Nov 05, 2019 Finance Committee

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[1. Certification of Notice Posted for the Meeting]

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>> THIS OPEN MEETING OF THE BOARD OF TRUSTEES IS AUTHORIZED IN ACCORDANCE WITH THE TEXAS GOVERNMENT CODE, 551.001 THROUGH 551.146. VERIFICATION OF NOTICE OF MEETING AND AGENDA ARE ON FILE IN THE OFFICE OF THE CHANCELLOR.

PER TEXAS GOVERNMENT CODE 551.1282, THIS MEETING IS BEING BROADCAST OVER THE INTERNET IN THE MANNER PRESCRIBED BY TEXAS GOVERNMENT CODE, 551.128. PERSONS WHO ADDRESS THE BOARD

[2. Citizens Desiring to Address the Board]

ARE REMINDED THE BOARD MAY NOT TAKE FORMAL ACTION ON ITEMS NOT ON THE AGENDA AND TOPIC NOT SPECIFICALLY NAMED IN THE AGENDA. FOR ANY NON-AGENDA TOPICS INTRODUCED DURING THE MEETING, THERE ARE THREE PERMISSIBLE RESPONSES, ONE, TO PROVIDE A FACTUAL ANSWER TO A QUESTION.

TWO, TO SITE SPECIFIC BOARD POLICY RELEVANT TO A TOPIC.

THREE, THE TOPIC AT A LATER DATE PLACED ON THE AGENDA FOR A SUBSEQUENT MEETING. COMMITTEE CHAIR.

THE FINANCE COMMITTEE OR TO THE COMMITTEE AS A WHOLE.

AND I HAVE CONFIRMED THE VERIFICATION OF THIS MEETING AND AGENDA ARE ON FILE WITH THE CHANCELLOR PER GOVERNMENT CODE 551.1282. THAT IS A LONGER AND MORE WINDY STATEMENT THAT WE'VE EVER READ A COMMITTEE MEETING.

OUR CHANCELLOR IS NOT HERE AT THE MOMENT.

HE'LL JOIN US IN ABOUT AN HOUR. WE SELF CERTIFIED.

THERE WERE CHANGES IN HE STATE LAW WHICH PERMITS PUBLIC SPEAKERS TO ADDRESS BOARD COMMITTEES AND NOT UST THE BOARD AS A WHOLE. THAT'S WHY WE WENT THROUGH THAT.

IF YOU ARE INTERESTED IN SPEAKING AT THIS PARTICULAR FINANCE COMMITTEE MEETING AND WE'RE SCHEDULED TO MEET UNTIL ABOUT 3:00, YOU CAN SEE PEARLA AND FILL OUT A FORM.

AND AS A MATTER OF COURSE, WE'RE GOING TO TAKE PUBLIC COMMENTS AT THE BEGINNING OF THE MEETINGS. IS THERE ANYONE WHO WANTS TO SPEAK BEFORE WE GET GOING? WE'RE GOING TO DIVE RIGHT INTO AND TAKE A -- THE AGENDA IN A SLIGHTLY DIFFERENT ORDER I BEGIN WITH THE 3B, THE ROLE OF THE PROGRAM MANAGER AND CONSTRUCTION DELIVERY MESSAGES. BY MEANS BY WHICH WE'RE GOING TO ADMINISTRATOR OUR BOND PROGRAM. SIR.

>> I THINK WE WERE HOLDING THE PROGRAM UNTIL HE END.

>> THE EASTFIELD CHILD CARE GROUP AND CASH RESERVES AND THE PROGRAM MANAGER IF THAT'S ACCEPTABLE.

>> THAT IS FINE. I HAVE A SPECIAL PLACE IN MY HEART FOR THE CHILD CARE GROUP ITEM.

[A. ChildCareGroup: Introduction to CCG for Eastfield College Presenters: Tori Mannes (ChildCareGroup), John Robertson, Eddie Tealer]

BRING THE FOLKS ON UP. >> GOOD AFTERNOON.

THANK YOU FOR THE OPPORTUNITY FOR US TO TALK A LITTLE BIT ABOUT THE CHILD CARE PARTNERSHIP WITH DCCCD.

I WOULD LIKE TO INTRODUCE TORI MANNES.

SHE IS THE CEO AND PRESIDENT OF THE CHILD CARE GROUP.

AND LSO CHIEF FINANCIAL OFFICER FOR THE CHILD CARE GROUP.

WE'LL GO AHEAD AND GET STARTED. WE WOULD LIKE TO PRESENT TO YOU A PROPOSED PLAN FOR EXTENDING AFFORDABLE HILDCARE THAT HAS HIGHER QUALITY FOR EASTFIELD COLLEGE THROUGH THIS PARTNERSHIP. FIRST, I WOULD LIKE TO GO BACK AND GIVE YOU A LITTLE BIT OF AN UPDATE.

THE HISTORY OF THE EASTFIELD COLLEGE LABORATORY SCHOOL.

1970-71, AS THE PARENT CHILD STUDENT CENTER, HOUSED IN CLARK HOUSE, THE GOLF COURSE. IN 1977-78, RELOCATED TO THE END BUILDING. LICENSED FOR ABOUT 60 CHILDREN.

IN 1986, WE RECEIVED THE NATIONAL ASSOCIATION FOR THE EDUCATION OF YOUNG CHILDREN. THAT WAS ONE OF THE FIRST ACCREDITATIONS TO BE RECEIVED BY CHILDREN LABORATORY SCHOOLS.

THAT WAS A HIGH RECOGNITION. IN 2011, THAT FACILITY WAS RELOCATED TO OUR CURRENT K-BUILDING.

AND THAT ALSO HAD A NAME CHANGE. IT IS THE CHILDREN'S LABORATORY SCHOOL. THAT WAS FUNDED BY THE 2004

BOND. >> CHAIR D. FLORES: I DIDN'T REALIZE EASTFIELD HAD A GOLF COURSE.

>> I DIDN'T EITHER. WE WENT THROUGH THE HISTORY.

IT WASN'T A FULL GOLF COURSE. JUST PORTION OF THE COLLEGE

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WAS LOCATED ON THE GOLF COURSE. HERE'S A SNAPSHOT OF THE ENROLLMENT OVER THE PAST FIVE YEARS.

A GOOD TREND ANALYSIS. YOU WILL NOTICE THE EASTFIELD COMMUNITY, THAT IS DEFINED AS INDIVIDUALS THAT ARE NOT EASTFIELD STUDENTS OR EASTFIELD EMPLOYEES.

>> D. ZIMMERMANN: IF I MIGHT ASK, WHY SO FEW PEOPLE? IT SEEMED LIKE IT WASN'T UTILIZED SPACE ON THE TOUR.

THERE WERE A LOT OF PLACES FOR STUDENTS THAT WEREN'T BEING

USED. >> AND THAT IS THE REAL DISCUSSION POINT OF THIS PARTNERSHIP.

TO BRING MORE CAPACITY. THE MODEL WAS BUILT RIGHT NOW, WE DO NOT REACH THE CAPACITY. AND OUR STUDENTS, OUR CURRENT STUDENTS ARE NOT ABLE TO TAKE ADVANTAGE OF THE FACILITY.

THAT'S ONE OF THE HIGH NEEDS OR BARRIER FOR OUR STUDENTS.

THE SUMMARY OF THE PROPOSAL IS FOR THE CHILD CARE GROUP TO ASSUME MANAGEMENT OF THE CHILDCARE PORTION OF THE EASTFIELD CHILDREN'S LABORATORY SCHOOL.

THIS WOULD BE EFFECTIVE JANUARY 1, 2020 THROUGH DECEMBE.

WITH THE OPTION FOR ONE, 5-YEAR RENEWAL.

SO SOME HIGHLIGHTS OF THIS PARTNERSHIP.

A ONE-TIME PAYMENT FROM DALLAS COUNTY COMMUNITY COLLEGE DISTRICT EASTFIELD, TO THE CHILD CARE GROUP IN THE AMOUNT OF $25,000 PAYABLE ON OR BEFORE MA. AND THIS IS TO ALLOW THE CHILD CARE GROUP TO SUSTAIN THE ITEMS BELOW.

THE FIRST BEING HAT ALL CURRENTLY ENROLLED TUITION BASED CHILDREN, THE CHILDREN WE HAVE NOW, WILL BE SERVED THROUGH DECEMBER 31, 2020. ALSO, THE CURRENT TUITION RATE THAT WE WOULD NOT INCREASE THAT TUITION RATE.

IT WOULD REMAIN UNCHANGED FOR THE DURATION BETWEEN JANUARY 1, THROUGH MAY 31, 2020. AND EFFECTIVE JANUARY -- I'M SORRY, EFFECTIVE JUNE 1, 2020, THERE WOULD BE A MODEST TUITION INCREASE. THE CHILD CARE GROUP ARE WORKING ON THAT RATE INCREASE. IT WOULD BE FINALIZED WELL IN ADVANCED. THE PARENTS WOULD HAVE ENOUGH TIME. THE $25,000 HELPS SUBSIDIZE THE

COST. >> D. ZIMMERMANN: HOW SMALL AN INCREASE IT WOULD BE? THE TUITION INCREASE?

>> IT WILL BE A MODEST INCREASE. >> CHAIR D. FLORES: WHEN YOU --

>> M. BRAVO: NOT THE VERY LOW TUITION.

BETWEEN THREE TO FIVE YEAR. ANYWHERE FROM 225 TO $240 A WEEK. $840 A MONTH ABOUT.

>> D. ZIMMERMANN: WE'RE LOOKING AT SOMETHING VERY MODEST.

>> M. BRAVO: I THOUGHT I REMEMBER $1,000 PER MONTH.

IT'S NOT HAT MUCH. >> C. COMPTON: ARE YOU TALKING ABOUT, DO YOU HAVE A PERCENTAGE IN MIND WHAT THE INCREASE WOULD

BE? >> I DON'T KNOW THAT WE'VE DONE IT AS A PERCENTAGE. BUT WE KNOW THERE WAS A MODEST INCREASE THAT WOULD E SOMEWHERE BETWEEN 25 AND 40 A WEEK, I BELIEVE. WE HAVEN'T MODELED ALL THE NUMBERS BECAUSE WE HAVE TO LOOK AT HOW MANY FAMILIES ARE CURRENTLY ENROLLED WOULD REMAIN AFTER MAY.

AND THEN WE'LL ANNOUNCE THAT. >> C. COMPTON: WHAT IS THE

CURRENT RATE? >> THE CURRENT RATE, IF WE LOOK AT IT BY MONTH, IT WOULD BE ABOUT $845 ON AVERAGE.

THAT BREAKS OUT BETWEEN 22 225-$240.

AND TO SPEAK TO THAT. WE HAVE NOT RAISED TUITION IN

OVER TWO YEARS. >> ARE YOU TAKING NEW STUDENTS

DURING THE TIME PERIOD? >> YES, WE'RE GOING TO TALK ABOUT THAT IN THE PROPOSED PARTNERSHIP HOW THAT WOULD WORK AND

>> VICE CHAIR W. JAMESON: THE OVERWHELMING MAJORITY ARE ECONOMICALLY

>> THERE PROBABLY ARE BUT ITEN DOESN'T GET TO THE POINT WITH

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THE MODEL WE HAVE NOW THEY STILL WOULDN'T BE ABLE TO WORK WITHIN THOSE SERVICES, THE COSTS COMPONENT, IT WOULD STILL BE TOO GREAT. BY GOING WITH CHILD CARE GROUP, I'LL GO TO THE NEXT SLIDE. THIS IS JUST -- I'LL GO TO THIS SLIDE. WE REALLY TALK ABOUT, IT WOULD BE QUALIFIED EASTFIELD STUDENTS WOULD HAVE GREATER ACCESS TO

THESE SERVICES AT NO COST. >> CHAIR D. FLORES: THERE IS

SCHOLARSHIPS? >> YES.

>> D. ZIMMERMANN: HEAD START, WHICH MEANS IT'S FREE TO THE

STUDENTS. >> CHAIR D. FLORES: OKAY.

>> SO THIS IS THE ADVANTAGE THIS PARTNERSHIP WOULD PRESENT TO OUR STUDENTS, RIGHT? SLIDES HERE. THIS IS JUST REALLY SAYING THESE ARE THE REGULATING ORGANIZATIONS THAT SAY WE MEET THE STANDARDS AND THESE ARE HIGH. SOMETIMES WE THINK HEAD START, YOU THINK THEY ARE LOWER STANDARDS BUT ACTUALLY THEY ARE HIGHER STANDARDS THE CHILD CARE GROUP CONTINUE TO MEET.

CHALLENGES IN PROVIDING HIGHER QUALITY CHILDCARE, ACCORDING TO THE GOVERNMENT ACCOUNTABILITY OFFICE, STUDENT AND PARENTS MAKEUP 22% OF THE UNDERGRADUATE POPULATION.

4 MILLION EFFECTED INDIVIDUALS. WHY? BECAUSE MORE OF THESE INDIVIDUALS, ALMOST HALF, DROP OUT BECAUSE THEY CANNOT AFFORD AFFORDABLE, HIGH-QUALITY CHILDCARE. THESE ARE BARRIERS PRESENTED WHEN YOU BRING IT HOME TO EASTFIELD, TO OUR STUDENTS BECAUSE THEY ABSOLUTELY CANNOT AFFORD TO PAY THE TUITION AT OUR

COLLEGE. >> CHAIR D. FLORES: YOU PROBABLY ALREADY STATED THIS. SO MY APOLOGY FOR ASKING AGAIN.

WHAT IS THE NUMBER OF STUDENTS YOU ARE ABLE TO ACCOMMODATE?

>> WE HAVE A CAPACITY NUMBER. WE LOOKED AT THE PRIORITIES.

THIS IS THE IMPACT TO THE INCOME DISPARITY THROUGHOUT THE COMMUNITY. WHAT STAYS THE SAME? CURRENT STUDENTS SERVED, THERE IS A WAITING LIST OF FIVE UNBORN THAT WOULD BE ELIGIBLE FOR SERVICES THROUGH DECEMBER 31, 2020. OUR TEACHERS, ALTHOUGH THEY MAYBE REAL SIGN BECAUSE OF THE NEW PARTNERSHIP, THEY MIGHT HAVE INTEREST IN DOING A DIFFERENT TYPE OF TEACHING, WHICH IS REALLY NICE. AND THEN ALL OF OUR EMPLOYEES HAVE GUARANTEED JOBS T THE SAME SALARY.

OUR LAB SCHOOL FORMAT AND QUALITY WOULD BE MAINTAINED.

CURRICULUM WOULD ALSO BE MAINTAINED.

AS WE LOOK AT THE 4-YEAR DEGREE AT BROOKHAVEN THIS PRESENTS A STRONGER CASE. IT WOULD BE TO PROVIDE THOSE SERVICES THAT OUR STUDENTS WOULD BE ABLE TO USE, THE LAB EXPERIENCE. HOT MEALS WOULD BE SERVED.

FACILITIES MANAGEMENT. AND HOURS OF OPERATION WOULD BE THOSE CONSISTENT WITH THE COLLEGE NOW AND ALSO OBSERVING

SPRING BREAK. >> M. BRAVO: EVENING CHILDCARE

HOURS? >> WE LOOKED AT THAT.

THAT'S SOMETHING WE HAVEN'T EXPLORED.

WE RIED IT BEFORE, IT WASN'T VERY SUCCESSFUL AT ALL.

WE FOUND THAT HOURS OF OPERATION NOW ARE THE MOST EFFECTIVE FOR MOST OF UR PARENTS. AND SO I THINK THAT WOULD BE SOMETHING THE CHILD CARE GROUP WOULD LOOK AT AS THEY TAKE ON THE -- RIGHT NOW WE GO THROUGH 6:00.

WE HAVE FOUND THAT IS THE MOST EFFECTIVE TIME FOR THE MAJORITY OF OUR -- MORE CHILDREN IN THE PRESCHOOL.

ESPECIALLY IN THE CLASSROOM, 18 PER CLASS.

36.RENTLY WE HAVE A CAPACITY OF- WITH THE EXPANSION PLAN, WE HAVE FIVE LASSROOMS CURRENTLY SITTING VACANT THAT WOULD BE INUSE WITH A CAPACITY OF 84. ALLOWING US TO HAVE THE EARLY HEAD START PROGRAM. AND ALSO THE HEAD START

ELIGIBILITY. >> CHAIR D. FLORES: DO YOU HAVE AN IDEA IF YOU NEED MORE THAN 84 SLOTS?

>> WE WILL, I THINK THAT WILL BE SOMETHING OVER TIME AS WE TRANSITION TO LOOK AT WHAT THAT CAPACITY IS.

I WOULD THINK EVENTUALLY WE WOULD NEED TO ADD MORE CAPACITY.

RIGHT NOW, IF WE CAN FILL EMPTY CLASSROOMS, THAT WOULD

BE AMAZING. >> CHAIR D. FLORES: THE REASON I ASKED IS WE KNOW THAT, ALL OF US KNOW THIS IS A NEED.

IN 2014, WE HAD OUR VERY FIRST STRATEGIC PLANNING SESSION WITH THE CHANCELLOR, THE BOARD DID. THAT WAS AN AREA WE WANTED TO LOOK INTO WAS OFFERING CHILDCARE FOR STUDENTS THAT HAS NOT HAPPENED, ET CETERA, ET CETERA. IF YOU ARE GOING TO BE DOING IT,

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I'M CURIOUS IF YOU ARE SERVING TO SEE HOW WIDE THE NEED IS AMONG THE STUDENT POPULATION AT EASTFIELD.

>> YOU KNOW, THERE HAVE BEEN SURVEYS DONE IN THE PAST.

BUT WE'LL CONTINUE AS THIS NEW MODEL APPROACHES, WE COULD MEASURE THAT AGAINST THE SERVICES BEING PROVIDED AND SEE WHAT THE BROADER NEED IS. I THINK IT'S GOING TO BE REALLY-WELL RECEIVED BY OUR STUDENTS FROM JUST SOME OF THE CONVERSATIONS I HAD MY ROUND TABLES EVERY MONTH DIRECTLY WITH STUDENTS. WE TALK ABOUT BARRIERS.

CHILDCARE COMES UP ALMOST EVERY TIME.

WE COULD DEFINITELY SURVEY THAT. >> CHAIR D. FLORES: THANK YOU.

>> M. BRAVO: WHEN WE COLLEGE LAST YEAR, THEY HAD THIS PHENOMENAL CHILDCARE CENTER WHERE THEY ACCOMMODATED DROP-IN SERVICES.

IF THE STUDENT HAD A CLASS FOR AN HOUR THEY COULD DROP OFF THEIR CHILD, GO TO CLASS, GET THEM AFTER CLASS.

THAT MAXIMIZES THE NUMBER OF STUDENTS THEY COULD SERVE.

LOOKING TO BY DOING AN OPTION, NOT FOR ALL STUDENTS BUT SLOTS

DROP-IN? >> I THINK THAT WOULD BE-- THIS HAS BEEN A GREAT GROUP TO WORK WITH.

WE HAVE VISITED -- WE TWEAK THIS PROPOSED PARTNERSHIP.

AND SO THAT MIGHT BE SOMETHING WE LOOK AT.

I THINK OUR MAIN FOCUS WAS INITIALLY TO SATISFY SOME OF THOSE STUDENT NEEDS. THAT WOULD BE ANOTHER OPTION THAT WOULD BE NICELY I DON'T THINK MANY PTIONS ARE OUT THERE.

>> I THINK IT'S A GREAT IDEA.

ON THE COLLEGE CAMPUS. SO UNDERSTANDING WE JUST FEEL LIKE ONCE WE GET THERE, WE'LL BE ABLE TO SCORE THESE OPTIONS AND BE AVAILABLE FOR THAT. I MEAN, RIGHT NOW, DROP-IN CLASS DOESN'T FIT EASILY INTO HEAD START.

I CAN SEE FROM A STUDENT PERSPECTIVE THAT --

>> M. BRAVO: MAYBE INSTEAD OF THREE FULL-TIME SLOTS.

-- >> THE PURPOSE IS TO MEET THE NEEDS OF THE COLLEGE AND ALSO SERVE THE EARLY CHILDHOOD EDUCATION. WE'RE TRYING TO COME TOGETHER.

IT WILL BE NEW BECAUSE THIS IS A NEW MODEL FOR US.

WE'RE ABSOLUTELY OPEN TO DOING WHAT WE NEED TO DO WITHIN OUR

REGULATIONS TO -- >> YOU ALL ARE CURRENTLY AT BROOKHAVEN AS WELL?

>> THE CERTIFICATION OR THE LICENSING WAS GIVEN FOR THE CHILDCARE CENTER BACK IN '78 WHY HAVE MORE STUDENTS NOT TAKEN

ADVANTAGE OF IT? >> THE STUDENTS CAN'T AFFORD IT.

>> $225. >> THIGH THEY CANNOT AFFORD.

>> D. ZIMMERMANN: WHEN YOU DON'T HAVE A JOB.

>> EASTFIELD, I WENT TO EASTFIELD AFTER MY DAUGHTER STARTED KINDERGARTEN BECAUSE I COULD AFFORD DAYCARE OR I COULD AFFORD SCHOOL BUT I COULDN'T AFFORD BOTH.

SO AS SOON AS -- BECAUSE I KNEW THEN ALL MY CLASSES HAD TO HAPPEN BEFORE 11:00 BECAUSE I HAD TO BE THERE TO PICK HER UP.

SO THAT'S, THE TWO OF US WENT HOME AND DID OUR HOMEWORK IS WHAT WE DID. THAT WAS -- THAT'S HOW I DID IT.

>> EVENTUALLY, WE WOULD LOVE TO BE ABLE TO MEASURE ENROLLMENTS AS FAR AS COMPLETION AND RETENTION FOR THIS COHORT.

STUDENTS TO SEE IF THEY COMPLETE.

THIS IS ONE OF THE AREAS FOR THEM.

LOTS OF STUDENTS FOR US TO LEARN AND UNDERSTAND ABOUT THISED PAR.

>> D. ZIMMERMANN: IF I MIGHT ASK, THE FAMILY ADVOCATE, WHAT

DOES THAT POSITION? >> THAT POSITION EXISTS IN ALL OF OUR PROGRAMS. THE INDIVIDUAL IS USUALLY TRAINED AS A SOCIAL WORKER OR WITH A FAMILY SERVICES DEGREE.

THEY FUNCTION LIKE CASE WORKERS OR SOCIAL WORKERS.

AND THEY MEET WITH THE FAMILIES AND MAKE THREE OME VISITS A YEAR. TO ESTABLISH GOALS FOR THEMSELVES, FAMILY AND CHILD. AND THE GOAL IS TO CONNECT INFAMITHEFAMILIESES RE RESOURCEY NEED TO ACCOMPLISH GOALS.

AND HELP INCLUSION STAFF ARE THE STAFF MEMBERS WE HELP PERFORM ASSESSMENTS FOR THE CHILDREN SEVERAL TIMES A YEAR TO MAKE SURE THEY ARE MAKING PROGRESS ON THEIR DEVELOPMENTAL GOALS.

AND WE ASSESS FOR CHILD DEVELOPMENT DELAYS.

IF THERE IS A DELAY THAT IS IDENTIFIED, WE ARRANGE TO BRING

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THE THERAPIST ONSITE TO WORK WITH THE CHILD DURING THE DAY.

THOSE ARE TWO POSITIONS THAT PROBABLY ARE NOT CURRENTLY --

>> WE CURRENTLY DON'T OFFER THAT AT THE CAPACITY OF THIS

SCHOOL. >> THE SECOND BULLET QUALIFIED STUDENTS WILL HAVE GREATER ACCESS TO SERVICES AT NO COST.

HOW DO YOU QUALIFY A STUDENT? IS IT A MEANS TESTING YOU HAVE?

>> INCOME AND THE POVERTY GUIDELINES. THAT'S THE TRADITIONAL HEAD START MODEL. IF YOU ARE A STUDENT WITH NO INCOME AND JOB, YOU WOULD ALMOST ALWAYS AUTOMATICALLY QUALIFY.

BEING HOMELESS, A FOSTER CHILD, PART OF CPS OR MILITARY.

>> P. RITTER: GREATER ACCESS, GUARANTEED ACCESS.

IF 22% OF STUDENTS ATIONALLY ARE PARENTS, HOW MANY STUDENTS

YOU GOT? >> PROBABLY 17,000.

>> P. RITTER: 17,000, YOU ARE LOOKING AT SEVERAL THOUSAND STUDENTS WHO WANT TO AKE ADVANTAGE OF FREE CHILDCARE POTENTIALLY. HOW ARE YOU GOING TO MANAGE THAT? THIS WOULD BE INCREDIBLY OVER

SUBSCRIBED ON DAY ONE. >> THAT WILL BE OUR HAPPIEST CHALLENGE TO ADDRESS IF WE HAVE THAT.

WE WILL TAKE THE APPLICATIONS AS THEY COME.

AND DETERMINE THE ELIGIBILITY AND ENROLL THEM IN THE PROGRAM.

SOME PARENTS MAY DESELECT. TO YOUR POINT, THEY MAY WANT A DROP-IN SITUATION. TAKING A COUPLE OF HOURS A SEMESTER. THEY MAY SAY, I DON'T NEED THE SIX-HOUR PROGRAM. I MAY WANT TO DROP DOWN TO SOMETHING LIKE THAT. WE WILL -- WE WELCOME THE OPPORTUNITY TO GET ALL THESE STUDENTS AND MAKE SURE WE GIVE EVERYONE A SPACE UNTIL WE'RE FILLED.

>> M. BRAVO: IS THE IDEA TO PHASE OUT PEOPLE WHO ARE THERE PAYING TUITION AND TO GET COMPLETELY A HEAD START?

>> EVENTUALLY, YES. WE'RE TRYING TO PHASE THIS OUT.

WE WERE DOING A COST MODEL TO TRY TO DETERMINE WHETHER WE COULD DO A BLENDED EARLY HEAD START AND TUITION PAYING.

THE GAP IS PRETTY HIGH. AND WITHOUT PLACING THAT -- NOT WANTING TO PLACE THE BURDEN ON TUITION-PAYING PARENTS WE FELT IT WAS DIFFICULT. SO WE PROMISED THEM DECEMBER 31, 2020, EVERYBODY HAS A SPOT. BUT THAT WOULD GIVE US A CHANCE AS OPERATORS TO COME IN WORKING WITH THIS NEW MODEL AND TRYING TO DETERMINE WHAT THE NEEDS OF THE EASTFIELD STUDENT PARENTS ARE. AND THEN IF WE CAN FIND A WAY TO

WORK THE MODEL, GREAT. >> WHICH IS WHAT WE KIND OF INITIALLY, YOU KNOW, THE SMALL STRETCH OF TIME TO SEE HOW THAT WORKS. THE OTHER SIDE IS THE COMMITMENT OF THE PARENTS TO MAKE THE OTHER SIDE OF THE MODEL WORK.

SO WE'RE TRYING TO FIGURE THAT OUT.

>> YEAH. THE NEXT STEPS WOULD BE TO PRESENT AGENDA ITEM FOR THE FACILITY USE AGREEMENT.

FOR TUESDAY, DECEMBER 3. TO TALK TO YOU MORE ABOUT THE CHILDCARE AND SOME OF THE MORE DETAILED WORK YOU ALL DO, I'M

GOING TO ASK MS. TORI MANNES. >> THERE IS NO ITEM ON THE AGENDA TODAY FOR APPROVAL OF THIS.

WE'RE DOING THE PRESENTATION TODAY.

WE'LL BRING THE AGENDA ITEM IN DECEMBER AND E'LL NEED TO GO THROUGH WITH IT. SO IN DECEMBER STARTING

JANUARY 1ST, 2020. >> AND FINANCIALLY, THERE IS A ONE-TIME TO HANDLE THE TRANSITIONAL POPULATION OF THAT WE'RE CURRENTLY SERVING.

IS THAT RIGHT? >> AT THE SAME TIME, EMPLOYEES BECOME STUDENTS WILL BE ABLE TO AKE SPOTS OR TRAIN IN THERE?

>> THAT PART OF THE AGREEMENT WOULD WORK EVEN BETTER AND STRONGER BECAUSE WE'RE PROBABLY GOING TO ADD MORE TEACHERS.

SO WE HOPE WE CAN GROW THAT TO THE HIGH CAPACITY.

THAT WOULD BE INTO OUR FOUR-YEAR PROGRAM AT BROOKHAVEN.

THERE WOULD NEED TO BE A CLOSER RELATIONSHIP BETWEEN EASTFIELD AND BROOKHAVEN. AND THEY SIGNED COMPLETELY FF

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THE UP NOTHER QUESTION. WHAT IS THE AVERAGE PAY OF THE CHILDCARE WORKERS? IT'S NOTORIOUS IN THAT AREA FOR THERE TO BE LOW SALARIES. ARE THEY A CUT ABOVE?

>> WE'RE MATCHING THE SALARIES OF THE EASTFIELD LAB SCHOOLS TEACHERS. WE PROMISE TO MANIPULATE THE MAE SALARIES. A LOT OF THEM HAVE A LONG TENURE, WE APPRECIATE THAT. THAT COIN COINCIDENCES WITH THE CHILD CARE GROUP TEACHERS. I THINK WHAT WE'RE SEEING WITH THE OPPORTUNITY TO ALIGN WITH THE EARLY CHILDCARE EDUCATION PROGRAM THAT THE COLLEGE IS OFFERING WILL HELP MOVE THE TEACHERS ALONG IN THEIR EDUCATIONAL ATTAINMENT SO THEY

CAN EARN HIGHER WAGES. >> CHAIR D. FLORES: THANK YOU.

>> I WOULD LOVE TO TAKE A MINUTE TO TELL YOU A LITTLE ABOUT OUR ORGANIZATION. SO YOU KNOW WHO WE ARE.

AND THANK YOU FOR THE OPPORTUNITY TO BE HERE TODAY.

AND THANK YOU FOR BEING SUCH A GREAT PARTNER.

THIS HAS BEEN A WONDERFUL PROCESS FOR US.

THE CHILD CARE GROUP AS MARK MENTIONED HAS BEEN IN DALLAS FOR 118 YEARS. FOUNDED AT THE FIRST SETTLEMENT IN TEXAS. OUR MISSION THEN AS NOW TO EDUCATE YOUNG CHILDREN AND HELP SUPPORT THAT PARENTS ON THE PATH TO GREATER WELL-BEING AND SELF-SUFFICIENCY.

WE TRAIN EARLY CHILDHOOD PROFESSIONALS AND ASSIST FAMILIES. OUR VISION IS MAKES SO MUCH SENSE. WE BELIEVE THAT CHILDREN DO BETTER AS THEIR PARENTS DO BETTER.

WHEN WE HELP COMMUNITIES THRIVE OR FAMILIES THRIVE, OUR WHOLE COMMUNITY WILL SUCCEED. THAT IS THE TWO-GENERATION FOCUS WE HAVE. DR. TAYLOR WANTED US TO SHARE A LITTLE BIT ABOUT OUR ORGANIZATION AND WHAT WE BELIEVE. WE'RE COMMITTED TO OUR CORE VALUES WE RACK UP IS IN THE DCCCD SPIRIT.

FOCUSING OUR EMPLOYEES AND EVERYTHING WE DO AROUND A COMMITMENT TO SERVICE, PROFESSIONALISM, INTEGRITY, RESPECT, INCLUSION AND TEAM WORK WITH THE GUIDING PRINCIPLES ON WHICH OUR EMPLOYEES OPERATE AND WHICH GUIDE ALL OF OUR DECISIONS. YOU CAN SEE WE'RE LOCATED ALL AROUND THE DALLAS AREA. WE WERE FORTUNATE TO RECEIVE A CONTRACT ACTUALLY TWO CONTRACTS IN THE LAST FIVE MONTHS.

THAT EXPANDED OUR ABILITY TO SERVE CHILDREN AND FAMILIES IN OUR COMMUNITY. THE WHITE BACKGROUND LOCATIONS ARE PLACES WHERE WE HAVE BEEN FOR MANY YEARS.

THE YELLOW SHADED AREAS ARE NEW PARTNERSHIPS WE FORMED.

WE'VE EXPANDED THE EXISTING PARTNERSHIP WITH DALLAS BUT BUILT MORE WITH HEAD START AND A COUPLE OF PRE-K PARTNERSHIPS IN RICHARDSON, DUNCANVILLE AND WE HAVE A WONDERFUL PARTNERSHIP IN CANNA. WHERE WE'RE OPERATING EARLY HEAD START PROGRAM AND COLLABORATING WITH THE

>>

CENTER. >> OUR CENTERS ARE NATIONALLY ACCREDITED AND WE MAINTAINED THAT FOR ABOUT 30 YEARS.

OUR PROGRAM MODEL WE DIVERSIFIED OUR DELIVERY MODEL OVER THE LAST FEW YEARS. WE UNDERSTAND PA PARENTS NEED OPTIONS AND WE WANT TO SERVE PARENTS WHERE HEY ARE.

SOME NEED A CHILDCARE CENTER. WE HAVE LOCATIONS THERE.

WE ALSO WORK IN A HOME-BASED MODEL FOR FAMILIES THAT WANT TO KEEP THEIR YOUNG CHILDREN AT HOME.

WE HAVE AN EDUCATOR THAT COMES TO THE HOME.

FCC HOME, FAMILY CHILDCARE HOMES.

WE CONTRACT WITH WOMEN WHO KEEP CHILDREN IN THEIR HOME.

SO THAT'S A HOME-BASED MODEL. AND PARTNERSHIPWISE THE SCHOOL DISTRICTS AND OTHER COMMUNITY-BASED HEALTH CARE CENTERS. WE HAVE A DIVERSE DELIVERY MODEL THAT WE HOPE WILL MEET THE NEEDS OF MANY DIFFERENT PARENTS AND

FAMILY CIRCUMSTANCES. >> SONNY?

>> S. WILLIAMS: GO BACK ONE SLIDE.

AND THANK YOU FOR ASKING. WE HAVE LONG BEEN IN THE DALLAS AREA. WE'RE FAIRLY KNOWN HERE IN DALLAS COUNTY. WE FELT WORKING IN A MORE RURAL COMMUNITY WOULD GIVE US GREATER OPPORTUNITY TO EXTEND OUR

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POSITION AS THOUGHT LEADERS IN THE EARLY CHILDHOOD SPACE IN TEXAS. WE'RE ACTIVE IN POLICY MATTERS AND WORKING ON EARLY CHILDHOOD SYSTEMS CHANGE.

WHEN THIS OPPORTUNITY CAME UP FOR THIS FEDERAL GRANT.

WE TOOK AT AS A OPPORTUNITY TO BETTER UNDERSTAND THE EDUCATION NEEDS OF A RURAL COMMUNITY. IT'S BEEN WONDERFUL SO FAR.

THEY HAVE BEEN DELIGHTED TO WORK WITH US.

>> S. WILLIAMS: I THOUGHT MAYBE GOING DOWN THE YES. WE DISCOVERED THAT VERY EARLY ON. THANK YOU.

WE FRAME OUR MODEL AROUND THE TWO-GENERATION APPROACH.

WHICH COMES OUT OF INSTITUTE SYSTEMS NETWORK, WE'RE PARTNERS IN THE ASPEN CENTER NETWORK. ADOPTED ABOUT 4 OR FIVE YEARS AGO THROUGH THE STRATEGIC PLAN. A HOLISTIC MODEL THAT EDUCATES CHILDREN. YOU CAN SEE IN THE PURPLE, CHILDCARE, THE COMPETENCY IN THIS AREA, PROVIDING THE DIFFERENT TYPES OF EARLY CHILDHOOD EDUCATION MODELS.

I THINK I MENTIONED THEM BEFORE. BUT WE ALSO DO IS ALIGN WITH OUR COLLABORATIVE PARTNERS IN THE COMMUNITY LIKE EASTFIELD AND IN TERMS OF HELPING PARENTS CONNECT WITH EDUCATIONAL PATHWAYS AND EMPLOYMENT PATHWAYS. WE WORK WITH THE COLLEGE, ECONOMIC ASSETS, WE WORK WITH ORGANIZATIONS IN THE COMMUNITY THAT HELP OUR PARENTS GAIN GREATER MOBILITY, HOUSING, ET CETERA. AND HEALTH AND WELL-BEING.

PROVIDING FOR ALL OF THE HEALTH NEEDS OF THE CHILDREN IN OUR PROGRAM. WE DO VISION, DENTAL, HEARING, BMI, ALL THE SERVICES AND SCREENINGS ARE DONE ONSITE AND DEVELOPMENTAL SCREENINGS. WE PROVIDE THERAPIST ONSITE TO MITIGATE DEVELOPMENTAL DELAYS. WHAT ABOUT THE HEALTH OF THE PARENT? AND IT STANDS TO REASON IF THE PARENT IS NOT HEALTHY AND HAS UNMET MEDICAL NEEDS OR MENTAL HEALTH NEEDS THAT WILL OPTIMIZE THAT CHILD'S DEVELOPMENT.

WE HAVE A PARTNERSHIP WITH PARKLAND TO DO FREE SCREENINGS FOR PARENTS TO HELP THEM IDENTIFY A MEDICAL NEEDS AND FURTHER THAT'S AN IMPORTANT PART OF OUR MODEL.

AND BUILDING SOCIAL CAPITAL. IT'S IMPORTANT FOR FAMILIES TO HAVE ACCESS TO A PEER COMMUNITY, FAMILY, FRIENDS, A FAITH COMMUNITY, SOMETHING LIKE THAT THAT HELPS CONNECT THEM TO ONES THEY KNOW. THIS IS OUR MODEL.

THAT'S WHY WE THINK THIS IS A GREAT FIT FOR EASTFIELD AND FOR THE COLLEGE DISTRICT. THESE ARE SOME F OUR COMMUNITY PARTNERS. WE ACTUALLY TRIED TO PRACTICE WHAT WE PREACH TO OUR PRESCHOOLERS, HOW TO GET ALONG WITH OTHERS. WE HAVE LOTS OF M.O.U.S WITH LOTS OF DIFFERENT PARTNERS. WE'RE EXCITED TO EXPAND THAT.

WE'RE WORKING IN MESQUITE AREA. WE HAVE CHILDREN IN PROGRAMS IN

MESQUITE. >> S. WILLIAMS: DO WE ACTIVELY GO AFTER THEM OR DO THEY COME AFTER US?

>> THE PARTNERS? IT'S MUTUAL.

SO WE WORK WITH -- WE'VE ALWAYS WORKED WITH COMMIT, CHILDREN'S HEALTH IN PARKLAND, THAT'S BEEN GREAT.

LENDING ACTUALLY APPROACHED US. IT JUST DEPENDS.

BUT WE ACTIVELY CULTIVATE MORE PARTNERS.

WE CAN'T DO EVERYTHING BUT WE

>> VICE CHAIR W. JAMESON: THE BREADTH OF YOUR WORK IS FAR LARGER. YOUR ANNUAL BUDGET, ARE YOU STILL THE LARGEST NONPROFIT IN DALLAS COUNTY? HOW MANY PEOPLE DO YOU HAVE WORKING FOR YOU?

>> IN OUR SPACE,

>> VICE CHAIR W. JAMESON: YOUR RELATIONSHIP WITH WORKFORCE

SOLUTSOLUTIONS IS WHAT? >> WE'RE THE CONTRACTOR, WE MANAGE CHILDCARE SYSTEMS FOR WORKFORCE SOLUTIONS, GREATER DALLAS. WE WORK WITH THE WORKFORCE BULLETIN SOUTHEAST TEXAS, AND THE HEART OF T, WACO COUNTY.

>> CHAIR D. FLORES: WHAT IS ON THE ROAD LENDING?

[00:35:01]

>> IT IS A WONDERFUL PROGRAM THAT TRIES TO HELP PEOPLE GET ACCESS TO VEHICLES SO THEY CAN GET A JOB AND KEEP A JOB.

AND THEY HAVE A COMPONENT WHERE THEY TEACH FINANCIAL EDUCATION AND BUDGETING AND HOW TO MAKE YOUR CAR PAYMENT.

AND THEY ON THE OTHER SIDE HAVE PARTNERSHIPS WITH CAR DEALERSHIPS THAT HELP THEM GET GENTLY USED CARS IN GOOD REPAIR.

THEY PUT THEM THROUGH THIS EDUCATION PROGRAM.

AND THEN THEY PAIR THEM WITH A VEHICLE THAT WILL BE RELIABLE, A RELIABLE WAY TO GET THEM TO AND FROM WORK.

>> CHAIR D. FLORES: THAT'S GREAT.

DO WE BY CHANCE, HE CHANCELLOR ISN'T HERE, DO WE HAVE THIS RELATIONSHIP, THE DCCCD HAS A RELATIONSHIP WITH THIS?

>> GREAT. THAT'S A BIG ISSUE FOR STUDENTS

TOO. >> D. ZIMMERMANN: THE BACKGROUND OF HOW TO PAY FOR IT THAT INTERESTS ME.

LOTS OF TIMES YOU CAN GET INTO DEBT BIG TIME AND YOU HAVE NOTHING TO SHOW FOR IT OTHER THAN NOW THE BILLS ARE SHOWING UP IN RED. YEAH.

AND THAT'S NOT A HAPPY FEELING. >> S. WILLIAMS: IS THAT --

>> IT'S A WONDERFUL MODEL. WE'VE HAD SEVERAL WE REFERRED TO THE PROGRAM WITH VERY HAPPY OUTCOMES.

AND SIMILAR PARTNERSHIPS WITH ALL OF THESE FINE ORGANIZATIONS.

AMONG OTHERS. JUST TO LET YOU KNOW WHAT OUR MODEL IS. DR. TEALER SAID WE'LL CONTINUE TO SERVE THE CHILDREN CURRENTLY ENROLLED IN THE PROGRAM RIGHT NOW. ALONG WITH THEIR UNBORN SIBLINGS ON THE WAIT LIST, THERE ARE FIVE.

BEGINNING IN JANUARY, WE'LL BEGIN ENRO ENROLLING CHILDREN QUALIFIED FOREHEAD START AND EARLY HEAD START, SIX TO THREE YEARS, THREE YEARS AND UP UNTIL QUALIFIED TO GO TO KINDERGARTEN.

WE WILL -- YOU SEE ONE THAT IS PURPLE AND ORANGE.

WE ANTICIPATE BLENDING ONE CLASSROOM WITH SOME CHILDREN WHO ARE TUITION CHILDREN AND OTHERS HEAD START.

AND THAT'S FRANKLY, THAT'S MY SWEET SPOT.

I WOULD LOVE TO DO MORE OF THAT BECAUSE WE WANT OUR CHILDREN MIXED WITH ONE ANOTHER WHILE THEY ARE YOUNG.

WE HOPE WE CAN MAKE THIS WORK. BUT THAT'S HOW WE PLAN TO START OUT. AND SO THAT WILL BE THE PROGRAM.

WE WILL FILL UP ALL THE CLASSROOMS. AND WE'RE VERY EXCITED ABOUT THIS OPPORTUNITIES.

WE'RE HONORED TO PARTNER WITH YOU ALL.

>> ANY QUESTIONS? >> P. RITTER: WE HAVE A HEAD START, ONE IS A FACILITY BROOKHAVEN RIGHT? AND THEN WE HAVE THIS ONE AT EASTFIELD.

MASTER PLANNING PROCESS IS DONE. ARE WE LOOKING AT CHILDCARE

FACILITIES AT THE OTHER? >> BROOKHAVEN AND EASTFIELD, WE BUILT THOSE FACILITIES. WE'RE FINDING OUT ALSO BY LOOKING THROUGH THIS DATA IS THERE IS A BIG COMMUNITY ASPECT OF ALL THIS. IT'S OUR STUDENTS.

WE'RE FINDING OUT IT'S MUCH OF OUR LAND USE.

IT'S POSSIBLE. BUT WE'LL PROBABLY SEE OMETHING WITH A MIXED USE RETAIL OF P-3 IF WE CREATE ENTRANCES INTO OUR CAMPUSES, MOTES AND BARRIERS. WE REALLY WANT THAT WHOLE CONCEPT OF WHAT DO WE HAVE TOGETHER.

AND WHAT WE'RE FINDING OUT WITH ALL THE STUDIES IS THAT THE COMMUNITY AND OUR STUDENTS ALL HAVE THE SAME SSUES.

IT'S HOW WE INTEGRATE THOSE TOGETHER.

SO THAT OUR PARTNERS CAN BE SUCCESSFUL IN WHAT THEY DO.

AND WE DON'T NEED TURNOVER WHERE WE'RE GOING.

IT'S POSSIBLE THIS MODEL IS PERFECTLY PASSED BECAUSE THAT'S PROBABLY ONE OF THE THINGS WE'LL LOOK AT IS HOW TO CONTINUE TO ADD THOSE SERVICES WE NEED ON OUR CAMPUSES THAT REMOVE THE BARRIERS THAT OUR STUDENTERIZE EXPERIENCING EVERY DAY.

SO THAT'S A BIG PRIORITY FOR US IN WHAT WE'RE LOOKING AT.

I SEE IT HAPPENING WHEN WE LOOK AT THE DOWNTOWN CAMPUS, WHEN WE LOOK AT THE REST OF THEM. THERE WEREN'T NECESSARILY SPECIFIC FUNDS ALLOCATED TO BUILD A BUILDING OURSELVES.

THAT WOULD BE THE ADVANTAGE OF DOING THE P-3.

>> ANY OTHER QUESTIONS? DR. TEALER?

THANK YOU. >> THANK YOU, ALL.

>> D. ZIMMERMANN: THANK YOU SO MUCH.

>> CHAIR D. FLORES: GOOD JOB. >> C. COMPTON: ONE LAST THING.

[00:40:05]

WHEN THEY CHANGE AND GO TO REMOVE AUGUST, SEPTEMBER, NOVEMBER, SOMEWHERE IN THERE.

>> THE LAST ITEM OR SOMETHING ELSE?

>> C. COMPTON: WHEN CHANGES ARE MADE AND IT GOES INTO GET AN UPDATE ON HOW IT'S WORKING AND HOW EVERYTHING IS

GOING? >> DR. TEALER, DID YOU HEAR THAT

REQUEST? >> YES.

>> CHAIR D. FLORES: JOHN? >> I THINK CHARLOTTE REQUESTED AN UPPED ON THE IMPLEMENTATION OF THE PROGRAM CHILD CARE GROUP.

>> OKAY. >> C. COMPTON: ON WHERE THEY ARE

AND HOW IT'S GOING. >> P. RITTER: YOU GOT THAT IN

THE INUTES? >> D. ZIMMERMANN: IT SHOULD

BE QUITE QUICKLY IT WOULD HOPE. >> I WOULD THINK SO TOO.

THEY HAVE THINGS TO DO. PART OF THIS IS I THINK THEY ARE

GOING TO HIT THE GROUND RUNNING. >> D. ZIMMERMANN: FACILITIES WERE MORE USED FOR STORAGE.

>> I WAS DISAPPOINTED WITH THAT. >> OKAY.

[C. Review of Policy on Fund Balance and Cash Reserves Presenters: John Robertson, Tiska Thomas]

NEXT ITEM. >> S. WILLIAMS: FUND BALANCE.

IT'S ALL YOU. YOU GOT MORE MONEY THAN OU KNOW WHAT TO DO WITH, IS THAT THE PROBLEM?

>> WE NEED TO SPEND IT. >> WE WANT TO HAVE A CONVERSATION WITH YOU THIS AFTERNOON ON OUR CURRENT POSITION WITH REGARDS TO OUR FUND BALANCE.

AND WE PUT THE TIME AS FUND BALANCE AND CASH RESERVES.

WE USE THESE TERMS INTERDEPENDENTLY.

WE NEED TO CLASSIFY WHICH IS WHICH.

OUR FUND BALANCE IS TECHNICALLY CLASSIFIED AS THE TOTALS AMOUNT OF UNSPENT FUNDS ACCUMULATED YEAR AFTER YEAR.

THE CASH RESERVES, THE TERM WE WANT TO START USING IN THE FUTURE, IS THE CASH RESERVE, A RESERVED AMOUNT OF FUNDS TO ENSURE THE BUSINESS CONTINUITY, UNEXPECTED EMERGENCIES, DISASTERS, AND CATASTROPHIC EVENTS.

>> DOING SOME DEFINITIONS HERE BECAUSE FUND BALANCE DOESN'T IT'S AN UNDERSTANDABLE TERM. FUND BALANCE CHANGES IT'S PART OF THE CLOSING PROCESS, IT DOESN'T CHANGE DURING THE YEAR.

IT'S EFFECTIVE OF CLOSING THE BOOKS WE DO IT AUGUST 31ST EACH YEAR. WE WANT TO CONCENTRATE ON THE NEW TERM, CR CASH RESERVES, AND WHAT WE'RE TRYING TO DO.

>> OUR CURRENT DISTRICT POLICY IS THAT WE WILL HAVE THE EQUIVALENT OF UNDESIGNATED FUND BALANCE EQUAL TO FOUR MONTHS, NOT MORE THAN SIX MONTHS OF OPERATING EXPENSES.

>> A KEY POINT IS NOT MORE THAN SIX MONTHS.

WE CURRENTLY HAVE ONE FOR SIX MONTHS.

BUT WE'RE GOING TO TALK ABOUT THAT.

YOU WILL SEE THE FOUR MONTHS IS REALLY WHAT WE'RE DEALING WITH.

>> D. ZIMMERMANN: A TYPO. THE SIX MONTHS.

>> OUR SOURCES FUNDS. WHAT DO WE CALL FUND BALANCE, WHERE ARE THE DOLLARS? EQUIVALENT TO THE BALANCE IN THE BANK, INVESTMENT POOLS AND MATURITIES, LESS THAN 90 DAYS AND GREATER THAN 90 DAYS. THE INVESTMENT REPORT YOU RECEIVE ON A QUARTERLY BASIS WE GOT LAST MONTH.

IN ADDITION TO THAT INVESTMENT REPORT THAT TOTALS WE WOULD INCLUDE THE BANK ACCOUNTS WE HAVE FOR THE FUND BALANCE.

AS WE TALKED ABOUT WANTING TO COME AND HAVE THIS CONVERSATION TO REVISE SOME OF OUR PRACTICES WE DID A BEST PRACTICE ANALYSIS THROUGH GFOA. GOVERNING FINANCE OFFICES ASSOCIATION. BASED ON WHAT THEY CONSIDER BEST PRACTICES TODAY, THEY RECOMMEND THAT IT'S NO MORE THAN TWO MONTHS OF REGULAR OPERATING REVENUES.

BASED UPON PREDICTABILITY OF REVENUES, WHAT WOULD BE CONSIDERED OUR ONE-TIME CASH LAYOUTS IN THE EVENT EVEJARSES, IMPACT -- DISASTERS, BOND RATINGS AND COMMITMENTS.

>> S. WILLIAMS: I WONDER WHY OUR POLICY IS FOUR TO SIX.

AND THEY ALWAYS PUT A TWO? HAVE WE ALWAYS BEEN HIGHER?

[00:45:01]

>> YOU'VE BEEN MUCH MORE CONSERVATIVE THAN INDUSTRY

STANDARDS. >> CHAIR D. FLORES: QUESTION? THE EXCESS OF FUNDS OVER POLICY REQUIREMENTS RESTRICTED TO NON-REQUIRING EXPENDITURES IS THAT SOMEONE ELSE IMPOSING THE REQUIREMENT ON US R ONE WE HAVE DECIDED TO APPLY? IS THAT A STANDARD WE DECIDED TO APPLY?

>> SURE, IT WOULD BE NOT PRUDENT ON OUR PART TO INCLUDE MONEY IN OUR BUDGET FOR WHICH NO RECURRING REVENUE.

WE DON'T WANT TO -- IT WOULD BE A ONE-TIME EXPENDITURE.

THERE IS NO STATE LAW OR LEGISLATION.

>> CHAIR D. FLORES: IF IT'S OUR REQUIRED POLICY.

>> VICE CHAIR W. JAMESON: IT IS FOLLOWED THROUGHOUT OUR PEOPLE'S POLICY YOU DO NOT USE THIS FOR REOCCURRING EXPENDITURES.

YOU LIMIT THESE TYPE OF USES, USING CASH RESERVE FOR ONE-TIME

EXPENDITURES. >> CHAIR D. FLORES: THE QUESTION THEN IS, IF WE GO TO THIS TWO MONTH, KEEP A TWO-MONTH RESERVE, ANYTHING OVER THAT TWO MONTHS AFTER WE O YEAR END OR WHATEVER YOU NEED TO DO TO DETERMINE HOW MUCH OVER TWO MONTHS, THAT THE BOARD LOOK AT THAT OVERERAGE DESIGNATED FOR CERTAIN THINGS THAT WILL BE REOCCURRING. BEFORE IT'S ALLOCATED ELSEWHERE,

WE LOOK AT THOSE THINGS. >> VICE CHAIR W. JAMESON: THAT'S NOT AN AUTOMATIC. MAYBE THINGS WE WOULD WANT TO HOLD BACK FOR A FEW YEARS TO GET THE RESOURCES.

>> CHAIR D. FLORES: I'M PUTTING THE QUESTION OUT FOR US TO

DISCUSS. >> VICE CHAIR W. JAMESON: OKAY.

>> CHAIR D. FLORES: DON'T FORGET.

I'M TALKING ABOUT THE OVERAGE. LET'S SAY AT THE END OF THE YEAR WE HAVE THREE MONTHS OF RESERVES SO THAT ONE MONTH WE'RE GOING TO TAKE OUT OF THE RESERVE AND ALLOCATE.

CORRECT? >> IT WOULD BE IN OUR BUDGET

PROCESS WE WOULD DO. >> CHAIR D. FLORES: EXACTLY.

>> THEY WILL HAVE A POT -- >> CHAIR D. FLORES: NO, I UNDERSTAND. BUT THAT WE SAY IT'S NOT -- WE'RE NOT GOING TO -- THE TWO-MONTHS WE'RE NOT GOING TO TOUCH UNLESS WE HAVE TO. WHATEVER EXCESS WE HAVE OVER THE TWO MONTHS WE LOOK AT THINGS FIRST TO ALLOCATE TO BEFORE

ALLOCATING ELSEWHERE. >> VICE CHAIR W. JAMESON: SOMETE

END OF THE YEAR. >> CHAIR D. FLORES: WHENEVER IT HAPPENS I WOULD LIKE FOR THE BOARD TO AVE A DISCUSSION ON

THAT. >> VICE CHAIR W. JAMESON: ABSOL.

>> I MEAN, THIS IS A UNIQUE REVENUE SOURCE TO BE USED FOR ONE-TIME PURPOSES. STREET PROJECTS THAT ARE NONRECURRING, WE WOULD HAVE A COMPLETE VISIBILITY.

>> D. ZIMMERMANN: MY QUESTION IS ABOUT THE RESOLUTION WE'RE GOING TO DISCUSS LATER. AT THE POINT WE KNOW WE HAVE TAKEN A HIT, THE HOUSES, THERE IS QUITE A FEW THAT ARE GOING TO BE EVALUATED AT COMPLETE LOSS COMPARED TO WHAT THEY HAD BEEN.

WE'RE LOOKING AT SOME LOSSES. AT THE POINT WE GO TO A TWO-MONTH, IF WE LOOK AT THIS AND SEE THIS RESOLUTION IS GOING TO HIT US AND PERHAPS HIT US HARD, IF WE LOOK AT WHAT THAT PERCENTAGE IS, THEN KIND OF ROLL THAT INTO OUR THOUGHT PROCESS IN WHAT THAT TWO MONTHS COULD BE? IN A COMPARATIVE LOSS.

>> VICE CHAIR W. JAMESON: WHAT WE DID IS BASICALLY DID THIS ON A MONTHLY BASIS. AND WE PROVIDE -- PERFORMED A STRESS TESTING OF VARIOUS CATASTROPHIC LOSS WE COULD THINK OF FROM FLOODS TO TORNADOES TO CYBERSECURITY, ON A MONTHLY BASIS TO MAKE SURE WE HAD TWO MONTHS WORTH OF OPERATING REVENUE SET ASIDE IN THIS. AND WE NEVER DROPPED BELOW THAT TWO MONTHS NO MATTER WHAT HAPPENED.

WE WENT THROUGH AND SAID, LET'S SEE WHAT HAPPENS IF ALL THESE CATASTROPHIC THINGS HAPPEN AT THE SAME TIME.

AND SO WE'VE DONE TRESS TESTING ON THIS.

THE TESTS FOR TWO MONTHS. NOT THAT IN THE FUTURE POINT IF THE BOARD WANTS TO CHANGE THE POLICY, THEY CAN CHANGE TO ONE OR THREE MONTHS OR WHATEVER THEY WOULD LIKE.

WHAT WE'VE DONE IS OUR DUE DILIGENCE TO MAKE SURE THE TWO MONTHS IS NOT GOING TO NEGATIVELY IMPACT THIS IN A

CATASTROPHIC SITUATION. >> D. ZIMMERMANN: DON'T WE NEED TO SEE WHAT THE LOSS IS GOING TO BE BEFORE WE MAKE ANY KIND OF

NEW CHANGES? >> SHE'S TALKING ABOUT --

>>

>> THE REAPPRAISAL WE'RE PASSING TODAY WILL HAVE NO EFFECT ON

[00:50:02]

REVENUES TO SPEAK OF. IT WILL HAVE A MINIMAL EFFECT.

IT'S ONLY A PRO RATED BASIS. MID-OCTOBER THROUGH THE END OF THE YEAR. AS OF JANUARY 1, ALL HOMES ARE REAPPRAISED. AT $2 BILLION WILL HIT US IN NEXT YEAR'S BUDGET. WE'LL KNOW BEFOREHAND WHAT WE'RE EXPECTING TO SEE WITH THE LOSS. IT'S ALSO THEN OFFSET BY H THE GAINS. THE AFFECTED PROPERTIES WILL GO DOWN. THE OTHERS, MAYBE WE EE ANOTHER INCREASE OF ZERO OR LESS THAN WHAT WE'VE SEEN IN THE PAST SEVERAL YEARS. MOST OF THE PROPERTIES ARE NOT GOING TO BE REBUILD BY JANUARY 1.

>> D. ZIMMERMANN: GUARANTEED. >> CHAIR D. FLORES: SO GETTING BACK TO WHAT I WAS SAYING. WHEN WE HAVE THE DISCUSSION ABOUT NONRECURRING, ET CETERA, AND WHAT IS GOING TO HAPPEN TO THE EXCESS FOR NONRECURRING, COULD WE GET WHAT THE AVERAGE EXCESS HAS BEEN FOR THE PAST FIVE OR 10 YEARS? ONCE YOU DO THE BOOKKEEPING STUFF YOU HAVE TO DO FOR THE YEAR. TO GET AN AVERAGE OF THE AMOUNT

THAT -- >>

>> I LIKE THAT WORD. >> CHAIR D. FLORES: AVERAGE.

GIVE ME THE MONEY. >> VICE CHAIR W. JAMESON: WE CAN MAKE THAT PART OF THE BUDGET BOOK PROCESS AND INCLUDE THAT.

THAT WOULD GENERALLY BE THE TIME OF YEAR WE WOULD DO THAT.

PROBABLY OT OUT OF SIGHT UNLESS SOMETHING PRETTY SEVERE HAPPENS.

>> THIS IS SLIDE OF EXAMPLES OF NON-REOCCURRING EXPENDITURES AND EXAMPLES OF PRODUCTS TO BRING FORWARD TO IDENTIFY WHERE TO

SPEND FUNDS. >> CHAIR D. FLORES: QUESTION ON THAT. YOU GOT CREATION OF NEW PROGRAMS AS ONE OF THE ITEMS WE WOULD FUND OUT OF THIS.

ONCE THE PROGRAM HAS BEEN FUN FUNDED IT'S FOLDED INTO?

>> IT BECOMES A REGULAR OPERATING EXPENSE.

>> VICE CHAIR W. JAMESON: THIS IS PRETTY COMMON TO DO WITH THE NEW PROGRAMS. THEY GIVE IT A ONE USUALLY TO THREE YEARS OF KIND OF BUDGETING OUT UNTIL THE ENROLLMENT OR SOMETIMES IT CAN BE FIVE. HARDLY EVER GOES BEYOND THAT.

>> CHAIR D. FLORES: IT GETS FUNDED BY THESE FUNDS UP TO FIVE

YEARS IS WHAT YOU ARE SAYING? >> VICE CHAIR W. JAMESON: PROBA.

USUALLY THREE IS THE AVERAGE. >> CHAIR D. FLORES: IT'S NOT A

ONE-YEAR THING? >> VICE CHAIR W. JAMESON: FIRST YEAR IS USUALLY PLANNING COST AND BUILDING OUT.

THE ACILITIES AND WHAT IS NEEDED.

SECOND YEAR S STARTING SMALL. THIRD YEAR YOU SHOULD START

>> VICE CHAIR W. JAMESON: INITIALLY IT'S FUNDED BY NONRECURRING ITEM, BUT EVENTUALLY, IF IT TURNS OUT TO BE SUCCESSFUL, THEN IT GETS FOLDED INTO THE REGULAR BUDGET PROCESS.

SO I WOULD IKE TO PUT TWO ITEMS FOR US TO LOOK AT AND FUND OUT

OF NONRECURRING FUNDS. >> QUESTION.

MY UNDERSTANDING IS THAT WE WILL TO THE EXTENT THERE IS EXCESS DOLLARS AVAILABLE IN OUR TRANSFER, WE WILL THE POLICY TAKE THAT ON A ONE-TIME BASIS. SPEND IT IN A SUBSEQUENT OPERATING BUDGET. THESE THINGS ARE NOT RECURRING EXPENSES THAT WILL GO YEAR AFTER YEAR.

>> CHAIR D. FLORES: CORRECT. >> P. RITTER: OKAY.

SO -- >> ESPECIALLY NEW PROGRAMS. WE ACTUALLY SUPPORT A LOT OF THOSE.

REOCCURRING EXPENSES, FACULTY, WE'LL USUALLY FUND THAT THROUGH OPERATING BUDGET. FURNITURE, FIXTURES, RENOVATIONS AND OTHER THINGS, WHICH IS USUALLY THE BIG MONEY START IN THE PROGRAM IS TYPICALLY WHAT WE LOOK AT OUT OF THIS MONEY TO BE ABLE TO DO IT SO WE'RE MATCHING THINGS UP.

THIS IS NOT A MAYBE, THIS IS GOOD TIMING TO BE HAVING THIS DISCUSSION. AS WE ENTER INTO THE BOND PROJECTS, WE WILL BE BUILDING OUT FOR NEW PROGRAMS. WE DO NOT INCLUDE IN THE BOND THESE TYPES OF EXPENSES THAT'S IN THERE. ALL WE'RE DOING IS ADDING THE

SPACE AT THAT MOMENT. >> CHAIR D. FLORES: I WOULD LIKE TO PUT TWO THINGS ON THE TABLE TO LOOK AT TO EXPLORE IF WE COULD DO IT FROM NONRECURRING FUNDS UP TO THREE YEARS.

>> VICE CHAIR W. JAMESON: THERE IS NO SET.

>> CHAIR D. FLORES: IN OTHER WORDS, YOU'VE NOT JUST DONE IT FOR ONE YEAR WHEN YOU USED THE FUND.

EQUITY AND INCLUSION AND EMPLOYEE TUITION HELP.

>> THOSE ARE ONGOING OPERATING EXPENSES.

>> CHAIR D. FLORES: YES, BUT IT'S PILOTED LIKE THE CREATION OF THE NEW PROGRAM. THTHIS WOULDEDBE CREATION OF A W

[00:55:03]

PROGRAM. >> VICE CHAIR W. JAMESON: I WOULD THINK THAT'S NOT A BIG EXPENSE, WE BUILD THAT INTO THE

BUDGET. >> CHAIR D. FLORES: HOWEVER, THESE ARE NEW PROGRAMS. WE NEED TO LOOK AT HEM AND LET

THE BOARD DECIDE. >> VICE CHAIR W. JAMESON: WE MAKE A RECOMMENDATION. WE'LL BRING SOMETHING FORWARD.

IF THE BUDGET DOESN'T ALLOW. THIS IS A VEHICLE WE WOULD LOOK AT. BUT THE THING WE DON'T WANT YOU TO THINK OF IS WILLY-NILLY SPEND DOWN THE RESERVES.

>> CHAIR D. FLORES: WE'VE NEVER BEEN WILLY-NILLY.

WE WON'T ALLOW IT. >> VICE CHAIR W. JAMESON: YOU

WILL NOT ALLOW IT. >> CHAIR D. FLORES: EMPLOYEE

TUITION PROGRAMS. >> COMPARISON HERE SHOWS US, WE'RE ONE OF THE MORE CONSERVATIVE ONES.

WE HAVE AUSTIN AND LOAN STAR WITH BASICALLY AT TWO MONTHS.

HOUSTON 180 DAYS, LIKE SIX MONTHS.

COLLIN AND TEAREN DO NOT HAVE A POLICY.

>> CHAIR D. FLORES: THAT'S WHERE YOU CAN BE WILLY-NILLY.

>> VICE CHAIR W. JAMESON: IN THOSE OF THOSE SCHOOLS HAVE VERY STRONG FUND BALANCES AND CASH RESERVES, THEY ARE UP THERE WITH US. THE THREE STRONGEST FINANCIAL COMMUNITY COLLEGES IN TEXAS, LET ALONE THE NATION ARE DALLAS,

COLLIN AND -- >> CHAIR D. FLORES: WE CAN GO

WITHOUT POLICY, RIGHT? >> DISCUSSION.

HERE'S WHERE WE ARE AND WHAT WE HAVE AS FAR AS CASH.

UNCOMMITTED CASH EQUIVALENTS AND INVESTMENT, AVERAGING ON THE LOW END MEANING MONEY WE CAN GET OUR HANDS ON WE DON'T HAVE TO LIQUIDATE ANYTHING, FOUR MONTHS, AND THE HIGH ND, NINE AND A HALF MONTHS. THE POLICY WAS FOUR TO SIX SO WE HAVE EXCESS. THE SCENARIO HERE IS IF WE WENT TO THE TWO MONTHS OF OPERATING REVENUES, WE WOULD THEN FREE UP $90 MILLION. IF WE WANT TO LIQUIDATE OTHER THINGS, WE WOULD HAVE ALMOST $300 MILLION TO DO OTHER

PROJECTS. >> VICE CHAIR W. JAMESON: WE'RE LOOKING AT REVENUES RATHER THAN EXPENSES, REVENUES ARE EASIER TO UNDERSTAND, KNOW WHAT IT IS AND TWO MONTH WORTH OF REVENUES.

WE DO OUR STRESS TESTING AND BE ABLE TO TAKE IT ON A MONTHLY BASIS, WE HAVE A CYCLE OF REVENUES.

AND THAT'S PART OF WHAT WE DO. ALTHOUGH, WE'RE NOT ASKING THE BOARD TO LOOK AT THAT STUFF. WHAT WE DO IS MAKE SURE THAT IN OUR WORST MONTHS OF WHEN WE HAVE THE LEAST AMOUNT WE CAN STILL COVER ALL THESE CATASTROPHIC LOSSES IF THEY WERE TO HAPPEN AT THE SAME TIME WOULD THAT TWO MONTHS OF RESERVE.

PLAN, ALTHOUGH THE BOARD CAN ALLOW US TO GO UNDER THE TWO MONTHS, WE DON'T BELIEVE WE'LL EVER ASK YOU TO.

>> P. RITTER: TELL ME IF THIS IS THE RIGHT WAY TO THINK ABOUT IT.

THIS BOARD HAS BEEN UNWILLING TO CONSIDER PROBABLY TAX RATE CUTS.

WE HAVE ABSORBED PROBABLY 18 TO $20 MILLION TO YEAR IN ADDITIONAL T.A.V. GROWTH OVER THE PAST THREE YEARS, SOME OF IS PROBABLY REFLECTED IN THE GROWTH OF THE FUND BALANCES AND THAT'S WHERE SOME OF THAT MONEY WINDS UP.

ON THE BEST PRACTICES, BACK ON SLIDE 5, IT'S NOTED THE BEST PRACTICES BASED UPON THE PREDICTABILITY OF REVENUES.

ONE OF THE THINGS WE'RE NOT TALKING ABOUT HERE IS IF WE TAKE A FUND BALANCE OF TWO MONTHS SUDDENLY WE LOST AN IMPORTANT TOOL TO AVOID FUTURE TAX INCREASES OR TUITION INCREASES.

SHOULDN'T THAT BE AS MUCH OF A FACTOR IN OUR CONSIDERATION OF

THIS? >> VICE CHAIR W. JAMESON: VERY MUCH SO. THAT'S WHY IT WILL BE PART OF THE ANNUAL BUDGET PROCESS. THIS IS NOT WHERE THE BOARD SHALL HAVE TO APPROVE, OF THIS EXCESS FUNDS THAT PART OF THE BUDGET PROCESS THAT YOU HAVE TO LOOK AT WHAT WE'RE DOING AND WHAT TISKA AND I TALKED ABOUT IS MAKING THAT MORE APPARENT IN THE BUDGET BOOK AND PROCESS THAT YOU KNOW WHAT YOU ARE LOOKING AT.

WE USED FUND BALANCE YOU APPROVED LAST MONTH AN INSTITUTIONAL SCHOLARSHIP WE WERE DOING.

AND THAT WAS A MATTER OF USING FUND BALANCE TO PAY FOR THAT.

WE HAVE TO HAVE A WAY TO ITEMIZE ALL THIS SO YOU CAN LOOK AT IT AND CHECK OFF THE

[01:00:03]

WE'LL MOVE TO WHEN WE GO TO THE TWO MONTH POLICY.

>> WE WANT TO BE ABLE TO

>> DONE DISCUSSION WHEN TISKA AND I HAVE DONE DISCUSSION AT THE RATING AGENCIES, THEY WONDER WHY WE CARRY THIS MUCH MONEY.

BECAUSE THERE ARE OTHER USES IT COULD BE USED FOR TO GET A BETTER RETURN, THEY KNOW ALL WE CAN EARN IS 1 TO 2%.

THAT IS THE BEST WE CAN DO AT ANY TIME BECAUSE OF THE LIMITATIONS WE HAVE ON THE INVESTMENTS WE CAN PARTAKE IN.

IT'S REALLY THE IDEA THAT THAT MONEY IS JUST SITTING THERE.

AND YOU ALL AREN'T USING IT FOR THE OTHER THINGS TO DO YOUR MISSION. AND THEY RE WONDERING WHY.

I DON'T EXPECT BECAUSE THIS WOULD BE A GRADUAL THING OVER TIME, I DON'T WANT THE RATING AGENCIES TO SEE THE FUND BALANCE WE HAVE ALL OF A SUDDEN DISAPPEAR.

WE WANT TO SLOWLY LOOK AT THIS. QUITE FRANKLY, WE DON'T THINK THAT WOULD BE PRUDENT FOR US TO BRING SOMETHING TO THE BOARD TO SPIN THIS DOWN SO FAST WE DON'T HAVE ANYTHING IN THERE.

THERE IS GOING TO BE, AND TOO, NEW YEAR'S BRING NEW IDEAS AND THINGS THAT THIS BOARD WOULD WANT TO CONSIDER.

WE DON'T WANT TO GO ON A SPENDING SPREE AND DO CERTAIN THINGS NOW. IT'S A THING YOU HAVE TO HAVE A LONG-TERM

>> VICE CHAIR W. JAMESON: WHY HAVE WE MAINTAINED THIS FUND BALANCE AT SUCH A HIGH LEVEL FOR SO LONG?

>> I DON'T HAVE AN ANSWER FOR THAT.

IN MY EXPERIENCE WHEN DEALING WITH EVERY OTHER COMMUNITY COLLEGE, WE OFFERED A MINIMUM TWO MONTH FUND BALANCE.

OUR CASH RESERVES. WHEN I GOT TO DALLAS HERE ND SAW HOW BIG IT WAS, I WAS FLABBERGASTED.

I DON'T KNOW WHAT THE BUSINESS REASON WAS.

EXCEPT BACK IN THE HISTORY THAT THEY WERE TRYING TO BUILD IT.

I GO BACK TO TED HUGHES' DAYS OF PUTTING MONEY ASIDE AND QUITE FRANKLY YOU HEARD ME SAY IT BEFORE.

I GIVE A LOT OF CREDIT TO THOSE WHO CAME BEFORE ME BECAUSE THEY HAVE BUILT THIS AND DONE THIS. WE'RE NOT GOING TO BE WILLY-NILLY OR WHATEVER THE TERM WOULD BE AND WANT TO AUTOMATICALLY SPEND THAT DOWN. BUT THERE IS A REAL POINT IF WE'RE TRYING TO DO THE ECONOMIC RETURNS THAT WE COULD DO, WE NEED TO LOOK AT THIS AS A SOURCE OF FUNDS FOR THESE ONE-TIME EXPENDITURES WE HAVE. AND THE OPERATING BUDGET HAS GOT TO COVER EVERYTHING ELSE. IT IS THE MAIN SOURCE OF FUNDING.

THERE ARE TIMES WE COULD SAY WE CAN GET A BETTER RETURN TAKING A MILLION DOLLARS FROM THE FUND BALANCE AND MOVING THIS FORWARD.

>> C. COMPTON: I WANT TO ADD SOMETHING TO THAT.

>> I'LL SAY THAT FOR YEARS WE HAVE KIND OF GONE ALONG AND DONE BUSINESS AS USUAL, THE REASON E HAVE THE INFRASTRUCTURE AND BUILDINGS. THIS HAS GIVEN US AN OPPORTUNITY TO HAVE A CONVERSATION ABOUT THE FUNDS WE HAVE AVAILABLE AND HOW WE NEED TO BE USING THEM INSTEAD OF BUILDING THEM UP INTO A

RESERVE. >> P. RITTER: CHARLETTA.

>> C. COMPTON: THE CASH RESERVES, DOESN'T THAT PLAY A MAJOR PART IN WHY WE AVE A LARGE, THE HIGHEST BOND RATING

WE DO? >> NOT A MAJOR.

IT'S REALLY, IN FACT, A DISCUSSION --

>> C. COMPTON: I THOUGHT OF A FEW THINGS.

OUR RESERVE. OUR ABILITY TO RAISE TUITION.

I CAN'T REMEMBER THE THIRD. THERE WERE THREE THINGS.

LOW DEBT I THINK. THAT WAS ONE TOO.

>> TWO BIGGEST THINGS. ONE, HOW STRONG OUR TAXABLE ASSESSED VALUE IS. WE HAVE THE LARGEST IN THE STATE OF TEXAS. WE HAVE A STRONG TAXABLE ASSESSED VALUE. TAX RATE ON DEBT IS AT $0.02 WHEN THE STATE LIMIT IS 50 CENTS.

THEY KNOW THERE IS CAPACITY THERE.

WE HAVE A LOWER THIRD IN THE BOTTOM THIRD ON OUR M AND O TAX RATE. OUR TUITION IS LOW.

WE HAVE A LARGE WAY WE CAN GO IF WE WANTED TO RAISE FUND FOR TUITION. THEY DON'T LOOK AT THE STATE.

EXCEPT QUITE FRANKLY WE'LL BRING THAT OUT THIS YEAR.

WE'RE GETTING 13 MILLION MORE IN THIS BIENNIUM IT'S A THING THEY

[01:05:02]

LOOK AT. THE CONVERSATION HAS BEEN WHY DO YOU KEEP SIX MONTHS? IT SEEMS SURPRISING.

THEY ARE VERY SMART FINANCIAL PEOPLE AND LOOKING AT IT SAYING YOU ARE NOT EFFECTIVELY USING THE FUNDS YOU HAVE AVAILABLE.

>> C. COMPTON: LET ME ASK YOU A QUESTION.

AND THERE WAS SOMETHING ON TV I COULDN'T HEAR.

I JUST SAW IT. THEY WERE TALKING ABOUT PROPERTY TAXES AND REAPPRAISALS FOR PROPERTIES.

CAN'T WE AT ANY GIVEN TIME IF THERE IS A PROJECT WE WANT TO FUND AND WE HAVE THE MONEY IN RESERVE, CAN WE MAKE THE CHANGE

AT THAT TIME? >> YEAH.

THESE ARE ALL FUTURE DECISIONS. ONE OF THE THINGS I'VE BEEN WRESTLING WITH, WE'LL TALK ABOUT IT A LITTLE BIT LATER IS THE CURRENT THINGS GOING ON, I'VE BEEN ON HOLD FOR ABOUT SIX WEEKS ON THE BOND PROJECTS. TRYING TO FIGURE OUT WHAT CAN WE DO ABOUT FINANCE? I WILL BRING BACK TO YOU IN DECEMBER, THE USE OF FUND BALANCE ON THE TEMPORARY BASIS BECAUSE WE PAY OURSELVES BACK. BUT TO START THOSE PROJECTS AND START THEM NOW, THERE IS AN IDEAL USE OF HOW TO USE FUND BALANCE TO DATE ON A TEMPORARY BASIS AND PAY OURSELVES BACK BECAUSE THE BOARD APPROVED IS A RESOLUTION THAT ALLOWS US TO REIMBURSE OURSELVES A FEW YEARS AGO.

THAT'S GOING TO BE SOMETHING WE'LL TALK ABOUT IMMEDIATELY WE'LL SEE TO HELP US START WITH THIS.

BECAUSE I CAN'T GET INTERIM FINANCING RIGHT NOW.

WE'RE GOING TO BASICALLY HAVE OUR OWN INTERIM FINANCE.

>> C. COMPTON: RIGHT NOW UNTIL THEY DO THE REAPPRAISALS, WHAT WE'LL RECEIVE SPECULATION?

>> THE INSURANCE ALSO IS NOT JUST HOME VALUES, CARS, EVERY IS GOING TO -- PERSONAL PROPERTY, T. A.V. ISN'T BASED ON THAT.

ONLY HOME VALUES. THAT NUMBER THAT QUOTE THAT YOU HEAR ON THE TV AND STUFF IS ALWAYS A LARGER NUMBER THAN WHAT WE ACTUALLY SEE IS THE IMPACT T.A.V.

HERE'S WHAT'S GOING TO HAPPEN S COME JANUARY, WHAT HAPPENS BETWEEN NOW AND JANUARY 1, THEY WILL REDO ALL THESE APPRAISALS.

TAX BILLS HAVE GONE OUT. AND THEY HAPPEN BEFORE THE TORNADOES. IF YOU PAID THEM EARLY, THEY WILL REFUND IT BACK TO YOU. IF YOU WAIT UNTIL JANUARY OR FEBRUARY 1ST, YOU WILL PROBABLY GET A REVISED TAX BILL

YOU CAN PAY ON THAT. >> S. WILLIAMS: SONNY, AND THEN

WE HAVE TO MOVE ON. >> S. WILLIAMS: ASK ABOUT ALL THE DIFFERENT GOING TO I MEAN, I THOUGHT TO MYSELF, WHOA, THE PEOPLE IN DALLAS ON THIS BOARD KNOW THAT $600 MILLION.

>> HAT'S PROBABLY NOT MUCH MORE THAN A COUPLE OF MONTHS.

THEY HAVE DIFFERENT BUDGET. THAT NUMBER SEEMS HIGH TO ME FOR WHAT I KNOW. THEY MAY HAVE OTHER FUNDS WE DON'T NECESSARILY COUNT. WE SPECIFICALLY CALLED IT OPERATING REVENUES. THE ONES WE PUBLISHED TO YOU ALL IN THE BUDGET THAT YOU CAN SEE IN TWO MONTHS OF THAT IS WHAT WE'RE SAYING. IT'S AN EASY NUMBER FOR ALL OF US TO KNOW. SOME PEOPLE COUNT OTHER THINGS IN THERE. THEY MAY HAVE BOND MONEY THEY DESIGNATED AS RAINY DAY FUNDS OVER WHATEVER ELSE.

WE HAVE TO GO WITH OUR OWN DEFINITION OF WHAT THAT IS.

AND THAT'S -- AGAIN, THERE S NO POLICY TODAY.

THE POLICY WE'LL BRING NEXT MONTH.

THERE IS NO APPROVAL TODAY. WE JUST WANT TO GO THROUGH WHAT WE HAVE. IF YOU HAVE QUESTIONS, LET US KNOW. WE WANT TO KNOW WHAT CONCERNS

ARE. >> P. RITTER: I THINK YOU ARE BRINGING US A SOUND IDEA TO BETTER DELOITTE -- DELOITTE -- DEPLOY. 78, AND I WOULD LIKE HAVING THAT

[01:10:03]

KIND OF FLEXIBILITY AS A TOOL TO AVOID THE UNCERTAINTY OF REVENUE SOURCES AND PARTICULAR, CHANGES IN T.A.V. AND THE COMING DOWNTURN AND THE FLEXIBILITY OF BEING ABLE TO RESPOND TO SPECIFIC PROJECTS THAT ARE PRIVATES.

RATHER THAN CREATING A SINGULAR PLANNING.

>> WHEN WE COME BACK TO HIS, THE BOARD CAN TELL US.

WE'RE NOT APPROVING THESE ITEMS YOU WANT TO USE OUT OF FUND BALANCE. WE SHOW YOU WHAT OUR FUND BALANCE IS GOING TO BE AFTER THE EFFECT AND HOW MANY MONTHS THAT IS. YOU WILL HAVE THE PURE DISCRETION TO SAY, WE'RE GOING TO KEEP AN AGREEMENT AMONGST OURSELVES OUTSIDE OF POLICY. THE POLICY SAYS TWO MONTHS.

AND THAT'S ACCEPTABLE. BUT IT'S VARIED WITHIN THE BOARD'S BUDGET DECISION AS WE GO THROUGH THE PROCESS TO SAY, YOU ARE PROPOSING TOO MANY THINGS, YOU HAVE TO REDO THE BUDGET BECAUSE WE DON'T WANT TO SPEND DOWN OUR CASH RESERVES THAT LOW.

THAT IS VERY MUCH WITHIN THE BOARD'S AUTHORITY.

>> P. RITTER: WE'VE ADE OVER $150 MILLION WORTH OF FINANCIAL RESOURCES AVAILABLE TO 3%. THAT IS SIGNIFICANT.

>> C. COMPTON: WHAT IS YOUR STRATEGY.

I'M ASSUMING THIS IS THE CURRENT PICTURE OF WHERE WE ARE.

WHAT HAPPENS, BECAUSE HE AVERAGE MONTHLY EXPENSES WILL GO UP AS WE BRING NEW BUILDINGS AND FACILITIES ON.

DO YOU HAVE A STRATEGY FOR GOING BACK ADJUSTING WHAT YOU WANT TO

DO AND HOW YOU WANT TO DO IT? >> IT SHOULD BE REVIEWED ON AN ANNUAL BASIS SINCE IT'S BASED ON REBS.

REVENUES. OUR REVENUES, WE WERE TALKING ABOUT REVENUES AND EXPENSES FOR US IS EQUAL.

WHETHER WE USED IT ON AVERAGE EXPENSES, WE BRING YOU A BALANCED BUDGET. WE WOULD REVIEW IT ANNUALLY AND IT OULD MATCH THE ESCALATED EXPENSES.

>> SINCE WE DON'T SPEND ALL THAT, CASH RESERVE, THE MOST CONSERVATIVE METHOD, WHICH IS TWO MONTHS OF REVENUES.

>> P. RITTER: YOU WILL BRING BACK FOR FIRST READING IN

DECEMBER? >> YES.

ROB WILL HAVE SOMETHING TO DO WITH --

>> P. RITTER: I'M SURE HE WILL. >> WE WORKED ON IT SO FAR.

>> P. RITTER: GREAT. THANK YOU.

>> CHAIR D. FLORES: LAWYER-Y. YEAH.

IT DOESN'T READ WELL. YOU KIND OF PUT IT, I THINK REORDERING THE WORDS WOULD MAKE IT READ BETTER FOR THE LAYPERSON. THANK YOU.

[B. The Role of Program Manager and Construction Delivery Methods Presenters: John Robertson, Christopher Fields (CBRE)]

>> A COUPLE OF ONTHS AGO MR. CHAIR, YOU SAID WHY DON'T WE BRING CBRE AND TALK ABOUT WHAT A PROGRAM MANAGER DOES AND TALK A LITTLE BIT OF THIS. WE THOUGHT IT WAS A PERFECT TIME TO START WITH THAT. AS WE'RE STARTING TO RAMP UP ON A LOT OF THESE THINGS, A LOT OF STUFF IS STARTING TO HIT AT THE SAME TIME AND WILL FOR THE NEXT COUPLE OF MONTHS.

I WOULD LIKE TO -- I'M GOING TO INTRODUCE CHRIS FIELDS, CBRE.

>> C. COMPTON: DOES THIS REPLACE WHAT WE HAD?

>> IT'S THE SAME INFORMATION. >> C. COMPTON: YEAH, APPEARED TO BE. BUT I DIDN'T KNOW IF CHANGES HAD BEEN MADE. THAT'S WHY I WAS ASKING.

>> ONE THING WE GAVE, THIS HAS AN AGENDA ON THE COVER WE DIDN'T HAVE AT THE TIME WE PUT THAT. WE DID NOT MAKE ANY CHANGES.

THIS MIGHT BE A LITTLE BIT EASIER PACKAGE IF YOU WANT TO SAVE IT SOMEWHERE TO HAVE IT. SO CHRIS IS WITH CBRE.

I'LL LET HIM INTRODUCE THE REST OF HIS TEAM.

>> THANK YOU, JOHN. THANKS FOR US.

MY NAME IS CHRIS FIELDS, CBRE. JOHN MORROW, PUTRINA KEYS.

IF YOU HAVE THE DOCUMENT FRONT OF YOU, THE SUBAGENDA TO THIS MEETING, I'LL WALK QUICKLY THROUGH AND KEEP US ON TIME HERE TODAY. FIRST, I'M GOING TO TALK ABOUT THE PHASES OF A BOND PROGRAM. SOME OF YOU HAVE GONE THROUGH A BOND PROGRAM BEFORE. SOME OF YOU THIS MAYBE YOUR FIRST TIME. SO BEAR WITH ME AS I WALK HROUGH THAT.

[01:15:01]

THROUGH THE SERVICES OFFERED THREE A PROGRAM MANAGER SO YOU KNOW WHAT IT IS WE'RE GOING TO BE DOING FOR YOU ON THIS BOND PROGRAM. JOHN IS ACTUALLY GOING TO SPEAK THROUGH PROCUREMENT METHODS, CONSTRUCTION, COMPETITIVE SEALED PROPOSAL, THAT IS A TYPO, COMPETITIVE SEALED PROPOSAL, A CSP AND AT RISK. AND CATINA WILL SPEAK TO NWBB EFFORTS AND MOVING FORWARD. LET'S GO AHEAD AND GET STARTED.

IF YOU TAKE A LOOK AT THE NEXT PAGE YOU WILL SEE A 4-PAGE DOCUMENT OF A BOND PROGRAM OR C.I.P.

BECAUSE OF THE TIME, I'M GOING TO WALK THROUGH THIS QUICKLY.

IF YOU HAVE QUESTIONS, DON'T HESITATE TO STOP ME.

FIRST, START UP. WHAT WE CALL PROGRAM LAUNCH.

FIRST 90 OR 120 DAYS OF A BOND PROGRAM.

WE WILL CREATE PROTOCOLS. STANDARD OPERATING PROCEDURES, S.O.P.'S, REPORTING STRUCTURES. PUT TOGETHER THE MASTER BUDGET AND SCHEDULE. WE WORK CLOSELY WITH THE DISTRICT TO MAKE SURE THAT EVERYBODY IS ON THE SAME PAGE.

NEXT, THE OTHER PART OF START UP IS THE PROCUREMENT OF THE ARCHITECTS AND ENGINEERS. BASED THAT ON QUALIFICATIONS.

AND NEGOTIATE CONTRACTS WITH THEM.

ROLLING DOWN TO PROCUREMENT OF BOND CONTRACTOR.

JOHN IS GOING TO SPEAK MORE TO THAT SHORTLY.

AGAIN, WE'LL SPEAK TO THOSE THREE LEVELS OF PROCUREMENT, THREE TYPES OF PROCUREMENT, C.S.P., CONSTRUCTION MANAGER AT RISK. AND ONE WE SELDOM USE ON LARGE BOND PROGRAMS FACILITIES, USUALLY USED IN SMALLER PROJECTS, RENOVATIONS, MIGHT BE UNDER $2 MILLION.

>> UNDER $500,000. >> EVEN SMALLER.

THAT IS OUR START UP. >> WE STARTED YET.

IT'S 90 TO 120 TIME CLOCK, WE HAVEN'T OFFICIALLY BEGUN?

>> WE HAVE. WE STARTED THINGS WE CAN GET INTO DETAILS LATER IF YOU WOULD LIKE.

>> P. RITTER: I MEAN, THE PROCUREMENT OF ARCHITECTS AND CONTRACTORS, I MEAN THAT'S NOT ONE FOR THE ENTIRE BOND PROGRAM.

BUT EACH A COMPONENT OF THE BOND PROGRAM BUILDING.

>> WE'LL DEFINITELY BE SPREADING THE WELT.

WEALTH. >> CHAIR D. FLORES: ARCHITECTS,

HAVE THEY BEEN SELECTED? >> WE HAVE RECOMMENDATIONS WE WORKED ON TOGETHER. WE'RE REVIEWING THOSE LISTS BECAUSE THEY LIST INFORMATION WE HAVE TO HAVE.

WE HAVE PEOPLE THAT WE HAVE IDENTIFIED, FIRMS WE'VE IDENTIFIED THAT HAVE THE EXPERIENCE, TIME, ND ABILITIES TO DO THE PROJECTS THAT WE HAVE LISTED FOR THIS PHASE ONE.

BUT WE HAVE NOT AWARDED ANY. LET ME TAKE THAT BACK.

THERE ARE THREE BOND PROJECTS. ONE IS THE CONSTRUCTION SCIENCE BUILDING, WHICH HAS BEEN GOING ON FOR OVER A YEAR AND A HALF THAT IS CURRENTLY OUT FORBID. IT'S A COMPETITIVE BID RUN Y CSRS. AND TWO SMALLER PROJECTS WE STARTED A WHILE BACK. ONE IS THE NEW ADDITION TO EL CENTRO'S WEST CAMPUS. TO HELP WITH THEIR EARLY COLLEGE HIGH SCHOOL THEY HAD. THAT WAS IN SUCH A NEED WE HIRED AN ARCHITECT FOR THAT. AND WE HIRED AN ARCHITECT FOR THE CEDAR VALLEY HVAC AND THOSE WERE ALREADY STARTED AS WE WERE GOING THROUGH THE BOND PROGRAMS. THE LAST TWO HAVE NOT GONE OUT T

FOR BID. >> CHAIR D. FLORES: CIRCULATE THE QUESTIONS SUBMITTED BY RESIDENT OF DALLAS COUNTY.

WHO IS ALSO AN ARCHITECT. THERE IS A GREAT CONCERN OUT THERE HOW THIS FIRST HAS HAPPENED IN TERMS OF SELECTING THE ARCHITECT. MY UNDERSTANDING IS USUALLY WHEN THAT PROCESS STARTS RFP WAS ISSUED, WAS AN RFQ ISSUED FOR

ARCHITECTS TO RESPOND? >> NO, WE ISSUED THEM IN THE PAST AND WE CURRENTLY AFTER OVER 300 ARCHITECTS AND VOLUNTEERS ON

OUR APPROVED LIST. >> CHAIR D. FLORES: THAT'S A PROBLEM. BECAUSE ONE OF THOSE ARCHITECTS SAID, I GOT A LIST 15 YEARS AGO. MY CAPACITY HAS CHANGED.

I'VE DONE A LOT BIGGER PROJECTS. HOW HAVE YOU CALLED THROUGH THE

[01:20:01]

LIST AND MAKE SURE IT'S UPDATED SO THOSE WHO HAVE INCREASED CAPACITY HAVE WORKED ON LARGER PROJECTS VERSUS WHAT YOU HAVE,

HOW CAN YOU PDATE THAT? >> WE'RE GOING BACK THROUGH THAT PROCESS NOW OF UPDATING THOSE. AND I WANT TO SAY 80%, SHARON HELP ME, YOU KNOW OFFHAND HOW MANY UPDATED THE PROFILES?

>> AND ENGINEERS PDATE ON THEIR OWN.

THEY CONTACT US AND SAY I HAVE NEW INFORMATION TO PROVIDE US.

WE UPDATE THEIR FILES. >> CHAIR D. FLORES: IN MY OPINION, THAT'S NOT ACCEPTABLE. IF WE'RE GOING TO -- THIS IS A WHOLE NEW BOND PROGRAM. IF WE HAVE AN RFQ, A LIST OF ARCHITECTS AND ENGINEERS THAT IS TWO TO FIVE YEARS OLD, THAT IS NOT ACCEPTABLE. WE'RE NOT GIVING ARCHITECTS, CONSTRUCTION IS NOT MY AREA, ENGINEERING IS NOT MY AREA, IF WE HAVE NOT ISSUED AN RFQ FOR THIS GROUP OF PROJECTS AND THIS FIRST ROLLOUT OF THE BOND WE'RE BEING UNFAIR AND NOT GIVING A TRANSPARENT OR EQUITABLE OPPORTUNITY FOR THESE ARCHITECTS TO HAVE SUBMITTED THEIR RFQ FOR THEM TO BE CONSIDERED.

ANOTHER THING, GIVEN THAT, WHEN I SUPPLIED ARCHITECTS TO YOU, I THINK MAYBE ANOTHER BOARD MEMBER OR TWO SUPPLIED AMES OF ARCHITECTURAL FIRMS, INTERVIEWED FOR THE TWO SMALLER PROJECTS ON THE FIRST BOND PROJECTS. THERE IS SOMETHING HUGELY WRONG.

FOR ME TO HAVE BEEN CONTACTED BY PEOPLE, WE ALREADY STARTED OFF ON THE RONG FOOT QUITE FRANKLY AND IT'S UNACCEPTABLE.

>> THOSE WOULD BE SMALLER IN THIS PROJECT BUT THOSE ARE PLANNED FOR EVERY OTHER CAMPUS. THE ADD-ON WORK TO THAT IS

VERY -- >> CHAIR D. FLORES: THAT'S NOT ACCEPTABLE. IN THE FIRST GROUP, IN THE 20 MILLIONS, 24, 26, I DON'T REMEMBER.

WE'RE INTERVIEWING ARCHITECTS OF COLOR FOR TWO, $6 MILLION PROJECTS AND WE'RE SAYING THAT'S ALL THEY DESERVE? THEY DON'T DESERVE THE OPPORTUNITY FOR THE BIGGER PROJECT? THAT IS TOTALLY UNACCEPTABLE.

>> C. COMPTON: THE ONLY THING I WAS GOING TO SAY, I WANT TODAY GO ON THE RECORD AND I HAD A CONVERSATION WITH JOHN ABOUT IT, I'VE BEEN CONTACTED BY DIFFERENT COMPANIES WITH THE SAME CONCERNS. THAT THEY AREN'T GETTING THE INFORMATION. SO I'VE TALKED TO JOHN ONE-ON-ONE ABOUT T. AND YOU DID SAY AT THAT TIME THAT WE NEEDED TO DO A PRESENTATION.

SO WE KNEW WHAT THE PROCESS WAS ALL OF THE BOARD MEMBERS AND WHAT WE NEED TO TELL AS TO WHAT IS GOING ON.

I JUST WANTED TO GO ON THERE RECORD SAYING I'VE BEEN

RECEIVING CALLS TOO. >> P. RITTER: I'VE TOO.

LET ME ASK YOU THIS IS IT POSSIBLE TO PUT OUT A UNIVERSAL REQUEST AND STATING THE OPPORTUNITY FOR PEOPLE TO UPDATE THEIR INFORMATION IN OUR DATABASE?

>> SOME OF MY EXPERIENCE WE HAVE OVER 300 PEOPLE ON THE CURRENT LIST. IT'S BEEN BUILT OVER A NUMBER OF YEARS. IF WE PUT OUT OPEN RFQ, I WOULD EXPECT TO HAVE 400 RESPONDENTS, WE WOULD HAVE TO GO THROUGH A PROCESS THAT COULD

TAKE A LENGTHY TIME. >> CHAIR D. FLORES: I THINK WE

NEED -- >> P. RITTER: I MEAN, WHAT IS EXACTLY IS AN RFQ, WHAT I'M IMAGINING ANYBODY OUT THERE IN THE VENDOR COMMUNITY OUGHT TO HAVE THE OPPORTUNITY TO PROVIDE THE MOST CURRENT INFORMATION IN THE CAPACITY AND ABOUT TO DO WORK WITH THE SYSTEM. WE OUGHT TO RECEIVE THAT INFORMATION AND CONSIDER IT IN THE PROCUREMENT PROCESS WHICH ARE ADMINISTERED. CAN WE MAKE A UNIVERSAL REQUEST, THOSE IN THE EXISTING DATABASES TO UPDATE THE INFORMATION SO WE KNOW WHAT YOU ARE ORKING ON AND CAPACITY AND FAIRLY CONSIDER

YOU. >> IN PREPARATION FOR THE BOND PROJECT, THAT'S WHAT WE'VE BEEN DOING FOR THREE YEARS, ASKING PEOPLE TO UPDATE THEIR PROFILE, WHERE THEY ARE AT AND CAPABILITIES. WE DO NOT HAVE EVERYBODY UPDATED. I LOOKED AT THE LIST YESTERDAY AND THERE IS ABOUT 20% OF THEM IT STILL SAYS WE HAVE NOT RECEIVED AN UPDATE ON. MOST OF THEM HAVE -- THEY MIGHT HAVE BEEN UPDATED TWO YEARS AGO AND THINGS HAVE CHANGED.

>> P. RITTER: WHAT I WOULD SUGGEST, I AGREE WITH THE IDEA WE OUGHT TO HAVE THE BEST INFORMATION.

IF WE HAVEN'T DONE IT SINCE THE BOND PAST, WE SHOULD TELL THE BETTER COMMUNITY UPDATE YOUR STUFF.

[01:25:01]

WE WANT EVERYBODY TO HAVE SHOT.

UPDATE YOUR INFORMATION. WE OUGHT TO BROADCAST THAT AND

MAKE IT AVAILABLE. >> YOU SAID THEY COULD SELF UPDATE. THEY CONTACT YOU, IS THAT WHAT

THAT MEANS? >> WE DON'T HAVE A METHOD FOR DOING THAT YET. WE'RE MOVING TOWARDS THAT WITH THE -- THEY CAN SELF-UPDATE. AGAIN, AS YOU WELL KNOW, I KNOW CHAIR FLORES, YOU KNOW THIS. ARCHITECTS ARE A --

>> C. COMPTON: PROFESSIONAL SERVICES.

>> DO NOT GET CHOSEN BASED ON FEES.

THOSE THREE HAVE SPECIFIC LANGUAGE IN THE STATE LAW THAT EXCLUDE THEM FROM GOING THROUGH A RFP PROCESS.

WE GO THROUGH AND THIS HAS BEEN GOING ON FOR A NUMBER OF YEARS, PRETTY MUCH AN INFORMAL RFQ OF ALLOWING PEOPLE TO COME IN AND INTERVIEW. THEY GO THROUGH A PROCESS AND FACILITIES LOOK AT THEM. IF THEY HAVE THE SKILL SET OF DOING THINGS WE HAVE, WE ADD THEM TO THE LIST.

>> CHAIR D. FLORES: MR. ROBERTSO N, TRUSTEE COMPTON HAS BEEN CONTACTED, TRUSTEE RITTER HAS BEEN CONTACTED, I'VE BEEN CONTACTED. THAT SHOULD IMMEDIATELY TELL YOU THERE IS A PROBLEM WITH THIS PROCESS.

AND I ALSO, FROM WHAT I HEAR FROM HE MB ARCHITECTS IS THE MAJORITY OF FIRMS SQUEEZED THEM AND THEY DON'T REALLY GET THE TYPE OF CHANCE THEY SHOULD IN TERMS OF PROFIT MARGIN, ET CETERA. I WOULD SUGGEST DCCCD, CHANCELLOR, AS I HAVE TOLD YOU SEVERAL TIMES, WE NEED TO BE A GAME CHANGER IN HOW MB PROCUREMENT IS DONE. WE CANNOT CONTINUE TO DO THE SAME THING OVER AND OVER AND OVER AGAIN ND NOT BUILD WEALTH IN THE MINORITY COMMUNITIES. ESPECIALLY WHEN YOU HAVE PUBLICLY FUNDED PROJECTS. I WOULD SUGGEST YOU CONVENE A GROUP OF MB ARCHITECTS SO THEY CAN EDUCATE YOU IN HOW THEY GET SQUEEZED BY THE MAJORITY FIRMS SO WE CAN BUILD THAT IN TO WHAT WE'RE DOING, ONE. TWO, THERE HAS TO BE, ME, I'M NOT SPEAKING FOR THE BOARD. I ON'T CARE WE HAVE 300 ARCHITECTS. WE DON'T EVEN KNOW IF THEY STILL EXIST. I KNOW ONE OF THEM HAS SIGNED UP 15 YEARS AGO AND HAS NEVER BEEN CONTACTED AGAIN.

AND IN THAT 15 YEARS HAS GROWN QUITE A BIT IN TERMS OF WHAT THEY ARE ABLE TO DO. I DON'T WANT TO HEAR WE HAVE 300 AND WE HAVE NOT EVERY TWO OR THREE YEARS UPDATED THE LIST.

WE'RE OFF ON THE WRONG FOOT ON THIS BOND PROGRAM THAT THE 71% OF THE TAXPAYERS ENTRUSTED US WITH IN TERMS OF TAXPAYER DOLLARS AND NOW WE'RE SHORTCHANGING THE MB COMMUNITY IN MY OPINION. WE CANNOT DO THAT.

>> P. RITTER: CHARLETTA AND SONNY.

>> C. COMPTON: ARE YOU TELLING ME THAT THE GOAL OF 30% AND I DIDN'T GO INTO THIS, JOHN, I DON'T KNOW THAT WE SHOULD SAY 30% THEN WE HAVE MAJORITY AND THEY HAVE GONE AND FOUND SOMEBODY.

AND THAT'S ALL THEY ARE IN THE BILL FOR IS 30%.

I THINK THAT PERCENTAGE NEEDS TO BE AS HIGH AS POSSIBLE.

EVEN IF IT'S 50/50. BUT I WANT TO SEE SOME MEANINGFUL PARTICIPATION FROM MINORITY COMPANIES.

NOT SOMETHING TO SAY THAT WE DID SOMETHING.

BUT THERE ARE SOME COMPANIES OUT HERE WITH THE CAPABILITIES TO PERFORM ON SOME OF THE PROJECTS THAT ARE BEING PROPOSED AT A HIGHER LEVEL. AND I THINK WE NEED TO TAKE THAT INTO CONSIDERATION. BUT I MEAN, YOU KNOW, HEY, LET'S NOT BE GREEDY. EVERYBODY IS PAYING INTO THE TAX BASE. YOU KNOW I LOVE THIS COMPARISON.

LET'S CUT THE PIE A LITTLE BIT MORE FAIRLY.

>> CHAIR D. FLORES: AMEN. >> P. RITTER: SONNY.

>> S. WILLIAMS: LET'S GO BACK TO THE COMMENT ON THE PERSON THAT HASN'T BEEN CONTACTED IN 15 YEARS.

LET'S GO BACK TO HIM OR HER. HAVE THEY TRIED TO CONTACT US?

>> CHAIR D. FLORES: THEY WERE LOOKING FOR THE RFQ FOR

[01:30:03]

ARCHITECTS FOR THIS PARTICULAR BOND, TWO OF THEM, NOT JUST ONE.

THAT'S THE REGULAR PROCEDURE FROM WHAT I UNDERSTAND.

ONCE YOU HAVE THESE HUGE, THIS BOND STUFF AND THESE HUGE ROLLOUTS COMING, THERE IS AN RFQ ISSUED FOR PROFESSIONAL SERVICES, WE NEVER ISSUED AN RFQ FOR THIS FIRST GROUP, FOR

PROFESSIONAL SERVICES? >> NOT RECENTLY.

NOT JUST FOR THE BOND. >> CHAIR D. FLORES: THANK YOU.

>> P. RITTER: LET ME REDIRECT THE DISCUSSION IF I CAN BACK TO CHRIS' PRESENTATION. WE'RE IN THE START UP THINGS.

>> CHAIR D. FLORES: JUST A MINUTE, MR. CHAIR.

I WANT TO PIGGYBACK ON WHAT TRUSTEE COMPTON SAID.

I REMEMBER IT WAS YOU, TRUSTEE COMPTON IN 2004, YOU SAID LET US NOT PUT IN A GOAL BECAUSE THEY WILL SEE IT AS A CEILING, NOT A FLOOR. WE DID NOT PUT IN A SPECIFIC GOAL AND THE MAJORITY OF OUR PROJECTS CAME BACK 50/50, CORRECT? A HUGE NUMBER OF THE PROJECTS CAME BACK 50/50. BY PUTTING 30%, EVERYONE SEES IT AS A CEILING, OH, MY GOD, WE GOT 38%.

WE'RE NOT A 38% POPULATION IN DALLAS COUNTY, BETWEEN ALL THE MINORITIES, WE'RE FAR ABOVE 38%. 38% IS NOT ACCEPTABLE.

>> P. RITTER: OKAY, SO WE'RE TALKING ABOUT THE START UP PHASE. I WOULD MAKING THE OBSERVATION THERE NEEDS TO BE THOUGHT AND INTENTION IN TERMS OF THE ROLLOUT OF THE PROGRAM, INCLUDING ELEMENTS HOW CAN PEOPLE UPDATE INFORMATION AND ACCESS OPPORTUNITIES.

THAT IS WHAT I'M HEARING. SO TAKE THAT UNDER AS

ADVISEMENT. >> I'LL LEARN QUICKLY ABOUT

THAT. >> P. RITTER: THAT WOULD BE HELPFUL. YOU WANT TO CONTINUE ON THE NEXT

PHASE? >> I WILL.

I GOT SOME THINGS TO SAY TO THAT.

>> C. COMPTON: EXCUSE ME? CAN I ASK A QUESTION? ARE YOU GETTING READY TO GO TO -- WE FINISHED START UP.

YOU ARE GOING TO PROCUREMENT OF ARCHITECT? I HAVE A QUESTION ABOUT SOMETHING.

>> GOING TO PLANNING NUMBER 2. ARE YOU STILL ON PAGE 1?

ITEM 1-C? >> C. COMPTON: I HAVE A QUESTION

ABOUT SOMETHING THAT IS THERE. >> FIRE AWAY.

>> C. COMPTON: YOU WANT TO FINISH YOUR COMMENTS AND THEN --

>> GO AHEAD. >> C. COMPTON: ON THIS PROCUREMENT ON THE ARCHITECT, NUMBER 4 SAYS RECOMMENDED FIRMS PRESENTED TO BLT, WHICH I ASSUME STANDS FOR BOARD OF TRUSTEES BUILDING AND PLANNING COMMITTEE. I DIDN'T KNOW WE HAD ONE.

>> WHAT THIS IS A GENERAL OUTLINE.

GENERALLY SPEAKING, THIS IS WHAT CAN HAPPEN OR TRANSPIRE.

DALLAS COUNTY COMMUNITY COLLEGE DISTRICT MAY CHOOSE TO DO SOME, ALL OR MORE OF THESE. IN SOME CASES, SOME ARCHITECTS WILL COME AND PRESENT TO YOU ALL, IF YOU ARE LOOKING AT HIRING AN ARCHITECT FOR EXAMPLE, TO DO $200 MILLION WORTH OF WORK, YOU MAY WANT TO HEAR FROM THAT ARCHITECT.

IN THIS CASE, WE UNDER VIEWED 21 ARCHITECTURAL FIRMS, 10 OF WHICH, BY THE WAY RE NWBE FIRMS. WE SELECT THOSE, YOU WILL PROBABLY OT WANT TO HEAR FROM

ALL 10. >> C. COMPTON: THE POINT BEING, WE DON'T HAVE A BUILDING AND PLANNING COMMITTEE.

NOT A BOARD OF TRUSTEES. >> THAT WOULD FALL UNDER THE

SCOPE OF THE FINANCE COMMITTEE. >> THAT'S A GENERAL TERM.

>> CHAIR D. FLORES: ANOTHER QUESTQUESTION.

YOU SAY WE HAVE 300, MR. FIELDS? FROM THE 300, HOW DID YOU CALL

DOWN TO 21? >> I CAN ANSWER IF YOU WOULD LIKE. WE'VE DONE ABOUT $4 BILLION WORTH OF EDUCATION WORK IN THE REGION OVER THE LAST FEW YEARS. WE HAVE A VERY GOOD UNDERSTANDING OF WHAT THE ARCHITECT'S ABILITIES ARE.

WE TOOK ABOUT SEVEN OR EIGHT VARIABLES AND CATEGORIZED THE ARCHITECTS AND LISTED THE VARIABLES, BROKE THEM OUT AND SAID, WHO CAN DO THE WORK? THERE ARE A LOT OF VERY GOOD ARCHITECTS THAT SIMPLY, THEY MIGHT HAVE BEEN GOOD A YEAR AGO BUT HAVEN'T BEEN SHORT LISTED. THIS IS PHASE ONE.

THERE IS A LOT OF WORK. WE'RE TALKING $237 MILLION WORTH OF WORK ON A $1.1 BILLION PROGRAM.

SHORT LISTED BY THE TEAM AS A WHOLE.

THAT'S PART OF WHAT WE DO. >> TEAM INCLUDE FACILITY, DISTRICT FACILITIES PEOPLE, CBRE AND THEY WENT THROUGH THE SHORT LIST AND ALSO INCLUDED VICE PRESIDENT OF BUSINESS AND OUR DIRECTOR OF FACILITIES AND COLLEGES.

[01:35:04]

>> CHAIR D. FLORES: MR. FIELDS, IS THAT YOUR NAME? THANK YOU, USE VERIFIED WHAT I'M TOLD BY MB ARCHITECTS WHAT THESE LARGE FIRMS DO LIKE CBRE, IS FIND THE FAVORITE ONES TO WORK WITH, THEY CULTIVATE THREE OR FOUR, YOU SAID 10.

THEY GO TO THE SAME NES REPEATEDLY AND THE OTHERS DON'T GET OPPORTUNITY OFF PUBLIC DOLLARS.

YOU HAVE VERIFIED WHAT I'VE BEEN TOLD O THANK YOU VERY MUCH.

>> OF THE 21, WE HAVE NOT WORKED WITH 13 OF THEM.

SO THESE ARE -- >> CHAIR D. FLORES: MAJORITY

OR? >> BOTH.

WE INTERVIEWED, WE REACHED OUT TO THE REGIONAL CONTRACTORS ASSOCIATION. AND WE ALSO REACHED OUT TO THE REGIONAL HISPANIC CONTRACTORS ASSOCIATION AND REQUESTED A

LIST. >> CHAIR D. FLORES: MR. MMR. MAZ , WITH THE CONTRACTORS ASSOCIATION IS HERE.

DID THEY REACH OUT TO YOU? >> YES.

>> CHAIR D. FLORES: OKAY. GOOD.

THANK YOU. >> WE REACHED OUT AND REQUESTED A LIST OF ARCHITECTURE FIRMS. THE FIRMS THAT WERE NOT ON THE LIST WE REACHED OUT TO. AND MADE SURE IF THEY WERE TAKABLE AND MEDTHE EQUALPHICS, WE INTERVIEWS THEM.

QUALIFICATIONS. WE DID OUR DUE DILIGENCE.

>> P. RITTER: I WANT TO POINT OUT, WE'VE ABOUT 15 MINUTES REMAINING FOR THE FINANCE COMMITTEE.

THESE ARE GREAT QUESTIONS AND IMPORTANT ISSUES TO GET AT.

WE HAVE A SEGMENT AT THE END OF THE PRESENTATION ON NWDE PRESENTATION I BELIEVE. AND SO WHY DON'T WE LET THESE FOLKS PLOW THROUGH WHAT THEY ARE GOING TO PRESENT AND COME BACK WITH OUR QUESTIONS. WE CAN SCHEDULE MORE TIME IN SUBSEQUENT FINANCE COMMITTEE MEETING SAID BECAUSE WE'RE GOING

TO HAVE TO DO THAT. >> CHAIR D. FLORES: YES, MR. RITTER. BECAUSE I HAVE SEVERAL QUESTIONS. AND RESPECTFUL OF THE TIME.

>> PAGE 2, PLANNING. REALLY A PLANNING DESIGN KICKOFF MEETING. THE DISTRICT DESIGN STANDARDS, PROGRAM REQUIREMENTS, EDUCATION SPECIFICATIONS, AND THEN SURVEYS, PROPERTY SURVEYS, GEOTECH, ENVIRONMENTAL TRAFFIC, HAZARDOUS MATERIAL. FROM THERE, WE'RE GOING TO GO TO THE DESIGN. THAT IS THE CONSENTUAL DESIGN.

GATHER FEEDBACK. DISCUSS GOALS AND CHALLENGES, INCLUDING WE'RE GOING TO TRANSMIT SITE INFORMATION AND DESIGN STANDARDS. ULTIMATELY, PROVIDE TWO OR THREE CONCEPTS OR REVIEW. AND THEN SELECT THE BEST CONCEPT. CONFIRM ALL OF THE REQUIRED SPACE AND STANDARDS ARE MET. FROM THERE, ROLL INTO SCHEMATIC DESIGN. SCHEMATIC DESIGN IS WHAT I CALL THE 25% PHASE OF DESIGN. INCLUDES A LIST OF ELIVERABLES, DIGITAL RENDERINGS, DESIGN AND CIVIL NARRATIVES.

NOTICE, 50% DESIGN. REALLY AN EXTENSION OF SCHEMATIC DESIGN. RENDERINGS AND PLANS FURTHER DEVELOPED, PLUMBING, TECHNOLOGY PLANS, CABINETS, FURNITURE.

IT'S YOUR LAST CHANCE TO MAKE ANY SIGNIFICANT CHANGES TO YOUR PLANS. MAINTENANCE DEPARTMENT IS THOROUGHLY INVOLVED. FROM THERE, TO CONSTRUCTION DOCUMENT PHASE. C MAR, GET INTO THAT LATER WITH JOHN. THAT IS YOUR 60% TO 100% PHASE.

THAT IS WHERE THE DRAWINGS ARE COMING TO A HEAD AND DETAILS ARE PUT IN. ONCE THAT IS COMPLETE, ONCE W

WE -- >> P. RITTER: CAN YOU GIVE US A TIMELINE, 90 TO 120, WHAT IS THE TIMELINE ON THIS?

>> IT DEPENDS ON THE SIZE OF THE PROJECT.

IF IT'S $5 MILLION, IT COULD BE FIVE OR SIX MONTHS.

THAT'S DESIGN, NOT NECESSARILY PLANNING PHASE.

LOOKING AT CONSTRUCTION, BEGIN, GOING QUICKLY.

KICKOFF EETING WILL BE HELD. AND ROLL, INTO THE OAC MEETING.

SUBCONTRACTOR PRECON MEETINGS, PROBABLY TALK MORE ABOUT THE CONSTRUCTION PHASE AS WE NEAR CONSTRUCTION.

ONCE THE BUILDING IS OCCUPIED, WORKING THROUGH DELIVERY,

[01:40:03]

FURNITURE, FIXTURES, I.T., NETWORKS, AUDIO VISUAL, INCLUDES WARRANTY AND CLOSE OUT. I'M GOING TO LET HERSCHEL SPEAK ABOUT THE PROGRAM MANAGEMENT SERVICES.

WHAT A PROGRAM MANAGER DOES. >> GOOD AFTERNOON, THANK YOU FOR THE OPPORTUNITY TO BE HERE. I'LL BE BRIEF.

WHAT IS IT YOU HIRED US TO DO? AND IT BOILS DOWN TO THREE THINGS. MANAGE THE MONEY, TO MANAGE THE TIME, AND TO MANAGE THE QUALITY. THROUGH A PROCESS, WE HAVE TO FIGURE OUT WHAT WE'RE GOING TO DO.

THE PREDESIGN PHASE. THE DESIGN PHASE, ND THEN WE'VE TO GO OUT AND BUILD WHAT WE DESIGN.

THE CONSTRUCTION PHASE. AND THEN WE HAVE TO LET FOLKS MOVE IN AND OCCUPY THE BUILDING. THE OCCUPANCY AND CLOSE OUT.

AND THEN THE BUILDING HAS TO BE MAINTAINED.

YOU HIRED US TO FOR ALL THESE PHASES.

AND AFTER WE'RE GONE AND ONTO OTHER THINGS, YOU CAN MAINTAIN THE BUILDINGS AND THEY LAST 20, 30, 40, 50 YEARS.

FOR US, THOSE ARE THE THINGS. WE WANT TO ANAGE THE MONEY THE TAXPAYERS HAVE PUT IN OUR HANDS. WE WANT TO STAY WITH THE TIMEFRAME THAT YOU'VE PROMISED THE TAXPAYERS.

WE WANT TO PROVIDE THE QUALITY THE STUDENTS AND TAXPAYERS DESERVE. WITH THAT, THE ANCILLARY SERVICES WE WANT TO MAKE SURE EVERYONE IS SAFE.

WORKERS GO HOME. WE WANT TO MAKE SURE WE'RE GOOD STEWARDS.

WE DON'T WANT TO HAVE A LOT OF WAIST.

WE WANT TO USE MATERIALS CORRECTLY.

WE WANT TO TALK ABOUT HOW TO MANAGE CONTRACTORS TO ENSURE AGREEMENTS, HOW TO AVIGATE THROUGH THAT TO ENSURE WE PROTECT THE INTEREST OF THE DISTRICT AND TAXPAYERS.

THAT IS WHAT WE DO FOR YOU GUYS. FOR YOU GUYS.ANY QUESTIONS?

>> D. ZIMMERMANN: SO THE PROJECTS DON'T FALL BEHIND?

>> AT EVERY CHECK POINT, AS WE LOOK AT THE -- S CHRIS TALKED ABOUT 50% SD'S AND SO ON, WE HAVE CHECKPOINTS.

BY NOVEMBER 1ST, YOU SHOULD BE AT THIS POINT.

SO WE CAN ADJUST SCHEDULES BEFORE WE GET TO THE END OF THE PROJECT AND REALIZE WE'RE SIX MONTHS BEHIND.

WE HAVE CHECKPOINTS THROUGHOUT THE PROCESS TO ENSURE WE STAY

WITHIN A REASONABLE TIMEFRAME. >> D. ZIMMERMANN:

>> YES, MA'AM. WE DON'T WANT TO GET TO THAT POINT. AND WE WANT TO HELP CONTRACTORS AND ENGINEERS AND ARCHITECTS. THE CONTRACTS ALLOW FOR THE AHEAD OF SCHEDULE AND UNDERBUDGET IS ALWAYS BEST.

>> ABSOLUTELY. >> D. ZIMMERMANN: YEAH.

>> HERSCHEL. >> ONE OF THE THINGS THIS BOARD DISCUSSED BEFORE PLACING THE BOND PROPOSITION TO THE VOTERS WAS STABLE AND ENVIRONMENT 8 -- SUSTAINABILITY.

WHEN DO WE HEAR ABOUT THAT? WHEN TO WE UNDERSTAND THE

PLANNING PARAMETERS? >> WE'RE IN THE PROCESS.

IN ORDER FOR ARCHITECTS, WOOD DOORS. PART OF THE PROCESS IS TO DETERMINE SUSTAINABILITY STANDARDS.

THE MECHANICAL RULES THAT WE USE AND THE CODES WE USE NOW HAVE A LOT OF THAT. BUT WE HAVE TO MAKE SURE THAT IS THE STANDARD WE WANT TO GO BACK. AND THAT TRANSLATES INTO --

>> THIS IS A SPECIFIC DISCUSSION WE NEED TO HAVE WITH THE BOARD SINCE THERE ARE MULTIPLE LAYERS AND COSTS ASSOCIATED VERSUS THE

SUSTAINABILITY BENEFITS. >> TO ANSWER THE QUESTION, WE'RE IN THE PROCESS OF DEFINING THOSE NOW.

>> VICE CHAIR W. JAMESON: LET'S TALK ABOUT THAT.

>> THAT NEEDS TO BE A SEPARATE DISCUSSION.

>> P. RITTER: ANY OTHER QUESTIONS?

>> >> D. ZIMMERMANN: IN THE INTERNAL ODD, WHERE DO WE HAVE A PLACE FOR THAT?

AUDIT? >> WE'RE IN THE PROCESS OF THAT.

GETTING TOGETHER WITH THE WWHAT THE STANDARDS ARE. AUDITING CAN OCCUR AT ANY PHASE.

AND THAT SHOULD NOT BE AN ISSUE FOR US.

>> I'M GOING TO GO OVER THE CONSTRUCTION ART.

BOTH OF THESE, THE TWO MOST PREVALENT ONES FOR BOND FUNDS

[01:45:06]

REQUIRE AN RFP OR RFQ. SO COMPETITIVE SEAL PROPOSAL IS MORE I WOULD SAY LOW, MORE CONSIDERED LOW BID.

IT'S PRICE WITH QUALIFICATION TO LEVEL THE PLAYING FIELD.

IT IS A DESIGN THEN BID THEN BUILD.

THE ARCHITECT DESIGNS IT. IT'S PUT OUT TO THE COMMUNITY, TO THE CONTRACTOR COMMUNITY. IT'S BID.

AND THEN THEY BUILD IT. YOU HAVE A DEFINED COST AT THE START OF THE PROJECT. WHEN YOU BID IT YOU KNOW THE NUMBER. THAT NUMBER IS THE LEAST YOU ARE GOING TO PAY FOR THE BUILD. CONSTRUCTION MANAGER AT RISK IS, AND BY LEAST, I MEAN ANY CHANGES WILL BE ADDED TO THAT PRICE.

CONSTRUCTION MANAGER AT RISK. YOU COMPETE WITH GC THROUGH RFP/RFQ AT THE BEGINNING TOWARDS THE END.

SHORTLY AFTER YOU HIRED YOUR ARCHITECTS.

YOU BRING YOUR GC OR CONTRACTOR, CONSTRUCTION MANAGER ON BOARD, AND THEY HELP WITH THE CONSTRUCTABILITY REVIEWS OF THE DESIGN, SELECTION OF THE MATERIALS.

THEY DO BUDGET AND SCHEDULE ALL THE WAY THROUGH THE PROCESS.

AND SO AT THE END THEY BID COMPETITIVELY TO THE SUBCONTRACTOR. COMPETITIVE SEAL PROPOSAL YOU BID COMPETITIVELY TO THE CONTRACTOR MARKET.

CMS, YOU SELECT A CONTRACTOR HE BIDS COMPETITIVELY TO SUBCONTRACTOR MARKET AND YOU GET A GUARANTEED MAXIMUM PRICE, THE MOST YOU WOULD PAY. THE DIFFERENCE IS USUALLY CONTINGENCIES IN A CMAR, AND USUALLY THE CHANGE ORDER IS THERE ARE RETURN OF SAVINGS TYPE OF CHANGE ORDERS.

>> CHAIR D. FLORES: IS THAT IT? >> YEP.

>> CHAIR D. FLORES: SINCE MOST OF US ARE NOT AN EXPERT IN THIS AREA, COULD YOU PLEASE IN WRITING PUT TO US WHAT YOU JUST

SAID ABOUT CMAR? >> IT'S IN YOUR BOOK.

IT'S GOT PROS AND CONS. I WENT FAST BECAUSE WE'RE

RUNNING OUT OF TIME. >> IT'S IN THERE.

>> CONSTRUCTION DELIVERY METHODS.

CSP. >> CHAIR D. FLORES: I FOUND IT.

THANK YOU. >> I'M DONE WITH Y PART.

INTERESTING POINT IS THERE IS NO PERFECT METHOD.

>> THERE IS OTHER METHODS TOO. THESE ARE THE MAJORITY.

>> HOW WE WERE GOING TO USE BEING CPS AND CMAR ON THE PROJECTS AND WHERE THEY FIT THE BEST.

THERE MIGHT BE A DESIGN BUILD. THESE ARE THE MAIN -- THAT'S WHY WE'RE ONLY COVERING THESE METHODS, THOSE TWO PREDOMINANT

METHODS. >> OBVIOUSLY THAT NEEDS TO BE SELECTED ON THE FRONT OF THIS, BEFORE THE BEGINNING OF THE PROJECT. AND IT SEEMS TO ME THERE IS A DOWNSIDE IF YOU TRY TO SWAP IN BETWEEN, YOU ALMOST NEED TO

START ALL OVER. >> CORRECT.

>> TYPICALLY, WHAT E'VE DISCUSSED IS PROJECTS OVER A CERTAIN LEVEL OR REALLY DIFFICULT, COMPLICATES ADDITION RENOVATION OR INTERIOR RENOVATION WHERE YOU DON'T KNOW UNTIL YOU GET INTO THERE. THAT LENDS MORE TO A CONSTRUCTION MANAGER RISK SO THEY ARE ON BOARD EARLY AND DO THE DISCOVERY AND KNOW WHAT IS IN THE BUILDING.

WHAT HURT ON A CSP IS YOU HAVE A VERY DEFINED SCOPE AT THE BEGINNING AND ANYTHING YOU CHANGE ADDS TO THE COST.

IF YOU ARE FINDING A BUNCH OF UNFORESEEN CONDITIONS, IT MAKES MORE SENSE. IF YOU HAVE A PRETTY MUCH GREENFIELD SITE, NEW BUILDING, UNDER $25 MILLION, A CSP IS PROBABLY THE WAY TO GO. DOES THAT MAKE SENSE?

>> P. RITTER: WE HAVE A 40 OR 50 YEAR OLD BUILDING.

PRIOR BOARDS MADE A DECISION TO DESIGN AND CONSTRUCTION EXCELLENCE. IN TERMS OF THEIR PHILOSOPHY AND APPROACH TOWARD EARLIER CAPITAL CAMPAIGNS THE DISTRICT HAD, HOW DO YOU BALANCE COST AND VALUE ENGINEERING VERSUS BUILDING SOMETHING THAT WOULD LAST AND BE HERE FOR FUTURE GENERATIONS.

>> I THINK EVERYONE WANTS BUILDINGS THAT WILL LAST 50

YEARS AT A MINIMUM. >> P. RITTER: HOW DO YOU DO IT?

>> DESIGN CORRECTLY AND HOLD A CONTRACTOR TO BUILD IT.

>> AND THAT WILL HAVE DIFFERENT MEANING TODAY THAN 50 YEARS AGO.

>> IF YOU LOOK AT A CLASSROOM FROM 50 YEARS AGO TO YOU KNOW, A

[01:50:02]

MODERN CLASSROOM, 21ST CENTURY LEARNING ENVIRONMENT THAT WE HAVE TODAY, THEY ARE COMPLETELY DIFFERENT.

>> BUILDING YOU WANT. THAT IS A BASIS, THE GUIDANCE TO THE ARCHITECT. AND THE GUIDANCE TO THE THAT IS WHAT WE'RE GOING THROUGH.

ONCE YOU SET STANDARDS THAT BECOMES A CORNERSTONE OF THE DESIGN PART OF IT AND CONSTRUCTION.

>> YOU WANT TO HAVE FLEXIBILITY BECAUSE YOU DON'T KNOW, BY 2030, 50% OF THE JOBS AREN'T EVEN INVENTED YET.

HOW CAN YOU BUILD WHAT YOU DON'T KNOW?

>> 50 YEARS AGO, YOU PRETTY WELL HAD A WHITE BOARD AND A ROW OF CHAIRS. TODAY, THAT'S STILL THERE BUT A

LOT -- >> D. ZIMMERMANN: OR A CHALK

BOARD. >> I DIDN'T WANT TO DATE MYSELF.

>> LIBRARIES TODAY HAVE A DIFFERENT PURPOSE.

WHAT ARE THEY USED FOR. THAT IS BE THE TYPE OF ARCHITECT WE'RE GOING TO GET.

CONTRACTOR WE'RE GOING TO GETTING TO

>> ASSUMING YOU WANT TO HAVE SOME SORT OF RECOGNITION OF THE CAMPUS. YOU DON'T WANT SOMETHING COMPLETELY DIFFERENT ON THIS CAMPUS.

I DON'T KNOW, MAYBE YOU DO. YOU KNOW WHAT I'M SAYING? YOU WANT CONTINUITY WITH THE EXISTING BUILDINGS ON YOUR

CAMPUS. >> P. RITTER: NEXT?

>> CHAIR D. FLORES: TALK ABOUT THE MINORITY BUSINESS PROGRAM.

>> OUR GOAL OF THE PROGRAM IS TO OUTREACH AND GET AS MUCH

INFORMATION OUT. >> P. RITTER: YOUR BACKGROUND IN THIS AREA? YOU WORKED IN HIS AREA A LONG

TIME. >> 17 YEARS, DO DIVERSITY, PUBLIC RELATIONS, MARKETING FOR STARTING MY COMPANY I WORKED FOR A BIG CONSTRUCTION CONTRACTOR.

BEFORE THAT I WORKED IN THE AIRPORT.

BEFORE THAT THE UNIVERSITY OF TEXAS ARLINGTON, HUB PROGRAM.

26 YEARS IN THE IT'S IMPORTANT TO HAVE THE CONSTRUCTION EXPERIENCE BECAUSE IT'S DIFFERENT THAN PROCURING OTHER STUFF THE COLLEGE PROCURES. FOR OUR PROGRAM, WE WANT TO MAKE SURE MINORITY CONTRACTORS, ARCHITECT AND ENGINEER FORMS, KNOW WHAT'S GOING ON. LETTING THEM MEET WITH US AND TALK ABOUT THEIR CAPACITY AND WHAT THEY DO.

AND SO RIGHT NOW WE'VE BEEN ON ONTHE PROJECT 30 DAYS AND UNDERSTAND WHAT THE PROGRAM IS GOING TO NEED FROM US.

AND SO RIGHT NOW THE TEAM AND THE DISTRICT PUTTING TOGETHER A BOND PROGRAM WEBSITE. IT'S STILL BEING DEVELOPED.

TOMORROW I BELIEVE WE RECEIVED INFORMATION WE'LL HAVE AN OUTREACH EVENT OVER 4-6 P.M. FOR CONTRACTORS, ENGINEERS, ARCHITECTS, SUBCONTRACTORS TO COME OUT AND MEET THE TEAM.

AND START GETTING ENGAGED WITH THE PROGRAM.

AND EVEN THOUGH WE DON'T HAVE THE WEBSITE UP, WE DON'T HAVE ALL THE INFORMATION, I FEEL IT'S IMPORTANT TO NOT WAIT ANOTHER MONTH OR TWO. PEOPLE WANT TO KNOW WHAT'S GOING ON. CONTRACTORS HAVE BEEN CALLING SAYING WHAT CAN WE DO. THAT'S WHY WE DECIDED TO HAVE THE OUTREACH, ALSO A THERE AND HAVE THEM INVOLVED WITH THE PROGRAM TOO.

TOMORROW, FOR THE OUTREACH,T WE DID ASK THE MINORITY CONTRACTORS ASSOCIATIONS TO HAVE BOOTS AT OUR EVENT.

WE HAVE -- BOOTHS. REGIONAL BLACK CONTRACTORS, DALLAS FORT WORTH DEVELOPMENTAL COUNCIL TO TALK TO THE DIFFERENT CONTRACTORS AND ALSO GET INFORMATION SO IF THEY HAVE NUMBERS WHO WEREN'T ABLE TO COME OUT THEY CAN GIVE THAT INFORMATION TO THEIR MEMBERSHIP AND GET MORE INFORMATION.

WE'RE DOING THAT TOMORROW. WE WANT TO DO A LOT OF OUTREACH.

WORKING WITH THE CONTRACTORS ASSOCIATION, THE CHAMBERS AND COMING NTO THEIR AGENCY AND WE CAN DO PRESENTATIONS.

WE CAN SET DOWN. IF WE WANT TO DO INDIVIDUAL TRADE, SPECIFIC THINGS, MAYBE SOMETHING WITH THE ARCHITECTS FOR EACH OF THE DIFFERENT ORGANIZATIONS AND MAKE SURE THEY ARE INVOLVED IN THE INTERVIEW PROCESS FOR THIS PHASE AND OTHERS. BEING COLLABORATIVE AND TALKING TO EVERYONE. GETTING INFORMATION.

KNOWING WHO IS INTERESTED IN DIFFERENT OPPORTUNITIES AND HOW WE MATCH THEM UP. ALSO, WORKING WITH THE

[01:55:01]

NONMINORITY AND CONTRACTORS TO GET THAT PARTICIPATION.

IT'S NOT JUST GIVING THEM A LIST AND THEY CALL TWO AND THREE PEOPLE ON THE LIST AND FIGURE OUT WHAT TO DO.

WE WANT TO HAVE THEM AVE MEETINGS TOO SO THEY CAN GET A FACE OF WHO THESE CONTRACTORS ARE.

WHAT OPPORTUNITIES THEY HAVE. AND HELP THEM MAYBE MEET FIRMS THEY HAVEN'T WORKED WITH BEFORE TOGETHER.

THAT'S WHAT WE'RE LOOKING AT. HOW TO ENGAGE OUTREACH.

AND ONCE WE START AWARDING CONTRACTS AND WORK IS GOING, TRACKING AND REVIEWING THAT PARTICIPATION.

SO WE HAVE FIRMS SAYING WE'RE GOING TO HAVE 50%, WE'RE TRACKING ARE THEY GETTING THAT 50% AND NOT WAITING UNTIL THE END. LOOKING AT THE REPORTS WE'RE GOING TO HAVE CONTRACTORS TURN IN, ARCHITECTS, ENGINEERING IN, MAKE SURE THE FIRMS ARE BEING USED, PAID AND INVOLVED.

THEN THE PROCUREMENT ND THEN THE TRACKING, MONITORING AND REPORTING TO YOU WHAT WE'RE DOING AND PARTICIPATION.

WE WANT TO TRACK AND REPORT, NOT JUST THE NUMBERS BUT THE EXPERTS, THE FIRMS INVOLVED SO YOU HAVE THE TOTAL INFORMATION, NOT JUST OKAY, THE T AND T SAYS WE'RE T 45%.

WHAT DOES THAT MEAN? YOU ALL NEED THAT INFORMATION.

WHO THE FIRMS ARE. YOU WANT TO KNOW WHAT FIRMERIZE FIRMS AREON BOARD AND WHAT THEYE DOING.

>> P. RITTER: CHARLETTA AND

>> C. COMPTON: I WANT TO MAKE SOMETHING ELSE CLEAR TOO.

GOOD SEEING YOU AGAIN. AND YOU KNOW I KNOW HOW THE GAME IS PLAYED. ONE OF THE THINGS I HEARD FROM SOME OF THESE FOLKS, AND THIS APPLIES TO THE REGIONAL HISPANIC, BLACK, ALL OF THEM, PEOPLE THAT ARE MEMBERS OF THESE ORGANIZATIONS THEY ARE NOT GETTING NO INFORMATION THROUGH THEM ORGANIZATIONS. THEY WEREN'T NOTIFIED ABOUT THIS. THEY WEREN'T NOTIFIED ABOUT THAT. ONE THING THAT I KNOW, AND THIS APPLIES ACROSS-THE-BOARD FOR EVERYBODY.

THERE IS A TENDENCY TO PROMOTE THE COMPANIES OR GIVE BUSINESS TO THE FAVORITES OF SOMEBODY. THIS INSTITUTION IS SUPPORTED BY TAX DOLLARS. AND TAX DOLLARS, THE ONLY COLOR THEY HAVE IS GREEN. SO WHOEVER YOU DEAL WITH IN THESE ARENAS, YOU NEED TO MAKE SURE THAT THEY ARE NOT SENDING YOUR FAVORITE SON OR DAUGHTER IN THERE.

YOU NEED TO MAKE SURE THAT EVERYBODY IS GETTING AN OPPORTUNITY. BECAUSE AS I TOLD ONE PERSON, YOU CAN WALK IN THE DOOR AT THE DCCCD AND IF YOU WANT TO DO BUSINESS, THEY ARE SUPPOSED TO ACCOMMODATE YOU AND TELL YOU WHAT YOU NEED TO DO PERIOD. DON'T TAKE NO COMPANY TO DO IT.

IN TERMS OF THE CONTRACTORS, WE CAN'T DO EVERYTHING.

I'M SAYING SOME OF THEM HAVE LITTLE BITTY OPERATIONS.

IF YOU ARE SERIOUS AND CAPABLE OF DOING BUSINESS, THEN YOU HAVE TO DO YOUR PART TOO BEFORE YOU CALL ME AND START COMPLAINING.

BUT EVERYBODY NEEDS TO TAKE SOME RESPONSIBILITY IN THIS PROCESS FROM BEGINNING TO END. MY JOB IS TO MAKE SURE THAT IF YOU ARE A LEGITIMATE BUSINESS AND CAPABLE OF DOING THAT WORK AND YOU WANT A CHANCE AT THAT OPPORTUNITY, THAT YOU GET THAT OPPORTUNITY. I'M GOING TO TELL YOU WHO TO TALK TO. AND SEND YOU WHERE YOU NEED TO GO. BUT EVERYBODY, AND THIS IS THE WHOLE THING ABOUT THIS BOND PROGRAM.

NONE OF THIS HAVE BEEN DONE WHEN THE WHOLE THING WAS APPROVED.

SO NOW, YOU ARE BEHIND THE BEHI8 BALL TRYING TO PUT PROCESSES IN PLACE AND COME UP WITH SPECIFICS.

AND LISTENING TO WHAT THE BOARD MEMBERS HAVE TO SAY AS TO HOW WE SEE THIS 1.1 BILLION BEING SPENT AND WHAT WE EXPECT.

I EXPECT PERFORMANCE, HIGH INTEGRITY AND HONESTY AND I HATE A CHEATER. I WANT TO MAKE SURE THAT EVERYBODY UNDERSTOOD THAT THOSE ARE THE THINGS THAT I AM LOOKING FOR. AND THOSE ARE MY EXPECTATIONS.

I CAN'T SPEAK FOR THE REST OF THE BOARD MEMBERS.

BUT I FEEL STRONGLY ABOUT THIS. >> S. WILLIAMS:

[02:00:10]

>> C. COMPTON: I'M NOT SAYING ANYTHING.

I HOPE NOT. >> P. RITTER: THE BOARD MAY SAY

AMEN. >> CHAIR D. FLORES: I WANTED YOU ALL TO KNOW THE QUESTIONS THAT WERE ASKED F ME SO YOU ALL HAVE THIS HANDOUT. 11/01/19.

MR. ROBERTSON WILL GET THESE ANSWERED I'M SURE.

BEHIND THAT IS THE FLIER THAT WENT OUT FOR THE KICKOFF EVENT.

AS MOST OF YOU KNOW I WORK FOR THE GREATER DALLAS HISPANIC CHAMBER AND THIS CAME TO US LAST WEDNESDAY, THIS TAKES PLACE TOMORROW. THIS IS TOO SHORT NOTICE.

ESPECIALLY FOR SMALLER CONTRACTORS THAT MAY BE, YOU KNOW, THEY CAN'T PLAN JUST ON A DIME LIKE THAT.

THEY NEED MORE TIME. ME SPEAKING, THIS UNACCEPTABLE AND DISRESPECTFUL TO THE MBB CONTRACTOR COMMUNITY.

WOULD ANY OF YOU ALL SENT SOMETHING TO THE DALLAS REGIONAL CHAMBER EXPECTING THEM TO ONE, ASK THEM TO SEND IT TO MEMBERS WITHOUT ASKING WHAT THE PROCESSES ARE FOR RECEIVING REQUESTS LIKE THAT. I'M SURE THEY DON'T JUST SEND THINGS OUT BECAUSE SOMEBODY ASKED.

NOT EVEN ASKING THE PROCESS IS PROBLEMATIC.

BUT TWO, EVEN ASKING THEM ONE, BEFORE THE FACT TO A MAJORITY ORGANIZATION, IN THIS CASE, THE DALLAS REVIEW OF CHAMBER.

THIS IS DISRESPECTFUL. IF CONTRACTORS AREN'T ABLE TO CHANGE SCHEDULES IF THEY HAVE SOMETHING GOING ON, THEY DIDN'T SHOW UP, THEY DIDN'T CARE IS HOW IT'S INTERPRETED.

MR. ROBERTSON, THIS IS UNACCEPTABLE.

I'M SAYING THIS IS UNACCEPTABLE. THE FIRST STEP OUT TO DO THIS.

YOU ALREADY -- EXCUSE ME. LET ME CALM DOWN.

I DON'T LIKE WHEN PEOPLE TALK TO ME THE WAY I'M TALKING SO I APOLOGIZE. SO OUR VERY FIRST BLUSH OUT ON THIS BOND PROGRAM, NO RFQ'S, ON A ONE-WEEK NOTICE, ON BEING TOLD WE HAVE 300 ARCHITECTS IN THE VENDOR DATABASE AND FINDING OUT YOU CONSIDERED 21, NOT REALLY KNOWING HOW YOU CULLED THOUGHT OUT OF 300 ET CETERA. WE'RE STARTING OFF, CHANCELLOR, ON THE WRONG FOOT. WE'RE STARTING OFF ON THE WRONG FOOT ON $1.2 BILLION ON THE PUBLIC'S MONEY, MAKING UP MORE THAN 38% OF THE COUNTY, THE MBB, WE'RE ALREADY STARTING OFF ON

THE WRONG FOOT. >> C. COMPTON: ONE ANOTHER THING. I UNDERSTAND KATRINA IS ON YOUR TEAM. AND YOU ALL HAVE A CERTAIN LEVEL THAT YOU ARE DOING. BUT WE ALSO HAVE AN MWB PERSON AND PROGRAM. SO AT THE SAME TIME, THEY ARE DOING THEIR THING. I THINK WE NEED TO HAVE AN APPROACH AND PROGRAM TO DISSEMINATE SOME OF THE SAME INFORMATION. I DON'T KNOW IF YOU HAVE THAT OR NOT. I KNOW AND I'M ASSUMING SOMEBODY DOES.

AT CEDAR VALLEY OR WHATEVER. I THINK WE NEED OUR OWN.

>> WE HAVE AN RFQ THAT I GUESS CAME LAST WEEK, JOHN, OR LAST FRIDAY? LAST FRIDAY TO HELP US EXAMINE WHAT WE'RE DOING. WE'RE INTERESTED IN BOTH HOW WE DO OUTREACH, HOW WE USE OUR PROGRAMS TO IDENTIFY PEOPLE THAT WE CAN HELP EDUCATE, TRAIN AND SUPPORT EVEN IF THEY ARE NOT READY NOW. WORK WITH PARTNERS THAT WOULD BE OUT THERE TO DO THE TRAINING ON THAT.

AND PUT IN PLACE AN ACCOUNTABILITY MECHANISM THAT LOOKS AT NOT JUST FROM WHAT WE'RE GETTING FROM OTHER PEOPLE BUT OUR OWN VOTES WE'RE LOOKING AT AND TAKING THAT OUTSIDE

VIEW -- INSIDE VIEW. >> P. RITTER: SONNY.

>> S. WILLIAMS: ARE THESE THE SAME PEOPLE GUARANTEE? I GET WORRIED TALKING ABOUT THESE KIND OF DOLLARS, I WORRY ALL OF A SUDDEN WE INTERVIEWED WHEN WE DID THEM, WE ASKED THEM TO BRING THE TEAM FORWARD THAT WOULD BE DEDICATED TO THE PROJECT.

AND THAT IS WRITTEN THAT WE HAD THE SAME PEOPLE IN THE PROJECT ALL ALONG. UNLESS, IF WE DECIDE THERE IS

[02:05:03]

ANOTHER PERSON OR WE ARE NOT HAPPY WITH ANY OF THE WORK, INCLUDING IF I DON'T LIKE WHO THE CBRE HAS ASSIGNED, I HAVE THE ABILITY TO GO UP THE AUTHORITY AND CBRE AND ASK FOR A NEW PROGRAM MANAGER. WE TAKE THIS VERY SERIOUSLY.

I'VE BEEN PLEASED WITH EVERYBODY.

THIS IS THE SAME GROUP I SAW WHEN WE WERE GOING THROUGH THE PRESENTATIONS. THEY STAYED WITH US.

THEY CONTINUED TO BE PART OF OUR TEAM.

SO FAR, T'S WORKED OUT VERY WELL.

>> S. WILLIAMS: I REALLY LIKE THIS.

>> WE ALREADY DO. >> AS A POINT OF CLARIFICATION, THE THREE PROJECTS THAT ARE ALREADY GOING ON, THE HVAC AT CEDAR VALLEY, THE CONSTRUCTION BUILDING IN NORTH LAKE, AND EL CENTRO EXPANSION OF THE WEST CAMPUS, THIS COMPANY HAD NOTHING

TO DO WITH THAT, CORRECT? >> WHAT THEY WERE PICKING UP IS THE CEDAR VALLEY ND THE EL CENTRO PART.

IT IS UNDER DESIGN. THOSE ARCHITECTS WERE ALREADY SELECTED OR THOSE. CEDAR VALLEY CHOSE THEIR MASTER PLAN ARCHITECT. WE WENT THROUGH THE SAME PROCESS WE'VE ALWAYS DONE. REVIEW A LIST, BRING THE TEAMS

TOGETHER AND SELECT. >> SO IN OTHER WORDS --

>> EL CENTRO SELECTED A MINORITY FIRM TO HELP THEM ON THE EL CENTRO WEST. AND CLIVE PORTER, SEVERAL YEARS AGO, TAKEN LONGER THAN WE WANT, TRYING TO GET THIS THING DONE.

SELECTED BECK ARCHITECTURE. >> AT THIS POINT, TO ADDRESS MY PEERS CONCERNS HERE REGARDING THE PROCESS OF HOW ARCHITECTURES WERE SELECTED. WATER UNDER THE BRIDGE ON THOSE,

IS THAT CORRECT? >> WE HAVE CONTRACTS.

>> WE HAVE A BONE OF CONTENTION AMONGST THE OARD MEMBERS AS TO HOW IT WAS DONE. FROM WHAT I HEAR WITH THE PROCESS DESCRIBED HERE, SOME OF THOSE ARE BEING ATTEMPTED TO BE REMEDIED BY THIS. I DON'T KNOW IF THAT SATISFIES PEOPLE'S CONCERNS. BUT I'M IN AGREEMENT WITH BOTH TRUSTEE FLORES AND COMPTON. WE CAN'T JUST ASSUME WE HAVE A KNOWLEDGE OF WHAT WE'RE DOING WHEN THERE ARE PEOPLE WHO PROBABLY CAN QUALIFY THAT AREN'T BEING CONTACTED.

HOW ARE WE MISSING THOSE PEOPLE? HOW IS IT THAT PEOPLE KNOW TO CALL A BOARD MEMBER BUT CAN'T APPROACH THE DISTRICT WHEN IT COMES TO AN RFQ? THAT IS A SYSTEMIC PROBLEM.

I AGREE. THAT'S AN UNACCEPTABLE PROCESS.

WE'RE GOING TO LOOK TO OUR NEW GROUP HERE TO SOLVE SOME OF THOSE ISSUES WHEN IT COMES TO THE PARTICIPATION.

BECAUSE THAT'S GOING TO BE A REAL NEGATIVE ABOUT US AND WHAT WE'RE DOING AND ALLOCATE THE FUNDS.

ALL THE THINGS THAT WERE SUPPOSED TO BE A REAL HEARTS AND FLOWERS RAINBOWS WHEN IT CAME TO THE BOND.

NOW ALREADY, WE'VE STARTED HERE WITH THE MUD IN OUR EYE.

I THINK TRUSTEE FLORES, CHAIR FLORES HAS A GREAT IDEA TO GET TOGETHER. TO DETERMINE THE PROCESS TO LOCATE THE PEOPLE EVEN IF IT'S 400.

LET'S LOCATE THEM. LET'S FIND THESE PEOPLE, CONTRACTORS, ARCHITECTS AND PROFESSIONALS AND ENGINEERS WHO CAN DO THE JOBS AND MAKE SURE THEY ARE INCLUDED AS WE MOVE FORWARD. IF IT'S TOO LATE TO DEAL WITH

THE ONES WHO HAVE STARTED. >> YOU KNOW, THESE TWO PROJECTS, THESE ARE PROJECTS BROUGHT SEPARATELY TO THE BOARD MANY, MANY MONTHS AGO AND NOW CORPORATED INTO THE LONG-TERM DEBT. IT'S WATER UNDER THE BRIDGE.

WE HAVE TO DO BETTER IN TERMS OF THE BOND PROGRAM.

I WOULD OFFER IN CLOSING BECAUSE WE'RE 20 MINUTES LATE, THAT I MEAN AS TRUSTEES WE'RE ACCOUNTABLE TO THE COMMUNITY AND CHANCELLOR IS ACCOUNTABLE TO US AND YOU ARE ACCOUNTABLE TO THE CHANCELLOR. HE HAS THE EXECUTIVE AUTHORITY.

BUT AT THE END OF THE DAY WE'RE A TEAM.

AND WE HAVE TO WORK TOGETHER TO REALIZE THE RESULTS WE WANT.

I THINK A BIG PART OF THIS IS COMMUNICATIONS.

BECAUSE I MEAN, YOU RUN PROCESSES LIKE THIS AT OTHER MAJOR CAPITAL PROJECTS ALL OVER THE REGION.

IT'S REMARKABLE TO CELEBRATE THE GROWTHS AND CAPACITY THE MINORITY PARTICIPATION THAT OCCURS WHEN YOU HAVE SOMETHING OF THIS MAGNITUDE AND SCALE. WE NEED TO KNOW WHAT'S GOING ON.

I THOUGHT THE PRESENTATION, CHRIS, OUTLINED VARIOUS STAGES OF A PROJECT WAS EXCELLENT. JUST TWO THINGS TO PERHAPS

[02:10:04]

CONSIDER. HOW CAN WE DEVELOP A COMMUNICATIONS PLAN THAT MAKES THE PUBLIC AND US AWARE OF WHAT IS GOING TO HAPPEN OVER THE NEXT 12 TO 18 MONTHS SO WE DON'T MISS IMMEDIATE WINDOWS? SECONDLY, THE PROSPECT OF A DEDICATED COMMUNICATIONS PERSON WHOSE SOLE JOB IS TO WAKE UP EVERY MORNING TO GET THE WORD OUT TO THE PUBLIC.

NOT AN AFTERTHOUGHT WHEN THEY HAVE TIME AT THE END OF THE DAY.

SOMEBODY WHOSE FULL-TIME JOB. WE HAVE SEEN IN OTHER PROJECTS.

WHAT DOES THAT LOOK LIKE. RESPONSIBLE FOR ENGAGING THE BOARD AND COMMUNITY ACTIVITIES. ALL THAT KIND OF STUFF.

I THINK WE'RE GOING TO NEED TO MAKE THIS PROGRAM WORK.

I WOULD OFFER THAT OBSERVATION. >> C. COMPTON: LET ME SAY ANOTHER THING. I THINK SOME OF THE THE PROJECTS THAT ARE GOING ON NOW, WE NEED TO DO THEM BEFORE THE BOND HAPPENS. YOU GOT TWO LEVELS OF ACTIVITY.

WE'VE GOT THE BOND PROGRAM AND THAT MONEY.

BUT THE COLLEGE DISTRICT ALSO THEY HAVE GOT SMALLER PROJECTS THAT ARE CONTINUOUS AND IN THE PROCESS.

I HAD SOMEBODY TELL ME, THEY ALWAYS WANT TO STEER YOU TO THE LOWER AMOUNT. AND TO ME, IF I CAN MAKE A MILLION DOLLARS AND CONSISTENTLY MAKE A MILLION OFF A PROJECT RATHER THAN 20 MILLION, I CAN WORK WITH THAT BECAUSE I'M STILL MAKING MONEY. BUT THERE NEEDS TO BE A CLEAR -- AND I DON'T KNOW IF THIS IS A PARTNERSHIP BETWEEN THE TWO ON THE MARKET AND STRATEGY -- BUT THAT MEANS TO BE CLEAR IS THAT WE'RE NOT TRYING TO STEER YOU AWAY FROM WHAT YOU CAME IN HERE AND SAID YOU WANTED. WE'RE ONLY TRYING TO TELL YOU ABOUT OTHER OPPORTUNITIES THAT ARE NOT ON THE BOND PROGRAM.

BUT THESE, I MEAN, EVEN THE REGULAR MAINTENANCE PROJECTS.

>> MAINTENANCE -- >> C. COMPTON: THERE ARE OTHER OPPORTUNITIES. AND SOME PEOPLE DON'T UNDERSTAND THAT. ALL THEY ARE THINKING IS THE BOND PROGRAM. BECAUSE THEY FIGURED THIS IS WHERE THE BIG DOLLARS. AND DEPENDING ON YOUR CAPABILITIES, EVEN IF YOU GET SOME BOND MONEY, IT STILL MAY NOT BE BIG DOLLARS. IF YOU CAN GET A NUMBER OF SMALLER PROJECTS AND CONSTANTLY WORKING FOR THE COLLEGE DISTRICT, THEN LIKE I SAID, IF IT WERE ME, I COULD WORK WITH

THAT. >> P. RITTER: MY CONVERSATION WITH THE CHANCELLOR, THOUGHT BEING GIVEN.

HOW DOES AN ORGANIZATION WITH A $600 BILLION OPERATING BUDGET PLAN FOR ALL THIS? I THINK IT'S A FAIR QUESTION TO

POSE AND LET'S BRING IT BACK. >> TRUSTEE FLORES AND HEARD YOU I TAKE NOTES ON EVERYTHING THAT HAS BEEN SAID AND WHAT YOU WANT.

I'M GOING TO WORK WITH THE TEAM ON THE THINGS YOU'VE ASKED FOR TODAY. I WANT YOU T TO KNOW THAT I HEAR

YOU LOUD AND CLEAR. >> CHAIR D. FLORES: SO THE PUBLIC WILL GET THE BENEFIT OF THE DOLLARS.

>> WE WERE SCHEDULED TO DO THIS IN JANUARY, TO HER POINT.

WE'VE BEEN CONTACTED AND IT WAS DISCUSSED THERE WERE ENTITIES THAT OULD LIKE TO, QUOTE/UNQUOTE, PUT ONE OF THESE OUT FAIRLY QUICKLY. SO KATRINA HAS DONE A FANTASTIC JOB, AS WELL AS THE DALLAS COUNTY TEAM, OF PUTTING THIS TOGETHER IN AN EFFORT TO GET IN FRONT OF A LARGE NUMBER OF PEOPLE. HOW MANY HAVE YOU RECEIVED OR

TOMORROW? >>

>> WE'RE EXCITED. IT'S GOING TO BE A FANTASTIC EVENT TOMORROW. SO YOU ARE WELCOME.

EACH ONE OF YOU WERE GIVEN A FLIER THIS AFTERNOON.

>> CHAIR D. FLORES: I HAVE A CLASS, OTHERWISE I WOULD

BE THERE. >> IF YOU HAVE CONCERNS, YOU CAN CALL US. LET ME KNOW AND WE'LL WORK ON

THEM. >> I'M TOTALLY CONFIDENT THE CHAIR AND CHANCELLOR WILL BE PLANNING THIS IN THE CONTEXT OF OUR AGENDA FOR COMMITTEE WORK SO WE CAN BRING IT BACK AND

CONTINUE THESE DISCUSSIONS. >> CHANCELLOR MAY: AS THINGS RISE UP WE NEED TO DEAL WITH THEM IMMEDIATELY AND NOT LET

THEM SIMMER. >> CHAIR D. FLORES: I THINK THOSE -- FROM MY PERSPECTIVE A LACK OF NOT HAVING ENOUGH INFORMATION. WHEN I STARTED GETTING CONTACTED, I SENT SOME QUESTIONS.

I'M SURE YOU ARE AWARE, I'M VERY PASSIONATE.

[02:15:04]

>> P. RITTER: IF ANY TRUSTEES HAVE QUESTIONS FROM THE PUBLIC ABOUT THE BOND PROGRAM, JOE, THEY SHOULD DO WHAT?

>> CHANCELLOR MAY: GET THEM TO ME OR JOHN.

WE'LL MOVE QUICKLY ON THIS. >> P. RITTER: GREAT.

ANY OTHER QUESTIONS ON THIS ITEM? THANK YOU FOR YOUR PRESENTATIONS.

WE LOOK FORWARD TO WORKING WITH YOU.

>> C. COMPTON: WHAT I HAVE ASKED.

I WANT TODAY -- YOU KNOW. LET EVERYBODY KNOW THAT UP TO

THIS POINT. >> CHAIR D. FLORES: MR. CHAIR, BEFORE YOU ADJOURN WHILE WE'RE IN SESSION.

>> CHANCELLOR MAY: WE PROBABLY CAN'T DO BOTH THE EDUCATION AND WORKFORCE AND GOVERNANCE. I'M FINE WITH EITHER ONE.

SO CHAIR, A SUGGESTION, MAYBE DELAY THE GOVERNANCE AND DO

THAT? >> CHAIR D. FLORES: WHAT PRESENTATION DO WE NEED TO HEAR TODAY?

>> CHANCELLOR MAY: WE HAVE THE TEAM HERE BUT WE CAN BRING THEM BACK FROM MAGILL. THEY ARE DOWN HERE.

IT'S ALSO IMPORTANT WE DISCUSS THE GOVERNANCE NOTICE.

SO WE HAVE PEOPLE THAT -- NO THEY DIDN'T TRAVEL IN.

* This transcript was compiled from uncorrected Closed Captioning.