Jan 17, 2020 Board Work Session

[1. Certification of Notice Posted for the Meeting]

[00:00:02]

>> CHAIR D. FLORES: GOOD MORNING, EVERYONE.

AND WELCOME. THANK YOU SO MUCH FOR BEING WITH US. I CALL TO ORDER THIS OPEN MEETING OF THE BOARD OF TRUSTEES OF THE DALLAS COUNTY COMMUNITY COLLEGE DISTRICT. THIS EETING IS BEING HELD IN CORRESPONDENCE WITH TEXAS GOVERNMENT CODE AND BROADCAST OVER THE INTERNET AS REQUIRED BY LAW.

THE BOARD MAY NOT TAKE FORMAL ACTION ON MATTERS NOT PART OF THE AGENDA. WE'LL PROVIDE AN OPPORTUNITY FOR PUBLIC COMMENT IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE.

CHANCELLOR, WILL YOU CERTIFY NOTICE OF THE MEETING AND AGENDA ARE FILED IN YOUR OFFICE? I CERTIFY THAT A COPY OF THIS NOTICE WAS POSTED AS REQUIRED BY THE TEXAS GOVERNMENT CODE

[3. Board Work Session: A Review of Standards of Good Practice in Ethical Governance Facilitator: Cecilia Cervantes, ACCT Consultant]

551.054. >> CHAIR D. FLORES: WITH THAT, DR. CERVANTES, WE HAVE THE FIRST THING ON THE AGENDA THIS MORNING OF OUR TRAINING PROVIDED BY D DR. CERVANTES, CECILIA CERVANTES, CONSULTING WITH ACCT. THANK YOU SO MUCH.

>> YESTERDAY, IT WAS MINUS 2 BELOW.

IT'S WARMED UP TO ABOUT 4 RIGHT NOW.

EDEN PRAIRIE, MINNESOTA. >> D. ZIMMERMANN: NOT FAR FROM

MY TERRITORY. >> CHAIR D. FLORES: VERY GOOD.

YOU ARE FIRST ON THE AGENDA. AM I CORRECT? DO WE HAVE CITIZENS? THANK YOU.

WITH THAT, WE'LL MOVE INTO THE REVIEW STANDARDS OF GOOD PRACTICE AND ETHICAL GOVERNANCE, WITH OUR FACILITATOR, DR. CERVANTES, A CONSULTANT WITH ACCT.

>> THANK YOU SO MUCH, CHAIR FLORES.

IT IS AN HONOR AND A PLEASURE TO JOIN YOU THIS MORNING ON THIS TOPIC. AS CHAIR FLORES, MENTIONED I AM A CONSULTANT FOR ACCT. HAVING JOINED THAT ORGANIZATION JUST IN THE SUMMER, WE STARTED HAVING CONVERSATIONS.

WHICH IS WHEN I RETIRED THE SECOND TIME.

AS AN INTERIM PRESIDENT OF SANTA FE COMMUNITY COLLEGE IN NEW MEXICO. I RETIRED AS A COLLEGE PRESIDENT SINCE 2015, TWO YEARS, HAD A LOT OF FLEXIBILITY, DID A LOT OF TRAVELING, PLAYED WITH MY GRANDSONS, ENJOYED THINGS WITH MY HUSBAND. AND SANTA FE CALLED.

BEING FAMILIAR WITH SANTA FE OVER THE YEARS, I THOUGHT AND MY HUSBAND AGREED, WE LIKED IT WHERE WE LIVED IN DENVER, WE HAD FAMILY IN EL PASO. WE WOULD DRIVE THROUGH SANTA FE AND SPEND TIME AND LIVE THERE, SO WE DID FOR JUST UNDER TWO YEARS. AND IT WAS A GREAT EXPERIENCE.

AS A RETIRED COLLEGE PRESIDENT FOR 15 YEARS, INCLUDING SANTA FE, THE BOARD AND I HAD A VERY GOOD RELATIONSHIP.

AND WERE ABLE TO ACCOMPLISH A LOT OF THINGS.

HAVING THE BOND PASSED THAT IS HELPING WITH LOCAL CAPITAL IMPROVEMENTS AND BUILDING AND AUTOMOTIVE TECHNOLOGY CENTER.

WE GOT THAT DONE WHILE I WAS THERE.

WE MOVED FORWARD AND ABLE TO NEGOTIATE THE FIRST CONTRACT WITH THE FACULTY UNION, FORMED A FEW MONTHS BEFORE I GOT THERE.

THAT WAS A YEAR AND A HALF PROCESS I WORKED ON.

AND THEN WE STARTED AN INTERNSHIP, PAID INTERNSHIP PROGRAM FOR STUDENTS. AND OTHER PLACES AND CONTINUE.

SO A VERY PRODUCTIVE TWO YEARS. THE BEST PART ABOUT IT IS WE WERE SUCCESSFUL IN IDENTIFYING [INDISCERNIBLE] SO I COULD SEE IF I'M SUCCESSFUL IN RETIREMENT THE SECOND TIME THAT I MOVED INTO THAT CATEGORY. BUT AS I DON'T KNOW IF YOU HEARD I'M ORIGINALLY FROM EL PASO, TEXAS.

I DID WORK AT EL PASO COMMUNITY COLLEGE AS WELL AS COLLEGES AS A DEAN AND FACULTY DEAN, VICE PRESIDENT IN COLORADO.

IN NEW MEXICO. BEFORE I WENT TO SANTA FE I WORKED AT WESTERN NEW MEXICO UNIVERSITY.

AND [INDISCERNIBLE]. AS A PROVOST THERE.

AND MOVED TO CALIFORNIA. SO I MOVED TO, MY HUSBAND AND I MOVED TO A FEW PLACES AND EXPERIENCED COMMUNITY COLLEGES IN A NUMBER OF STATES. AND COMMITTED TO COMMUNITY COLLEGE. BECAUSE THEY MAKE SUCH A

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THEY IMPACT OUR COMMUNITIES. I'M GUNG HOE ON COMMUNITY COLLEGES, WHETHER AS A WORKING ADMINISTRATOR, PRESIDENT OR NOW AS CONSULTANT FOR ACCT. IT IS AN HONOR TO JOIN YOU TODAY. TO LEAD THIS REVIEW OF STANDARDS OF GOOD PRACTICE IN ETHICAL GOVERNANCE.

I ENSURE FROM THE TIME YOU WERE ELECTED TO THE DALLAS BOARD, YOU COMMITTED TO HOLD YOURSELF IN THIS POSITION AT THE HIGHEST ETHICAL LEVEL. AS YOU SERVED FROM 4 YEARS TO 24 YEARS, I SALUTE YOU FOR TAKING THE TIME TO REVIEW THIS BASIC COMMITMENT TO DOING WHAT IS RIGHT AND GOOD.

AS WELL AS WANTING TO AVOID WHAT IS WRONG AND BAD.

BEING ETHICAL IS MORE THAN UNDERSTANDING WHAT IS THE RIGHT THING TO DO. IT MEANS THAT ONE MUST ALSO PRACTICE ETHICAL ACTIONS. ONE MUST WALK THE TALK.

THE FAILURE TO BE ETHICAL COULD BE CONSTRUED AS BEING UNETHICAL.

AND WE CERTAINLY DON'T WANT TO GO IN THAT DIRECTION.

ETHICAL GOVERNANCE REINFORCES ACCOUNTABILITY, TRANSPARENCY, RESPONSIVENESS, STABILITY, INCLUSIVENESS, EMPOWERMENT, AND BROAD-BASED PARTICIPATION IN PUBLIC AFFAIRS WITHIN, IN THIS CASE, THE PUBLIC DALLAS COUNTY COMMUNIDALLAS COUNTYCOMMUNITY C.

YOU LEAD THE EFFORTS IN GOVERNANCE WITH CHANCELLOR MAY, WITH FACULTY AND STAFF, AND STUDENTS OF THE DISTRICT AS WELL AS THE COMMUNITY. GOING A STEP FURTHER, ETHICAL GOVERNANCE IS A SET OF PROCESSES, PROCEDURES, CULTURES AND VALUES DESIGNED TO ENSURE THE HIGHEST STANDARDS OF BEHAVIOR. AS ELECTED OFFICIALS, YOU KNOW THAT YOUR BEHAVIORS, YOUR AC ACTIONS, DECISIONS, INTERACTIONS MUST BE BEYOND REPROACH. AND MUST BE EVEN AT THE EXEMPLARY LEVEL. THE PUBLIC ACTUALLY HOLDS YOU TO HIGHER STANDARDS OF BEHAVIOR THAN THE STANDARDS TO WHICH IT HOLDS ITSELF. NOW, SOMETIMES I THINK IT'S UNDERSTANDABLE, YOU KNOW, FOR BECAUSE WE'RE HUMANS, TO MAYBE RESENT THAT. WHY ARE THEY HOLDING ME TO HIGHER STANDARDS, YOU KNOW, THAN THEY FOLLOW? OTHERS MAY VALUE THAT. BECAUSE IT IS A MEASURE OF THE PUBLIC'S TRUST IN YOU. THEY PUT A LOT OF CONFIDENCE IN

YOU. >> D. ZIMMERMANN: ONE OF THE THINGS IF I MIGHT ASK, ATTITUDE WAS LEFT OFF THE LIST.

AND ATTITUDE TO ME IS -- WELL ATTITUDE IS BASICALLY HOW I GOT

TO BE ON THE BOARD. >> CHAIR D. FLORES: IS ATTITUDE

AN ETHICAL COMPONENT? >> D. ZIMMERMANN: OH, YES, JERRY PRATER WHEN HE CAME TO TALK ABOUT TAXES.

YEAH. BECAUSE SEE MY HUSBAND AND GOT TWO AND A HALF MINUTES EACH BECAUSE WE WERE GOING TO TALK N THE SAME TOPIC. WE DIDN'T GET THE 5 MINUTES AND 5 MINUTES. BECAUSE WE WERE SPEAKING ON THE SAME TOPIC. AND THEN WHEN WE MADE COMMENTS ABOUT MY HUSBAND I THINK THERE WAS SOMETHING ABOUT DUCK DYNASTY AND SOME OTHER COMMENTS HE MADE. YEAH.

HAD HE BEEN A LITTLE BIT MORE THAN ATTITUDE OF SERVICE, OH, HE SAT THERE LIKE HE WAS SOMETHING SPECIAL.

YEAH. >> THE ATTITUDE SORT OF CONVEYS.

>> CHAIR D. FLORES: REALLY ANYONE.

YES. >> D. ZIMMERMANN: YEAH.

>> AND THANK YOU FOR CHIMING IN. I SHOULD AVE SAID THAT IN THE BEGINNING, THIS IS A DIALOGUE. AN INTERACTION AMONG US.

AND YOU BRING A LOT OF EXPERIENCES THAT I VALUE AND THAT I THINK OTHERS WANT TO HEAR ALSO.

SO THANK YOU, TRUSTEE ZIMMERMANN.

SO THE NEXT PART AS IS ON THE AGENDA, WE'RE GOING TO REVIEW OR GOING TO TALK ABOUT THE PURPOSE. THE WORK SESSION PURPOSE AND INTRODUCTIONS. FIRST PURPOSE WE'LL EXPLORE, DISCUSS AND IDENTIFY THE APPROPRIATE LEVEL OF INVOLVEMENT

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ACCORDING TO THE DICTIONARY, INVOLVED EANS TO ENVELOPE OR TO SURROUND OR TO COVER. WHILE ENGAGE IS TO COME TOGETHER AND INTERLOCK AS A PART OF THE DALLAS COUNTY COMMUNITY COLLEGE DISTRICT'S GOVERNANCE, YOU SHARE THE GOVERNANCE PROCESS WITH OTHERS WITHIN THE DISTRICT AND THE WITHIN THE COMMUNITY.

SO WE'LL GET INTO THIS WITHIN THE WORKSHOP OR THE WORK SESSION. ANOTHER PURPOSE, BOARD MEMBERS REMAINING PROFESSIONAL AND GET ENGAGED IN THE COLLEGES AND IN THE COMMUNITY. THE DISCUSSIONS WE WILL HAVE WILL REINFORCE YOUR ROLE AS PROFESSIONALS WHO ARE OTIVATED TO BE ENGAGED AND SUPPORT THE COLLEGES AS THEY TRANSFORM LIVES AND COMMUNITIES TO HIGHER EDUCATION.

AND THAT'S WHAT YOU ARE DOING HERE, YOUR ROLE AS PROFES PROFESSIONALS. ALSO, REVIEW EXPECTATIONS OF ELECTED OFFICIALS. TRUSTEE BRINGS WITH IT CERTAIN RESPONSIBILITIES AND EX EXPECTATIONS.

CODESOF ETHICS ALSO CALL STANDARDS OF PRACTICE, DEFINE SPECIFIC EXPECTATIONS FOR BOARD MEMBERS.

IT IS IMPORTANT FOR BOARDS TO CLARIFY FOR THEMSELVES WHAT BEHAVIOR IS IMPORTANT. AND WHAT IS APPROPRIATE.

IT IS NOT ENOUGH TO ASSUME THAT BECAUSE SOMETHING IS LEGAL THAT IT IS ETHICAL. OR THAT EVERYONE KNOWS HOW THEY ARE SUPPOSED TO ACT AS BOARD MEMBERS IMMEDIATELY.

REVIEWING EXPECTED BEHAVIORS PERIODICALLY IS ALSO HELPFUL.

THE OTHER THING THAT'S HELPFUL IN THIS WORK SESSION IS LISTENING TO OTHERS VIEWPOINTS. BECAUSE THAT ALSO GIVES US ANOTHER PERSPECTIVE THAT WE WOULD NOT HAVE THOUGHT ABOUT, JUST LIKE ABOUT ATTITUDE. AND I KNOW THERE WILL BE OTHERS.

I'M SURE YOU WILL CHIME IN. I ENCOURAGE YOU.

>> CHAIR D. FLORES: WE DON'T HAVE A PROBLEM WITH THAT.

>> GOOD. GOOD.

REGIONAL ACCREDITING COMMISSIONS HAVE THE REQUIREMENTS REGARDING BOARDS, HAVING A CODE OF ETHICS. THE PROCESS OF DEVELOPING, ADOPTING, AND REVIEWING ADHERENCE TO CODES OF ETHICS INVOLVES BOARDS PARTICIPATING IN VARIOUS SUBSTANTIVE DISCUSSIONS OF WHAT IS EXPECTED OF BOARD MEMBERS.

THESE DISCUSSIONS ARE INSTRUMENTAL IN STRENGTHENING BOARDSMANSHIP AND ENHANCE THE ABILITY OF THE BOARD TO SET AN EXAMPLE FOR THE INSTITUTION AND COMMUNITY.

THAT'S WHAT WE'RE GOING TO BE DOING TODAY, HAVING THOSE DISCUSSIONS ON CODES OF ETHICS. THE DEVELOPMENT OF THE REGULAR UPDATE AND ADOPTION OF A CODE OF ETHICS STRENGTHENS BOARDS.

IT CULTIVATES A SENSE OF GROUP RESPONSIBILITY.

BECAUSE THAT IS WHERE THE POWER EMANATES FROM THE GROUP.

THE BOARD, NOT THE STAFF, SHALL BE RESPONSIBLE FOR EXCELLENCE IN GOVERNING. BECAUSE YOU SET THE PACE.

YOU SET THE EXAMPLE OF BEING THE ROLE MODELI MODELS FOR THE ENTIE DISTRICT. YOU HAVE A LOT OF HELP BEHIND YOU BUT YOU ARE THE ONES THAT COMMUNICATE THAT IN DIFFERENT WAYS. YOU HAVE A LOT OF RESPONSIBILITY. AND I SALUTE YOU FOR BEING IN THIS ROLE AND WORKING HARD TO GET ELECTED TO THESE POSITIONS.

AND TAKING THIS TIME THAT WAS SO CRITICAL IN ORDER FOR YOU TO EXPLORE, COMMUNICATE, INTERACT IN TERMS OF TIGHTENING THE CODE OF ETHICS AND REWORKING THEM A BIT.

WE WILL HAVE THAT TIME. TO REVIEW THE EXISTING DALLAS COUNTY COMMUNITY COLLEGE DISTRICT'S BOARD POLICY ON ETHICS. VERY STRONG POLICY.

AND WE WILL DISCUSS IT. THE EXISTING POLICY ON ETHICS WAS ADOPTED IN 2009. THAT'S 11 YEARS AGO.

SO I RECOMMEND IT'S TIME TO TAKE ANOTHER LOOK AT THE CURRENT CODE OF ETHICS AND TO UPDATE IT. AND MAYBE EVEN TO PUBLICLY

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IT'S A BIG DEAL. >> CHAIR D. FLORES: DO WE HAVE THE CODE OF ETHICS ON THE WEBSITE?

THE BOARD CODE OF ETHICS? >> IT IS PART OF BOARD POLICY.

[INDISCERNIBLE] BOARD POLICY. >> CHAIR D. FLORES: I GUESS WE DON'T HAVE IT IN A SEPARATE. WE MIGHT WANT TO CONSIDER THAT.

>> YES. >> CAN YOU EMAIL US A COPY?

>> CHAIR D. FLORES: YOU GOT ONE IN THE PACKET.

IN THIS FOLDER. YES.

BLUE FOLDER. >> IT IS RIGHT AFTER THE --

>> BY ADOPTING THE CODE OF ETHICS PUBLICLY, YOUR COMMITMENT, YOU CONVEY YOUR COMMITMENT TO ETHICAL GOVERNANCE PRACTICES. AND AS I SAID, IT REINFORCES YOUR DISCUSSION AS A COMMITMENT AND YOUR PLEDGE TO KEEP YOUR PROMISE AS STEWARDS FOR THE COLLEGE DISTRICT.

AND ALSO, SETTING THE EXAMPLE, YOU KNOW, FOR THE STAFF, FACULTY AND THE WHOLE DISTRICT AND THE COMMUNITY.

SO I'M GLAD THAT WE'RE HAVING THIS DISCUSSION AND THAT WE'RE INTERESTED IN DOING THAT. SO I BRIEFLY INTRODUCED MYSELF.

AND -- YES? >> I'M CONFUSED.

WHEN I HEAR THE WORD ETHICS TRAINING AND OTHER ETHICS TRAINING I'VE BEEN A PART OF, RELATES TO APPROPRIATE BEHAVIOR AND THE CONTEXT OF CERTAIN TYPES OF DECISIONS.

AND AVOIDING CONFLICTS OF INTEREST AND THOSE TYPES OF THINGS. I THINK WE'RE GOING TO GET SOME OF THAT. BUT A LOT OF WHAT YOU TOUCHED N IS SOMETHING I UNDERSTAND TO BE DIFFERENT, WHICH IS GOVERNANCE. AND APPROPRIATE BEHAVIOR INSIDE OF GOVERNANCE STRUCTURE. BOARD ROLES AND RESPONSIBILITIES VERSUS STAFF ROLES AND RESPONSIBILITIES.

AND I'VE KIND OF ALWAYS THOUGHT OF THOSE IN A DIFFERENT BUT SOMEWHAT RELATED AREA. AND SO ARE WE GOING TO BE DOING ONE OR BOTH? HOW DO YOU UNDERSTAND THOSE TWO AREAS ETHICS AND GOVERNANCE RELATED TO EACH OTHER FOR THE PURPOSES OF WHAT WE'RE DOING TODAY?

>> I UNDERSTAND, THEY GO TOGETHER.

YOU KNOW, AND THAT THE CODE SORT OF -- DOESN'T SORT OF, IT LAYS OUT WHAT THE EXPECTATIONS ARE. THOSE EXPECTATIONS, AS I SAID EARLIER, IT'S IMPORTANT FOR THE BOARD TO AGREE UPON THOSE.

BECAUSE THOSE ARE THE ROLES UNDER WHICH YOU FUNCTION.

BECAUSE THEY HAVE NOT BEEN REVIEWED IN 11 YEARS, I THINK IT'S A GOOD IDEA TO REVIEW THEM AND UPDATE THEM.

WE'RE GOING TO DO THAT. AND THEN WE ARE GOING TO GET INTO EXAMPLES. AND APPLICATION OF SOME OF THOSE SO THEY WON'T BE-- TO PREVENT CONFLICT OF INTEREST IN THAT SITUATION. SO THAT'S WHAT I WAS GOING TO DO THE BASICS IN TERMS OF THE CODE AND DISCUSSION AMONG ALL OF YOU TO INTERACT AND REACH AGREEMENT ON THEM.

BECAUSE THEY ARE ALREADY THERE. [INDISCERNIBLE] RELOOK AT IT.

IN ORDER TO UPDATE THEM AND ENSURE YOU ARE COMMITTED.

YES? >> CHANCELLOR MAY: DO YOU GET A CODE OF ETHICS AND CODE OF CONDUCT AS BEING THE SAME, SIMILAR, PARALLEL? BECAUSE CONDUCT IS ONE OF THOSE THINGS, I'M TOUCHING IN YOUR [INDISCERNIBLE] THE GOVERNANCE VERSUS ADMINISTRATIVE TYPE OF THINGS.

CAN YOU ELABORATE ON THAT? >> CONDUCT IS THE APPLICATION YOU KNOW OF THE CODE OF ETHICS. AND THE DOS AND DO NOTES.

AND YOU HAVE SOME OF THAT IN YOUR POLICY, ACTUALLY.

SOME OF IT. SOME OF IT.

YEAH. [INDISCERNIBLE] BECAUSE IT CAN BE [INDISCERNIBLE] IT. AND THE EXPECTATIONS ARE THAT YOU FOLLOW IT. THAT'S THE WAY -- DID I ANSWER YOUR QUESTION, TRUSTEE RITTER? I SEE IT AS A MELDING OF THE T

TWO. >> P. RITTER: IT WILL BECOME

CLEAR AS WE MOVE FORWARD. >> IF NOT, PLEASE LET ME KNOW SO

I CAN WORK ON THAT. >> CHAIR D. FLORES: THERE IS A QUESTION THAT'S ARISEN. DO WE HAVE A CODE OF CONDUCT?

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>> DON'T WANT TO USURP THE TIME. REVISITING THE 11 YEAR OLD POLICIES. THE PRESENT BOARD POLICY HAS THL RESPONSIBLE FROM THE INDIVIDUAL PERSPECTIVE AND COLLECTIVE IN SEVERAL DIFFERENT PLACES IN BOARD POLICY, BOTH LOCAL AND LEGAL POLICY. WHICH OF COURSE RECITES THE LEGAL OBLIGATIONS. I THINK IT'S TIME TO REVISIT THOSE. THERE MAY BE MOVE TOWARDS COMBINE COMBINING THEM. WITH RESPECT TO WHAT RUSTEE RITTER READ, WHAT BOARD MEM MEMBERS ROLE VERSUS A STAFF MEMBER OR CHANCELLOR'S ROLE OR SOMETHING OF THAT NATURE, I THINK THOSE ARE IMPORTANT CONSIDERATIONS WHICH YOU WILL DISCUSS TODAY. BUT THE FOUNDATION OF THAT ARE THE ETHICAL OBLIGATIONS OF THE TRUSTEE.

AND CONDUCT AND ETHICS I THINK GO HAND IN HAND.

AND I ALSO THINK FOUNDATION OF WHAT THE ETHICAL OBLIGATIONS OF THE RUSTEE ARE AND THE CONDUCT, THE CONDUCT

PARTITOPOLICIES. >> CHAIR D. FLORES: THE QUESTION TO THE BOARD, WE DON'T HAVE A SEPARATE CODE OF CONDUCT.

THE CONDUCT WITHIN THE CODE OF ETHICS OR OTHER AREAS OF THE POLICY, WE WANT TO ESTABLISH A CODE OF CONDUCT.

MAYBE WE CAN HAVE THAT DISCUSSION AFTER THE PRESENTATION. IF YOU COULD PUT THAT CUTTING IN AND OUT] FOR US TO BRING UP AT THE END.

>> CHANCELLOR MAY: APPARENTLY, I'M LOOKING AT THE ACCT TRUSTEE CODE OF ETHICS. OUR BOARD POLICY, CUT AND PASTE.

>> D. ZIMMERMANN: I WAS GOING TO SAY THAT.

>> CHANCELLOR MAY: IT'S PRETTY SIMILAR.

>> CHANCELLOR MAY: I WASN'T HERE

>> WHEN YOU START, WHAT THINK DR. CERVANTES, THEY NEED TO B BE REFRAMED IN A FASHION. WHETHER OR NOT THEY ARE AS INCLUSIVE, ARE THERE OTHER AREAS WE NEED TO BE CONCERNED ABOUT, THIS IS THE OPPORTUNITY TO DO THAT.

TO THE QUESTION ABOUT HOW DOES A BOARD MEMBER CONDUCT THEMSELVES IN OFFICIAL [INDISCERNIBLE] TO OTHER TRANSACTIONAL ITEMS WITHIN THE DISTRICT, THAT FLOWS FROM MY EXPECTATION AS YOU GO THROUGH THE PROCESS WHETHER YOU DECIDE TO BREAK IT OUT, THAT WOULD BE A BOARD

DECISION. >> COMMUNICATION AS A BOARD IN TERMS OF WHAT YOU ARE EXPECTING, HOW YOU ARE OPERATING AND HOW YOU COMMUNICATE THAT TO THE PUBLIC ALSO.

SO THAT'S A GOOD PLACEHOLDER TO COME BACK TO.

>> CHANCELLOR MAY: BUT I THINK THE QUESTION, PHIL, THAT YOU RAISE IS IMPORTANT. I'M FRESH OFF OF HAVING FILLED OUT A 20-PAGE FORM TO BE ON A BOARD RELATED TO ETHICS AND CONFLICT OF INTEREST AND THINGS OF THAT NATURE TO DO THAT.

I SEE ONE SIDE IS PERSONAL BENEFIT FOR THE INDIVIDUAL.

WHICH WE KNOW GETS BOARD MEMBERS IN TROUBLE ALL OVER THE COUNTRY. AND CITY COUNCIL MEMBERS AND ALL KINDS OF PEOPLE THAT ARE THERE. AND THE -- BUT ALSO THE ISSUE OF THE ROLE AND GOVERNANCE FOR US. IS THAT KIND OF WHERE YOU ARE

GOING WITH IT? >> P. RITTER: YEAH.

>> AND IN THE POLICY THAT STARTS OFF CODE OF RESPONSIBILITY, WHICH I THINK IS THE CODE OF ETHICS, ON THE NEXT PAGE IT S SAYS, ETHICS. AND THAT'S WHERE IT SAYS, A BOARD MEMBER SHALL NOT, AND I THINK THERE IS [INDISCERNIBLE] CONDUCT. BECAUSE FOR INSTANCE, SOLICIT AGREE TO ACCEPT [INDISCERNIBLE]. IN A WAY, THAT'S WHAT I SAW.

>> CHANCELLOR MAY: RIGHT. RIGHT.

>> YOU WANT TO PROCEED TO KEEP IT THAT WAY OR CHANGE THE TITLE POTENTIALLY. ANYWAY, ON INTRODUCTIONS, I DID A LITTLE BIT OF THAT ABOUT ME. AND CHANCELLOR AND I WERE TALKING. AND I LIVED IN COLORADO, WORKED IN COLORADO. GOT MY DOCTORATE AT UNIVERSITY OF BOULDER. AND LEFT IN '92 AND MOVED TO NEW NEW MEXICO, EL PASO, TEXAS AND OTHER PLACES.

I NEVER THOUGHT I WOULD LIVE IN THE MID-WEST.

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AND I REALLY LIKE TO LEAVE WHEN IT'S 2 BELOW.

SO THAT SAID. SO THE SEVEN OF YOU HAVE COLLECTIVELY SERVED THE DALLAS COLLEGES AS TRUSTEES FOR MORE THAN 78 YEARS. EACH OF YOU HAS VARIOUS BACKGROUNDS, TALENTS, STRENGTHS, INTERESTS, PASSIONS AND EXPERIENCES. AND THAT IS VERY GOOD.

THE STUDENTS, THE CHANCELLOR, THE ENTIRE DISTRICT NEEDS THE DIVERSITY OF EXPERTISE THAT YOU OFFER.

AT TIMES, THE CHALLENGE MAYBE TO HARNESS YOUR KNOW HOW, SO THE DALLAS DISTRICT CONTINUES TO B BE SUCCESSFUL AND THRIVE.

OPPORTUNITIES TO BETTER KNOW, APPRECIATE AND UNDERSTAND EACH OTHER ARE INVALUABLE TO CULTIVATE A SENSE OF GROUP RESPONSIBILITY AND COHESION. DEVOTING TIME AND THOUGHT TO WORKING WITH ALL THE BOARD MEMBERS CONTRIBUTES TO HARMONY AND COOPERATION IN SPITE OF DIFFERENCES OF OPINION THAT MAY ARISE FROM TIME TO TIME. AND --

>> CHAIR D. FLORES: COULD YOU REPEAT THAT?

BECAUSE I REALLY LIKE THAT. >> SURE.

OPPORTUNITIES TO BETTER APPRECIATE AND UNDERSTAND EACH OTHER ARE INVALUABLE TO CULTIVATE A SENSE OF GROUP RESPONSIBILITY AND COHESION. DEVOTING TIME AND THOUGHT TO WORKING WITH FELLOW BOARD MEMBERS CONTRIBUTES TO HARMONY AND COOPERATION IN SPITE OF DIFFERENCES OF OPINION THAT M MAY ARISE FROM TIME TO TIME. AND I THINK THOSE DIFFERENCES OF OPINION ARE NECESSARY. BUT ETHICAL GOVERNANCE PROCESSES, PROCEDURES, BEHAVIORS FOCUS ON MAINTAINING THE OVERALL GOAL OF THE DISTRICT AT THE FOREFRONT.

SO AT THIS TIME, I WOULD ASK THAT EACH OF YOU SHARE YOUR REASON FOR SERVING AS A DALLAS COUNTY COMMUNITY COLLEGE

DISTRICT BOARD MEMBER. >> D. ZIMMERMANN: I'VE ALREADY KIND OF STARTED. WE GOT IN 2012, WE STARTED IN ON SOME OF THE QUESTIONS OF SP SPENDING AND TAXES KEEP GOING UP AND KEPT GOING UP. AND EVERY TIME IT WAS A LARGER CHUNK OF THE BUDGET AND AS EDUCATION WAS ETTING -- SEE I STARTED OUT AT EASTFIELD. I GOT MY FIRST PART OF EDUCATION AT EASTFIELD. SO COMMUNITY COLLEGE WAS SOMETHING THAT I WAS ALREADY PAYING ATTENTION TO.

BUT AS WE STARTED SEEING THE TAXES KEEP GOING UP, THAT WAS ONE OF THE QUESTIONS. SO WE DECIDED TO TALK TO THE BOARD. MADE SENSE TO ME.

AND IT WAS OUR -- WHEN WE SHOWED UP THAT BASICALLY KEPT ME COMING BACK. I DIDN'T MISS A MEETING, I HAVEN'T MISSED A MEETING SINCE 2012.

I WASN'T ON THE BOARD UNTIL 2016.

SO I PUT IN FOUR YEARS OF MEETINGS BEFORE I HAD GOTTEN ONTO THE BOARD. AND I HAVE TO SAY, SOMETIMES YOU HAVE TO BE CAREFUL. BECAUSE THE PERSON YOU PSET TODAY COULD VERY WELL BE SOMEONE WHO COMES CHOMPING AT THE BIT LATER ON. SO YEAH.

ANY OF THE VIDEOS WITH JERRY PRATER AND MY PUBLIC, OH, IT WAS, IT WAS LESS THAN MAGIC. LET'S PUT IT THAT WAY.

>> I THINK THE HANDLE ON TAXES WAS YOUR REASON.

>> D. ZIMMERMANN: YES. >> CHAIR D. FLORES: A LITTLE BIT UNCOMFORTABLE CALLING SPECIFIC PEOPLE'S NAMES.

I THINK IT'S BETTER TO KEEP IT GENERAL, ALTHOUGH CERTAIN PEOPLE ARE NOT HERE BECAUSE THEY CAN'T GIVE A COUNTER OR THEIR WHATEVER. BUT I AGREE THAT NO MATTER WHO COMES BEFORE US AS A BOARD, INDIVIDUALLY AND COLLECTIVELY WE SHOULD TREAT ALL CONSTITUENTS, ANYONE THAT COMES WITH RESPECT.

AND GIVE THEM THE RESPECT. >> D. ZIMMERMANN: THANK YOU.

I THINK THAT'S THE WAY IT'S BEEN HANDLED.

YES. >> CHAIR D. FLORES: OKAY.

I'LL GO NEXT. I DON'T SEE US CHOMPING T THE

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TO COMMUNICATE THEIR DISSATISFACTION WITH LACK OF REPRESENTATION AND LACK OF PROGRAMMING FOR THE STUDENTS THAT WAS CULTURALLY RELEVANT. LACK OF EMPLOYEE NUMBERS.

ESPECIALLY IN FACULTY AND ADMINISTRATION TO WORK WITH STUDENTS OR ROVIDE CULTURALLY RELEVANT PROGRAMS AND STRATEGIES, ET CETERA, THAT WOULD BETTER WORK FOR THE STUDENT. I WOULD SEE WHERE HE CHANCELLOR AT THAT TIME AND SOME OF THE TOP LEADERSHIP HAD MADE COMMITMENTS.

BUT THEN NOT DOING ANYTHING TO MAKE THOSE COMMITMENTS INTO REALITY. SO BEING ABLE TO OBSERVE THAT FIRST HAND. WHEN I TOOK [INDISCERNIBLE] I DECIDED TO RUN FOR THE BOARD, WITH MY MAIN FOCUS BEING ON ACCOUNTABILITY AND DIVERSITY. THAT IS WHAT MOTIVATED ME.

WHAT REALLY EXCITES ME EVERY DAY, KNOWING WHAT WE DO, THE DISTRICT AND EDUCATORS MAKES A DIRECT IMPACT AND [INDISCERNIBLE] TO ME THAT'S VERY, VERY EXCITING AND FULFILLING. THE DIRECTIVE WE MAKE IN

STUDENT'S LIVES. >> THANK YOU.

>> CHANCELLOR MAY: >> VICE CHAIR W. JAMESON: I FOUND OUT ABOUT A POSITION ON THE BOARD THROUGH MY STATE LEGISLATIVE REPRESENTATIVE. WHO I HAD A RELATIONSHIP WITH.

YOU OUGHT TO LOOK INTO THIS BECAUSE YOU HAVE THE PERSONALITY

THAT WOULD BENEFIT THE -- >> CHAIR D. FLORES:

>> VICE CHAIR W. JAMESON: SO KN DID RESEARCH.

I DID QUITE A BIT RESEARCH. WHAT THIS COMMUNITY COLLEGE WAS ALL ABOUT. I HAD NO EXPERIENCE WITH COMMUNITY COLLEGES. WHAT I FOUND WAS A BARGAIN FOR ANYONE WHO HAS A DESIRE TO GET A CONTINUING EDUCATION BEYOND A HIGH SCHOOL DIPLOMA THAT COMMUNITY COLLEGE DISTRICT OFFERS SO MANY DIFFERENT AVENUES TO GO DOWN.

TO IMPROVE ONE'S LIFE AND FOR A VERY NOMINAL COST.

I THOUGHT THIS IS SOMETHING I WOULD REALLY ENJOY DOING IS TO HELP LEARN MORE ABOUT WHAT THE GOVERNANCE OF THE BOARD DOES TO HELP IMPROVE THAT FROM A TAX STANDPOINT, OF ALL THE DIFFERENT VARIABLES. I CAME AND INTERVIEWED AND I WAS APPOINTED. AND THREE MONTHS LATER I HAD TO RUN FOR THE SEAT AS A, TO COMPLETE THE TERM OF THE PERSON BEFORE ME. AND IT'S BEEN A GREAT LEARNING EXPERIENCE FOR ME EVER SENSE. BECAUSE I FEEL LIKE I'VE GROWN KIND OF INTO THE POSITION. LEARNED A LOT ALONG THE WAY AND HOPEFULLY CAN CONTRIBUTE FROM MY EXPERIENCE WITH 31 YEARS WITH A LARGE CORPORATION AND A VARIETY OF DIFFERENT ROLES, AT LEAST ADD

THAT ASPECT TO THE GROUP. >> THANK YOU.

YOU WERE RECRUITED? >> VICE CHAIR W. JAMESON: WELL I FOUND OUT ABOUT IT. I CAME AND INTERVIEWED.

IT WAS LIKE A JOB INTERVIEW.

KIND F A DOUBLE WHAMMY BUT IT WAS FUN.

IT'S BEEN AN ENJOYABLE EXPERIENCE FROM A LEARNING STANDPOINT AND HOPEFULLY A CONTRIBUTION STANDPOINT AS WELL.

>> M. BRAVO: I ALSO LIKE WESLEY, I DIDN'T KNOW TOO MUCH ABOUT COMMUNITY COLLEGES. BUT I GREW UP IN DALLAS.

SO I'M FAMILIAR WITH OUR PUBLIC SCHOOL SYSTEM.

I BECAME AN ATTORNEY IN IMMIGRATION LAW.

I INTERACT WITH A LOT OF CLIENTS WHO ATTEND COMMUNITY COLLEGES.

I'VE ALWAYS BEEN INVOLVED IN DIFFERENT THINGS IN DALLAS.

I SERVED ON SOME OARDS, BAR ASSOCIATION, I WAS LOOKING FOR ANOTHER OPPORTUNITY WHERE I COULD SERVE THE COMMUNITY IN A DIFFERENT CAPACITY. AND SO WHEN I HEARD ABOUT THE BOARD, I [INDISCERNIBLE] COMMUNITY COLLEGES ND FIGURED OUT THIS IS A PLACE WHERE I COULD HELP WITH MY BACKGROUND AS

[00:35:01]

AND THAT'S WHY I -- >> I DON'T KNOW ABOUT YOUR

ELECTION IN TERMS OF THE TIMING. >> M. BRAVO: I KIND OF WAS A LITTLE RECRUITED TO RUN. I WAS PREGNANT SO AT FIRST I WAS GOING TO TAKE A PAUSE FROM SERVICE.

BUT SO I WAS SIX-MONTHS PREGNANT WHEN I DECIDED TO RUN.

I REALIZED THAT, YOU KNOW, THERE IS NO REASON WHY I COULDN'T DO BOTH. SO I GOT ELECTED ABOUT 6 DAYS AFTER MY DAUGHTER WAS BORN. [INDISCERNIBLE] ON THE BOARD.

>> P. RITTER: MY MOM WAS A SCHOOL TEACHER AND DAD WAS A ADMINISTRATOR. I'M A ATTORNEY BY TRAINING AND VERY INTERESTED IN LAW, PUBLIC POLICY AND BUSINESS.

I GOT TO KNOW THE COMMUNITY COLLEGE THROUGH THE BUSINESS COMMUNITY IN DALLAS. SERVED ON THE COMMUNITY COLLEGEP FOUNDATION BOARD AND GOT TO KNOW THE PEOPLE AND MISSION.

MAYBE WAS TAUGHT BY SOME REALLY GREAT LEADERS HOW TO ARTICULATE THE COMMUNITY COLLEGE INTO THE COMMUNITY.

AND I GUESS THREE OR FOUR YEARS AGO, MY PREDECESSOR DECIDED TO STEP DOWN. A GENTLEMAN I KNOW AND RESPECT VERY MUCH. AND HAD THE OPPORTUNITY TO SERVE IN THIS ROLE CAME ABOUT. AND KNOWING OF THE QUALITY OF THIS INSTITUTION, THE PEOPLE HERE, OUR CHANCELLOR, MEMBERS OF THE BOARD, I THOUGHT IT WAS A GREAT OPPORTUNITY TO SERVE.

AND IT'S -- THE MOTIVATOR FOR ME, S I'M CONCERNED ABOUT ADDRESSING ISSUES OF INCOME AND WEALTH DISPARITY IN OUR COMMUNITY. AND THERE IS NO INSTITUTION THAT IS DOING MORE AT SCALE THAN THE DALLAS COUNTY COMMUNITY COLLEGE DISTRICT. SO I THINK IT'S PROBABLY SOMETHING THAT MOTIVATES ME AND I THINK ALL OF US TO BE HERE.

>> THANK YOU SO MUCH FOR SHA SHARING.

HAVE YOU EVER DONE THIS BEFORE? WHERE YOU LEARNED ABOUT EACH

OTHER? >> YOU FOLLOW A -- THEY ARE

REALLY GOOD. >> THEY DID IT THAT WAY?

>> CHAIR D. FLORES: THE QUESTION HAS BEEN PUT IN DIFFERENT WAYS.

>> YEAH. AND I REALLY APPRECIATE YOU.

DID YOU TO SHARE ANYTHING, CHANCELLOR, IN TERMS OF HOW YOU

GOT INTO THE COMMUNITY COLLEGES? >> CHANCELLOR MAY: I THINK THE BOARD HIT ON THE COMPONENTS. I KNOW WHY I DO WHAT I DO EVERY DAY. BECAUSE I UNDERSTAND IN TODAY'S WORLD EVERYONE NEEDS THE OPPORTUNITY FOR AN EDUCATION.

WITHOUT THAT, 65% OF THE JOBS REQUIRING SOME TYPE OF POST-SECONDARY EDUCATION. WE ARE REALLY THE ONLY OPPORTUNITY, THE TRUE OPPORTUNITY FOR THE MAJORITY OF THE POPULATION TO REALLY BE ABLE TO BRING THEMSELVES UP, WHETHER OUT OF POVERTY, FOR THE BEST CHANCE OF ELIMINATING INCOME DISPARITY, T THE BEST CHANCE FOR SUPPORTING EMPLOYERS AND CREATING JOBS. AS WE LOOK AT THIS COLLECTIVELY, I THINK THE BOARD IS SO IMPORTANT TO BRING DIFFERENT PERSPECTIVES FROM OUR COMMUNITY TOGETHER.

SO THAT WE ARE FOCUSING ON THE NEEDS OF INDIVIDUALS, FOCUSING ON THE NEEDS OF BUSINESSES AND EMPLOYERS.

BUT ALSO UNDERSTANDING THE RELATIONSHIPS ITH SCHOOLS AND UNIVERSITIES, WITH OTHERS TO HELP MAKE THAT HAPPEN.

I'M FORTUNATE TO HAVE A BOARD THAT REALLY CARES ABOUT THE COMMUNITY AND STUDENTS AND REALLY HAS BEEN WILLING TO INVEST IN HELPING THEM HAVE GREATER OPPORTUNITY BY WHAT WE

DO IN THE DISTRICT. >> THANK YOU SO MUCH FOR SHA SHARING. AND I'M OING TO ACTUALLY SKIP THIS NEXT PIECE, WHICH WAS ANOTHER INTRODUCTION.

BUT I WANT TO MOVE ON. BUT MAYBE ANOTHER TIME.

I'VE SEEN THIS WORK REALLY WELL WITH BOARDS WHERE THEY HAVE EACH PERSON WRITE A HEAD LINE AND A FIRST SENTENCE FOR THE DALLAS MORNING NEWS OR YOUR LOCAL NEWSPAPER, AN ELITE STORY ABOUT DCCCD THAT OTHER YOU WOULD LOVE TO SEE IN THE PAPER OR YOU ABSOLUTELY WOULD NOT WANT TO SEE IN THE PAPER.

THIS MIGHT BE SOMETHING WE CAN DO ANOTHER TIME TO GET AT WHAT THE BOARD IS -- [INDISCERNIBLE] AND SOME, YOU KNOW, AREAS THEY

[00:40:04]

ALSO, SOME APPREHENSIONS THEY MIGHT HAVE THAT WOULD BE GOOD TO KNOW ABOUT. WE'LL SKIP THIS NOW AND MOVE ON.

BUT I WANTED TO MENTION THAT. THE NEXT PART OF THE AGENDA I IS -- YOU MAY HAVE IT ON THEIR AGENDA.

AND IT'S ACTUALLY THE EXPECTED OUTCOMES.

THERE IT IS, OF THE RETREAT OR WORK SESSION.

AND WE PLAN ON ACCOMPLISHING THESE SEVEN.

AS AN ACCT CONSULTANT, I'M HERE TO ZERO IN ON THESE SPECIFIC OUTCOMES REGARDING ETHICAL GOVERNANCE.

ON A REGULAR BASIS YOU WORK WITH CHANCELLOR MAY ON THE MONTH TO MONTH AGENDA TOPICS. THE BUSINESS OF THE DALLAS DISTRICT THAT IS BROUGHT UP AT YOUR BOARD MEETINGS.

AND I KNOW YOU HAVE COMMITTEE MEETINGS AS WELL THAT YOU FOCUS ON. SO TODAY'S WORK SESSION, AS I SEE IT, IS A GIFT OR BREATHER TO FOCUS ON THE HOW-TO.

TO STRENGTHEN YOUR EFFORTS ON BEING OUTSTANDING BOARD MEMBERS.

I CARE DEEPLY ABOUT COMMUNITY COLLEGES, HAVING WORKED IN THEM FOR ABOUT 40 YEARS, AND OUR STUDENTS.

AND I'M BEHIND YOU TO SUCCEED. IF YOU SUCCEED, SO DO OUR STUDENTS AND COMMUNITY. THE STATE OF TEXAS, AS WELL AS OUR NATION. TO PRACTICE ETHICAL GOVERNANCE FROM A RENEWED AND UPDATED PERSPECTIVE, TO MORE CLEARLY UNDERSTAND WAYS TO BE BETTER ENGAGED WITH THE DALLAS COUNTY COMMUNITY COLLEGE DISTRICT. TO REVIEW THE CURRENT DALLAS COUNTY COMMUNITY COLLEGE DISTRICT BOARD POLICY, CODE OF RESPONSIBILITY AND ETHICS THAT WAS ISSUED IN 2009.

UPDATE IT AS NEEDED AND CONSIDER ADOPTING IT AS THE UPDATED CODE OF ETHICS FOR THE BOARD. TO BETTER UNDERSTAND EACH FELLOW BOARD MEMBER'S RATIONALE OR REASON FOR SERVING ON THE BOARD.

TO CULTIVATE A SENSE OF RESPONSIBILITY.

AND TO HELPING YOU TO COALESCE EFFECTIVELY BUILDING A BETTER FRAMEWORK FOR DECISION MAKING. TO CONSIDER USEFUL CRITERIA THAT THE COMMUNITY MAY USE TO EVALUATE BOARD MEMBERS.

>> CHAIR D. FLORES: WHAT EXACTLY DOES THAT MEAN?

>> THIS LAST ONE I READ? IN PREPARING, I HAD COME ACROSS A SCORE CARD THAT CHUNG USED FOR ELECTED OFFICIALS AND FOR THE COMMUNITY TO USE WHEN SELECTING THEM.

AS AN ELECTED OFFICIAL, IT'S ANOTHER WAY TO GET A HANDLE ON

YOUR ROLES. >> CHAIR D. FLORES: WOULD THAT SCORE CARD BE SHARED WHERE THE COMMUNITY OR WOULD THAT BE A WAY FOR US TO MONITOR, MAYBE IF WE'RE FUL FULFILLING COMMUNITY EXPECTATIONS AS RELATED TO ELECTED OFFICIALS.

>> I THINK IT'S FOR YOU TO DECIDE IF YOU WANT TO SHARE IT OR USE IT ON YOUR OWN IN YOUR PREPARATION, IN YOUR EFFORTS TO BE EFFECTIVE ELECTED OFFICIALS. BUT IT CAN BE USED EITHER WAY.

IT'S AVAILABLE. I KNOW THAT WHEN CHUNG PUT IT TOGETHER HE DID SO FOR HE COMMUNITY.

>> CHAIR D. FLORES: WHO IS CHUNG?

>> THE AUTHOR OF AN ARTICLE ON GOVERNANCE.

I CAN SHARE THE DETAILED ARTICLE WITH YOU.

WHICH I PULLED THAT OUT OF. AND WE'RE GOING TO GO INTO A

DISCUSSION ON THOSE ELEMENTS. >> CHAIR D. FLORES:

>> REFERENCES. >> YEAH.

BUT I THOUGHT EVEN THOUGH HE USED IT AS I SAID, FOR THE VOVOTERS TO CONSIDER, YOU ALL AE VOTED IN, RIGHT? YOU DEPEND ON VOTERS SO I WANTED YOU TO HAVE IT AS A RESOURCE.

IDENTIFY AREAS THAT THE BOARD WOULD LIKE TO IMPROVE IN PRACTICING ETHICAL GOVERNANCE. AND REVIEW ONE OR TWO ASE STUDIES TO COMING ON GOOD OR BAD ETHICAL PRACTICES AND TO APPLY AS NEEDED. SO THOSE ARE WHAT I HOPE THAT WE CAN COVER TODAY IN THE WORK SESSION.

SO THE NEXT BOARD POLICY IS THE ONE THAT HAS TO DO WITH ACCOUNTING AND FINANCIAL ETHICS. ALL BOARD MEMBERS, EMPLOYEES,

[00:45:06]

SO THAT POLICY OR THIS POLICY WAS ON ACCOUNTING AND FINANCIAL ETHICS, WAS ISSUED AND ADOPTED JUST ABOUT THREE YEARS AGO.

THE END OF APRIL, 2017. I SEE IT AS A MAIN KERNEL FOR WHICH OTHER POLICIES ORIGINATE. IT'S RICH IN TERMS OF WHAT IT INCLUDES. IT INCLUDES THE FOLLOWING POLICIES AND/OR ADMINISTRATIVE REGULATIONS REGARDING CONFLICTS OF INTEREST, ETHICS, AND FINANCIAL OVERSIGHT.

THESE ARE WHAT T INCLUDES. AND EACH OF THESE OF COURSE IS MULTIPAGE. CODE OF ETHICS FOR BOARD MEMBERS AND FOR EMPLOYEES, AND WE'RE GOING TO GO OVER IN DETAIL THE ONE FOR BOARD MEMBERS NEXT. THEN FINANCIAL AND OTHER DOCUMENTS, FINANCIAL CONFLICTS OF INTEREST FOR PUBLIC OFFICIALS AND FOR, I'M SORRY, AND OR ALL EMPLOYEES AND FOR VENDORS.

COMPLIANCE WITH STATE AND FEDERAL GRANT AND AWARD REQUIREMENTS. FINANCIAL CONFLICTS AND IFTS AND GRATUITIES REGARDING FEDERAL FUNDS.

SYSTEMS FOR MONITORING THE COLLEGE DISTRICT'S INVESTMENT PROGRAM. BUDGET PLANNING FOR EVALUATION.

COMPLIANCE WITH ACCOUNTING REGULATIONS.

CRIMINAL HISTORY RECORD INFORMATION FOR EMPLOYEES.

AND DISCIPLINARY ACTION FOR FRAUD BY EMPLOYEES.

THERE IS ALSO ATTACHED TO THOSE, A 4-PAGE DOCUMENT THAT INCLUDES FRAUD AND FINANCIAL IMPROPRIETY, FINANCIAL CONTROLS, AND OVERSIGHT. FRAUD PREVENTION AND FRAUD INVESTIGATIONS. SO THERE ARE QUITE A FEW POLICIES AND/OR ADMINISTRATIVE REGULATIONS THAT YOU AND THE ENTIRE DISTRICT MUST ABIDE BY. OF COURSE, YOU DON'T MONITOR THESE ALONE. YOU HAVE THE CHANCELLOR AND THE ADDITIONAL STAFF THAT ARE ALSO CHARGED WITH COMING UP WITH SYSTEMS FOR THIS PURPOSE. SO IT'S VERY LENGTHY.

AND I JUST WANTED YOU TO KNOW THAT AND TO SEE IT ALL IN TERMS OF THE DETAILS OF THE POLICIES AND REGULATIONS THAT THAT FIRST ONE ON FINANCIAL ETHICS REPEATS. SO THE NEXT ONE THAT WAS INCLUDED IN THE FIRST ITEM THAT WE READ IN THE PREVIOUS SLIDE, THE TRUSTEE CODE OF ETHICS THAT WE'RE GOING TO REVIEW AND DISCUSS. SO GOVERNING BOARDS FUNCTION BETTER WHEN THE DALLAS COLLEGES ETHICAL STANDARDS FOR TRUSTEE BEHAVIOR ARE CLEAR. A SET OF STANDARDS ARE OFTEN CALLED A CODE OF ETHICS OR STANDARDS OF GOOD PRACTICE.

AND THAT'S THE ONE WE LOOKED AT BRIEFLY EARLIER.

AS I SAID, IT WAS ADOPTED BY THE BOARD OF TRUSTEES 11 YEARS GO, FOR BOARD MEMBERS. WE'RE GOING TO SPEND TIME REVIEWING IT TO ENSURE YOU ARE FAMILIAR WITH IT, TO ANSWER ANY QUESTIONS, AND/OR TO CLARIFY T THEMENTTHEELEMENTS OF THE CODE.

TO BETTER CLEARLY DEFINE SPECIFIC EXPECTATIONS FOR BOARD MEMBERS IS IMPORTANT FOR BOARDS TO CLARIFY FOR THEMSELVES WHAT BEHAVIOR IS APPROPRIATE. SO AS WE SAID EARLIER, THERE ARE 11 ELEMENTS IN THE BOARD-ADOPTED CODE OF RESPONSIBILITY AND CODE OF ETHICS IN THE DALLAS COLLEGES DEPARTMENT HAS INDICATED IT

CONSTITUTES THE CODE OF ETHICS. >> CHAIR D. FLORES: COULD WE GO BACK TO THE POLICIES AND/OR ADMINISTRATIVE?

>> SURE. >> CHAIR D. FLORES: THIS IS MORE A QUESTION FOR ROB. ON EACH ONE OF THESE LISTED, WITH YOU LET US KNOW WHICH RE WITHIN THE BOARD'S PURVIEW, IF THERE IS A POLICY RELATED TO THE BOARD AND WHICH ARE THE ADMINISTRATIVE, WHICH IS FOR THE EMPLOYEE?

[00:50:03]

>> I DO. [INDISCERNIBLE] SITED HERE ARE THE PRODUCT OF, THEY HAVE APPLICATION OF BOARD BECAUSE THEY ARE THE PRODUCT OF STATE LAW.

WE HAVE CONFLICT OF INTEREST -- NOT NECESSARILY BOARD POLICY.

I HAVEN'T DONE IT IN PREPARATION FOR TODAY.

BUT I CAN GO THROUGH AND -- I SUSPECT FOR SOME OF THESE THAT ARE IN CHAPTER C, FOR EXAMPLE, THEY ARE DIRECTED MORE AT THE TRANSACTIONS CONDUCTED BY EMPEMPLOYEES WITH RESPECT TO PROCUREMENT AND PURCHASING AND ITEMS OF THAT NATURE AND/OR GRANTS AND DON'T SPEAK SPECIFICALLY TO THE BOARD.

MOST OF THE BOARD EMPHASIS IS IN CHAPTER D.

DR. CERVANTES IS ABOUT TO GO OVER BOARD POLICIES IN CHAPTER D, WITH RESPECT TO CERTAIN AREAS AND ALSO RESPONSIBILITIES AND

BEYOND ETHICS. >> VICE CHAIR W. JAMESON: THAT

WOULD BE THE FIRST TWO? >> FIRST TWO PRIMARILY.

THE FIRST POLICY REFERENCES, I THINK [INDISCERNIBLE] A GREAT MANY OTHER POLICIES CONTAINED IN THERE.

PRODUCT OF

>> CHAIR D. FLORES: SO THE REST OF THOSE THAT ARE NOT THESE ARE ADMINISTRATIVE REGULATIONS IN RESPONSE TO STATE LAW, COMPLYING

WITH STATE OR FEDERAL? >> ALMOST EVERYTHING THAT IS SITED THERE WOULD HAVE ITS -- IT WOULD ORIGINALLY HAVE ITS GENESIS IN FEDERAL OR STATE LAW THAT ARE SITED THERE.

THERE ARE, THEY ARE LOCAL POLICIES.

SO THE BOARD AND THE PREDECESSOR BOARDS HAVE IDENTIFIED OR OTHER AREAS THAT ARE IMPORTANT INCLUDED IN THE POLICIES.

BUT SPECIFIC QUESTION -- WHERE WOULD THE BOARD HAVE SPECIFIC RESPONSIBILITY UNDER POLICIES? MOST WOULD BE IN THE FIRST TWO

THAT ARE SITED. >> VICE CHAIR W. JAMESON: ARE THOSE IN RESPONSE TO STATE LAW OR LOCAL?

>> THAT IS PRETTY MUCH LOCAL. THE STATE LAW DOES NOT PRESCRIBE A SPECIFIC CODE OF ETHICS FOR BOARD MEMBERS.

THERE ARE THINGS BOARD MEMBERS CAN AND CANNOT DO [INDISCERNIBLE] BUT THERE IS NO SPECIFIC CODE OF ETHICS FOR

BOARD MEMBERS IN THE STATE LAW. >> CHAIR D. FLORES: SO ON THE CODE OF ETHICS ITEM 8 -- IT SAYS TO RECOGNIZE IT IS AS IMPORTANT FOR THE BOARD TO UNDERSTAND AND EVALUATE THE EDUCATIONAL PROGRAM OF THE COLLEGE S IT IS TO PLAN FOR THE BUSINESS OF THE COLLEGE OPERATIONS. IN TERMS OF 8, THERE IS NO CORRESPONDING ITEM DEALING WITH FINANCES.

I JUST SCANNED THROUGH IT QU QUICKLY BUT I DIDN'T SEE ANYTHING THAT POPPED OUT AT ME. I THINK IT WOULD BE GOOD TO ADD A SIMILAR SECTION. BUT AS RELATED TO FINANCES.

>> VICE CHAIR W. JAMESON: I SUSPECT IF WE GET INTO THE POLICIES UNDER THE -- IT DOES FIT THE BOARD'S RESPONSIBILITY IN THERE. AND I WILL SAY THE SAME IS TO BE THE CASE UNDER, COMPLIANCE WITH FEDERAL GRANTS.

>> CHAIR D. FLORES: BUT WE NEED I THINK TO PULL THOSE OUT.

AND PUT THEM ALSO ON THE CODE OF ETHICS SO IT CAN BE FRONT F MIND WHEN WE LOOK AT THE CODE OF ETHICS THAT TO REALIZE THERE IS

A FINANCIAL ASPECT TO THIS. >> I DON'T DISAGREE.

THE POLICIES SITED THERE SO E CAN HAVE THOSE FOR YOU.

WITH RESPECT TO FINANCIAL MATTERS, THE BOARD AS FIDUCIARY RESPONSIBILITY TO ACT AS FIDUCIARY WITH RESPECT TO FINANCIAL MATTERS RELATED TO THE BOARD.

>> CHAIR D. FLORES: I UNDERSTAND.

I THINK IT HELPS. AND IT'S UNDERSTOOD -- WRITTEN

ANYWHERE. >> I THINK PART OF THE EXERCISE AS I UNDERSTAND, TO GO THROUGH THE 11-YEAR OLD POLICY.

>> CHAIR D. FLORES: GOT YOU.

>> YOU HAVE A QUESTION? >> VICE CHAIR W. JAMESON:

SLIDE? >> YEAH.

THAT'S WHAT HE WAS SAYING THE C'S ARE PRIMARILY FOR

[00:55:03]

ADMINISTRATIVE STAFF. >> VICE CHAIR W. JAMESON: ALL OF THOSE ACRONYMS ARE BOARD POLICY ACRONYMS.

>> CHAPTER B IS THE POLICY ON BOARD GOVERNANCE AND LOCAL GOVERNANCE. CHAPTER D DEALS WITH EMPLOYEE MATTERS. AND SO WHEN YOU SEE BDD, THAT'S AN EMPLOYEE, A POLICY SPECIFIC TO EMPLOYEE CONDUCT.

WITH RESPECT TO THOSE MATTERS. CHAPTER C TALKS ABOUT THE BUSINESS DISTRICT. SO PROCUREMENT, PURCHASING, CONTRACTING EMPLOYEES AND THINGS OF THAT NATURE IN C.

I THINK THAT COVERS EVERYTHING MENTIONED.

BDB LOCAL -- [INDISCERNIBLE] >> M. BRAVO: THEY DON'T NECESSARILY STAND FOR ANYTHING OTHER THAN THE ORDER.

>> CHAPTER, THE FIRST LETTER IS THE CHAPTER, CHAPTER, POLICY BF.

>> THE OARD MEETING, THERE IS A POLICIES AND -- I THINK STATE LAW THAT ARE IMMUTABLE FOR US. AND THEN THE LOCAL.

BUT THESE, I MEAN THIS IS A LEVEL OF GRADATION OF WHICH I'M NOT FAMILIAR WITH. SO IF WE HAD THE WHOLE BOARD POLICY MANUAL, IT WOULD BE EASIER TO SEE IT.

YOU ARE RIGHT, THE LEGAL POLICY IS PROMULGATED BY -- WE DON'T CHANGE THOSE BECAUSE THEY RESET THE PROVISIONS OF -- RECITE -- OF TEXAS LAW. WE HAVE LOCAL POLICIES THAT MODIFY THOSE. WE DON'T DEVIATE FROM THE LAW BUT EXPAND ON IT AND REGULATIONS THAT ARE

OUT]. >> I'M NOT TAKING THE [INDISCERNIBLE] LIKE YOU ARE.

PULLING THOSE OUT. SO YOU CAN HAVE DISCUSSION WITH

WITH -- [INDISCERNIBLE] >> TO FIGURE IT OUT IS, YOU K KNOW, DAUNTING. SO THAT'S SOMETHING TO THINK ABOUT. IS THERE A BETTER WAY TO LABEL

THEM. >>

>> OH, IT'S STATE. OKAY, THEY ARE ALL --

>> THAT COMES OUT.

>> OKAY. AS I SAID, WE'RE GOING TO GET INTO THE BOARD POLICY, LOCAL POLICY ON BOARD MEMBERS.

IT'S LABELED BOARD MEMBER ETHICS.

AND THEN IT'S PROVISIONS ARE CODE OF RESPONSIBILITY AND ETHICS THAT WERE ADOPTED IN 2009.

WE'RE GOING TO GO THROUGH EACH ONE.

AND ONE THING THAT I NOTICED ABOUT IT IS THAT IT MENTIONS THAT UNDER THE CODE OF RESPONSIBILITY, EACH BOARD MEMBER SUBSCRIBES TO THE FOLLOWING CODE AS WRITTEN IN THE FIRST PERSON. SO I WENT AHEAD AND JUST ROTE THAT AS A GOVERNING BOARD MEMBER, I AM RESPONSIBLE, AND WROTE IT IN FIRST PERSON, WHICH I REALLY LIKE.

IT TAKES RESPONSIBILITY. IT'S A CAN-DO, A POSITIVE, A PROACTIVE. I REALLY LIKE THAT FIRST PERSON.

TO DEVOTE TIME, THOUGHT AND AND RESPONSIBILITY SO I MAY RENDER EFFECTIVE AND CREDIBLE SERVICE. AND ALL OF YOU KNOW IT THE TIME IT TAKES TO DO THAT. IN TERMS OF PREPARING AND RE READING AND ASKING QUESTIONS AND ANSWERING QUESTIONS.

>> CHAIR D. FLORES: I THINK THESE TRAINING SESSIONS ON DIFFERENT AREAS IS ALSO HELPING US.

IN TERMS OF STUDYING AND BEING BETTER AWARE OF OUR RESPONSIBILITIES IN THE CATEGORY.

>> ABSOLUTELY. AND I KNOW THAT AT LEAST FROM ACCT, WHEN YOU ADD ABOUT SIX MONTHS.

>> CHAIR D. FLORES: IS THAT THE KIND OF UNUSUAL FOR A BOARD --

>> I'M NEW. I KNOW THAT --

>> VICE CHAIR W. JAMESON: OUR CHAIR IS PUTTING US THROUGH THE RINGER.

>> NUMBER TWO. TO BRING ABOUT DESIRED CHANGES THROUGH LEGAL AND ETHICAL PROCEDURES, UPHOLDING AND ENFORCING ALL APPLICABLE STATUTES, REGULATIONS AND COURT DECISIONS PERTAINING TO COMMUNITY COLLEGES.

>> CHAIR D. FLORES: NOW THIS IS THE POINT AT WHICH IF WE FEEL SOMETHING SHOULD BE ADDED OR CHANGED, I THINK IT'S A PRIME

OPPORTUNITY TO STATE THAT. >> YES, ABSOLUTELY.

[01:00:02]

WHICH 11 YEARS AGO MAYBE SOMEONE CAME IN AND YOU ALL AS A BOARD LIKED IT AND ADO ADOPTED . DO YOU REMEMBER?

>> CHAIR D. FLORES: NO, A CONSULTANT WITH ACCT DID NOT COME IN 11 YEARS AGO THAT I REMEMBER.

PULLING IT FROM ACCT BY STAFF AND

>> VICE CHAIR W. JAMESON: I'M GLAD WE'RE DOING THIS.

>> P. RITTER: AND IT'S IMPORTANT TO DO IT PERIODICALLY FOR LL REASONS STATED AT THE BEGINNING. BUT WE ARE NOT TRYING TO REMEDIATE SOMETHING. IF WE ARE, CORRECT ME.

WE HAD A CODE THAT SERVED US PRETTY WELL AND CONSIST WITH CODES THAT SERVED OTHER DISTRICTS WELL, PROBABLY IN THE REALM OF BEST PRACTICE IN TERMS OF ARTICULATION OF A CODE OF ETHICAL CONDUCT. I THINK MY BIAS WHEN I LOOK AT THIS, IF WE WANTED TO CHANGE SOMETHING, THE CASE WOULD NEED TO BE MADE. WE'RE NOT THE REMEDIATING

SOMETHING. >> CHAIR D. FLORES: IT WAS NOT TO REMEDIATE OR THROW THE BABY OUT.

IT'S TO LOOK AT WHAT WE HAVE. UNDERSTAND THE BROADER CONTEXT OF ETHICS. AND TWO, TO LOOK AT WHAT WE HAVE AND IS IT TIME TO ADD OR UPDATE? I DON'T KNOW THAT WE WOULD DELETE. BUT TO UPDATE OUR CODE OF ET

ETHICS. >> VICE CHAIR W. JAMESON: I WOULD ASSUME EVEN THOSE THESE WERER ADOPTED IN 2009, THERE WERE PROBABLY PRECURSORS THAT WERE VERY SIMILAR.

A LOT OF HIS IS IS BOILERPLATE. IT'S PRETTY WELL -- IT'S COMMONSENSE BUT ALSO KEEPING YOU WITHIN THE LINES SO YOU DON'T STEP OUT. AND I DON'T THINK THAT'S CHANGED IN THE PAST 20 OR 30 YEARS PROBABLY.

SO I WOULD LIKE TO KNOW WHICH CHANGES WERE MADE IN 2009 FROM WHATEVER WAS THERE BEFORE. IF THERE -- [INDISCERNIBLE] YOU MIGHT THINKS WE'VE HAD BOARD MEMBERS INVOLVED IN ACCT AND ON

THE COMMITTEES AND BOARDS. >> CHAIR D. FLORES:

DON'T REMEMBER. >> CHANCELLOR MAY: BUT I NOTICED TOO, ACCT HAS A 2010 DATE ON THOSE.

>> VICE CHAIR W. JAMESON: THEY MUST HAVE DONE A REALLY GOOD JOB.

>> SO THIS LAST ONE, BY THE WAY, TO BRING ABOUT DESIRED CHANGES, ET CETERA, THAT ONE IS NOT ON THE ACCT LIST.

SO THIS IS ONE, THIS ONE AND THE FOURTH ONE TO DALLAS.

TO WORK WITH MY FELLOW BOARD MEMBERS IN A SPIRIT OF HARMONY AND COOPERATION IN SPITE OF DIFFERENCES OF OPINION THAT ARISE DURING VIGOROUS DEBATES OF POINTS OR ISSUES.

>> CHAIR D. FLORES: DIFFERENCES OF OPINION SOUNDS LIKE THAT'S A LITTLE FRIVOLOUS.

LOTS OF TIMES WE HAVE DIFFERENCES OF DIVERSITY.

WWE LOOK AT THINGS FROM DIFFERET PERSPECTIVES.

NOW, OPINION IS GATHERED FROM THAT.

BUT LOTS OF TIM T TIMES, IT'S NT JUST, WELL THAT'S MY OPINION.

NO, IT'S DEEPER THAN THAT. WE COME FROM MORE OF A SPI SPIRD DIVERSITY THAN WE DO JUST AN OPINION.

>> MAYBE CONNECTED TO A PERSON'S VALUES.

>> D. ZIMMERMANN: THE IDEA THAT IT'S WHAT YOU'VE LIVED.

>> RIGHT. >> D. ZIMMERMANN: IT'S NOT AN OPINION, IT'S WHAT YOU'VE LIVED. THAT SOUNDS ALMOST TOO FRIVOLOUS THAT'S IT'S JUST A DIFFERENCE IN OPINION.

>> CHAIR D. FLORES: RESPECTIVE? >> D. ZIMMERMANN: A DIFFERENCE IN DIVERSITY. BECAUSE IF YOU LIVED SOMETHING, YOU CAN'T NECESSARILY SAY, WELL IT'S JUST MY OPINION.

>> VICE CHAIR W. JAMESON: BUT ISN'T YOUR OPINION -- ISN'T THAT THE NATURAL OUTCOME OF THE ACCUMULATION OF

EXPERIENCE? >> D. ZIMMERMANN: PEOPLE WILL TELL YOU MY OPINION HAS CHANGED BUT IF INDEED IT IS SOMETHING YOU'VE LIVED, HAT YOU HAVE LIVED HAS INFORMED YOUR OPINION.

BUT YOU CAN'T CHANGE WHAT YOU'VE LIVED.

IF YOU KNOW THERE WERE PROBLEMS WITH GETTING PEOPLE RECOGNIZED.

IF YOU KNOW THERE WERE PROBLEMS WITH FINDING FUNDING TO GO TO SCHOOL, IF YOU KNEW THERE WAS PROBLEMS WITH THE WAY SCHOOL

[01:05:01]

IF YOU KNEW THESE THINGS WERE OUT THERE, THEN IT'S SOMETHING YOU CAN STANDUP FOR BECAUSE OU CAN SAY THIS WAS A PROBLEM FOR ME. AND SO IT'S NOT AN OPINION.

IT'S SOMETHING THAT NEEDS FIXED. IT'S SOMETHING THAT NEEDS CHANGED. IT'S NOT SOMETHING WE CAN JUST LOOK PAST JUST IN A SPIRIT OF HARMONY.

BECAUSE IF IT'S A PROBLEM, AND YOU KNOW IT EXISTS, THEN IT CAN'T BE IN HARMONY. BECAUSE AT HE POINT YOU ARE IN HARMONY, YOU WOULD HAVE TO ACQUIESCE AND IF --

>> CHAIR D. FLORES: I THINK IN TERMS OF THAT, DOROTHY IN THE SPIRIT OF HARMONY, WE CAN VIGOROUSLY DEBATE AND WE CAN INVITE ALL THE POINTS OF VIEW IN TERMS OF BOARD MEMBERS, BUT DON'T NEED TO GET ACRIMONIOUS ABOUT IT.

>> D. ZIMMERMANN: IT DOESN'T HAVE TO GET TO THAT POINT.

BUT THE IDEA THAT IN TRYING TO EXPLAIN WHAT WE'VE LIVED, WHAT

WE KNOW -- >> CHAIR D. FLORES: DEBATING THE

ISSUE. >> D. ZIMMERMANN: YEAH.

>> CHAIR D. FLORES: THAT'S WHERE YOU BRING ABOUT YOUR PERSPECTIVE, WHAT YOU LIVED, WHAT YOUR EXPERIENCE IS, ET CETERA. SO AND YOUR OPINION IS SHAPED BY THAT.

AND THAT'S TRUE. WHAT WESLEY SAID AND WHAT YOU SAID, WE EVOLVED. YOUR OPINION IS SHAPED BY HOW

YOU HAVE EVOLVED AT THAT POINT. >> COULD IT BE JUST A THOUGHT, DIFFERENCES OF OPINION OR PERSPECTIVE?

>> D. ZIMMERMANN: YES. >> THAT WAY YOU ARE COVERED.

YOU MIGHT THINK ABOUT THAT. >> D. ZIMMERMANN: YEAH.

>> CHAIR D. FLORES: OKAY. >> VICE CHAIR W. JAMESON: ACTUAL LY, I THINK THAT'S SOMETHING WE DO RETTY WELL AS A BOARD.

>> CHAIR D. FLORES: WE DO. I REMEMBER WHEN I FIRST STARTED ON THE BOARD, I WOULD HEAR BOARD MEMBERS THAT WE COULD DISAGREE WITHOUT BEING DISAGREEABLE. WHICH, YOU KNOW, IT WORKS.

BECAUSE AS LONG AS THE BOARD IS INVITING OPEN DISCUSSION AND NOT TRYING TO SHUT ANYBODY DOWN, BECAUSE I DON'T AGREE WITH IT, THAT'S NOT THE RIGHT WAY TO ADDRESS THAT.

DISCUSSIO>> TO ADD DIFFERENCE OF OPINION OR PERSPECTIVE.

>> NEXT, TO WORK WITH OTHER BOARD MEMBERS TO ESTABLISH EFFECTIVE POLICIES AND PRACTICES PROHIBITING UNLAWFUL DISCRIMINATION INCLUDING CONDUCT THAT CONSTITUTES SEXUAL HARASSMENT. THAT'S ANOTHER ONE THAT ACCT

DOESN'T HAVE BUT DALLAS DOES. >> CHAIR D. FLORES: CONSTITUTES RACIAL, ETHNIC AND SEXUAL HARASSMENT.

EMPLOYEES ARE TOLD YOU ONLY GOT THE OB BECAUSE YOU ARE BLACK OR A WOMAN OR WHATEVER. TO ME, THAT IS A FORM OF HARASSMENT. BUT AS PEOPLE THROW TYPES OF [INDISCERNIBLE] OUT ALL THE TIME, IT'S NOT DEFINED AS

HARASSMENT. >> P. RITTER: IT IS A PRACTICE THAT IS UNLAWFUL, CREATING A HOSTILE WORK ENVIRONMENT?

>> CHAIR D. FLORES: IF WE'RE MORE SPECIFIC IN TERMS OF THE TYPES OF HARASSMENT. BECAUSE SEXUAL HARASSMENT IS ALSO AGAINST THE LAW. BUT IT'S THERE.

UNLESS WE TAKE OUT INCLUDING CONDUCT THAT CAN CONSTITUTE

SEXUAL HARASSMENT. >> THAT IS ONE EXAMPLE.

SO ADD A COUPLE MORE? >> CHAIR D. FLORES: EITHER ADD A COUPLE MORE OR TAKE OUT WHAT'S AFTER THE COMMA.

>> WE ADD A COUPLE MORE WE'LL LEAVE SOME OFF.

THERE IS CHANGES IN THE LAW SINCE --

>> CHAIR D. FLORES: BASED ON DISABILITY, ET CETERA.

>> IDENTITY. AND SO WE HAVE TO BE MINDFUL OF THOSE THINGS. WE DON'T WANT TO CALL OUT ONE

OVER THE OTHER. >> CHAIR D. FLORES: TAKE OUT TH]

>> REPRESENTING SOMETHING THAT IS NOT WHAT THIS --

SPEAKERS] >> VICE CHAIR W. JAMESON: THAT

CONSTITUTES HARASSMENT. >> P. RITTER: CREATES AN ENVIRONMENT WHERE --

>> CHAIR D. FLORES: TAKE OUT THE BEYOND THE COMMA.

>> UNLAWFUL DISCRIMINATION, PERIOD.

>> I'M TRYING TO LISTEN BUT SEXUAL HARASSMENT IN TITLE NINE, THERE ARE SPECIFIC OBLIGATIONS THAT BOARDS HAVE TO HAVE POLICIES THAT SPEAK TO SPECIFIC AREAS.

SEXUAL HARASSMENT BEING ONE. WE CAN'T LAWFULLY EXCLUDE THESE.

I'LL TAKE THESE UNDER ADVI ADVISEMENT.

[01:10:01]

[INDISCERNIBLE] >> CHAIR D. FLORES: WHAT IF WE SAY NO

>> I WILL TELL YOU WHAT THE LAW SAYS.

>> D. ZIMMERMANN: THAT'S UNDER THE PARAGRAPHS -- YEAH.

>> CHAIR D. FLORES: IN OTHER WORDS WHAT YOU SAID, YOU ARE GOING TO -- IF WE'RE OKAY ENDING IT AT DISCRIMINATION WITHOUT --

>> YOU ARE GOING TO SEE WHETHER THAT'S LEGAL.

>> I THINK THIS BOARD'S INTENTION WOULD BE TO HAVE ANY THOUGHTS ABOUT THIS NEW POLICY OR NEW POLICY LANGUAGE TO BE REVIEWED FOR THE [INDISCERNIBLE] EMPLOYEE ADOPTED. I'LL COME BACK WITH THAT

INFORMATION. >> OKAY.

THE FIFTH ONE. TO --

>> CHAIR D. FLORES: A MAN OF VERY FEW WORDS.

>>

>> AS A GOVERNING BOARD MEMBER I'M RESPONSIBLE TO BASE MY PERSONAL DECISIONS UPON ALL AVAILABLE FACTS IN EACH SITUATION, TO VOTE MY HONEST CONVICTION UNSWAYED BY PARTISAN BIAS TO ABIDE BY AND SUPPORT THE FINAL MAJORITY DECISION OF TH

THE BOARD. >> CHAIR D. FLORES: WHY IS PERSONAL IN THERE? BECAUSE THE DECISION COULD BE BASED ON PROFESSIONAL, YOUR PROFESSIONAL EXPERTISE.

>> IT MEANS YOUR DECISION, THE DECISION YOU MAKE.

>> CHAIR D. FLORES: BASE MY DECISION.

IT COULD BY PERSONAL OR PROFESSIONAL.

>> I SEE. >> VICE CHAIR W. JAMESON: I HAVE

A QUESTION ON THIS. >> M. BRAVO:

>> VICE CHAIR W. JAMESON: I REALLY THINK THE INTENT IS THAT YOU EACH ACT INDIVIDUALLY BUT YOU ACT IN A COLLECTIVE.

ONCE A DECISION IS MADE BY THE MAJORITY OF THE BOARD, IT IS A

DECISION OF THE BOARD. >> CHAIR D. FLORES: I DON'T THINK WE SHOULD PUT THE ADJECTIVE [INDISCERNIBLE]

>> CHANCELLOR MAY: WE DON'T GET TO CHOOSE AS A CHANCELLOR OR GENERAL COUNCIL OR OTHERS WHAT -- WE CAN NLY ACT ON THE

WHOLE. >>

DECISION OF THE BOARD MEMBER. >> CHAIR D. FLORES: WE DON'T NEED TO PUT THE WORD IN THERE TO MAKE IT MORE [INDISCERNIBLE].

>> THE LAST SENTENCE. >> VICE CHAIR W. JAMESON: TO ABIDE BY AND SUPPORT THE FINAL MAJORITY DECISION OF THE BOARD.

EVERYONE HAS THEIR OWN INDIVIDUAL OPINIONS.

I KNOW THAT THE GOAL IS TO PROVIDE A UNIFIED FRONT AS A BOARD OF WHATEVER THE MAJORITY DECIDES.

IS THAT THE IN A SENSE TAKING AWAY THE INDIVIDUAL'S OPPORTUNITY TO DESCENT WHAT THE BOARD DECISION?

>> NO BECAUSE YOUR OWN CONTRIBUTION IS YOUR VOTE.

AND YOU DON'T HAVE TO AGREE IN HOW YOU VOTE.

BUT ONCE THE MAJORITY VOTE IS CLEAR, THAN THAT WAS WHAT RULED

SO TO SPEAK. >> CHANCELLOR MAY: I DON'T GET TO CHOOSE, THERE IS ONE DEFINITIVE ACTION.

THE DEFINITIVE ACTION THAT TAKES PLACE, NOT THE PUBLIC DISCUSSION

OF INDIVIDUAL VOTES FOR THAT. >> D. ZIMMERMANN: INDIVIDUAL RATIONALE FOR HE VOTES THAT YOU CAN EXPRESS.

> >> P. RITTER: I WANT TO BE CLEAR AND WHETHER IT'S SET FORTH IN POLICY, I HAVE TO LOOK AT THAT, THIS BOARD ACTS AS A [INDISCERNIBLE] WHEN IT MAKES DECISIONS. IT MAY HAVE DIFFERENCES OF OPINION OR DISCUSSION IN THE DECISION-MAKING PROCESS.

ONCE THE DECISION IS MADE, IT IS THE DECISION OF THE BOARD.

AND NO BOARD MEMBER IF THEY DISAGREE OR NOT, HAS THE ABILITY TO DEFER FROM THAT DECISION. IT S THE DECISION IS MADE AND WE ACCEPT IT AND MOVE FORWARD AS A COLLECTIVE BODY HAVING DETERMINED THE VIGOROUS DEBATE BETWEEN MEMBERS ARRIVED AT A DETERMINATION APPROPRIATE FOR THE DISTRICT.

>> P. RITTER: YOU ARE TAKING A WHACK AT ALL THOSE?

>> AND LOOKING AT THE OTHER BOARD POLICIES.

>> P. RITTER: TWO THINGS THAT BOTHER ME ABOUT THIS.

ONE, I THINK IT COULD BE C BE CLARIFIED THE TYPES OF PERSONAL DECISION IS VOTING IN THE CONTEXT OF OUR OFFICIAL CAPACITY AS TRUSTEES. AND THAT OUGHT TO BE CLEAR.

THAT'S A SPECIFIC CONTEXT. SO TAKE A LOOK AT THE FIRST POLICY. SECOND, PARTISAN BIAS, I DON'T KNOW IF THAT'S N CCT OR NOT. BUT THAT'S GOT A WHOLE SET OF CONNOTATIONS THAT HAVE ARISEN MORE RECENTLY IN OUR BODY POLITIC. I DON'T SEE WHY WE HAVE THAT IN

THERE. >> CHAIR D. FLORES: BECAUSE THIS IS A NONPARTISAN DECISION. I'M AGREEING WITH YOU.

[01:15:04]

THIS IS A NONPARTISAN DECISION. >> P. RITTER: THE PARTISANS CAN BE NARROWLY UNDERSTOOD IN DEMOCRATIC OR REPUBLICAN UNDERSTOOD OR MORE OF A FACTION. I THINK IT'S A POORLY DEFINED AND UNDERSTOOD TERM OF THE CONTEXT OF SOMETHING LIKE THIS.

AND I THINK WE SHOULD TAKE IT OUT.

I MEAN, IF I'M A REPUBLICAN, A CONSERVATIVE OR DEMOCRATIC OR MORE PROGRESSIVE. I'M UNALLOWED REGARDLESS OF MY PARTISAN OFILIATION, IT'S NOT AFFILIATION, IT'S NOT NECESSARY.

>> CHAIR D. FLORES:

>> P. RITTER: IT SAYS, IT SHOULD BE MADE CLEAR THAT WHAT THIS PARTICULAR COMPONENT OF THE CODE OF RESPONSIBILITY REFERS TO IS THE VOTING ACTIONS AS TRUSTEES. TO BASE MY PERSONAL DECISION ON WHAT? IT OUGHT TO BE ON THAT.

AND IT DOESN'T SAY THAT. AND IT KIND OF SUGGESTS BY PLACING PERSONAL DECISION IN HE FIRST PART OF THE SENTENCE, IT

COULD BE BROADER. >> ON THE FLY. I THINK TO THAT POINT, WHAT YOU ARE SAYING IN SAYING ACTION FROM MY CAPACITY AS A TRUSTEE.

YOU CAN MODIFY IT THAT WAY AND TO WHAT THE LARGER POINT, [INDISCERNIBLE] WE ARE RECORDING THIS.

WE PROBABLY AVE TO REVISIT ALL THE [INDISCERNIBLE] IN STATE LAW TOO. THIS NONPARTISAN, PARTISAN ISSUE

MAYBE -- >> CHAIR D. FLORES: YEAH. WHERE WE'RE SUGGESTING HE'S GOING TO APPLY STATE LAW TO SEE IF THERE IS ANYTHING.

>> BECAUSE OF THE ELECTION PROCESS IS NONPARTISAN, I DON'T THINK THERE IS A REQUIREMENT TO HAVE THAT LANGUAGE [INDISCERNIBLE] I WILL SUBMIT THAT RIGHT NOW.

WE'LL TAKE A LOOK AT THAT. >> P. RITTER: IT'S IRRELEVANT TO

OUR VOTERS. >> CHAIR D. FLORES: I'M GLAD WE'RE DOING THIS AND TAKING THE TIME TO [INDISCERNIBLE]

>> D. ZIMMERMANN: UNSWAYED. THAT'S MLS, HOW MANY YEARS AGO? THE HYPHEN? WE DON'T DO THAT ANYMORE.

>> CHAIR D. FLORES: OH, YOU ARE RIGHT.

>> D. ZIMMERMANN: SO YEAH, MLS, THAT'S LIKE WAY PAST.

>> THIS IS TURNING NTO A HIGHLY LIBERTARIAN CONVERSATION.

>> THAT AS AN INDIVIDUAL, I HAVE [INDISCERNIBLE] AND TO CONDUCT MY RELATIONSHIPS WITH THE COLLEGE DISTRICT STAFF, THE LOCAL CITIZENRY AND ALL MEDIA OF THE COMMUNITY OF THE BASIS OF RESPECT. NEXT PAGE.

AS A GOVERNING BOARD MEMBER, SEVEN, TO RESIST EVERY TEMPTATION AND OUTSIDE PRESSURE TO USE MY POSITION AS A BOARD MEMBER TO BENEFIT EITHER MYSELF OR ANY OTHER INDIVIDUAL OR AGENCY APART FROM THE TOTAL INTEREST OF THE COLLEGE

DISTRICT. >> CHAIR D. FLORES: ON THIS ONE, WHAT ABOUT OLLEGE DISTRICT AND COMMUNITY? BECAUSE WE'RE REPRESENTING THE COMMUNITY ALSO.

WOULD THERE BE LEGAL RESTRICTIONS TO ADDING

THE WORD, COMMUNITY? >> VICE CHAIR W. JAMESON: WE'RE NOT TRUSTEES OF THE COMMUNITY. WE'RE TRUSTEES OF THE DISTRICT.

>> CHAIR D. FLORES: AS A WHOLE. >> P. RITTER: THIS IS OUR

RESPONSIBILITY TO THE -- >> VICE CHAIR W. JAMESON: I WOULD INTERPRET DISTRICT, THE RESOURCES WE'VE BEEN GRANTED BY THE [INDISCERNIBLE] THAT WOULD INCLUDE FINANCIAL RESOURCES, PHYSICAL PLANS, PERSONNEL, ALL THOSE.

>> IS THAT OKAY? >> CHAIR D. FLORES: WELL, BECAUSE WHAT I'M THINKING ABOUT IS LIKE WHEN I AS A TRUSTEE AS LIKE EL CENTRO COLLEGE IF WEST CAMPUS COULD BE USED BY THE BOYY SCOUTS. THE BOY SCOUTS APPROACH ME, AN EMPLOYEE, A STAFF MEMBER, THEY NEEDED TO DO TRAINING AND WANTED TO KNOW IF THEY COULD GET CCESS OR ROOM AT RICHLAND COLLEGE TO

[01:20:05]

CONDUCT THAT TRAINING. >> VICE CHAIR W. JAMESON: IN ALL CASES WE LOOK AT THE NEEDS OF THE INSTITUTION IN MAKING THE DECISION WHETHER OR NOT THAT WAS SOMETHING WE WANT TO ENGAGE IN OR IF WE HAVE THE SPACE AWE W OF OUR DAY-TO-DAY BUSINESS AND

OPERATIONS. >> D. ZIMMERMANN: DO WE HAVE A

POLICY? >> COMMUNITY INTEREST IS SOMETIMES BROADER THAN WHAT THE DISTRICT --

>> THAT WAS THE POINT I WAS GOING TO MAKE.

WE HAVE OTHER POLICIES IN THE VOTER AREAS, [INDISCERNIBLE] TODAY. BUT YOU ARE FIDUCIARIES.

AND HAVE AN OBLIGATION TO THE DISTRICT AS A TRUSTEE.

YOUR OBLIGATION AS A FIDUCIARY AND TRUSTEE, DOES NOT EXTEND TO THE COMMUNITY. ALTHOUGH IT INFORMS YOUR ACTION AS A TRUSTEE. YOU DON'T WANT TO PUT IN LANGUAGE TO SUGGEST YOU HAVE THAT RELATIONSHIP WITH THE COMMUNITY BECAUSE THAT'S NOT WHAT YOU HAVE.

>> CHAIR D. FLORES: I HAVE DIFFICULTY WITH THAT.

TO BENEFIT MYSELF R ANY OTHER INDIVIDUAL OR APART FROM THE INTEREST OF THE COLLEGE DISTRICT.

BECAUSE I MAKE REQUESTS BOTH EITHER WITH NOW THAT WE HAVE [INDISCERNIBLE] FOR SOMEONE TO MEET WITH JOHN OR GIVE THEM MORE INFORMATION. I MEAN, WOULD THAT BE WRONG?

>> I WOULDN'T THINK SO IF YOU ARE REFERRING IT INTO THE INSTITUTIONAL PROCESS BY WHICH THEIR CAPABILITIES TO ADVANCE THE INTEREST OF THE DISTRICT COULD BE CONSIDERED.

>> VICE CHAIR W. JAMESON: WE HAVE SEEN IT IN [INDISCERNIBLE] PAST WHERE A TRUSTEE ENTERS INTO A SIDEBAR RELATIONSHIP FOR FINANCIAL BENEFIT FOR THEMSELVES AS PART OF THAT.

>> CHAIR D. FLORES: FOR EXAMPLE, JOHN, YOU NEED TO BE WITH XY COMPANY AND I [INDISCERNIBLE] XY COMPANY BECAUSE I SET UP THE MEETING. I MIGHT GET A CONTRACT BUT I GET MONEY OFF THE CONTRACT. THAT WOULD BE WRONG.

BUT NOT REFERRING THEM TO -- >> A NOT REFERRING.

AND AGAIN, IT DEPENDS. I WAS IN A STATE THAT ONCE SOMETHING IS OUT THERE, IT WAS PRETTY WELL PROHIBITED TO ENGAGE WITH THE BOARD OR ANY INDIVIDUAL, EMPLOYEE OF THE DISTRICT OTHER THAN IN THEIR OFFICIAL CAPACITY OF CARRYING OUT THE PROCUREMENT OR CONTRACTUAL RELATIONSHIP.

THAT'S WHAT I WOULD [INDISCERNIBLE] IF SOMEBODY COMES TO YOU IN CAPACITY OF TRUSTEE AND HAS AN INQUIRY THE DISTRICT AS A WHOLE, IT'S APPROPRIATE FOR YOU TO REFER THAT TO THE CHANCELLOR. AND MAINTAIN [INDISCERNIBLE] ONE INDIVIDUAL CAUSE --

>> CHAIR D. FLORES: AND I DON'T KNOW DO THAT.

>> VICE CHAIR W. JAMESON:

>> IT'S A LEVEL OF ENGAGEMENT AND PERCEPTION OF THE

INVOLVEMENT. >>

>> CHAIR D. FLORES: BY TELLING JOHN --

>> IT GETS GRAY IF YOU FACILITY A MEETING AND BRING EVERYONE TOGETHER. THAT COULD BE FINE AND IT

MAY NOT BE FINE. >> CHAIR D. FLORES: WELL, YOU ALL WILL KEEP ME --

>> NUMBER EIGHT, TO RECOGNIZE IT IS IMPORTANT FOR THE --

>> AT SOME POINT, MAYBE THINKING FROM THE FINANCE COMMITTEE OR BOND OR WHATEVER. I THINK WE WOULD BENEFIT FROM SOME TRAINING ON PROCUREMENT PROCESSES.

ESPECIALLY AS WE GO TO -- >>

>> TO IDENTIFY --

>>

SPEAKERS] >> THERE ARE OBVIOUSLY SOME CONFUSION OUT THERE IN TERMS OF PROCESS, ROLE AND INVOLVEMENT SO

WE WANT TO LAY THAT OUT. >> CHAIR D. FLORES: THANK YOU FOR THAT. THANK YOU.

>> THE EIGHTH ONE, TO RECOGNIZE IT IS IMPORTANT FOR THE BOARD TO UNDERSTAND AND EVALUATE THE EDUCATIONAL PROGRAM OF THE COLLEGE DISTRICT AS IT IS TO PLAN FOR THE BUSINESS OF THE COLLEGE DISTRICT OPERATION. BROUGHT THAT UP BEFORE.

>> VICE CHAIR W. JAMESON: I THINK WE REALLY HAD ELEVATED THAT WITH OUR COMMITTEE STRUCTURE OVER THE LAST SINCE --

>> CHAIR D. FLORES:

SURE. >> CHAIR D. FLORES: TO THE REMARKS I ADE BEFORE, I THINK WE DO NEED TO ADD SOMETHING SPECIFIC TO BOARD MEMBERS ABOUT THE FINANCIAL PART OF, THE

[01:25:04]

SO I'M SUGGESTING THAT WE ADD ALL BOARD MEMBERS WITHOUT EVERYBODY ELSE. SO DILIGENCE INVOLVING THE COLLEGE DISTRICT'S PHYSICAL RESOURCES PUT IN THE CODE OF ETHICS THAT SPEAKS SPECIFICALLY TO OUR FINANCES.

>> READ THAT ONE MORE TIME. >> CHAIR D. FLORES: OKAY.

IT'S ON PAGE 5 OF THE POWERPOINT AT THE TOP.

SLIDE 9. OH, I SEE.

SLIDE 9, PAGE 5. IT STARTS OUT WITH ALL BOARD MEMBERS AND INCLUDES EVERYTHING ELSE.

I'M SAYING TAKE OUT EVERYBODY ELSE SO ALL BOARDS, SHALL ACT WITH INTEGRITY AND DILIGENCE IN DUTIEDS INVOLVING THE OLLEGE

DISTRICTS PHYSICAL RESOURCES. >> P. RITTER: I'M FINE WITH THAT. I'M LOOKING AT THESE OTHER POLICIES INCORPORATED BY REFERENCE INTO THE FIRST POLICY.

THERE ARE SPECIFIC REQUIREMENTS WITH RESPECT TO CONFLICT OF INTEREST, FOR BOARD MEMBER AND OTHERS.

THEY ARE FOUND, A BRIEF MENTION OF BOARD MEMBERS, A RESPONSIBILITY WITH RESPECT TO ETHICAL BOARDS AS WELL.

I THINK A GLOBAL STATEMENT -- >> CHAIR D. FLORES: EXACTLY.

TO -- TO BE IN ONE DOCUMENT VERSUS HAVING TO GO WHEN THE PUBLIC WANTS TO LOOK AT US OR WE WANT TO LOOK AT US AS REMINDERS,

ONE DOCUMENT. >> I WOULDN'T HAVE AN OBJECTION TO THAT. YOU HAVE MORE FINITE POLICIES THAT HONE TO THE SPECIFIC TRANSACTION.

>> CHAIR D. FLORES: YOU HAVE SOMETHING PHIL.

>> P. RITTER: ARE YOU SUGGEST EWE TAKE OUT EMPLOYEES AND

VENDORS. >> CHAIR D. FLORES: NOT IN POLICY CURRENTLY. I'M SAYING TO PUT THIS STATEMENT IN OUR CODE OF ETHICS. THE STATEMENT IN THE CODE OF ETHICS, TAKE OUT EVERYBODY ELSE AND JUST HAVE BOARD MEMB

MEMBERS THERE. >> VICE CHAIR W. JAMESON: LEAVE IT EXACTLY AS IT IS. IN BDF LOCAL BUT THE CODE OF ETHICS MAKE IT APPLY SPECIFICALLY TO THE BOARD?

>> CHAIR D. FLORES: SO THAT'S THE COUNTERPART TO THE EDUCATIONAL PROGRAM WE'RE CLEARLY STATING WE'LL DO THE SAME WITH THE PART OF THE DISTRICT.

>> WE'RE MAKING THAT CONNECTION. >> P. RITTER: CAN I MAKE A OBJECTION ON THE SECOND POINT? THE UNDERSTAND AND EVALUATE.

FOR BETTER OR WORSE FOR ME AS TRUSTEE, THE PLACE THAT HAPPENS MOST SUCCINCTLY AND IMPACTFULLY IS THE CHANCELLOR'S PERFORMANCE REVIEW. I DON'T KNOW WHETHER THAT'S -- THAT MAY NOT BE AN ISSUE. IT'S A BIG PART OF THIS.

YOU KNOW, WE LOOK AT IT IN THE BUDGET, WE LOOK AT CHUNKS OF IT IN TERMS OF THE AGENDA ON THE EDUCATIONAL AND WORKFORCE.

THE ENTERPRISE WIDE, UNDERSTANDING AND EVALUATION, I THINK IT COMES TOGETHER QUITE WELL.

IT'S A LITTLE DIFFERENT. IT OULD BE THERE PER SE, BUT IT

IS. >> VICE CHAIR W. JAMESON: YOU HAVE THE PROCESS OF ENGAGING THE BOARD.

AND PROGRAM. >> CHANCELLOR MAY: AND PROGRAM APPROVES AND THEN THE OUTCOMES WE -- THINK YOU ARE TALKING ABOUT. [INDISCERNIBLE]

>> P. RITTER: THAT'S WHERE THAT EVALUATION MOST MEANINGFULLY

TAKES PLACE FOR ME. >> CHANCELLOR MAY: IT'S THE ONLY PLACE TO DO IT WOULD BE IN MY EVALUATION, REALLY.

>> D. ZIMMERMANN: -- >> CHANCELLOR MAY: WE COULD DO COMPONENTS OF IT. WHEN YOU ARE LOOKING AT -- THAT'S WHY I BREAK IT OUT HAT WAY.

>> P. RITTER: I THINK IT'S GREAT.

I LIKE THAT. AND THANK YOU FOR THE PEOPLE THAT HELPED MAKE THAT HAPPEN. BUT IT IS, IN SOME WAY YOUR EVALUATION IS THE INSTITUTIONAL GOALS AND MAYBE THAT'S NOT

INAPPROPRIATE -- >> CHANCELLOR MAY: THAT'S THE

WAY I SEE IT. >> P. RITTER: YEAH.

>> THERE IS COMPONENTS IN YOUR MONTHLY REPORTS.

BUT OVERALL, IT OCCURS AT THE END OF THE YEAR.

>> CHANCELLOR MAY: LIKE WE DO ON A REGULAR BASIS BY SECTOR.

WE'LL TALK ABOUT THE .T. OR CONSTRUCTION SECTOR.

AND WHAT IS HAPPENING WITH THEM. WHAT DO OUR GRADUATES LOOK LIKE

[01:30:03]

THROUGH THE THE YEAR THERE IS THAT.

AND THERE IS ALWAYS THE SAME THING ON THE OPERATION SIDE.

WHAT WE DO WITH THE AUDIT COMMITTEE AS WE GO THROUGH OUR BUDGET PLANNING AND FINANCE AS WELL WE DO THAT.

AND THEN WE'LL BRING IN SPECIAL PRESENTATIONS TO TALK ABOUT SOME ASPECTS THAT ARE OPERATIONS LIKE, IT'S REALLY NOT PROGRAMMATIC WITH SAY EARLY COLLEGE HIGH SCHOOL, THAT IS AN OPERATIONAL ASPECT OF WHAT WE DO.

BUT I THINK HEARING WHAT I'M HEARING --

>> P. RITTER: ETHICS, IF YOU WILL, IS A TOP DOWN.

IT FLOWS FROM THE TOP DOWN. YOU AS A GOVERNMENT BODY SET THE STANDARDS FOR THE ETHICAL CONDUCT OF EVERYBODY IN THE

DISTRICT. >> TO THE POINT OF CHANCELLOR'S EVALUATION, I THINK IT'S AN IMPORTANT COMPONENT OF THAT IS THE PERSON BEING EVALUATED CONDUCTING THEMSELVES CONSIST WITH THE ETHICAL MANDATES AND --

>> EVALUATES ITSELF BY ACCREDITATION REQUIREMENTS.

AND I THINK IT'S IMPORTANT FOR THE BOARD TO CONSIDER THE ETHICAL CONSIDERATIONS AS YOU EVALUATES YOUR PERFORMANCE OF THE PAST YEAR. YWHETHER YOU RECITE THEM

SEPARATELY OR NOT -- >> P. RITTER: THE RECOGNITION BY US AS BOARD MEMBERS, IT HAPPENS IN DIFFERENT WAYS AND PROCESSES.

THE BUDGET, I MEAN -- ANYWAY -- >> OCCASIONALLY, BECAUSE OF SOME EVENTS OR OCCURRENCE, WILL SHINE A SPOT LIGHT ON SOMETHING AT A PARTICULAR POINT IN TIME. BECAUSE OF SOME ISSUE THAT

OCCURRED OR WHATEVER. >> IN SANTA FE, SOMETIMES THE BOARD WOULD BE ASKED TO BE UPDATED AT A PARTICULAR MEETING, ISSUE OR TOPIC AND PROGRAM, AND WE DID THAT ALSO.

NUMBER NINE, TO BEAR IN MIND UNDER ALL CIRCUMSTANCES THAT PRIMARY FUNCTION OF THE BOARD IS TO ESTABLISH THE POLICIES BY WHICH THE COLLEGE DISTRICT IS TO BE ADMINISTERED.

BUT THAT, THE ADMINISTRATION OF THE EDUCATIONAL PROGRAM AND THE CONDUCT OF THE COLLEGE DISTRICT BUSINESS SHALL BE LEFT TO THE CHANCELLOR AND TO HIS OR HER STAFF.

>> P. RITTER: BASED ON YOUR YEARS, DECADES OF EXPERIENCE IN COMMUNITY COLLEGES, WHAT IS YOUR VIEW OF THE BEST PRACTICES IN TERMS OF BOARD'S INVOLVEMENT WITH HIRING ECISIONS?

>> AND I HAVE A VARIETY OF EXPERIENCES.

YOU KNOW, IN EACH STATE. CERTAINLY, YOU KNOW, SOME OF THE PRACTICES THAT HAPPEN NOT GOOD ARE WHEN THERE WAS PRESSURE PUT ON THE CHANCELLOR TO HIRE A PARTICULAR PERSON FROM EITHER BOARD MEMBERS OR OTHERS. OF COURSE, THAT IS PART OF THE JOB IN TERMS OF TAKING THAT INFORMATION.

AND NEVERTHELESS, MAKING THE NEXT BEST DECISION FOR THE COLLEGE AS HE OR SHE SEES FIT. BUT BEST IS FOR THE PRESIDENT TO BE RESPONSIBLE OR CHANCELLOR TO BE RESPONSIBLE IN TERMS OF TAFF THAT REPORT DIRECTLY TO IM OR HER.

AND MAKING THE BEST DECISION BASED ON EVERYTHING.

AND LISTENING, THOUGH, IT'S IMPORTANT TO LISTEN, I THINK TO THE FEEDBACK THAT COMES IN. AS LONG AS IT'S UNDERSTOOD THAT YOU KNOW, HE'S THE ONE THAT DECIDES AND [INDISCERNIBLE] THROUGH HE DECISION-MAKING PROCESS.

AND THEN LEAVING IT UP TO THE FOR INSTANCE, THE COLLEGE PRESIDENT OR THE DEAN. THAT IS OCCURRING AT THOSE LEVELS. SO THERE IS OPPORTUNITY FOR INPUT AND OPPORTUNITY FOR A DIFFERENT PERSPECTIVE.

BUT THEN THE PRESIDENT OR THE CHANCELLOR TO MAKE THE ULTIMATE DECISION. WHAT WORKED BEST.

IT DOESN'T NECESSARILY ALWAYS MAKE EVERYBODY HAPPY.

BUT IF THERE IS CONSISTENCY IN THAT PROCESS, HIRING PROCESS, THEN AND A LOT OF THAT ALSO IS THE CHANCELLOR SPELLING OUT IN THE PROCESS HOW THE DIFFERENT VIEWPOINTS ARE GOING TO BE CONSIDERED, WHERE THEY ARE GOING TO BE ABLE TO GET EXPERIENCE WITH THE INDIVIDUALS SO THEY CAN [INDISCERNIBLE] HIGH-LEVEL POSITIONS, THERE IS FORUMS THAT PEOPLE HAVE A CHANCE TO INTERACT. I KNOW WHEN SANTA FE HIRED THE PRESIDENT THEY CAME IN IN JULY, BOY, WE HAD TO BE SURE BECAUSE THERE WAS SO MUCH INTEREST THERE THAT THEY, THE CANDIDATES GOT TO

[01:35:08]

IT MADE FOR A LONG DIE DAY FOR E FINALIST AND GAVE THE CONSTITUENTS THE OPPORTUNITY FOR THE INTERACTION.

>> P. RITTER: THAT WAS IN THE CONTEXT OF A CHANCELLOR HIRING.

THE REASON I'M ASKING, WE HAVE A LOCAL POLICY THAT INVOLVES THE BOARD IN APPROVING EVERY CONTACT FOR EMPLOYMENT AND FACULTY.

WE'VE BEEN DEBATING ON WHETHER TO CHANGE IT.

THAT WOULD NOT BY AN EXAMPLE OF BEST PRACTICE IN GOVERNANCE?

>> NO, IT IS. NO, NO, NOT FOR THE BOARD NOT T-

>> P. RITTER: OKAY. THANK YOU.

>> CHAIR D. FLORES: WE DON'T REVIEW THE CONTRACT OF THE [INDISCERNIBLE] BLURB WHERE THEY ARE.

>> P. RITTER: ETHNICITY, THAT TYPE OF THING.

>> CHAIR D. FLORES: THE ETHNICITY, THAT WILL CONTINUE TO COME TO US IN AN INFORMATIVE REPORT.

>> P. RITTER: HAVING THE BOARD LEGALLY APPROVE BY POLICY, EVERY EMPLOYMENT DECISION IN THIS DISTRICT IS NOT A BEST PRACTICE.

>> CHAIR D. FLORES: UNTIL WE'RE CHANGING THE POLICY. BUT I WOULDN'T FOR MYSELF, I WOULDN'T CONSIDER IT NOT A BEST PRACTICE.

IT'S JUST A WAY TO BE INFORMED, INVOLVED AND MONITOR ARE WE GETTING WHAT WE WANT IN TERMS OF DIVERSITY.

BUT I WOULDN'T GO SO FAR TO SAY IT'S NOT A BEST PRACTICE.

THERE HAVE BEEN CONCERNS RAISED ABOUT THAT.

>> P. RITTER: MAYBE WE HAVE A DISAGREEMENT ON THAT.

>> CHAIR D. FLORES: WE DO. WE DO.

>> OKAY. >> D. ZIMMERMANN: IF I MIGHT.

IF YOU HAD PUBLIC INTERVIEWS WITH YOUR CANDIDATES, SO THEN THE CANDIDATES WERE MADE PUBLIC AS TO --

>> AS FINALISTS THEY ARE MADE PUBLIC.

ONCE THEY BECOME FINALISTS, IT'S PUBLIC.

PRIOR TO THAT, THERE WERE INTERVIEWS ONLY FOR THE ADVISORY SELECTION COMMITTEE AT THE SEMIFINALIST LEVEL FOR INSTANCE.

>> CHANCELLOR MAY: PUBLIC MEMBER SITTING ON THE COMMITTEE.

WE'RE AT NUMBER 10. TO WELCOME AND ENCOURAGE ACTIVE COMMUNICATION BY CITIZENS, ORGANIZATIONS, AND THE MEDIA WITH RESPECT TO ESTABLISHING POLICY ON CURRENT COLLEGE DISTRICT OPERATION AND PROPOSED FUTURE DEVELOPMENTS.

DOES THAT OCCUR? >> CHAIR D. FLORES: NOT THAT MUCH. I THINK WHAT WE GET MORE PARTICIPATION IS MAYBE DURING THE BUDGET PROCESS OR SETTING THE TAX RATE. AND WHERE WE'VE GOTTEN INPUT POSSIBLY CONSIDERING THE BOND PROGRAM.

>> CHANCELLOR MAY: YEAH. I THINK THERE ARE TWO THEMES AS WE THINK ABOUT. I MEAN THAT'S CERTAINLY FROM A DISTRICT OPERATION AND PROGRAM DEVELOPMENT AND ALL THAT, WE ALWAYS ARE GETTING INPUT FROM THE PUBLIC FROM STAKEHOLDERS.

>> CHAIR D. FLORES: NOT NECESSARILY WHILE WE'RE IN THE

POLICY PROCESS. >> CHANCELLOR MAY: THAT'S RIGHT

BUT OCCASIONALLY -- >> CHAIR D. FLORES: IT INFORMS

POLICY -- >> CHANCELLOR MAY: BUT SPECIFIC EXAMPLE WOULD BE DECIDE TO RECOMMEND WE GET INTO THE -- WELL THE [INDISCERNIBLE] BROUGHT IN THE SUPERINTENDENT TO [INDISCERNIBLE] AND GIVE HIS PERSPECTIVE ON AND OUT] THAT WAS A BIG FINANCIAL AND OPERATIONAL

DECISION FOR US. >> CHAIR D. FLORES: I DON'T THINK WE TAKE EXTRA STEPS TO ANNOUNCE TO THE PUBLIC THIS IS WHAT WE'RE LOOKING AT OUR CONSIDERING IN TERMS OF

POLICY. >> CHANCELLOR MAY: I THINK THAT'S PART OF WHAT THIS POLICY IS POINTING TO.

>> IT'S FRAMED IN TERMS OF -- THIS BOARD NEVER TAKES ACTION TO DISCOURAGE PUBLIC INVOLVEMENT.

COMMUNITY ABOUT THIS OR THAT WHEN DOING OUR PLANNING.

I THINK THAT'S WHAT THAT IS GEARED TOWARDS.

AND OF COURSE, INDIVIDUALLY, EACH OF YOU HAVE THE REPRESENTATIVE OF THE COMMUNITY APPROACHED BY COMMUNITY MEMBERS FROM TIME TO TIME WITH THOUGHTS OR CONSIDERATIONS THAT NEED TO BE BROUGHT O THE BOARD [INDISCERNIBLE].

[01:40:05]

>> CHAIR D. FLORES: WITH THAT BEING SAID, THE WAY TRUSTEE ZIMMERMANN FELT WHEN SHE WOULD COME TO THE BOARD, QUITE FRANKLY, I DIDN'T TAKE NOTE OF THAT.

SO I APOL APOLOGIZE TO YOU IN TS OF ME AS AN INDIVIDUAL TRUSTEE.

I APOLOGIZE IF YOU FELT THAT WAY, YOU AND YOUR HUSBAND.

AND CERTAINLY, I DON'T THINK THAT'S HAPPENED SINCE.

BUT I POLOGIZE BECAUSE I DIDN'T MAKE NOTE OF IT.

AND ADDRESS IT ONE-ON-ONE WITH THE CHAIR AT THAT TIME.

>> D. ZIMMERMANN: [INDISCERNIBL] >> CHAIR D. FLORES: I UNDERSTAND. SO ANYWAY, I APOLOGIZE.

>> AND THEN FINALLY, TO STRIVE STEP BY STEP TOWARD IDEAL CONDITIONS FOR THE MOST EFFECTIVE COLLEGE DISTRICT BOARD SERVICE TO MY COMMUNITY IN A SPIRIT OF TEAM WORK AND DEVOTION TO PUBLIC EDUCATION AS THE GREATEST INSTRUMENT FOR THE PRESERVATION AND THE PERPETUATION OF OUR REPRESENTED

DEMOCRACY. >> CHAIR D. FLORES: CAN WE TAKE

OUT FINALLY. >> P. RITTER: THAT'S THE LAST

ONE THOUGH, ISN'T IT? >> D. ZIMMERMANN: FINELY.

>> CHAIR D. FLORES: DOESN'T MEAN IT WILL ALWAYS BE THE LAST ONE.

>> SO AGAIN, NINE OF THOSE 11 HAPPEN TO COME FROM THE ACCT CODE OF ETHICS. AND [INDISCERNIBLE] WHICH I THINK ARE STRONG. AND YOU KNOW, WHAT WE DID HERE DEVELOP, REVIEWING THE EXISTING CODE OF ETHICS INVOLVED VERY SUBSTANTIVE DISCUSSIONS OF WHAT IS EXPECTED OF BOARD MEMBERS.

SO I'M LAD WE TOOK THE TIME, WE TOOK MORE TIME THAN I THOUGHT IT WAS GOING TO TAKE BUT I'M GLAD BECAUSE THEY ARE SO IMPORTANT.

IF WE TAKE THIS MUCH TIME ONCE EVERY 11 YEARS, THAT'S GOOD.

AND THESE DISCUSSIONS ARE INSTRUMENTAL IN STRENGTHEN BO BOARDMANSHIP AND THE BOARD TO EFFECTIVELY LEAD AND SET AN EXAMPLE FOR THE COMMUNITY. WE TOOK THE TIME IN GOING THROUGH THIS. YES?

>> CHAIR D. FLORES: IF YOU COULD CONCLUDE WHAT YOU ARE GOING TO

SAY ON THIS PART. >> NO, I'M CONCLUDING.

>> CHAIR D. FLORES: ARE YOU SURE?

>> YES, ABSOLUTELY. THEY ARE SUBSTANTIVE AND PRODUCTIVE DISCUSSIONS. AND I APPRECIATE THE PARTICIPATION. YOU SAID YOU WEREN'T GOING TO

BE SHY. >> SUGGESTIONS OF OH, ASPECTS OF CODE OF ETHICS THAT YOU HAVE SEEN OTHER EFFECTIVE BOARDS UTILIZE THAT WE HAVE NOT PUT IN

HERE? >> NO.

YOU KNOW, AS A MATTER OF FACT THINKING BACK N SANTA FE, I WAS THERE A YEAR AND 8 MONTHS AS INTERIM PRESIDENT.

I'M SURE WHAT WE WERE GOING THROUGH THE POLICIES, AS A MATTER OF FACT WORKING A SUBGROUP OF THE BOARD TO UPDATE POLICIES AND GET THEM IN A BETTER WORKING ORDER.

BUT E HADN'T GOTTEN TO THE CODE OF ETHICS POLICY BY THE TIME I LEFT. YEAH.

AND IN CALIFORNIA, YOU DON'T WANT TO GO THERE.

IT'S AN EDUCATIONAL CODE THAT IS THIS FAT.

IT'S SO PRESCRIPTIVE. OVERLY.

IN MINNESOTA WE COLLEGES AND UNIVERSITIES, 34 INSTITUTIONS.

IT'S DIFFERENT, THE BOARD MEMBERS, THEY ARE APPOINTED BY THE GOVERNOR. CALIFORNIA AND NEW MEXICO, THEY ARE ELECTED. SO THIS IS A VERY STRONG --

>> VICE CHAIR W. JAMESON: FEEL FREE TO USE IT.

>> THANK YOU. >> GOING TO TAKE A BREAK NOW.

BACK AT 11:10. >> WHEN WE GET BACK I WANT TO LOOK AND MAYBE ADJUST THE AGENDA UNLE

>> IN LOOKING AT THE REST OF THE AGENDA, ARE YOU, CHAIR FLORES, OKAY, IF WE CONTINUE ON WITH THE ETHICS DOCUMENT THAT ARE PART OF THE CODE OF RESPONSIBILITY SO YOU CAN WEIGH ON IT.

WE MAY NOT HAVE TIME TO DO THE TWO CASE STUDIES.

BUT FOCUS, FINISH UP, COMMUNITY TO EVALUATE BOARD MEMBERS.

>> CHAIR D. FLORES: WE'LL GO WITH THAT.

IF WE CAN'T GET THE CASE STUDIE- >> YOU HAVE HEM.

>> P. RITTER: WE ARE THE CASE STUDY.

>> VERY GOOD. SO -- I WANT TO GO TO THE NEXT

[01:45:02]

>> ANYWAY. IT'S PAGE 14.

IT'S TO DISCUSS THE ETHICS PROVISION.

AND THEY ARE ALL, IT'S ATTACHED TO THIS PARTICULAR DOCUMENT WE LOOKED AT BEFORE THAT STARTS WITH CODE OF RESPONSIBILITY --

>> CHAIR D. FLORES: SLIDE 14 ON PAGE 7? IS THAT WHAT YOU ARE REFERRING TO?

>> LET ME LOOK AT THAT FOR A MOMENT.

IT'S SLIDE 14, PAGE 7. >>

>> DISCUSS, WE'RE GOING TO DISCUSS THE ETHICS PROVISION.

AND YOU HAVE THE ACTUAL HANDOUT IN YOUR PACKET.

AND SO ONE OF THE MAIN DIFFERENCES I NOTICED, AND WE TALKED ABOUT THIS BEFORE, THESE PROVISIONS ALL COME, ARE STATED WITH BOARD MEMBERSHIP, THE OTHERS WERE AS A BOARD MEMBER I WILL RESPONSIBLE TO MEMBERS. POSITIVE AND PROACTIVE.

IT'S INTERESTINGLY, [INDISCERNIBLE] I DON'T HAVE EACH OF THOSE ITEMS OF HE SCREEN BUT YOU HAVE THE DOCUMENT FOR US TO LOOK AT. AND SO WHAT --

>> CHANCELLOR MAY: THE IRST GROUP GETS GOVERNANCE RELATED.

AND THIS IS NORMALLY WHAT I SEE ON THE OTHER SIDE OF IT.

>> YES. CODE OF CONDUCT ARE YOU

THINKING? >> CHANCELLOR MAY: IT'S MORE ABOUT WHAT IS CONSIDERED UNE UNETHICAL.

>> OH -- >>

>> BUT, AGAIN, IT DOESN'T HAVE ALL THE DETAIL.

SO THERE ARE 10 OF THESE. AND A BOARD MEMBER SHALL NOT SOLICIT, ACCEPT OR AGREE TO ACCEPT ANY BENEFIT, GIFT, FAVOR OR SERVICE THAT MIGHT BE REASONABLE TEND TO INFLUENCE A BOARD IN THEIR DUTIES. THE BOARD MEMBER SHOULD KNOW OFFERED WITH TH THE INTENT TO INFLUENCE HIS OR HER OFFICIAL CONDUCT. THAT'S WHY THERE IS A CONDUCT PIECE IN TERMS OF HOW NOT TO CONDUCT BUSINESS OR SERVE OR ACT

AS A BOARD MEMBER. >> P. RITTER: IF A VENDOR TAKES

YOU OUT TO LUNCH, DON'T DO IT. >> DON'T GO.

>> D. ZIMMERMANN: UNLESS YOU PA- >> NO LUNCH.

>> D. ZIMMERMANN: SOMETIMES IF YOU -- SOMEONE TAKES A PICTURE

OF YOU OR YOU HAPPEN TO BE-- >> OH, THEY DON'T KNOW.

>> D. ZIMMERMANN: THESE DAYS AND TIMES, VIDEO CAMERAS ARE

EVERYWHERE. >> THERE ARE SPECIFIC STATUTE REQUIREMENTS IN THE PENAL CODE AND GOVERNMENT CODE THAT SPEAK TO WHAT YOU CAN ACCEPT OR NOT AND WHAT YOU COULD DO OR NOT DO.

BUT INCIDENTALLY, IT'S HE APPEARANCE OF IMPROPRIETY THAT GETS PEOPLE IN TROUBLE. WHETHER IT'S TECHNICALLY WITHIN THE BOUNDS [INDISCERNIBLE] OR SENSE THAT IT WOULD

BE [INDISCERNIBLE] >> D. ZIMMERMANN: THAT'S TO THE

DEGREES OF SAN GUNUITY ALSO. >> MORE OF A PRUVERBIAL SMELL

TEST. >> CHAIR D. FLORES: YOU LESS -- NOT INTENTIONALLY ACCEPT A BENEFIT FOR HAVING EXERCISED THE BOARD MEMBER'S OFFICIAL POWERS OR PERFORM THE BOARD MEMBER'S OFFICIAL DUTIES IN FAVOR OF ANOTHER.

SHALL NOT, THREE, DISCLOSE CONFIDENTIAL INFORMATION --

>> P. RITTER: HOW IS ONE DIFFERENT FROM TWO?

>> CHAIR D. FLORES: WHAT WAS THE QUESTION?

>> GETTING SOME TYPE OF BENEFIT AFTER.

ALTHOUGH, FRANKLY, I WAS THINKING FOR OUR WORK OF TH THE BOARD, ACCT IS GIVING US AN AWARD, I DON'T THINK THAT'S WHAT

THAT MEANS. >> IS THIS ONE WHERE YOU COULD POSSIBLY PUT THE TWO TOGETHER OR ADD A LINE TO THE FIRST ITEM.

[01:50:10]

>> VICE CHAIR W. JAMESON: PROVISIONS THAT FLOW FROM BOTH OR THOSE THROW FROM I SHOULD SAY. I THINK THEY COULD BE COMBINED.N I THINK THERE CHANCELLOR'S POINT ABOUT TWO BEING THE ALKING FROM THE PERSPECTIVE OF ACTION AND TAKING SOMETHING OF BENEFIT AS A REWARD FROM WHAT YOU'VE DONE, AS OPPOSED TO SOMETHING BEING GIVING IN ADVANCE. THEY ARE IN STATE LAW.

ANYTIME A BOARD MEMBER HAS A QUESTION WHETHER SOMETHING SHOULD BE DONE OR ACCEPTED OR NOT ACCEPTED, THAT'S WHAT I'M HERE TO HELP WITH. YOU SHOULD ADVANCE THOSE TO THE CHANCELLOR. IT'S THE INNOCENT ACCEPTACE OF

SOMETHING WE'RE [INDISCERNIBLE] >> CHANCELLOR MAY: WE HAVE SEEN THAT AS HEADLINES. TECHNICALLY IT WASN'T A VIOLATION. BUT AT THE SAME TIME, IT'S ENOUGH IT COULD GET A FRONT PASSAGE STORY.

>> THAT'S ALL ANYBODY REMEMBERS. >> CHANCELLOR MAY: IT'S

PROBLEMATIC. >> THANK YOU.

AND BOTH OF THOSE TWO ARE CONCONNECTED TO ON THE PREVIOUS PAGE TO NUMBER 7, IN TERMS OF BENEFITING, YOU KNOW.

YOU DON'T WANT TO COME ACROSS AS BENEFITING FROM OUR POSITION.

WHETHER IT'S BEFORE OR AFTER THE FACT.

>> CHANCELLOR MAY: TEXAS LAW IS WHILE FRAMING IT IS NOT AS ACCEPTING AS FRANKLY I HAVE SEEN IN OTHERS WHERE THEY GET DOWN, YOU KNOW, TO HOW MUCH A BILL CAN COST.

A>> THE ASSISTANCE OF THE LEGAL DEPARTMENT, THERE ARE A SERIES OF ETHICAL OPINIONS THAT HAVE BEEN PROMULGATED THAT TALK ABOUT SPECIFIC SITUATIONS. IS THIS SOMETHING VIOLATING.

TEXAS LAW [INDISCERNIBLE] BUT ALSO A [INDISCERNIBLE] AS ELECTED OFFICIALS YOU HAVE OBLIGATIONS TO CANDIDATES SET FORTH IN A DIFFERENT POLICY, THEY ARE ETHICAL IN REGARD TO YOUR CANDIDACY, WHICH WE'RE NOT GOING TO COVER TODAY BUT THEY

ARE CONTAINED IN BOARD POLICY. >> THAT IS COMING UP, ISN'T IT? THREE, DISCLOSE CONFIDENTIAL INFORMATION THAT IS EXCLUDED FROM PUBLIC DISCLOSURE UN UNDERE TEXAS PUBLIC INFORMATION ACT OR INFORMATION ORDERED SEALED BY A COURT THAT WAS ACQUIRED BY REASON OF THE BOARD MEMBER'S OFFICIAL POSITION OR ACCEPT OTHER EMPLOYMENT INCLUDING SELF EMPLOYMENT OR ENGAGING A BUSINESS, CHARITY, NONPROFIT ORGANIZATION OR PROFESSIONAL ACTIVITY THAT THE BOARD MIGHT REASONABLE EXPECT WOULD REQUIRE OR INDUCE THE BOARD MEMBER TO DISCLOSE CONFIDENTIAL INFORMATION. INFORMATION THAT IS EXCLUDED FROM PUBLIC DISCLOSURE UNDER THE TEXAS PUBLIC INFORMATION ACT OR INFORMATION THAT HAS BEEN ORDERED SEALED BY A COURT THAT WAS ACQUIRED BY REASON OF THE BOARD MEMBER'S OFFICIAL

POSITION. >> VICE CHAIR W. JAMESON: YOU HAVE BEEN INVOLVED AND AROUND COMMUNITY COLLEGES A LONG TIME.

HAVE CIRCUMSTANCES WHERE THIS PARTICULAR PROVISION WAS

VIOLATED? >> CHANCELLOR MAY: LEGAL ACTION OR CALLED OUT. IN MY EXPERIENCE, THIS BOARD DOES A GOOD JOB OF MAINTAINING CONFIDENTIALITY.

>> CHAIR D. FLORES: EXECUTIVE SESSION ARE THE

>> IT GOES BEYOND THAT. AS A BOARD MEMBER YOU MAY BE GIVEN INFORMATION ABOUT FROM AN EDUCATIONAL RECORD OF A STUDENT THAT IS CONFIDENTIAL BY FEDERAL LAW WHICH YOU CAN'T DISCLOSE AND THE BOARD HAS TO BE MINDFUL OF THOSE OBLIGATIONS.

I'I'VE SEEN INSTANCES IN WHICH BOARD MEMBERS HAVE HAVE BEEN VIOLATING THAT. WHEN WE TALK ABOUT SOMETHING THAT IS CONFIDENTIAL, THAT'S YOUR OBLIGATION, TO MAINTENANCE THE CASUALALITY OF THAT INFORMATION.

YOU CAN'T DISCUSS IT WITH ANYBODY OUTSIDE OF THE BOARD

AND/OR DISTRICT REPRESENTATIVES. >> ALSO TO BE VERY CAREFUL AS IF YOU HEAR ABOUT PERFORMANCE ISSUES.

THAT'S ALSO ANOTHER ONE THAT HAS TO MAINTAIN THE CONFIDENTIALITY

[01:55:04]

ON IT. >> CHAIR D. FLORES: PERSONNEL?

>> YES, PERSONNEL. FOUR, ACCEPT EMPLOYMENT INCLUDING SELF EMPLOYMENT OR COMPENSATION OR ENGAGE IN A BUSINESS, CHARITY, NONPROFIT ORGANIZATION, OR PROFESSIONAL ACTIVITY THAT COULD REASONABLY BE EXPECTED TO IMPAIR THE BOARD MEMBER'S INDEPENDENCE OF JUDGMENT IN THE PERFORMANCE OF OFFICIAL DUTIES. FIVE, MAKE PERSONAL INVESTMENTS OR HAVE A PERSONAL OR FINANCIAL INTEREST THAT COULD REASONABLE BE EXPECTED TO CREATE A SUBSTANTIAL CONFLICT BETWEEN THE BOARD MEMBER'S INTEREST AND THE PUBLIC INTEREST.

>> VICE CHAIR W. JAMESON: IS THERE A THRESHOLD OF INVESTMENT? COULD YOU GO INTO THAT A LITTLE BIT?

>> CHANCELLOR MAY: YEAH, THAT LANGUAGE IS --

>> SPECIFICALLY FROM CHAPTER ONE OF THE LOCAL GOVERNMENT CODE THAT TALKS ABOUT A SUBSTANTIAL, A DEFINITION OF THE

SUBSTANTIAL -- >> IT'S LIKE 10% OR SOMETHING.

>> IT HAS TO REPRESENT -- THE INCOME FROM THE INVESTMENT AND/OR YOUR OWNERSHIP OF THE INVESTMENT HAS TO I BELIEVE REPRESENT MORE THAN 10%.

MAY OWN STOCK, THE LIKELIHOOD ONLY 10% IS [INDISCERNIBLE] TO

INFLUENCE -- >> RIGHT.

THAT'S THE -- >> OKAY.

>> [INDISCERNIBLE] HAVE BEEN CERTIFIED BY BOARD MEMBERS WHO MIGHT HAVE A CONFLICT THAT'S POSTED ON THE WEBSITE.

>> WE DO THAT EXERCISE EVERY BBOARD MEETING.

IF A BOARD MEMBER HAS A CONFLICT OF INTEREST, THEY ARE TO

DISCLOSE IT. >> CHANCELLOR MAY: SOMETIMES PEOPLE GET CONFUSED, ROB, THEY ARE REQUIRED TO DISCLOSE BUT NOT NECESSARILY RECUSE. ON BOARDS I'M ON AND OTHER THINGS. THAT GETS BACK TO TRUSTEE

RITTER'S NOTE. >> YOU MAY BE ABLE TO PARTICIPATE. BUT THE THE APPEARANCE OF PARTICIPATION GIVEN YOU POSITION WOULD APPEAR TO THOSE THAT YOU HAVE AN INTEREST. I WOULD ADVICE THAT YOU SHOULD

NOT TO AVOID THE APPEARANCE. >> CHANCELLOR MAY: SOMETIMES THAT'S UNAVOIDABLE BECAUSE OF FORUMS AND THINGS OF THAT

NATURE. >> IT'S A CASE BY CASE DETERMINATION. WE'LL ASSIST YOU EVERY TIME.

>> SIX, UTILIZE COLLEGE DISTRICT TIME, PROPERTY, FACILITIES OR EQUIPMENT FOR ANY PURPOSE OTHER THAN COLLEGE OFFICIAL BUSINESS UNLESS SUCH USE IS REASONABLE AND INCIDENTAL AND DOES NOT RESULT IN ANY DIRECT COST TO THE COLLEGE DISTRICT.

INTERFERENCE WITH OFFICIAL DUTIES OR INTERFERE WITH COLLEGE

DISTRICT FUNCTIONS. >> CHAIR D. FLORES: WE SPOKE

ABOUT THAT EARLIER -- >> I BELIEVE THIS TIES TO

STATUTE. >> IT'S STATUTORY AND IN SOME RESPECTS, IT'S INCIDENTALLY USED IF YOU USE A COPIER AT THE DISTRICT OFFICE BECAUSE YOU ARE UP HERE FOR A MEETING, THAT'S INCIDENTAL. IF YOU MAKE 10,000 COPIES TO DISTRIBUTE TO YOUR CONSTITUENTS, THAT'S NOT.

YOU HAVE SEPARATE OBLIGATIONS WITH RESPECT TO TO RESOURCES IN CONNECTION WITH YOUR CAMPAIGN, YOU CAN'T DO THAT.

THOSE ARE SEPARATE. BUT THAT'S WHAT THIS IS

REFERRING TO. >> SEVEN, UTILIZE THE BOARD MEMBER'S OFFICIAL POSITION OR COLLEGE DISTRICT ISSUE ITEM ON COLLEGE OR I'M SORRY, OR COLLEGE DISTRICT ITEMS SUCH AS A ADGE TO OBTAIN FINANCIAL GAIN OR PRIVILEGES OR TO AVOID

CONSEQUENCES OF THE LEGAL ACTS. >> CHAIR D. FLORES: WHAT DOES

BADGE MEAN? >> THAT'S WHY WE DON'T GIVE TRUSTEE BADGES. IF YOU GOT PULLED OVER FOR

SPEEDING AND FLASH YOUR BADGE. >> CHAIR D. FLORES: THAT KIND OF

A BADGE. >> THAT KIND OF A -- THAT IS ADYING -- COMMON THING IN OTHER GENCIES WHERE THEY USE THAT TO ABUSE THEIR POWER. FLASH THE TRUSTEE BADGE, IT PROBABLY WOULDN'T RESONATE WITH ANYBODY.

NONETHELESS, THAT'S WHAT THAT IS TALKING ABOUT.

DEPARTMENT IS PROVIDING THAT --

>> VERY COMMON IN MUNICIPAL GOVERNMENT.

THAT GOT RECALLED. YEAH.

[02:00:02]

>> THEY GO TO A COMMUNITY EVENTS AND THEY WANT FOLKS TO KNOW THEY REPRESENT THE DISTRICT, ARE THEY GIVEN ONE AT THE EVENT,

RECEPTIONS AND THINGS LIKE THAT? >> D. ZIMMERMANN: I THOUGHT A NAME BADGE BUT THAT'S NOT WHAT THEY ARE TALKING ABOUT.

THEY ARE TALKING ABOUT -- >> M. BRAVO:

>> YOU HEAR ABOUT SOMETIMES IN THE [INDISCERNIBLE] SOMEBODY GETS INTO AN ISSUE AND T THEY S, DO YOU KNOW WHO I AM? THAT WOULD BE THE SAME THING. IF YOU ARE IN A RESTAURANT AND DON'T WANT TO PAY FOR A MEAL. THAT WOULD BE COVERED BY THIS.

WE DON'T -- WE COULDN'T GET OUT OF TACO BELL WITHOUT -- MISLEADING STATEMENTS EITHER ORAL OR WRITTEN OR PROVIDE FALSE INFORMATION IN THE COURSE OF OFFICIAL COLLEGE DISTRICT BUSINESS. NINE, ENGAGE IN ANY POLITICAL ACTIVITY WHILE ON COLLEGE DISTRICT TIME OR UTILIZE DISTRICT RESOURCES FOR ANY POLITICAL ACTIVITY.

>> CHAIR D. FLORES: TTHE DIFFERENCE FROM THAT WOULD BE IF A CANDIDATE HAS MADE ARRANGEMENTS TO MAKE A APPEARANCE AT ONE OF THE COLLEGES, TYPICALLY THEY PAY FOR

THAT OR HOW DOES IT WORK? >> CHANCELLOR MAY: I THINK THIS IS TALKING ABOUT YOU AND YOUR CAPACITY OF LEARNING FROM THE BOARD AS SUCH ON HERE. WELL, BUT IT SAYS ENGAGE IN ANY

POLITICAL ACTIVITY. >> SEPARATE WHAT A BOARD MEMBER CAN DO IN THE OFFICIAL CAPACITY THAN A CITIZEN. YOU ARE CITIZENS AND ENTITLED TO OPINIONS. BUT WE'RE CAREFUL TO MAKE SURE YOU DON'T RUN AFOUL OF THAT. IN THE INSTANCE, WE TRY TO TREAT CANDIDATES ALL SIMILARLY. WE DON'T DISTINGUISH BETWEEN CANDIDATES. IF A BOARD MEMBER WANTED TO ATTEND AN EVENT IN WHICH A CANDIDATE WAS SPEAKING, THAT IS NOT PROHIBITED. AS LONG AS YOU DON'T [INDISCERNIBLE] INR OFFICIAL CAPACITY.

>> P. RITTER: THERE ARE STUDENTS IN THE DISTRICT ENCOURAGED BY FACULTY TO REACH OUT TO PRELIMINARY CAMPAIGNS FOR EXPERIENTIAL LEARNING OPPORTUNITIES.

I GOT STUDENTS IN THE CAMPAIGN. AND THEY WERE NOT KNOCKING ON DOORS AND DOING THAT KIND OF STUFF.

IT WAS, YOU KNOW, THEY CHOOSE.

>> I THINK THAT'S ENTIRELY PERMISSIVE.

IT'S A INDIVIDUAL CHOICE EVEN IF IT'S ENCOURAGED BY A GOVERNMENT FACULTY MEMBER TO SAY THIS WOULD BE A GOOD EXPERIENCE TO PARTICIPATE IN THE CAMPAIGN. AS LONG AS YOU ARE NOT MANDATING THAT PARTICIPATION OR EXPECTING A QUID PRO QUO AS WE OFTEN HEAR

IN EXCHANGE FOR THAT TIME. >> CHAIR D. FLORES:

>> THAT WOULD BE INAPPROPRIATE. WHEN WE GET -- SPEAKERS] -- WHAT FACULTY AND EMPLOYEES CAN DO IN TERMS OF EXPRESSING THEMSELVES [INDISCERNIBLE]

>> CHANCELLOR MAY: AS A BOARD EVERY YEAR THE U.S. GOVERNMENT PUTS OUR SUMMER INTERNSHIPS N EVERY AREA, EVERY DEPARTMENT.

SO THE BOARD COULD SAY WE ENCOURAGE THE ADMINISTRATION TO

SOLICIT [INDISCERNIBLE] >> THOSE EXAMPLES, CHANCELLOR,

ARE PAID INTERNSHIPS? >> CHANCELLOR MAY: YYES, THEY AE

OPENING UP RIGHT NOW. >> THE LAST THREE THERE IS THE AFFIRMATIVE. A BOARD MEMBER SHALL PERFORM THE BOARD MEMBER'S OFFICIAL DUTIES IN A LAWFUL, PROFESSIONAL AND ETHICAL MANNER BENEFITING THE COLLEGE DISTRICT.

TWO, REPORT ANY CONDUCT OR ACTIVITY THAT THE BOARD MEMBER BELIEVES TO BE IN VIOLATION OF THIS ETHICS POLICY TO THE CHANCELLOR AND/OR COLLEGE DISTRICT LEGAL COUNSEL.

AND -- >>

>> WE'RE IN THE VERY -- PAGE 3 OF 3.

THE LAST THREE ITEMS. AND THEN THREE, TO AVOID ANY ACTIONS THAT WOULD CREATE THE APPEARANCE THAT THE BOARD MEMBER IS VIOLATING THE LAW OR THE ETHICAL STANDARDS OF HE COLLEGE DISTRICT. IT'S VERY COMPREHENSIVE.

I HAVE TO SAY EXTREMELY COMPREHENSIVE.

INITIALLY I THOUGHT YOU DON'T NEED THE ONES LISTED UNDER ETHICS BECAUSE THEY RELATE TO THE CODE OF RESPONSIBILITY.

[02:05:03]

BOARD WANTS THAT INFORMATION. >> WHAT IS HE [INDISCERNIBLE] FOR THE CODE OF RESPONSIBILITY AND ETHICS?

>> CHANCELLOR MAY: I LOOKED AT THE WAY THAT WAS FRAMED.

AND I AGREE. >> IF ANY BOARD MEMBER BECOMES AWARE OF CONDUCT THEY BELIEVE IS VIOLATING ETHICAL CONSIDERATIONS OR LAW, REPORT THEM TO THE CHANCELLOR OR TO LEGAL COUNSEL.

AND THAT INSTANCE, IF IT'S AN OBSERVATION, THIS IS NOT GOING TO HAPPEN, BUT THE CHANCELLOR WAS ENGAGING IN CONDUCT THE BOARD MEMBER FELT MIGHT BE VIOLATING TO COUNSEL FOR ACTION.

THAT'S -- >> P. RITTER: THERE IS NO ENFORCEMENTS MECHANISM. IT'S ENTIRELY VOLUNTARILY? I'M THINKING HOW OTHER LEGISLATIVE BODIES APPROACH.

IT'S SELF GOVERNING. THEY CONSIDER VIOLATIONS OF CODE OF ETHICS AND THEY HAVE ENFORCEMENT MECHANISMS,

SANCTIONING -- >> CHANCELLOR MAY: THTHAT COULD BE SOMETHING LIKE RESPONSIBILITY IN GOVERNANCE.

I THINK IT WOULD BE A WORTHWHILE EXERCISE.

REMOVAL OF A TRUSTEE IS GOVERNED BY STATE LAW.

>> THERE ARE WERE STATUTE -- [INDISCERNIBLE] MOST RECENT LEGISLATIVE SESSION IN WHICH A BILL WAS ENACTED AND PUT INTO LAW ON JANUARY 1, SOMEBODY OBSERVES SEXUAL MISCONDUCT OR HARASSMENT, TO REPORT IT UNDER PENALTY OF [INDISCERNIBLE].

THOSE ARE THE THINGS WE WILL HAVE PROCESSES FOR THOSE.

BECAUSE -- >> CHANCELLOR MAY: THAT'S ONE WHERE WE'LL BE BRINGING TO THE BOARD.

AND DISCUSSING ON THAT. THAT NOW HAS CRIMINAL --

>> CRIMINAL SANCTIONS. >> ARE THERE REMEDIES FOR INDIVIDUALS OTHER THAN WHAT YOU MENTIONED?

>> YES, IN MANY INSTANCES, FOR EXAMPLE, THE STATUTORY CONFLICT OF INTEREST HAS MONETARY AND CRIMINAL SANCTIONS FOR FAILURE TO ABIDE. WE'RE CONVERSING IN THOSE BUT WE DON'T NEED TO PUT THEM IN POLICY.

>> CHANCELLOR MAY: I SEE THIS PLAYING OUT, UNFORTUNATELY, THE CITY COUNCIL MEMBERS AND OTHER THINGS THAT FOUND THEMSELVES IN

PROCESSES WITH STATUTES. >> CHAIR D. FLORES: GO ONTO ESTABLISH THE MECHANISM BY WHICH WE ADDRESS ETHICAL ISSUES AS THEY ARISE. DO WE WANT TO EMBED THAT WITHIN THE GOVERNANCE COMMITTEE? ARE WE OKAY GOING ON WITH THE

[INDISCERNIBLE] >> D. ZIMMERMANN: WE ALREADY KNOW IT'S THE CHANCELLOR OR LEGAL.

>> CHAIR D. FLORES: THIS IS CLEARLY A BOARD -- IF IT'S NOT A

LEGAL ISSUE. >> I THINK IT WOULD BE WORTH THE GOVERNANCE COMMITTEE TO TAKE A LOOK AT IT.

I THINK ONE OF THE GREATEST MOST IMPORTANT MECHANISMS BEHIND SOMETHING LIKE THIS IS THE REPRESENTATIONAL CONSEQUENCES OF VIOLATING THIS CODE THAT EACH OF US AS BOARD MEMBERS HAVE.

THE PROCESS TO SHINE A LIGHT ON THE VIOLATIONS, THE RISK IS NOT THERE IS YOU DON'T HAVE AN OPERATIVE.

IF ONE OF US IS WAY OUT OF LINE ON SOMETHING, THAT REFLECTS ON ALL OF US. IT SEEMS IKE WE MIGHT WANT A PROCESS IN PLACE WE DISAVOW. WE DON'T HAVE THAT RIGHT NOW.

>> CHAIR D. FLORES: BUT AS A BOARD, WE HAVE NO POWER TO REMOVE A BOARD MEMBER, THAT IS ONLY BY ELECTION OR STATE LAW IF

THEY COMMITTED A MURDER. >> IN WHICH A BOARD MEMBER COULD BE REMOVED.

OTHER SANCTIONS OR HE POWERS A BOARD MIGHT EXERCISE TO DISCIPLINE MISCONDUCT BY A BOARD MEMBER.

THERE ARE EXAMPLES AND I WOULD BE HAPPY IF THE GOVERNANCE COMMITTEE WANTS TO LOOK. WE CAN BRING EXAMPLES.

I WOULD POINT OUT IN ANOTHER PART OF BOARD POLICY THAT WAS NOT THE SUBJECT OF TODAY, YOU HAVE AN EXPANSIVE SECTION, I WOULD CALL, COMMONLY, THE BOARD RULES OF ORDER AND PROCEDURE.

THAT IS PRIMARILY TIED TO HOW YOU END YOUR MEETINGS, HOW YOUR MEETING AGENDAS ARE COMPILED. WE COULD ADD SOMETHING TO THAT PROVISION WITH RESPECT TO IN VIOLATION OF A CODE OF ONDUCT OR VIOLATION, WHAT PROCESS WE WOULD USE TO ADDRESS THAT.

[02:10:03]

WE'LL BRING EXAMPLES. >> CENSOR COULD BE REALLY

POWERFUL -- >> CHAIR D. FLORES: YOU WANT TO

MOVE FORWARD WITH GOVERNANCE? >> I THINK SO.

IF NOT FOR THE IMMEDIATE NEED FOR THE FUTURE.

>> CHAIR D. FLORES: VERY GOOD. MAKE NOTE OF THAT.

I THINK IT'S CONFUSING. I DON'T KNOW IF YOU ALL AGREE THE WAY IT'S LAID OUT IN POLICY. INSTEAD OF THE MORE COMMON TERM THAT PEOPLE ARE USING IN TERMS OF CODE OF ETHICS AND CONDUCT, IT'S CODE OF RESPONSIBILITY. SO WOULD YOU WANT TO RELABEL?

>> UH-HUH. >> CHAIR D. FLORES: OKAY.

>> M. BRAVO: YES. >> CHAIR D. FLORES: LABEL.

>> CHANCELLOR MAY: NO. >> LEGAL COUNSEL AGREES IT'S

LAID OUT -- [INDISCERNIBLE] >> THAT WAS THE FIRST THING HE

TOLD ME. >> WE TALKED ABOUT THAT.

I THINK THAT'S AN ENTIRELY APPROPRIATE ACTION.

PROBABLY THE GOVERNANCE COMMITTEE WILL WANT TO REVIEW THE RECOMMENDATION [INDISCERNIBLE]

>> CHAIR D. FLORES: AND THERE IS NOTHING I THINK A LOT OF THIS TALKS ABOUT CONFLICT OF INTEREST.

THAT TERM IS NOT SPECIFICALLY IN THERE.

DO WE WANT TO -- GO AHEAD. >> AT THE RISK OF SPEAKING -- THOSE OTHER POLICIES THAT WERE REFERENCED IN THE FIRST SLIDE

REALLY DO TALK SPECIFICALLY -- >> CHAIR D. FLORES: NO, NO, I UNDERSTAND THAT. DO WE WANT TO HAVE THAT TERM.

IF WE'RE GOING TO DIRECT THE PUBLIC TO ONE THING OR THE BOARD, WHEN THEY ASK, AND IF THEY WANT MORE WE'LL GIVE THEM

THE ULL GAMUT. >> I GREE.

AS I LOOK THROUGH AND I HIGHLIGHTED THOSE INCIDENTS IN WHICH THE BOARD IS MENTIONED AND IT'S ONLY A COUPLE.

BUT I THINK THAT SHOULD BE INCORPORATED BY REFERENCE INTO THE OVERALL CODE OF ETHICS. WE'LL IDENTIFY THOSE AND PUT

THOSE IN AS WELL. >> I THINK WE DO [INDISCERNIBLE] MIGHT CONSIDER CALLING IT IF CODE OF ETHICS AND RESPONSIBILITY FOR BOARD MEMBERS, I KIND OF LIKE HAVING THE CODE OF ETHICS IN THE PRESCRIPTIVE PART FIRST.

AND THEN THE POSITIVE BEHAVIOR SECOND.

AND MAKE IT ONE DOCUMENT. AND IT'S ALL TOGETHER IN ONE

PLACE. >> CHAIR D. FLORES: AND THEN PUTI UTIT ON THE WEBSITE WHERE E PUBLIC CAN ACCESS IT.

>> I RECOMMEND WHEN YOU VOTE IN A PUBLIC SETTING THAT THAT IS RECOGNIZED. THIS BOARD IS ABOUT ETHICS AND

PUBLICLY ACKNOWLEDGE IT. >>

>> UP ON THE BOARD, ROB, DO A A LITTLE PREAMBLE ON IT.

IT'S AN INVENTORY OF THOU SHALLS AND THOU SHALL NOTES.

>>

>> IT SAYS A LOT ABOUT YOU AND YOUR COMMITMENT TO THE COMMUNITY, TRANSPARENCY AND AVAILABILITY.

>> KIND OF LIKE THE LANGUAGE AT THE END --

>>

>> NUMBER 11. >> D. ZIMMERMANN: YEAH, I KNOW.

>> THE LAST OF OUR TIME TOGETHER WE'RE GOING TO FOCUS ON THIS CRITERIA THAT THE COMMUNITY MAY VALUE BOA USE TO EVALUATE BD MEMBERS. AND REVIEW THIS SCORE CARD AND HAVE A DISCUSSION ON IT. HERE IT IS.

AND I HAVE A COPY, CHAIR, I CAN LEAVE WITH YOU WHERE I PULLED THIS OF THE FULL ARTICLE FROM THE CHUNG REPORT FROM AUGUST 30,

2018. >> CHAIR D. FLORES: ARE YOU GOING TO USE IT NOW? IF NOT, WE CAN MAKE COPIES FOR

ALL OF US. >> SURE.

I HAVE MY NOTES. SO MY COPY MACHINE WASN'T

[02:15:06]

BECAUSE HE SAYS THE VOTERS NEED TO BE MORE ACTIVELY ENGAGED PRIOR TO ELECTING OFFICIALS IF THEY WANT TO SEE CHANGE THEY HAVE TO KNOW WHAT THE INDIVIDUALS REPRESENT.

SINCE YOU ARE ELECTED OFFICIALS, AS I SAID, I'M SHARING IT WITH YOU TO CONSIDER THESE FACTORS AS ONE WAY TO CONTRIBUTE TO DEVELOPING TRUST AS YOU CONNECT WITH CONSTITUENTS AND FOR YOU TO ALSO CONSIDER THE RELATIONSHIP BETWEEN THE VOTERS AND THEIR ELECTED OFFICIALS. SO IT INCLUDES FIVE CRITERIA TO HELP LOOK CRITICALLY AT CANDIDATES AND ADJUST EXPECTATIONS FOR A HEALTHIER RELATIONSHIP WITH ELECTED OFFICIALS GOING FORWARD. THE FIRST ITEM IS MOTIVE.

AND YOU KNOW, WHAT IS THE MOTIVE? CAN THE VOTERS DETERMINE THE MOTIVE FOR THE ELECTED OFFICIALS ARE RUNNING FOR A PARTICULAR POSITION.

IS THERE A PARTICULAR, AND BECAUSE EACH OF YOU HAVE INTEREST, COMMITMENTS, EXPERTISE, YOU KNOW, THERE PROBABLY IS SOMETHING. YOU SORT OF CONVEYED THAT AS WE TALKED IN THE BEGINNING AS YOU WERE INTRODUCING YOUR SEVERALS.

SOME OF THE YOU WERE RECRUITED. GETTING AT THE ELECTED OFFICIAL CHUNKS SOMETIMES CAN BE DIFFICULT BECAUSE WHEN YOU ARE RUNNING FOR A POSITION AND YOU HAVE MATERIAL USUALLY USE PUT THE POSITIVES ABOUT YOU, YOU KNOW, IN TERMS OF WHY YOU WANT TO BE ELECTED AND WHY THEY SHOULD ELECT YOU, WHAT YOU BRING TO THE POSITION, ET CETERA. THE LIGHT IS FAVORABLE THAT IS PAINTED IN CAMPAIGN MATERIAL. BUT CHUNG SAYS THAT VOTERS SHOULD GET TO KNOW THE ELECTED OFFICIALS TAKING THEM OUT FOR COFFEE, YOU KNOW, GOING TO QUESTION AND ANSWER SESSIONS.

READING MATERIALS THAT MAYBE COME OUT BECAUSE THEY MIGHT SPEAK AT THE LEAGUE FOR WOMEN VOTERS.

SO VOTERS SHOULD TRY AND GET AT THE OTIVE.

THEREFORE, I THINK AS ELECTED OFFICIALS, YOU SHOULD COMMUNICATE WHAT YOUR MOTIVE IS OR WHAT YOU ARE WANTING TO CHAMPION BECAUSE YOU BRING THAT EXPERTISE TO THE BOARD.

AND SO, I MEAN, IT DOESN'T MEAN YOU ARE GOING TO NARROWLY WORK ON THAT BUT THAT IS WHERE YOU HAVE PARTICULAR BACKGROUND AND EXPERIENCE. HONESTY IS THE NEXT ONE UP THERE IN TERMS OF CRITERIA. AND CHUNG RECOMMENDS TO TELL IT LIKE IT IS. THAT UNTRUTHS, DODGING QUES QUESTIONS, SUGAR COATING HARD TRUTHS MAY CONTRIBUTE TO LOSING TRUST IN OFFICIALS. THE TRUTH BEHIND YOUR RATIONALE, YOUR REASON FOR UNNING, BEHIND YOUR COMMITMENT IS IMPORTANT.

AND HE DOES SAY THAT SOMETIMES BECAUSE YOU ARE PART OF A LARGER DISTRICT, AND IT'S NOT SOME CHANGE OR SOME IMPROVEMENT ISN'T GOING TO HAPPEN OVERNIGHT BUT USUALLY WHEN YOU HAVE RUNNING FOR OFFICE, YOU CAN'T SAY THAT. BUT THE HONESTY PIECE IS IMPORTANT IN TERMS OF BEING CAREFUL NOT TO MAKE PROMISES AND COMMITMENTS TO THINGS THAT MAYBE DIFFICULT TO ACCOMPLISH.

>> P. RITTER: I'M LISTENING TO THIS AND WONDERING WHETHER THIS IS AN APPROPRIATE DISCUSSION QUITE FRANKLY.

IT GETS INTO A COLLECTIVE DISCUSSION AS A GOVERNING BOARD ABOUT WHAT EACH OF US SHOULD DO INDIVIDUALLY TO EARN HE CONFIDENCE OF THE PUBLIC. IT SEEMS AS ELECTED TRUSTEES, ARE WE UNDER CERTAIN PRIVITY, IF YOU WILL, OR DIRECT RELATIONSHIP WITH VOTERS. AND THEY ARE THE ONES THAT ARE GOING TO JUDGE THIS. RIGHT? AND HAVING US TALK ABOUT AS A BOARD, WHAT KIND OF BEHAVIORS DO WE NEED TO UNDERTAKE IN ORDER O BE ACCOUNTABLE TO THE PEOPLE THAT ELECTED US, THEY ARE THE ONES THEY ARE GOING O DECIDE THAT. FOR SOME REASON, I'LL WILLING TO CONTINUE BUT IT DOESN'T FEEL ENTIRELY COMFORT TO ME.

>> MY INTENT WAS TO INFORM YOU TO GET BEHIND IT SO YOU

[02:20:05]

DID A LOT OF RESEARCH ON VOTING. >> CHANCELLOR MAY: I HEAR WHAT YOU ARE SAYING, TRUSTEE RITTER, THIS IS NOT SOMETHING YOU AS A CANDIDATE CAN FULLY CONTROL. OTHER PEOPLE SOMETIMES ARE FORCING A NARRATIVE OR TO WITH ON THESE THINGS.

WE SEE THAT INCREASINGLY HAPPEN THAT IS OUT THERE.

AND CERTAINLY, THESE ARE AUDIBLE AND --

>> P. RITTER: IT FEELS LIKE CANDIDATE SCHOOL FOR INCUMBENTS AND WE SHOULDN'T BY DOING CANDIDATE SCHOOL FOR INCUMBENTS.

PERHAPS I WOULD OFFER -- >> CHAIR D. FLORES: WELL, IT'S POINT WELL TAKEN. I APPRECIATE YOU PROVIDING THE INFORMATION. BECAUSE IT'S GOOD INFORMATION TO HAVE. IN TERMS OF YOUR COMMENTS, PHIL, MAYBE PROVIDE SOME KIND OF VENUE TO PUT THIS OUT TO THE VOTERS.

I DON'T KNOW. >> P. RITTER: TABLE IT.

THERE ARE GROUPS OUT THERE, FOR EXAMPLE, THE NORTH TEXAS

COMMISSION HAS -- >> VICE CHAIR W. JAMESON: STARTR PEOPLE CONSIDERING RUNNING FOR OFFICE.

>> IS RESEARCH-BASED. CORRECT?

>> IT IS. >> CHAIR D. FLORES: SO THAT'S ANYTIME IT'S RESEARCH-BASED, HELPS MAKE IT MORE VALID VERSUS I THINK, I FEEL. ALTHOUGH THE INTUITIVE PART IS

IMPORTANT. >> AND THERE IS OTHER DOCUMENTS THAT IDENTIFY VERY SIMILAR CRITERIA.

WHAT I LIKED ABOUT IT WHAT THE SCORE CARD BECAUSE SOMETIMES IT'S EASIER TO HAVE IT ON ONE SHEET.

BUT THE SCORE CARD HAS THOSE DIFFERENT CRITERIA AS YOU KNOW LISTED ON THE TOP. CONFIDENCE AND TENACITY BEING

THE LAST. >> CHAIR D. FLORES: THANK YOU SO MUCH FOR BRINGING THIS PART TO US.

I THINK WE CAN GO INTO DIALOGUE. IF THERE IS ANYTHING LEFT TO DISCUSS IN TERMS OF WE'VE GOT 10 MINUTES LEFT.

I DON'T THINK THAT'S ENOUGH TIME FOR THE CASE STUDY, CORRECT?

>> I DON'T THINK IT'S ENOUGH. >> CHAIR D. FLORES: IS THERE ANYTHING LEFT TO DISCUSS? FOLLOW-UP? I THINK WE'RE OING TO TAKE THINGS TO THE GOVERNANCE COMMITTEE. BUT ANY DISCUSSION WE NEED TO HAVE ON ETHICS OR CURRENTLY THE CODE OF RESPONSIBILITY? THE CODE OF ETHICS, CODE OF ETHICS AND CODE OF CONDUCT?

>> P. RITTER: COULD ROB SUMMARIZE WHAT HE'S GOING TO DO

ON THIS? >> FROM A COMMENT STANDPOINT THIS HAS BEEN A VALUABLE EXERCISE.

I COMMEND ALL OF YOU OR THE INCUMBENT.

IT WAS REFRESHING TO HEAR THE BOARD, IT DIDN'T SURPRISE ME WITH THIS BOARD BUT YOU ARE VERY IN STEP WITH ONE ANOTHER WITH RESPECT TO THE BEHAVIOR AND CONDUCTS.

WHAT I'M GOING TO DO AND WHAT I UNDERSTAND WE WILL DO IS TAKE ALL OF THE MATERIALS THAT HAVE BEEN, ALL THE INFORMATION THAT'S BEEN GIVEN HERE TODAY. I'VE MADE NOTES, GINA HAS MADE NOTES. PEARLA HAS MADE NOTES.

WE'LL GET THE FACILITATORS NOTES AND GO THROUGH THAT AND COME BACK TO THE GOVERNANCE COMMITTEE WITH SOME RECOMMENDATIONS ON POLICY CHANGES TO INCORPORATE THE CHANGES TO THE CODE OF ETHICS. I LIKE I WROTE DOWN, THE TITLE THAT, THE WAY TO CAPTION IT, A PREAMBLE IS IMPORTANT.

WE'LL LOOK AT EACH INDIVIDUAL PROVISION, AND WHERE IT WAS DISCUSSED. THE ONE WITH COMMENT, WE'LL LOOK AT TO SEE IF THERE WAS CHANGE NECESSARY.

AND VEN SOME OF THOSE THAT CHANGE WASN'T MADE OR COMMENT WASN'T MADE WE MAY WANT TO REFRESH THE LANGUAGE IN VIEW OF WHERE WE ARE. ASSESS THAT AGAINST EXISTING LAW TO MAKE SURE WE'RE IN COMPLIANCE AND MAKE RECOMMENDATIONS.

AGAIN, THICS FLOW FROM THE TOP DOWN.

IT'S THE MOST IMPORTANT THING I WOULD SUBMIT WITH RESPECT TO P PREAMBLE, WE HAVE LANGUAGE IN THE ANTIDISCRIMINATION LANGUAGE.

THIS IS AS IMPORTANT AS ANYTHING YOU DO AS ELECTED MEMBERS OF THE BOARD. YOU CONDUCT YOURSELF IN AN ETHICAL MANNER THAT SETS A STANDARD FOR EVERYBODY, EMPLOYEE AND STUDENT ALIKE THAT CROSSES OUR -- ENTERS OUR DOOR.

I THINK IT'S THE MOST IMPORTANT THING YOU DO.

WE'LL COME BACK TO YOU IN THE COMING WEEKS.

>> I COULDN'T AGREE MORE. I SAID IN THE BEGINNING, YOU ARE THE ROLE MODELS AND SET THE EXPECTATION AND PACE FOR THE ENTIRE DISTRICT AND COMMUNITY. I TOO, JOIN WITH YOU IN APPRECIATING YOUR PARTICIPATION. YOU ARE NOT SHY.

AND I REALLY KNOW THAT THAT INPUT AND THOSE PERSPECTIVES ARE

[02:25:04]

AND I THINK THERE IS SOME HOMEWORK THAT WE COULD BRING BACK AS WELL AS THE COMMITTEE. SO I REALLY THANK YOU.

>> P. RITTER: I WOULD LIKE TO THANK DIANA, I MADE A COMMENT ABOUT PUTTING US THROUGH THE RINGER.

WE'RE BETTER BECAUSE YOU ARE DOING THIS FOR US AS OUR CHAIR.

I MEAN THAT SINSARILY. YOU WERE THE HIRD ACCT CONSULTANT WE'VE HAD HERE. THE QUALITY AND VALUE OF WHAT ALL OF YOU BROUGHT TO OUR DISCUSSIONS IS JUST REALLY, REALLY HELPFUL. SO THANK YOU, VERY VERY MUCH.

>> CHAIR D. FLORES: DON'T FORGET TO FILL OUT THE EVALUATION.

PHIL, THANK YOU FOR THAT. ON THE FLIP SIDE, YOU AS THE OTHER BOARD MEMBERS, WILLING TO INVEST THE TIME IN THIS IS VERY IMPORTANT. SO THANK YOU FOR

* This transcript was compiled from uncorrected Closed Captioning.