[1. Certification of Notice Posted for the Meeting]
[00:00:03]
>> S. WILLIAMS: TAKE A SEAT EMPLOYEES.
I CALL TO ORDER THIS OPEN MEETING OF THE BOARD OF TRUSTEES OF THE DALLAS COUNTY COMMUNITY COLLEGE DISTRICT.
THIS MEETING IS BEING HELD IN ACCORDANCE WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE AND IS BEING BROADCAST OVER THE INTERNET AS REQUIRED BY LAW. IT IS IMPORTANT TO UNDERSTAND THAT THE BOARD MAY NOT TAKE FORMAL ACTION ON MATTERS THAT ARE NOT PART OF THE MEETING AGENDA.
WE WILL PROVIDE AN OPPORTUNITY FOR PUBLIC COMMENT IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE. SPEAKERS SHALL ADDRESS THEIR PRESENTATIONS TO THE COMMITTEE CHAIR OR TO THE BOARD COMMITTEE AS A WHOLE. CHANCELLOR, WILL YOU PLEASE CERTIFY THAT NOTICE OF THE MEETING AND THE AGENDA ARE ON FILE IN THE OFFICE OF THE CHANCELLOR?
>> I CERTIFY THAT THE NOTICE FOR THIS MEETING WAS POSTED ACCORDING TO TEXAS GOVERNMENT CODE 551.054.
>> S. WILLIAMS: PAUL, YOU ARE ALREADY THERE.
>> CERTIFY NO CITIZENS DESIRING THE ADDRESS THE COMMITTEE.
[A. Presentation of 2nd Quarter Report from Internal Audit for Quarter Ending February 29, 2020 Presenter: Paul Styrvoky]
>> S. WILLIAMS: NONE. GIVING THE PRESENTATION ON THE
SECOND QUARTER REPORT. >> I AM TRUST WILLIAM AND TRUSTEES. I'M -- THERE IS SOMETHING NOT INCLUDED IN THE REPORT I WANTED TO BRING TO YOUR ATTENTION.
OVER LAST YEAR I HAD THE OCCASION TO BE A STUDENT IN DCCCD AS PART OF A FAST TRACK SUPERVISOR CERTIFICATE PROGRAM.
I COMPLETED THAT PROGRAM WITH 18 COLLEGE CREDIT HOURS.
4.0GPA. I WOULD LIKE TO THANK THE DEAN'S AT RICHLAND AND NORTH LAKE FOR MAKING THAT OSSIBLE.
COMMENCEMENT. >> CHAIR D. FLORES: CONGRATULAT.
SO THANK YOU VERY MUCH. I'M DELIGHTED TO BE HERE ON BEHALF OF OUR TEAM TO PRESENT OUR SECOND QUARTER REPORT.
>> S. WILLIAMS: SHE'S TAKING NOTES, AMANDA BENSON.
ANTOINETTE FULLER IS ATENEDDING THE CONFERENCE, THE ASSOCIATION IN TEXAS FOR UNIVERSITY AND COLLEGE AUDITORS.
THEY ARE IN S SAN ANTONIO FOR TE REST OF THE WEEK.
WITH THAT, IN DECEMBER MOST OF OUR EFFORTS OF FINISHING UP THE EXTERNAL AUDIT, WHICH YOU WERE ADVISED IN DECEMBER AT THE MEETING, OUT] ONE OF THE COLLEGES. THESE ARE UNANNOUNCED.
A INOR DISCREPANCY RESULTED IN THE COLLEGE STRENGTHENING PROCEDURES AND THESE UNSCHEDULED AUDITS THROUGH THE THE YEAR.
WE FIND IN AND OUT] WE COMPLETED THE DISTRICT INVESTMENT REPORT.
THIS IS A COMPLIANCE REPORT WITH THE FUNDS INVESTMENT.
THERE WAS ONE AREA WHERE WE IDENTIFIED AN IMPROVEMENT.
AND THAT WAS ON THE REPORTING SITE.
NO ISSUES THAT PUT US OUT OF COMPLIANCE.
WE HAVE NUMEROUS AUDITS IN VARIOUS STAGES.
EARLIER THIS WEEK WE MET SENIOR MANAGEMENT AT A CEDAR VALLEY AND REVIEWED THE PRELIMINARY FINDINGS, WHICH WILL SEE IN NEXT QUARTER'S REPORT. FIVE ISSUES, ALL MINOR.
SO WE WOULD CONCLUDE THAT AUDIT SHORTLY.
INFORMATION TECHNOLOGY CONTROLS AT THE CAMPUSES IS IN PROCESS.
AS WELL AS WE RECENTLY LAUNCHED ATHLETICS AND DAY TEACHING OF NONFACULTY EMPLOYEES. WERE THERE QUESTIONS ABOUT AUDITS CURRENTLY IN PROCESS? MOVING ON.
THERE WERE TWO SPECIAL PARTICIPATED IN DURING THE COURSE OF THIS PERIOD.
ONE WAS A HOTLINE COMPLAINT THAT CAME IN THROUGH THE STATE AUDITORS OFFICE. WE FOUND THERE WAS NOTHING OF MERIT TO THAT. THE FUNDS ARE NOT MISAPPROPRIATED. AND WE SENT A REPLY CUTTING IN AND OUT] BACK TO THE STATE AUDITOR.
AND THE LAST ONE WAS TEXAS HIGHER EDUCATION COORDINATING BOARD CAME IN AND DID A FORMULA FUNDING AUDIT OVER SELECTED
[00:05:02]
SAMPLES FOR CEDAR VILLAGE. NUMEROUS TEAMS ASSISTED IN THE EFFORT. TREMENDOUS PRAISE AND THANKS TO THE SYSTEMIC REPORTING AND ANALYTICS TEAM AND COMPLIANCE OFFICE COMPLETE THE WORK WITHIN THE WEEK.AND THERE WERE NO FINDINGS OTHER THAN ONE OPERATIONAL RECOMMENDATION. WE PRESENTED OUR BUDGET EARLIER THIS WEEK. AND IT'S IN LINE WITH LAST YEAR'S MODERATE INCREASE. WE ALSO BECAUSE OF THE MAJOR IMPLICATIONS OF THIS FID GRADING SYSTEM FOR INVENTORY, ATTENDING TRAINING AT CEDAR VALLEY COLLEGE SO WE ARE AWARE HON HOW THE SYSTEM WORKS AND ADAPT OUR PROCEDURES AND PROCESS TO EFFECTIVELY PERFORM
>> D. ZIMMERMANN: THAT'S KIND OF OLD TECHNOLOGY.
ISN'T IT? HOW DID THEY SPRUCE IT UP SO IT WAS SOMETHING
>> JOHN, ARE YOU HERE? >> IT'S NOT THAT IT'S OLD TECHNOLOGY. THE SYSTEM WE PURCHASED AND USE FOR CONTROL SO THE TRAINING IS NOT IN THE TECHNOLOGY IT'S IN THE ACTUAL USE OF THE SYSTEM. RFID IS A COMMON TECHNOLOGY TOOL FOR INVENTORY TRACKING. BUT THERE ARE DIFFERENT MANUFACTURES OF THE SOFTWARE. THIS IS THE SPECIFIC ONE THAT
>> THAT'S ALL I HAVE. >> S. WILLIAMS: QUESTIONS?
>> THANK YOU VERY MUCH. >> S. WILLIAMS: THANK YOU, PAUL.
JOHN, YOU HAVE SOMETHING? >> THANKS PAUL.
>> THANK YOU FOR THE OPPORTUNITY TO BE A STUDENT.
AND AS WELL, TO SERVE OUR STUDENTS.
THANK YOU VERY MUCH. >> D. ZIMMERMANN: THANK YOU.
I'LL MISS YOU. >> WE HAVE AN AUDIT COMMITTEE
[B. Update Regarding Selection of External Auditor for Fiscal Years 2020 through 2024 Presenter: John Robertson]
REVIEW RECOMMENDATION THE FROM THE ADMINISTRATION FROM INDEPENDENT FIRM. ABOUT EVERY FIVE YEARS WE TRY TO GO OUT FOR AN RFQ TO LOOK FOR THE SELECTION OF A NEW ODD AUDITTER OR KEEP THE SAME ONE. WE ARE RECOMMENDING A FIRM WE HAD YEARS AGO IT.INTERVIEWED THREE FIRMS ASK THE OVERALL RECOMMENDATION FROM THE ADMINISTRATION IS MCCONNELL. WE HAVE MARLON WILLIAMS HERE.
BUT THAT IS OUR RECOMMENDATION FROM THE ADMINISTRATION.
BUT IN THE REGULAR AGENDA WOULD BE THE ACTUAL APPROVAL OF THE BOARD AND IF THEY NEED A RECOMMENDATION.
>> S. WILLIAMS: ANY QUESTIONS? >>
>> C. COMPTON: AND WASN'T ANY ISSUES WITH THEM. YOU KNOW, IT'S UST WE CHANGED
EVERY FIVE YEARS. >> ANY QUESTIONS?
>> CHAIR D. FLORES: GOOD JOB. >> CONSENT TO ADVANCE THE RECOMMENDATION TO THE FULL BOARD.
[5. Items for Review]
THAT -->> DID YOU GET THE -- IS THE CONSENT FROM THE CONSENSUS FROM THE COMMITTEE TO RECOMMEND THE FIRM? OKAY. VERY GOOD.
AS LONG AS IT'S CLEAR ON THE RECORD, THAT RECOMMENDATION WILL GO FORWARD WITH THE BOARD
* This transcript was compiled from uncorrected Closed Captioning.