMANN: WE'VE BEEN TOLD THE NEXT TWO YEARS ARE GOING TO BE FAR MORE CRITICAL.
AND IT LOOKS LIKE WE'RE SPENDING THE LION'S SHARE HEADING INTO A SITUATION THAT COULD BE MORE CRITICAL.
>> WELL, OUR POLICY STILL JUST MANDATES WE KEEP THE TWO MONTHS OF CASH RESERVE, BECAUSE THAT'S THE MONEY THAT KEEPS US GOING.
THE OTHER PROJECTS LISTED ARE PROJECTS THAT WE'RE GOING TO DO.
ONCE THEY ARE DONE, WE DON'T NEED TO CONTINUE TO EARMARK THIS MONEY.
AS THE RESERVED BUILD BACK UP, IT WOULD REPLENISH.
WE HAVE THE OPPORTUNITY, AS THE G.O.
BONDS GO FORWARD AND WE CAN TAKE THAT REIMBURSEMENT AGREEMENT AND REIMBURSE OURSELVES SHOULD THE BOARD DECIDE THAT.
THAT WILL PUT IN THE ADDITIONAL FUNDS FOR SELF FINANCING.
WE HAVE AN OPTIONS TO BE ABLE TO REPLENISH THE FUND.
>> D ZIMMERMANN: WHERE DO THE MONIES COME FROM?
SELF FINANCING FOR THE CAPITAL PROJECTS, WE HAVE A REIMBURSEMENT AGREEMENT AS WE ISSUE THE BONDS WE CAN TAKE PROCEEDS AND REASSESS THAT.
>> THAT'S A TOTAL OF 58 MILLION, OF WHICH 43 MILLION IS NOT COMMITTED.
THE POTENTIAL PAY BACK WOULD BE 58 MILLION?
>> VICE CHAIR W JAMESON: OKAY.
IN ADDITION TO ANYTHING UPWARDS OF THE 13 MILLION, THAT COULD BE INCLUDED BECAUSE THAT'S INCLUDED IN THE REIMBURSEMENT AGREEMENT.
>> VICE CHAIR W JAMESON: THANK YOU.
>> P RITTER: TISKA, YOU WILL BRING THAT ISSUE OF REIMBURSEMENT BACK TO US WHEN WE'RE IN A POSITION TO ISSUE G.O.
>> P RITTER: THAT WOULD BE A USE OF FUNDS WE WOULD APPROVE UPON THE ISSUANCE OF FIRST G.O.
BONDS, AND YOU WILL BRING THAT SPECIFICALLY, RIGHT?
>> PRESENTER: I JUST WANT TODAY HIGHLIGHT AGAIN, THE COST SAVINGS FROM THE FY '20 FISCAL YEAR.
THIS IS HOW WE'VE BEEN ABLE TO ACCUMULATE SOME OF THOSE CASH RESERVES.
AND WE LOOKED AT THIS SLIDE BACK AT THE JUNE BUDGET MEETING.
I KNOW THAT EVERYBODY RECEIVED THEIR BUDGET BOOK ALSO.
WE WANT TO TAKE A FEW MINUTES TO REVIEW AND SEE IF ANYONE HAD QUESTIONS OR AREAS IN PARTICULAR WE WANTED TO DISCUSS.
>> P RITTER: I WOULD JUST NOTE FOR THE RECORD AND TO ASSUAGE ANY IN AND OUT] DUNCANVILLE.
AS MUCH AS I LOVE DUNCANVILLE.
>> VICE CHAIR W JAMESON: TISKA DOESN'T KNOW ABOUT THAT YET.
[00:40:03]
I'LL SAVE THAT FOR AFTER THE MEETING.>> P RITTER: TISKA, SAY A FEW WORDS, JUST REMIND THE BOARD FROM A PRACTICAL MATTER, YOU KNOW, HOW THE BUDGET, WE'RE ABOUT TO APPROVE TODAY IS USED TO ADMINISTER THE DISTRICT'S FINANCES GOING FORWARD.
AND I THINK YOU HAVE PLANS TO DO UPDATES IN LIGHT OF THE UNCERTAINTY THAT WE'RE FACING IN THE COMING YEAR FOR THE BUDGET BOOK, PERHAPS AS RECENTLY AS A MONTH FROM NOW, DEPENDING ON TAXES.
JUST REMIND THE BOARD WHY IT MATTERS AND WHY YOU USE IS AND WHAT EXACTLY WE'RE APPROVING.
>> THE BUDGET BOOK, MAYBE THIS IS THE FOURTH OR FIFTH YEAR, THE YEARS ARE RUNNING TOGETHER ON ME.
BUT THIS WAS REALLY A MECHANISM THAT WE WANTED TO USE TO BE ABLE TO EXPEDITE SOME OF OUR DELIVERABLES.
AND AS OPPOSED TO YOU GETTING 20 OR 30 ITEMS TO APPROVE EVERY MONTH, WE DECIDED WE WOULD TAKE TIME, IT TAKES SEVERAL MONTHS TO PUT IT TOGETHER.
AND WE IDENTIFY IN THE BOOK, WE GIVEN YOU THE BIG PICTURE ON THE REVENUES AND THEN WHAT OUR OVERALL EXPENSES.
AND THEN SEPARATE THAT OUT INTO CONTRACTS AND ONGOING AGREEMENTS.
WE TALK ABOUT OUR CAPITAL BUDGET.
WE TELL YOU WHAT BUCKETS THE MONEY IS GOING TO BE IN.
WE TALK ABOUT OUR REPETITIVE PURCHASES AND LICENSING.
THESE ARE AVENUES WE CAN HELP LEADERS THROUGHOUT THE COLLEGE BE ABLE TO HANDLE THEIR BUSINESS IN A MORE EFFECTIVE MANNER AS OPPOSED TO BEING HELD UP AND GOING THROUGH THE BUREAUCRACY OF APPROVALS.
IT WOULD TAKE MONTHS BECAUSE OF THE DEADLINES FOR SUBMISSIONS.
HAVING THIS, WE'RE ABLE TO GET EVERYTHING OUT THERE, ASK QUESTIONS YOU ALL GIVE, FULL TRANSPARENCY ON COSTS, WHO THE VENDORS ARE, THE TIMELINES ON HOW LONG THE AGREEMENTS STAND IN PLACE, WHAT WE PLAN ON DOING WITH THEM.
AND THEN GET THE YEAR STARTED SEPTEMBER 1.
AND EVERYBODY GOES THROUGH THE PROCESS.
IT'S REALLY HELPFUL AS FAR AS PLANNING GOES NOT ONLY FROM A BUDGET PERSPECTIVE BUT OVERALL LEADERSHIP PERSPECTIVE.
IT'S GOOD TO GET EVERYBODY TO START THINKING ABOUT WHAT THE EXPENDITURES ARE GOING TO BE AS OPPOSED TO WAITING, OH, WAIT A MINUTE, THIS IS COMING UP AND WE NEED IT IN FRONT OF THE BOARD.
THAT IS THE OVERALL PREMISE OF THE BOOK.
PURCHASINGRELIES RELIES ON IT, THEY DON'T HAVE TO FIGURE OUT WHAT AGENDA, WHO APPROVED WHAT OR WAS THERE CONVERSATION.
IT'S ALL DONE IN THE BUDGET BOOK.
>> P RITTER: ONE OF THE PROVISIONS, I CAN'T REMEMBER WHETHER IT WAS IN THE BUDGET BOOK ITSELF OR THE RESOLUTION, BUT IT GIVES THE CHANCELLOR AUTHORITY TO MAKE CHANGES IN THE BUDGET.
CAN YOU DESCRIBE THE SCOPE OF THAT AUTHORITY AND WHAT TYPE OF CHANGES HE CAN MAKE WITHOUT BOARD APPROVAL?
>> PRESENTER: THE BOTTOM LINE DOESN'T CHANGE WITHOUT US COMING BACK TO YOU.
THE BUCKETS AND WHERE WE PUT THE MONEY HAS THE AUTHORITY TO MAKE SHOWS -- THOSE CHANGES.
LET'S SO WE NEEDED ADDITIONAL MONEY, WE HAVE INCREASE IN STUDENT ENROLLMENT AND SO WE NEED MORE MONEY IN THE FACULTY CONTRACTS.
THE CHANCELLOR WILL GIVE US THE ABILITY TO BE ABLE TO GO AHEAD AND MAKE MOVES AND LINE-UP -- LINE ITEMS WITHOUT COMING BACK TO THE BOARD AND TELLING YOU WE NEED TO INCREASE OR DECREASE AN ITEM.
THE BOTTOM LINE IS THE SAME, IT'S WHERE THE MONIES ARE DIRECTED.
>> P RITTER: SO HE CAN MOVE MONEY NOT ONLY WITHIN EACH BUCKET BUT FROM ONE TO ANOTHER?
>> CHANCELLOR MAY: THAT'S GOING TO PLAY OUT IN THE NEXT YEAR'S BUDGET AS WE -- THIS WILL COME OUT A LITTLE BIT IN SHERRY'S PRESENTATION NEXT.
AS WE TALKED ABOUT THIS, WE'RE TALKING ABOUT HOW WE ARE GOING TO MOVE MONEY AROUND AND REINVEST IT.
AS WE START TO MOVE FORWARD INTO THE ONE COLLEGE TRANSITION DESIGN.
AS WE DO THEM, WE'LL DO MORE BUDGET SHARING UPDATES WITH THE BOARD THIS COMING YEAR THAN WE'VE DONE BEFORE.
JUST BECAUSE IT IS A TRANSITION YEAR.
AND THIS IS A BIG CHANGE IN THE WAY THAT WE'VE DONE BUDGETS BEFORE.
I DON'T WANT TO BORE YOU WITH THE DETAILS.
>> PRESENTER: WELL, THAT PART, YES.
IT'S A LOT OF WORK FOR THIS YEAR.
BUT HISTORICALLY, THE BUDGET IS A MOVING TARGET ALL THE TIME BECAUSE YOU CAN'T
[00:45:02]
ALWAYS PINPOINT THE ITEM.WE WOULD NEED TO AUTHORITY FROM THE CHANCELLOR WITHOUT US COMING BACK TO HAD BOARD ALWAYS.
NOT JUST BECAUSE OF THE IMPACT ON COLLEGE.
>> P RITTER: WE HAVE A QUESTION FROM TRUSTEE COMPTON.
>> C COMPTON: CAN WE GET -- MOVED AROUND FROM ONE BUCKETED TO ANOTHER BUCKET.
SO WE'RE AWARE OF WHERE THE SHORT FILES WERE AND THE REASON AND WHY THE MONEY HAD TO BE MOVED?
WE ANTICIPATE WHEN WE GIVE YOU THE MID-YEAR BUDGET UPDATES, IT'S REFLECTIVE OF THE ORIGINAL PROPOSAL COMPARED TO WHERE WE ARE AT THAT TIME.
I BELIEVE THAT WILL ADDRESS THAT CONCERN.
>> P RITTER: ANY OTHER QUESTIONS FROM TRUSTEES?
SO WE CAN MOVE FORWARD WITH THIS.
AUGUST APPROVAL HELPS US GET STARTED FOR WHEN THE YEAR, YOU KNOW, CLASSES START IN LATE AUGUST.
WE DON'T HAVE AS MANY AS WE HAD BEFORE, WE STILL ARE THERE TRYING TO MOVE FORWARD WITH THESE BUDGET ITEMS. IT'S IMPORTANT TO DO IT IN AUGUST.
>> P RITTER: THERE WAS A LOT OF WORK TO BRING THIS DOCUMENT TO BE ABLE TO MAKE THIS DECISION TODAY AS OPPOSED TO A MONTH FROM NOW GIVEN THE UNCERTAIN ENVIRONMENT.
I APPRECIATE THE WORK FROM JOHN AND TISKA, AND PEOPLE THROUGHOUT THERE DISTRICT THAT WORK ON PUTTING THIS TOGETHER EVERY YEAR.
WE'RE GRATEFUL TO BE ABLE TO CONSIDER IT AT THIS TIME.
I DON'T SEE ANY OTHER QUESTIONS FROM TRUSTEES.
WE'LL LOOK FORWARD TO AN AFFIRMATIVE VOTE THIS EVENING.
[4.D. Update on Organization Design and Staffing Presenter: Sherri Enright]
>> WE'RE GOING TO SHARE THE AGENDA WITH MY GOOD FRIEND, THE CHRO, SHERRY ENRIGHT.
>> PRESENTER: GOOD AFTERNOON, EVERYONE.
WHILE SHE'S LOADING THE NEXT SLIDE, HAPPY TO BE HERE THIS AFTERNOON TO UPDATE YOU ON THE ORGANIZATIONAL DESIGN AND OUR STAFFING PROCESS.
YOU'VE HEARD ME TALK IN THE PAST AT SOME HIGH-LEVEL OF ESPECIALLY WHEN WE PUT THE FIRST LEVEL OF THE NEW LEADERSHIP IN PLACE, THE TALENT POOLS, ET CETERA.
WE THOUGHT IT WOULD BE A GOOD OPPORTUNITY AS WORKING ON BUDGETS TO SHOW YOU THE IMPACT OF THESE MOVES AND WHERE WE'RE TRYING TO GO, BOTH ON THE DESIGN PROCESS AS WELL AS ON THE STAFFING PROCESS.
SO PERLA, THE FIRST SLIDE PLEASE.
AS YOU CONTINUE TO HEARING FROM DR. MAY AND FROM EVERYONE, DR. FLOYD, DR. JOSEPH, WE REALLY NEED TO PUT STUDENTS AND STUDENT SUCCESS AT THE CENTER OF DALLAS COLLEGE.
THAT'S THE ENTIRE -- NOT THE ENTIRE BUT A BIG REASON FOR THE MOVE TO DALLAS COLLEGE.
WE WANT TO BE ABLE TO ENSURE WE'RE COORDINATING THROUGHOUT OUR LOCATIONS AND WHETHER THAT'S PROVIDING RELEVANT OFFERINGS OR LOOKING AS TO HOW TO GET STUDENTS CONNECTED WITH EMPLOYERS.
WE CLEARLY WANT TO PROVIDE OUR STUDENTS WITH THE ECONOMIC MOBILITY THEY NEED.
AND OF COURSE THAT REQUIRES STUDENT CENTRIC FOCUS.
ALSO WE NEED TO DELIVER SERVICES AT SCALE WITH WHAT OUR STUDENTS NEED.
PERLA, IF YOU WILL MOVE TO THE NEXT SLIDE.
THIS IS REALLY A TWO-STEP PROCESS.
THIS KIND OF BREAK OUT MAKES IT APPEAR TO BE SOMEWHAT SIMPLE BUT IT IS OBVIOUSLY A VERY COMPLEX ANALYSIS.
AS YOU KNOW ON THE DESIGN PROCESS SIDE, IT'S LOOKING AT WHAT IS THE CURRENT STAGE.
WHAT DO WE LOOK LIKE WITH OUR SEVEN CAMPUS LOCATIONS.
BUT THEN HOW DO WE DESIGN AN OPERATING MODEL MOVING FORWARD TO REFLECT THE NEW DALLAS COLLEGE VISION AND ESPECIALLY WITH THE STUDENT SUCCESS AT THE CENTER OF ALL OF IT.
ONCE WE LOOK AROUND AND DETERMINE THE OPERATING MODEL, WHAT STRUCTURES DO WE NEED TO PUT IN PLACE UNDERNEATH THAT TO SUPPORT THAT.
AND THAT IS, YOU KNOW, LOOKING AT WHERE OUR VISION -- DECISION -- DIVISIONS AND DEPARTMENTS, AND AREAS WORK TOGETHER.
AND WHAT ORGANIZATIONAL STRUCTURE CAN BE PUT IN PLACE TO SUPPORT THAT.
ONCE WE KIND OF IDENTIFY THE DESIGN, WE THEN NEED TO LOOK AT, OKAY, YOU HAVE GOT YOUR DESIGN.
HOW DO WE STAFF THAT? HOW DO WE IDENTIFY THOSE QUALIFIED CANDIDATES AND ENSURE OUR POOLS ARE IN FACT DIVERSE AND INCLUSIVE.
AND THEN ONCE WE GET DECISIONS MADE, HOW ARE EMPLOYEES MADE.
[00:50:05]
YOU HAVE SEEN THE FIRST ROUND OF THAT WITH THE TALENT -- LEADERSHIP TALENT POOLS.WE'LL GO INTO A LITTLE DETAIL MOVING FORWARD WHAT THE NEXT STEPS ARE WITH THAT.
I KNOW YOU HAVE SEEN THIS SLIDE SEVERAL TIMES.
AND YOU PROBABLY HAVE IT MEMORIZED.
THIS IS HOW WE REALIGNED THE LEADERSHIP TO MATCH THE VISION.
OBVIOUSLY, WE HAVE IN THE GREEN, THE ACADEMIC SIDE UNDER A PROVOST RECENTLY SELECTED ALONG WITH SEVERAL VICE PROVOSTS.
WE HAVE THE VICE CHANCELLOR OF STUDENT SUCCESS.
AND THEN WE HAVE THE VICE CHANCELLOR WORKFORCE AND ADVANCEMENTS.
THAT WILL WORK TOGETHER, OBVIOUSLY, TO SUPPORT THE FUNCTIONS AT OUR CAMPUS LOCATIONS AS WELL AS THE OPERATIONAL SIDE SUPPORTING THOSE AREAS.
THEN OF COURSE WE HAVE THE PRESIDENTS AT EACH CAMPUS LOCATIONS, ASSISTING WITH THE COMMUNITY AND LIAISONNING WITH OUR COMMUNITY STAKEHOLDERS.
AND THEN CHIEF OF STAFF REPORTING DIRECTLY TO THE CHANCELLOR ON SPECIAL PROJECTS.
AS WE LOOK AT THE ORGANIZATION ITSELF, THIS IS A LITTLE BIT OF A EYE TEST CHART.
IF YOU LOOK AT THE ORGANIZATION, YOU CAN SEE WE HAVE 6400 APPROXIMATELY TOTAL POSITIONS.
THE BULK OBVIOUSLY ARE IN THE FACULTY SIDE, THE KEY AT THE BOTTOM WILL SHOW YOU WHAT PIECE IS OPERATIONAL, WHAT IS CAMPUS LEADERSHIP, STUDENT SUCCESS, ACADEMIC, FACULTY AND WORKFORCE AND ADVANCEMENT.
OVER THE COURSE OF THE TRANSITION TO DALLAS COLLEGE, OF THOSE 6400 ROLES, OF 1134, WE HAVE RUN DONE AND WORKED ON THE DESIGN AND HAVE THAT COMPLETE.
APPROXIMATELY 18% OF THE REDESIGN EFFORTS ARE COMPLETE OR NEARING COMPLETION.
ENTIRELY COMPLETE BUT VERY NEAR COMPLETION.
>> CHAIR D FLORES: SHERRY? QUESTION.
UNDER THE OPERATIONS, THAT PART WHICH IS COMPLETE, WHICH COMPRISES, 1,134 EMPLOYEES, DOES THAT MEAN ALL OF THOSE EMPLOYEES ARE NEEDED OR THERE IS EMPLOYEES IN THAT CATEGORY THAT WILL NEED TO BE EXITED?
>> PRESENTER: NO, THE 1134 IS REFERENCE TO THE NUMBER OF EMPLOYEES IN THAT AREA.
THROUGHOUT THE DESIGN PROCESS, THERE WILL BE CERTAIN POSITIONS THAT MAY NOT FIT INTO ITS CURRENT ROLE.
I'LL TALK ABOUT IT LATER, WHERE WE'RE REINVESTAL REINVESTING CAPITAL.
THAT'S THE NUMBER INVOLVED IN THE ANALYSIS.
SO SOME OF THOSE POSITIONS WILL FALL OUT EITHER THROUGH REDUNDANCIES OR THINGS OF THAT NATURE.
THAT'S WHERE WE HOPEFULLY REINVEST IN OTHER AREAS AS I TALK ABOUT LATER IN THE END.
>> PRESENTER: WE'RE CURRENTLY IN THE PROCESS OF WORKING WITH DR. JOSEPH, DR. FLOYD AND DR. WILKINS ON THE STUDENT SUCCESS, ACADEMIC SIDE AND WORKFORCE AND ADVANCEMENT SIDE, AS WELL AS THE FACULTY REORGANIZATION.
YOU CAN SEE THAT'S THE BULK OF OUR BIG CHUNKS OF THE ORGANIZATIONAL DESIGN.
AND 3500 PLUS POSITIONS IN THAT AREA.
WE'RE HOPEFUL TO COMPLETE THAT WORK BY THE END OF AUGUST.
AND THEN THE LAST KIND OF PHASE WOULD BE GOING INTO THE FALL OF 2020, FINISHING OUT STUDENT SUCCESS AND ACADEMIC SIDE AND WORKFORCE ADVANCEMENT SIDE AS WE GO DOWN THROUGH THE AREAS.
A SIGNIFICANT AMOUNT OF WORK HAS BEEN PUT IN.
OBVIOUSLY, A SIGNIFICANT AMOUNT OF WORK TO GO WITHIN THE DESIGN.
THIS WILL GIVE YOU AN IDEA OF WHERE WE ARE WITH RESPECT TO OUR TEAM OF POOLS AND STAFFING EFFORTS.
AT THE L2 LEVEL, WE'RE MOSTLY COMPLETE.
THERE ARE A COUPLE OF OPEN PRESIDENT POSITIONS FOR WHICH WE'RE CURRENTLY CONDUCTING SEARCHES.
OTHERWISE, THE L2 LEADERSHIP IS IN PLACE AS DR. MAY MENTIONED, WE STARTED AT THE TOP AND TRIED TO WORK OUR WAY DOWN.
STAFFING IS IN PROGRESS FOR THE L3 LEVELS IN THE ACADEMIC AND STUDENT SUCCESS AND OPERATIONAL SIDE, WE HAVE ONGOING TALENT POOLS RIGHT NOW IN THOSE AREAS THAT HAVE BEEN OPENED UP TO ALL OF OUR INTERNAL EMPLOYEES.
THE POOL CLOSESS AUGUST 10, WE'VE HAD A GREAT TURN OUT.
[00:55:04]
ON THE CAMPUS LEADERSHIP, WE'RE WORKING TO IDENTIFY CANDIDATES FOR THOSE PRESIDENTS AND THAT HAS BEEN ONGOING AS AN EXTERNAL SEARCH.WE'RE WORKING WITH EXTERNAL CONSULTANTS ON THAT.
AS WE START TO IDENTIFY L3 LEVELS, WE'LL BEGIN WORKING DOWN THROUGH L4, 5, 6 AND 7 LEVELS.
THERE ARE A COUPLE L4S IN THE TALENT POOL.
THAT IS BECAUSE EITHER THEIR PRIORITY IS DETERMINED TO FURTHER FLESH OUT THE ORGANIZATION OR IT IS AN IMPORTANT ROLE TO THE ENTIRETY OF THE ORGANIZATION.
AS ROB MENTIONED EARLIER, WE HAVE A VERY SET PROCESS WE'RE FOLLOWING.
WE HOPE TO BE VERY TRANSPARENT WITH IT.
AND MOVE FORWARD AT THIS LEVEL BY LEVEL SO WE'RE ENSURING THE BEST STAFF AND THE BEST FIT FOR THE ORGANIZATION.
AS I MENTIONED, THIS PROCESS IS HELPING US TO BUILD CAPABILITIES AND WE'RE REINVESTING IN AREAS THAT EITHER HAVEN'T BEEN A AS STRONG OR AS MUCH FOCUS.
SOME INCLUDE ADVISING, E LEARNING, OBVIOUSLY IMPORTANT IN THIS TIME, THINGS SUCH AS CAREER PLACEMENT, HOW WE SCHEDULE CLASSES, INSTITUTIONAL RESEARCH AREAS, WE'RE LOOKING ADD AT THAT, FACULTY DEVELOPMENT IS IMPORTANT.
THE CONCEPT OF THE ACADEMIC INCUBATOR.
AS WE LOOK TO REALIGN THE ORGANIZATION, THESE ARE WHERE WE SEE OPPORTUNITIES TO HELP BUILD IN OUR STUDENT SUCCESS VISION AND TYING THAT IN THROUGHOUT THE ENTIRETY OF THE ORGANIZATION.
I'M HAPPY TO ANSWER ANY QUESTIONS WITH RESPECT TO OUR PROCESS AND WHERE WE ARE IN THAT PROCESS.
>> CHAIR D FLORES: I'M TRYING TO PUT MY HAND UP.
YOU KNOW ON THE PART OF EMPLOYEES SOME ANGST ABOUT THE UNCERTAINTIES THAT WE'RE IN RIGHT NOW BECAUSE OF THIS TRANSITION TO ONE COLLEGE.
DO YOU HAVE A GENERAL TIMELINE BY WHICH DEFINITIVE DECISIONS WILL BE MADE AND EMPLOYEES WILL RECEIVE COMMUNICATIONS ABOUT THEIR POSITIONS? J.
>> PRESENTER: CLEARLY, THIS IS A FLUID PROCESS.
NOT ALL OF THE DESIGN WORK HAS BEEN COMPLETED.
UNTIL SUCH TIME AS THE DESIGN WORK IS COMPLETED, THERE WILL OBVIOUSLY BE SOME DECISIONS THAT CAN'T ENTIRELY BE MADE.
FOR INSTANCE, AS WE CONTINUE TO LOOK AT ACADEMIC STRUCTURE MAYBE, THERE MAY BE CHANGES TO THE UNDERLYING OPERATIONAL STRUCTURE THAT IS NEEDED TO SUPPORT THAT.
OUR GOAL IS TO TRY TO ODO THIS IN PHASES.
AND HAVE OUR DESIGN FINISHED IN THE FALL OF 2020.
IT WILL NOT BE, I DO NOT BELIEVE EVERYTHING ANNOUNCED AT ONCE.
IT WILL BE A FLUID AND KIND OF A ROLLING SITUATION, WHERE AS WE GET VARIOUS FUNCTIONAL AREAS DESIGNED, WE'LL TRY TO PUT THAT IN PLACE.
OBVIOUSLY, WE'LL HAVE TO BE ADAPTABLE AND NEXTABLE GIVEN THE DESIGN CONSIDERATIONS.
>> CHANCELLOR MAY: I GUESS SPECIFICALLY ON THAT, IF I COULD, AS WE LOOK AT THAT.
RIGHT NOW, THE PROVOST, THE VICE PROVOST, THE VICE CHANCELLORS ARE WORKING TO PUT TOGETHER THEIR ORGANIZATIONAL STRUCTURES.
AND WILL CONTINUE TO PROVIDE FEEDBACK, REVIEW AND OTHERS ARE PROVIDING FEEDBACK.
[01:00:04]
BUT FRANKLY, WE'RE MOVING AT A FAR FASTER PACE THAN I HAD ANTICIPATED AS FOLKS ARE DOING A GREAT JOB OF REALLY THINKING THROUGH, SORTING THROUGH THESE POSITIONS.AS WE GET THERE, THAT'S KIND OF WHY WE'RE MOVING IN PHASES AS WE FINISH UP WHAT THAT AREA IS GOING TO LOOK LIKE FROM A POSITION.
THIS IS NOT A PEOPLE ALIGNMENT.
THIS IS JUST GETTING THE POSITIONS IN PLACE.
AND FRANKLY, THERE IS A LOT OF QUESTIONS TO BE ANSWERED.
IN SOME OF THE NEW AREAS WE HAVEN'T DONE THIS BEFORE, LIKE THE CAREER PLACEMENT.
HOW DO WE ENSURE ALL STUDENTS HAVE ACCESS.
HOW MUCH OF THAT NEEDS TO BE IN THIS ENVIRONMENT, VIRTUAL, AS WELL AS HOW MANY LONG-TERM FACE-TO-FACE.
WE HAVE A WE NEED TO MOVE TO ABOUT 40-DEGREES ONLINE.
AND SO WHAT IS THAT GOING TO LOOK LIKE AS WE GET THERE.
WE HAVE NOT INVESTED IN FACULTY DEVELOPMENT, YET THAT IS A HUGE PART OF OUR EMPLOYEE BASE GOING FORWARD.
WE'RE SORTING THOSE OUT VERY QUICKLY AS WE WORK THROUGH.
IT'S NOT GOING TO BE LIKE A WEEK.
BUT FRANKLY, WE'RE MAKING PROGRESS DAILY AS WE GET THERE.
AND AS WE FINISH UP THEN WE, A COUPLE OF THEM, THEN MOVE TO THE NEXT ROUND OF LOOKING INTERNALLY WHO WE CAN IDENTIFY TO GO TO THOSE POSITIONS, AS SHERRI SAID, EARLIER, WE IDENTIFY THE POSITIONS AND COME BACK AND LOOK AT THE STAFFING THAT ALIGNS WITH THAT.
>> CHAIR D FLORES: WHEN DO YOU ANTICIPATE WE'LL BE THROUGH WITH THE PHASE AND NEW STRUCTURE POSITIONS, ALIGNMENT, EVERYTHING YOU ALL ARE MOVING TOWARDS GETS DONE, MORE OR LESS, IS IT OCTOBER OR NOVEMBER, MARCH NEXT YEAR? WHEN DID YOU THINK WE'LL BE COMPLETE IN THIS PROCESS?
>> CHANCELLOR MAY: I RESERVE THE RIGHT FOR THIS TO BE A LITTLE BIT FLUID AS WE GET THERE.
BUT I'M REALLY HOPING BY MID-OCTOBER WE HAVE THIS LAID OUT PRETTY WELL.
MORE OR LESS YOU ARE HOPING OCTOBER.
THIS SLIDE IS THE LAST ONE IS VERY HELPFUL TO KNOW WHAT THE NEW MODEL IS UNDER ONE COLLEGE, THE MAIN FOCUS AREAS.
AS WE'RE MOVING TO DALLAS COLLEGE, WHAT IS BEING DONE TO HELP STAFF ACCLIMATE? TO UNDERSTAND THE COLLEGES ARE NO LONGER THERE, THE CAMPUSES ARE NOW THERE AND THERE IS THE ONE COLLEGE.
TO HELP THEM SHIFT THE CULTURAL AND CLIMATE THEY ARE USED TO INTO THE ORGANIZATIONAL CULTURAL CULTURE AND CLIMATE FOR DALLAS COLLEGE DO FLOURISH.
IS THERE ANY TRAINING THAT YOU ARE PLANNING ON DOING AT THE MICRO-LEVEL TO HELP EMPLOYEES?
THERE IS ACTUALLY MULTIPLE, SOME OF THEM ARE UNDERWAY NOW AS WE SPEAK.
WE DID ENGAGE WITH THE SOME OF THE FACULTY EARLY ON THIS SUMMER WITH THAT PIECE OF IT.
I'LL SAY WITH THE LEADERSHIP TEAM, WE'RE DOING A COUPLE OF THINGS.
ONE, IDENTIFY THE COMMON SET OF READINGS, BOOKS THAT EVERY ONE WILL BE BRINGING IN TO REALLY KIND OF SET THE BASELINE AND FROM WHERE WE'RE START THE DISCUSSION.
SECONDLY, WE'VE ENGAGED A COUPLE OF FOLKS THAT WILL BE WORKING TO, AS LEADERSHIP COACHES OF ALL OF OUR LEADERSHIP TEAM THROUGH THAT COLLECTIVELY.
AND THEY WILL BY DOING ONE-ON-ONE WORK WITH INDIVIDUAL MEMBERS OF THAT TEAM.
WE'RE ALSO, AS YOU SEE A BIG PIECE OF THIS, WE'RE IDENTIFYING RIGHT NOW IS THE ONGOING FACULTY CENTER AND THE WORK THERE.
WHEN THE PROCESS OF BOTH IDENTIFIES WHO WILL GO THERE, BUT ALSO WORKING OUT THE MODEL SO THAT WE'RE REALLY CREATING A BASELINE ON THE FACULTY DEVELOPMENT SIDE.
RIGHT NOW WE SHIFTED A LITTLE MORE THAN WE INTENDED TOWARD PREPARATION FOR A LINE.
BUT THAT'S REALLY BECAUSE OF THE COVID CRISIS NEEDING TO MOVE MORE PEOPLE IN THAT DIRECTION.
THAT WILL CERTAINLY BE A PART OF WHAT WE DO LONG TERM.
THAT'S NOT THE SOLE FOCUS, IT'S REALLY ENGAGEMENT.
SECONDLY, THE GROUP WILL HELP US LOOK AT NEW LEARNING PLATFORMS. THERE ARE A NUMBER OF NEW ONES THAT DO A BETTER JOB, WE THINK AT LEAST, THAN ENGAGING FACULTY WITH STUDENTS.
AND HOW WE CAN REALLY SUPPORT THAT ENGAGEMENT AND ENABLE FACULTY TO DO A BETTER JOB OF WORKING WITH STUDENTS.
I DON'T KNOW IF THAT ANSWERED YOUR QUESTIONS, CHAIR FLORES.
>> PRESENTER: DR. MAY, I MIGHT ADD THAT FOR INSTANCE, ON THE OPERATIONAL SIDE, SEVERAL OF THE OPERATIONAL FUNCTIONS THAT WERE OPERATING INDIVIDUALLY AT EACH CAMPUS LOCATION HAVE BEEN UNIFIED.
I TALKED ABOUT BEFORE, THE HUMAN RESOURCES SIDE, WE HAVE REALLY MOVED AWAY FROM A GEOGRAPHIC MODEL TO A SUBJECT MATTER AND FUNCTIONAL AREA.
NOW INSTEAD OF A CAMPUS NECESSARILY HAVING A DEDICATED H.R.
[01:05:04]
PERSON ONLY DOING THE H.R.WORK AT THAT CAMPUS, WE'VE DIVIDED INTO TEAMS WE HAVE A BENEFITS AND RECRUITING TEAM.
THAT TEAM IS FUNCTIONING ACROSS ALL OF THE CAMPUS LEVELS.
AND OPPOSITIONAL AREAS ARE DOING THAT TO PUSH FORTH THE IDEA WE'RE ONE COLLEGE THROUGH ONE ORGANIZATION MOVING FORWARD.
AND WHILE OBVIOUSLY THE CAMPUS LOCATION IS VERY IMPORTANT, BUT DRIVING KIND OF THAT CULTURE THAT WE ARE ALL ONE AND WORKING TOGETHER.
TRUSTEE RITTER, I HAVE A FEW MORE QUESTIONS.
I DON'T KNOW IF I SHOULD STOP TO LET OTHER TRUSTEES ASK THEIRS.
>> P RITTER: I DON'T SEE ANY OTHER QUESTIONS, CHAIR FLORES, PLEASE CONTINUE.
ONCE IT'S BEEN DETERMINED HOW WE'RE MOVING FORWARD WITH THE WORKFORCE WE NEED, HOW WILL THIS WILL BE COMMUNICATED TO EMPLOYEES? IS THERE A COMMUNICATION'S PLAN? I KNOW THE TOWN HALL I'VE HEARD I HAVE EFFECTIVE AND EMPLOYEES FEEL POSITIVE ABOUT THEM.
ONCE WE'RE GETTING TO MID-OCTOBER AND THE FINAL STRUCTURE PHASES AND ALL OF THAT IS IN PLACE, HOW WILL EMPLOYEES BE COMMUNICATING WITH TO LET THEM KNOW, OKAY, WE'RE THROUGH WITH THIS PHASE, AND MOVING INTO THIS ONE, ET CETERA, ET CETERA.
>> PRESENTER: DR. MAY, I DON'T KNOW IF YOU WANT TODAY THAT ONE.
>> CHANCELLOR MAY: YOU GO AHEAD.
THAT'S SOMETHING WE'RE TRYING TO MOVE QUICKLY ON AS THESE BECOME AVAILABLE SO WE'RE TRANSPARENT AND COMMUNICATING.
FOLKS ARE FRANKLY ANXIOUS ENOUGH, WONDERING WHAT IS GOING ON.
WE REALLY AREN'T HOLDING BACK ON THE INFORMATION.
WE'RE TRYING TO GET IT OUT AS QUICKLY AS WE CAN.
AND CERTAINLY, PATTY AND COMMUNICATION MARKET HAVE BEEN HELPFUL AT HELPING US MEET THE NEEDS.
YOU MAY BE A MORE SPECIFICALLY, I THINK THE GOAL HERE IS TO AS QUICKLY AS WE CAN, GET CLARIFICATION.
WE'RE TRYING TO GET THAT OUT THE DOOR RIGHT AWAY SO PEOPLE KNOW WHERE THE OPPORTUNITIES ARE AND NOT TO WONDER ABOUT IT.
>> PRESENTER: ABSOLUTELY CONCUR.
AS DR. MAY SAID, I WORK VERY CLOSELY WITH PATTY, THE CHIEF MARKETING OFFICER.
WE TALK ABOUT A DAILY BASIS IF NOT MORE FREQUENTLY THAN THAT.
WE LOOK AT A VARIETY OF MECHANISMS TO GET THAT COMMUNICATION OUT.
WE USE EMAIL, A SHARE POINT SIDE , FOR INSTANCE, ALL OF THE TALENT POOLS THAT WERE ANNOUNCED ARE ON THE SHARE POINT FOR ANY EMPLOYEE TO LOOK AT AND UNDERSTAND.
AS WE COME TO DECISIONS AND THINGS ARE FINALIZED TO THE EXTENT THEY CAN BE, WE'RE TRYING TO BE TRANSPARENT AND GETTING THAT INFORMATION OUT, VIA TOWN HALLS, SERIES OF FAQS ON SHARE POINT OR EMAILS.
AND IN FACT, EVEN TEXT TO EMPLOYEES WE UTILIZE A WIDE VARIETY OF METHODS.
WE'RE TRYING TO GET THAT INFORMATION OUT AS SOON AS WE DO HAVE DECISIONS MADE.
AS I'M SURE YOU UNDERSTAND, THERE ARE A LOT OF UNANSWERED QUESTIONS.
I UNDERSTAND THE ANGST OF EMPLOYEES BUT UNFORTUNATELY, IT'S NOT ALWAYS POSSIBLE GIVEN THE DESIGN FEATURES.
WE TRY HARD TO GET IT OUT AFTER DECISIONS ARE MADE.
DR. MAY, FOR THOSE EMPLOYEES THAT WE MAY NO LONGER HAVE POSITIONS FOR BUT WHO STILL WANT TO CONTINUE IN THE WORKFORCE AND WOULD LIKE TO RESKILL OR UP SKILL, DO WE HAVE ANY PLANS TO ASSIST THEM IN THAT AREA?
>> CHANCELLOR MAY: WELL, WE'RE IN THE EARLY -- NOT EARLY PHASES, WE'RE PUTTING TOGETHER A PLAN THAT WOULD ALLOW AND PROVIDE AN OPPORTUNITY FOR INDIVIDUALS TO IDENTIFY AN AREA WHICH THEY WOULD LIKE TO BE RETRAINING WHETHER IT BE A SPECIFIC CERTIFICATION OR A DEGREE, WHETHER IT BE A DESIRE TO EARN A INDUSTRY -- DEGREE AND TRANSFER.
IT'S OUR PLAN TO WORK WITH THEM ON A PLAN AND TIMELINE FOR ACCOMPLISHING THAT GOAL.
WE SHOULD HAVE THAT PRETTY WELL PULLED TOGETHER IN A COUPLE OF WEEKS.
AND WE'LL BE SHARING THAT WITH THE BOARD IN AN UPCOMING COMMITTEE MEETING.
THOSE ARE THE QUESTIONS I HAVE, CHAIR RITTER.
I DON'T SEE ANY OTHER QUESTIONS.
SHERRI, PRESENTATION -- APPRECIATE THE PRESENTATION AND THE HARD WORK.
I DON'T KNOW IF YOU ANTICIPATED THIS MAGNITUDE AND VELOCITY OF CHANGE WOULD
[01:10:01]
BE IN YOUR LIFE.IF YOU DID AND CAME ANYWAY, WE ADMIRE YOUR COURAGE.
>> PRESENTER: I APPRECIATED MY TIME HERE AND WORKING WITH THE BOARD OF TRUSTEES AND THE TEAM.
>> P RITTER: IT IS A GREAT TEAM.
JOHN, WE'VE GOT A COUPLE OF FINANCIAL ITEMS ON THE AGENDA FOR THE BOARD
[5.A.1) Approval of Educational Agreement between Dallas College and Forney Independent School District (FISD) to Maximize Resources and Offer Training on Multiple Disciplines]
MEETING.YOU WANT TO SAY A FEW WORDS ABOUT THEM NOW?
>> I'LL JUST ASK IF THERE IS ANY QUESTIONS.
WE HAVE ONE POLICY ITEM THAT'S DEALER, WHICH IS THE SAME.
THERE ARE NO CHANGES FROM WHAT WE VIEWED BEFORE.
AND IF THERE IS ANY QUESTIONS ABOUT ANY OF THOSE DISCUSS THEM NOW.
>> P RITTER: VERY UNCHARACTERISTIC OF US, ISN'T IT, JOHN? TRUSTEES, ANY QUESTIONS? I HAVE A MEANT ON THE FORNEY ISD I WANT TO SHARE.
LET ME OFFER MY WE HEARD FROM DR. TEALER AND SUPERINTENDENT TERRY AT THE LAST MEETING.
AND EXCITED ABOUT THE POTENTIAL OF THIS PARTNERSHIP.
BUT ALSO, CONCERNED WE APPROACH ISSUES OF EXTRA TERRITORIAL SERVICE IN A POLICY ORIENTED MANNER AND LOOK AT THE OPPORTUNITIES FAIRLY ACROSS-THE-BOARD, REGARDLESS OF WHO IS ASKING AND THROUGH A LENS AND FAIRNESS TO THE TAXPAYERS OF DALLAS COUNTY WHO COMMIT THEIR AD-VALOREM TAXES TO SUPPORT THE ACTIONS OF THIS DISTRICT.
WE'RE ASKED TO APPROVE A THREE-YEAR AGREEMENT WITH FORNEY, ACTUALLY A ONE-YEAR AGREEMENT WITH TWO OPPORTUNITIES TO RENEW.
AND SO, I WILL HOPE THAT WE APPROVE THIS AS PRESENTED.
I HAVE SOME CONCERN ABOUT THE FACT THAT WE ARE OFFERING TUITION WAIVERS TO STUDENTS OUTSIDE OF DALLAS COLLEGE -- DALLAS COUNTY.
AND FOR THE DUAL CREDIT, WE'RE ALSO OFFERING IN DISTRICT TUITION TO RESIDENTS OUTSIDE OF DALLAS COUNTY.
THAT'S WHAT WE'RE BEING ASKED TO APPROVE TONIGHT.
THERE IS SIGNIFICANT CONSIDERATION THAT FORNEY IS PUTTING ON THE TABLE IN TERMS OF FACILITIES TO CONSTRUCT SOME VITALLY NEEDED PROGRAMS ON THIS PREMISE AND WELDING AND OTHER AREAS.
THE CONSIDERATION WORKS BOTH WAYS HERE.
ASK JOHN TO MAKE SURE THAT THE UNDERSTANDING IS THIS WILL BE BROUGHT BACK TO US IN A YEAR TO SEE WHETHER WE DO A YEAR OR TWO.
AND THAT IN THE INTERIM WE ADOPT A POLICY, AND THAT INCLUDE A THOROUGH REVIEW OF HOW COMMUNITY COLLEGE DISTRICTS IN THE STATE OF TEXAS APPROACH THE ISSUE AND WHAT OUR OWN POLICY DEVELOPMENT ON THIS PROCESS.
WOULD INVITE QUESTIONS OR COMMENTS ON THAT ITEM OR THE BROKER DEALER'S LIST.
>> PHIL, THIS IS TRUSTEE JAMESON.
INITIALLY, I VIEWED THE PARTNER AS NOT SUSPECT BUT THE TAXPAYERS IN MIND AND GOING OUTSIDE THE DISTRICT.
I KNOW THAT THE -- THE FINANCIAL PEOPLE AND DR. MAY AND EVERYONE INVOLVED IN NEGOTIATIONS HAS ALWAYS LOOKED TOWARD WHAT BENEFIT, NOT ONLY TO THE STUDENTS BUT ALSO TO THE DISTRICT.
AND I THINK THE POSITIVE FROM THE FACILITY'S STANDPOINT, THE THINGS YOU MENTIONED THAT WE'RE GETTING OUT OF THIS DEAL FAR OUTWEIGH THE TRADEOFF WHEN IT COMES TO THE TUITION AND THE IN-DISTRICT TUITION AND WAIVERS.
IT SEEMS NO MATTER THE CONDITIONS WITH A VERY POSITIVE BUT A VERY POSITIVE RESULT FOR ALL STAKEHOLDERS INVOLVED.
I'VE KIND OF CHANGED MY VIEW OF THIS FROM THAT STANDPOINT.
MUTUALLY BENEFICIAL, PARTICULARLY WITH THE STUDENTS IN MIND.
>> CHAIR D FLORES: I'LL BE GLAD TO SEE THE POLICY RECOMMENDATIONS THAT STAFF
[01:15:01]
BRING TO US IN THIS AREA.SO THAT WE CAN APPROACH IT FROM A POLICY STANDPOINT NOT JUST ON AN AD HOC BASIS.
I WILL CONSIDER AND/OR RESPOND TO THE REQUEST.
I'M CURIOUS IF THE AD-VALOREM TAXES, IT HELPS PROVIDE SUPPORT FOR THE TUITION AND, NOT TUITION BUT OPERATIONS OF FACILITIES FOR OUR CAMPUSES AND FOR DALLAS COLLEGE.
BUT I'M CURIOUS IF IT'S TIME TO KIND OF RELOOK AT THAT.
BECAUSE THAT'S NOT THE ONLY MONEY THAT WE RECEIVE.
WE RECEIVE MONEY FROM TUITION, FROM THE STUDENTS AND THEN THE CONTACT REIMBURSEMENT, OUR REIMBURSEMENT FROM THE STATE.
SO MAYBE THERE IS ANOTHER WAY WE NEED TO LOOK AT THE ADVULORIUM TAXES.
I KNOW THAT'S LEGISLATIVELY MANDATED BUT IT WON'T HURT TO HAVE A LOOK AT THAT TOO.
>> CHANCELLOR MAY: I LIKE THE IDEA OF HANDLING THIS FROM POLICY POINT OF VIEW.
WE LOOKED AT THIS WITH EASTFIELD AND EAST CITY AND SOME AT THE TIME.
AND I AGREE WITH THE DIRECTION AND I AGREE WITH THIS PARTICULAR DECISION BUT ALSO WITH THE DIRECTION THAT WE NEED TO MAKE SURE WE UNDERSTAND GOING FORWARD THE IMPLICATIONS.
I KIND OF VIEW THIS AGREEMENT AS SORT OF LIKE DATING.
THE DALLAS COLLEGE AND FORNEY ARE GOING OUT ON A DATE.
AND FOR A YEAR, MAYBE TWO, MAYBE THREE.
AND I WOULD JUST OFFER TO THE COMMUNITY OF FORNEY, AND KAUFMAN COUNTY, MAYBE THERE IS AN OPPORTUNITY TO GET MARRIED HERE.
AND TO LOOK AT LONG-TERM COMMITMENTS THAT COULD INCLUDE THINGS LIKE AD-VALOREM TAX SUPPORT FOR DEDICATED FACILITIES, WHATEVER.
BECAUSE CLEARLY THAT COMMUNITY IS GOING TO GROW AND PROSPER AND BE SUCCESSFUL AND BE IN NEED OF WHAT WE HAVE TO OFFER.
AND THE MOST COST EFFECTIVE WAY TO POTENTIALLY DO THAT WOULD BE IN PARTNERSHIP WITH US.
I'LL BE VERY INTERESTED TO SEE HOW THE DIALOGUE PLAYS OUT AND WHAT KIND OF POSSIBILITIES OUR STAFF IS GOING TO IMAGINE TOGETHER.
I DON'T SEE ANY OTHER COMMENTS ON THIS.
LAST THING WE HAVE ARE THE COMMITTEE NOTES.
[6.A. Committee Notes]
I'LL NOTE ONE CHANGE ON THE NOTES ON JUNE 2ND, PAGE 18, THE QUESTION WAS ASKED BY TRUSTEE JAMESON WHETHER THE TRINITY VALLEY DISTRICT SUPPORTED THIS CUTTING IN AND OUT] AND THE NOTES REFLECT THAT I ANSWERED THAT QUESTION.THERE IS NO WAY I WOULD NO THE ANSWER TO THAT QUESTION.
I THINK SUPERINTENDENT TERRY PROBABLY ANSWERED AND SAID THEY WERE INDEED ON NOTICE.
BUT PERLA, YOU MAY WANT TO CHECK THE MINUTE OR JOHN OR WHATEVER.
>> P RITTER: ANYTHING ELSE FROM ANY TRUSTEE OR JOHN?
>> CHAIR D FLORES: JUST A -- A LOGISTICAL QUESTION BEFORE YOU ADJOURN, TRUSTEE RITTER.
MS. MOLINA, DO WE STAY ON THIS AND KIND OF PUT IT ON MUTE OR WHATEVER UNTIL 4:00?
>> P MOLINA: YES, CORRECT, MA'AM.
THIS IS THE ONLY PLATFORM WE'RE STREAMING FROM THE WHOLE TIME.
WILL PUT UP A GRAPHIC WE'RE ON BREAK AND RESUME AT 4:00.
WE'RE NOT HAVING A -- THE FINANCE COMMITTEE THAT I'M AWARE OF.
[8. Adjournment]
THE MEETING OF THE FINANCE COMMITTEE IS ADJOURNED.APPRECIATE IT VERY MUCH.
* This transcript was compiled from uncorrected Closed Captioning.