[00:00:17]
>> THIS OPEN MEETING OF THE BOARD OF TRUSTEES IS AUTHORIZED IN ACCORDANCE WITH TEXAS GOVERNMENT CODE 551.001 THROUGH 551.146.
VERIFICATION OF NOTICE OF MEETING AND AGENDA ARE ON FILE IN THE OFFICE OF THE CHANCELLOR PER TEXAS GOVERNMENT CODE 551.1282, THIS MEETING IS BEING BROADCAST OVER THE INTERNET IN THE MANNER PRESCRIBED BY TEXAS GOVERNMENT CODE 551.128.
[1. Certification of Notice Posted for the Meeting]
CHANCELLOR, WILL YOU CERTIFY?[2A. Presentation of the Audit Plan for Year 2019-20 Presenter: Paul Styrvoky]
>> I CERTIFY THAT THE NOTICE FOR THIS MEETING WAS POSTED ACCORDING TO TEXAS GOVERNMENT CODE 551.054.
>> FIRST ORDER OF BUSINESS, WE'RE GOING TO BE LOOKING AT THE PRESENTATION OF THE AUDIT PLAN FOR THE YEAR 2019 AND 2020.
>> THANK YOU, CHAIR PERSON WILLIAMS. GOOD AFTERNOON TRUSTEES AND CHANCELLOR MAY.
I WOULD LIKE TO WALK THROUGH THE AUDIT PLAN.
FIRST OF ALL, I WOULD LIKE TO THANK YOU FOR YOUR ASSISTANCE IN COMPECOMPLETING THE RISK SURVEY.
WE INCORPORATED AS WELL AS FROM SENIOR LEADERSHIP AND LOCATIONS.
THE FEEDBACK YOU GAVE WILL HELP US BE MORE EFFECTIVE WHEN WE PULL IN FUTURE PLANS.
SO THANK YOU VERY MUCH FOR DOING THAT.
WE TRIED TO MIRROR THE RISK ASSESSMENT PROCESS TO THE STRATEGIC PRIORITIES AS YOU HAVE APPROVED IN THE BOARD.
AND WE ALSO LOOKED AT OPERATIONAL AND FIN FINANCIAL AS PROVIDED INFORMATION TO.
WE CAME UP WITH A CORE AUDIT PLAN THAT INCLUDES COLLEGES, FINANCIAL GRANTS, INFORMATION TECHNOLOGY AND STUDENT SERVICES.
WE'RE FOCUSING IN ON THOSE RISK AREAS.
THERE ARE SEVERAL TABLES LISTED IN THE PLAN.
NUMBER ONE, ARE AUDITS, SOME ARE CARRIED FOR, SOME ARE AUDITS WE DO EVERY YEAR.
AT THE LAST EETING, TRUSTEE ZIMMERMANN MADE THE COMMENT ON USING STANDARD VERBAGE.
YOU WILL SEE GOING FORWARD IN THE STATUS REPORT AT OUR NEXT MEETING, WHERE WE HAVE THREE DIFFERENT LEVELS OF THAT.
WE'LL DO A MORE ACTIVE FOLLOW-UP IN THE FALL FOR THE COLLEGIATE HIGH SCHOOL.
THEN WE HAVE SELECTED A GRANT AT EACH COLLEGE LOCATION.
THOSE ARE EITHER U.S. DEPARTMENT OF EDUCATION R HIGHER EDUCATION COORDINATING BOARD GRANTS.
THEN AS A RESULT OF YOUR ACTIONS AND APPROVING THE BUDGET, WE WERE APPROVED UP TO TWO ADDITIONAL POSITIONS, HIRED WHEN THE NEW CHIEF INTERNAL AUDITOR IS HIRED THIS FALL.
AND THAT GETS US ADDITIONAL CAPACITY TO PERFORM OPERATIONAL AND FINANCIAL AND MANAGEMENT SERVICE REVIEWS AS REQUESTED.
AND WITH THAT, I WOULD LIKE TO OPEN IT UP FOR ANY QUESTIONS YOU MAY HAVE.
>> 'M GOING TO TALK BEFORE QUESTIONS FROM THE COMMITTEE OR OTHER MEMBERS OF THE BOARD, TOUCH ON WHAT PAUL COVERED AT THE END.
WE HAVE A SEARCH UNDERWAY TO REPLACE THE RETIRED POSITION THAT HAD BEEN FILLED BY RAPHAEL GODEAN EZ.
THE POSITION IS CHIEF INTERNAL AUDIT.
WE HAD AN UNSUCCESSFUL SEARCH EARLIER IN THE YEAR AND ENGAGED WITH A SEARCH THAT IS UNDERWAY.
WE ANTICIPATE THAT WE WILL BE IN A POSITION TO RECOMMEND OR HAVE THE CHANCELLOR RECOMMEND A CANDIDATE FOR THAT POSITION, WE HOPE BEFORE THE END OF THE YEAR BEFORE THE NOVEMBER BOARD MEETING IF POSSIBLE.
CAN'T GUARANTEE WE'LL MEET THE DEADLINE.
PAUL MENTIONED THIS BUDGET YEAR, THE BUDGET FOR THE NEW FISCAL YEAR INCLUDED TWO, FULL-TIME IN THE INTERNAL AUDIT.
WE LOST SOME PERSONNEL IN THE INTERNAL AUDIT BUT RECOGNIZED OVER THE YEARS TO NEED TO INCREASE STAFFING BECAUSE OF THE VITAL IMPORTANCE TO THE DISTRICT.
AND THE ABILITY TO PERFORM DIFFERENT TYPES OF AUDITS THAN MAYBE TRADITIONALLY INTERNAL AUDIT PERFORMED, WHICH ARE FISCAL FINANCIAL ORIENTED, WHICH ARE NOT THE SOLE PROVINCE.
WE'RE GOING TO LOOK AT EXPANDING THE SCOPE OF WHAT INTERNAL AUDIT TO INCLUDE PROGRAMMATIC AUDITING TO SEE THE EFFECTIVENESS.
>> YOU WILL SEE THEM ON PAGE 12.
[00:05:01]
ARE NOT DIRECTLY FINANCIALLY RELATED.TRUSTEE RITTER, THE BOND PROGRAM IS SPECIFICALLY CALLED OUT IN THERE.
>> IN ORDER TO HAVE A CAPACITY TO DO THAT, WE DO NEED TO ADD PERSONNEL AND INTERNAL AUDIT.
WE THOUGHT IT WAS APPROPRIATE TO NOT MAKE THE HIRES UNTIL SUCH TIME THE CHIEF NTERNAL AUDITOR, WE'LL PHASE THAT AS WE IDENTIFY A CANDIDATE FOR CHIEF INTERNAL AUDIT AND THAT PERSON IS APPROVED AND HIRED.
>> S. WILLIAMS: MAYBE WE COVERED IT, I DON'T REMEMBER.
A QUESTION ABOUT TWO WEEKS AGO, IS PAUL AVAILABLE TO TAKE THIS POSITION?
>> AUL, AND -- SORRY TO SPEAK FOR YOU, PAUL, THE WAY, IT'S A VER PISHISH QUESTION, BECAUSE PAUL DOESN'T HAVE A CPA CERTIFICATION, AND A JOB DESCRIPTION CALLS FOR A PERSON WITH THAT DESIGNATION.
HOWEVER, AND THIS S NEWS TO PAUL.
THERE ARE A MYRIAD OF OTHER CERTIFICATIONS, I CAN'T CALL OUT ALL THE CERTIFICATIONS.
HE HAS OTHERS AS DO OTHER PROFESSORS.
THE CONSULTANT WITHIN THE LAST WEEK CONFERRED IN ORDER TO EXPAND THE SCOPE AND BREADTH OF OUR SEARCH, DO WE WANT TO EXPAND THE COPE AND NOT HAVE A RESTRICTION THAT SAYS, CPA ONLY, AND PERHAPS INCLUDE OTHER? THAT MAY IMPACT OTHER APPLICANTS OR POTENTIAL APPLICANTS FOR THE POSITION.
THE RECOMMENDATION, QUITE FRANKLY GOING INTO THE SEARCH FROM OUR EXTERNAL AUDITOR WHO CONFERRED WITH US, IT SHOULD BE A CPA ONLY POSITION. WE'RE GOING TO LOOK AT THAT.
WE DON'T WANT TO COMPROMISE THE ABILITY TO CONDUCT AN INTERNAL AUDIT WHO DON'T HAVE THE CPA DESIGNATION.
THAT IS OFTEN ASSOCIATED WITH THE FIRMS IN WHICH YOU HAVE BEEN COME UP THROUGH THE AUDIT FIRM RANKS.
WE'RE LOOKING AT THAT AS WELL.
>> I CAN SPEAK TO THE CERTIFICATIONS I HOLD.
CERTIFICATE INFORMATION SYSTEM ODDTER, AND ITELL CERTIFICATION.
I WORKED AT OTHER ORGANIZATIONS, THERE HAVE BEEN CIA'S AND OTHER CHIEF AUDITING EXECUTIVES.
NOT ALL THE CHIEF EXECUTIVES ARE CPA'S.
>> ISN'T THERE A CREDENTIAL THAT IS A CERTIFICATION OF GOVERNMENTAL AUDIT OR GOVERNMENTAL ACCOUNTING? NOT CERTIFIED PUBLIC BUT A GOVERNMENTAL ACCOUNTING.
CERTIFICATIONSIN THE TENDER AUDITORRING AND CIA.
INTERNAL -- ANECDOTALLY, THE CONSULTANT THAT WE'VE ENGAGED TO ASSIST US HAS RECENTLY PLACED INTERNAL AUDIT EXECUTIVES AT OTHER INSTITUTIONS OF HIGHER EDUCATION.
THEY BROUGHT TO MY ATTENTION THEY FELT THE SEARCHES WHO WOULD HAVE BEEN CONSTRAINED BY NOT SEEKING CERTIFICATION.
WE'RE LOOKING AT THAT IN CONJUNCTION WITH THIS SEARCH AND MAY MODIFY THAT VACANCY N THE NEAR TERM.
THE LAST PIECE IS WHETHER OR NOT WOE WANT TO CHANGE THE REQUIREMENT OF CPA OR NOT.
WE HAD HOPED TO GO LIVE BEFORE NOW.
WITHIN THE LAST WEEK THEY APPROACHED ME AND SAID BASED ON OUR EXPERIENCE, BECAUSE OF THEIR EXPERIENCE AT OTHER INSTITUTION OF HIGHER APPLICATION, THEY HAVE A POOL OF APPLICANTS THEY BELIEVE.
NOT ALL HOLD THE CPA DESIGNATION.
>> M. BRAVO: TWO OR THREE MONTHS?
>> WE ANTICIPATE THE NOVEMBER BOARD WOULD BE OUR EXPECTATION.
>> CHAIR D. FLORES: YOU'VE BEEN WAITING.
ARE YOU GOING TO HAS THE DECISION BEEN MADE TO CHANGE THE REQUIREMENTS?
>> WE HAVEN'T MADE A FINAL DECISION.
>> I WANTED TO SAY, I WAS REALLY PLEASANTLY SURPRISED TO READ THE AUDIT COMMITTEE AGENDA INCLUDED TODAY.
I CAN'T REMEMBER IN THE TIME SINCE I'VE BEEN ON THE BOARD SEEING AN ARTICULATION OF THE STRATEGIC GOALS, A SOLICITATION OF BOARD PERSPECTIVES ON RISK AND SEEING THAT INCORPORATED INTO THE AUDIT PLAN.
AND A CLEAR IDENTIFICATION OF PROJECTS TO BE UNDERTAKEN IN THE COMING YEAR.
I MEAN, AND CLEARLY, THE SCOPE OF WHAT WE'RE LOOKING AT IS VERY DIFFERENT.
MWHAT IS LABELED A AUDITING FUNCTION INTO THE INTERNAL AUDIT
[00:10:02]
ROLE.WE HAD CONVERSATION A COUPLE F YEARS AGO, LOOKING AT THE INTERNAL AUDIT TO THE BOARD OR NOT.
AN INTERNAL AUDIT FUNCTION THAT IS DOING PERFORMANCE AUDIT AND HIGH-QUALITY EVALUATIONS, DATA-DRIVEN EVALUATIONS OF ALIVE RIDE PROGRAMS. THAT'S A HIGHLY TECHNICAL SKILL SET ACROSS ALL SORTS OF DOMAINS OF OUR WORK.
I THINK WE OULD BENEFIT FROM THINKING ABOUT HAVING A ROBUST PERFORMANCE EVALUATION CAPABILITY INSIDE, INTERNAL AUDIT THAT IS A PARTNER WITH MANAGEMENT IN CRITIQUING AND EVALUATING AND MOVING OUR PROGRAMS FORWARD.
IT WILL GIVE A LOT OF DATA THAT WILL HELP WITH FEDERAL GRANTS AND PHILANTHROPY TO SHOW IN EVERYTHING WE DO WE'RE DATA AND PERFORMANCE DRIVEN, EVALUATING PROGRAMS, WE HAVE DEDICATED PROFESSIONALS WHO KNOW WHAT THEY ARE DOING.
IT'S NOT AN ACCOUNTING THING, QUITE FRANKLY.
IT'S A DIFFERENT TYPE OF SKILL SET.
IF YOU ARE HEADING IN THAT DIRECTION.
>> I WANT TO THANK YOU FOR THAT.
AND SAY THE CHANCELLOR HAS PUSHED ME AND PUSHED PAUL AND PUSHED THE INTERNAL AUDIT DEPARTMENT TO DEVELOP MORE CAPACITIES TO DO THE PERFORMANCE AUDITING.
IT'S VERY IMPORTANT PLAYING OFF OR BUILDING ON WHAT YOU HEARD EARLIER FROM THE CONSULTANT ABOUT GOOD BOARD GOVERNANCE.
THOSE KIND OF PERFORMANCE AUDITS CAN INFORM THE DECISIONS THIS BOARD MAKES TO MAKE SURE IT'S FULFILLING ITS RESPONSIBILITIES.
PAUL IS TOO HUMBLE BUT WILL SAY THIS.
THE PLAN IS RESULT OF HIS WORK, ENGAGEMENT AND DEVOTION TO MAKING SURE WE MOVE IN A DIRECTION THAT IS MORE SUITABLE FOR THE INTERNAL AUDIT DEPARTMENT.
I KNOW HE WOULDN'T PAT HIMSELF ON THE BACK.
THIS IS A PRODUCT OF HIM WORKING HARD TO BRING TO THE COMMITTEE, BOARD, A PLAN THAT IS MORE REPRESENTATIVE OF WHAT WE THINK THE CAPACITY FOR INTERNAL AUDIT SHOULD BE.
>> S. WILLIAMS: A NEW SET OF EYES.
THE ONE THING WE'RE NOT SURPRISED.
IT'S REFRESHING TO SEE AND HEAR DIFFERENT THINGS.
>> C. COMPTON: I HAVE A QUESTION.
WHAT ABOUT THE POLICY THAT SAYS IF YOU ARE SERVING INTERIM THAT YOU CAN'T APPLY FOR OR BE GIVEN A JOB?
>> WE HAVE A POLICY THAT -- MIC]
>> IT'S A PRACTICE THAT I'VE DONE FOR POSITIONS.
>> C. COMPTON: WELL, I'VE HEARD IT REFERRED TO AS A POLICY AT SOME POINT.
NOW YOU ARE SAYING SOMETHING DIFFERENT.
>> CHANCELLOR MAY: I NEVER SAID IT'S A POLICY.
>> C. COMPTON: IT'S NOT A REFLECTION ON YOU, OKAY.
BUT I'VE HEARD IT REFERRED TO BEFORE AS A POLICY BY MORE THAN ONE PERSON SITTING HERE.
>> C. COMPTON: AND THE ONLY THING THAT I'M SAYING IS THAT IT DOESN'T, WHATEVER IT IS, HOW EVER YOU WANT TO CHARACTERIZE IT, THAT SHOULDN'T BE SELECTIVELY DONE.
>> CHAIR D. FLORES: GOOD POINT.
I APOLOGIZE THAT I HAD TO STEP OUT OF THE ROOM FOR MINUTE.
IF THIS HAS GONE OVER THIS, I'LL TAKE IT OFFLINE.
THE RISK ASSESSMENT PROCESS AND SURVEY, HOW ARE YOU GOING TO INCORPORATE THAT INTO THE AUDIT FINDINGS? IS THAT WHAT YOU ALL WERE DISCUSSING? I'LL TAKE MY ANSWER OFFLINE.
>> I THINK PAUL OUCHED ON IT A BIT.
I WANT TO EXPAND TOO BECAUSE I THINK IT'S IMPORTANT.
PAUL WORKED COLLABORATIVELY WITH THE CHIEF RISK OFFICER, AS A RESULT OF A PROCESS, APPROVED FOR DAVID WILLIAMS WHO HAD BEEN RISK MANAGER AND PRIVATE SECURITY OFFICER.
WE COLLABORATIONED THOSE INTO A SINGLE ROLE, REPRESENTATIVE OF WHAT YOU SEE IN INSTITUTIONS OF HIGHER EDUCATION.
DAVID IS WORKING ON ENTERPRISE RISK MANAGEMENT MODEL FOR THE ENTIRE DISTRICT.
HE'S WORKING COLLABORATIVELY WITH PAUL STARTING WITH I.T.
IT'S NOT ONLY ONE OF THE MOST SIGNIFICANT OPERATIONS WE HAVE UNDERWAY IN THE DISTRICT.
IT'S FRAUGHT WITH UNFORTUNATELY, THE MOST RISK.
BECAUSE OF THE NATURE OF WHAT WE DO WITH THE DATA AND THE DATA WE HOLD.
THE PLAN IS TO CONTINUE, THIS IS A WORK IN PROGRESS.
[00:15:02]
THAT.WE'RE GOING TO DEVELOP AN ENTERPRISE RISK MANAGEMENT MODEL THAT WILL INFORM THE PLAN THAT MOST AREAS OF HIGHEST RISK THAT NEED TO BE THE FOCUS OF INTERNAL AUDIT ACTIVITIES.
>> CHAIR D. FLORES: SO I CAN UNDERSTAND THIS A LITTLE BIT BETTER FOR EXAMPLE, ON THE SURVEY UNDER GRID ON PAGE 7, UNDER GRID AND DIVERSE AND INCLUSIVE HIGH PERFORMING WORK ET CETERA, THE SECOND ITEM.
DEVELOP AND IMPLEMENT A DIVERSITY AND INCLUSION STRATEGIC PLAN.
HOW DO YOU WORK THAT INTO A ISK ASSESSMENT THAT IS THE FACT WE DON'T HAVE A PLAN? AND WE'RE NOT IMPLEMENTING IT A RISK? IS THAT HOW THAT'S WORKED IN OR WHAT?
>> I THINK IT WOULD PRESENT CERTAIN RISKS FOR THE INSTITUTION IF YOU DIDN'T HAVE A PLAN FOR DIVERSITY AND INCLUSION.
IT ISN'T FOR INTERNAL AUDIT TO CREATE THE PLAN.
>> CHAIR D. FLORES: TO INFORM WE DON'T HAVE THE PLAN OR IF WE DO IT'S NOT IMPLEMENTED.
>> THOSE ARE AREAS I WOULD LOOK AT.
>> CHAIR D. FLORES: I GOT YOU.
>> D. ZIMMERMANN: THE WAY I LOOKED AT IT WITH ENOUGH NOTICE YOU CAN PICK UP THE DOG TOYS OFF THE FLOOR AND LEAN UP THE MAIL OFF THE SOFA.
WITH THE YEAR'S NOTICE, YOU CAN EVEN GET THE STAINS OFF THE CARPET AND REPAINT THE FOYER.
IF WE'RE NOT DOING SOME OF THE STUFF KIND OF AS A SURPRISE, I'M CONCERNED ABOUT HAVING EVERYTHING IN PERFECT ORDER WHEN YOU ALL SHOW UP.
AND THEN IT CAN FALL TO PIECES IN TWO DAYS AFTER YOU ARE GONE BECAUSE EVERYONE IS EXHAUSTED FROM HAVING MADE THE HOUSE PERFECT FOR YOUR VISIT.
IT'S ONE OF THOSE THINGS ABOUT AUDIT, IF YOU DON'T SHOW UP EARLY, YOU DON'T KNOW WHAT YOU'VE GOT.
>> THERE ARE A COUPLE OF AUDITS WE DO, SUCH AS CASH COUNTS.
WE HAVE THE OPPORTUNITY IN UR PHYSICAL ASSETS INVENTORY OBSERVATION.
WE IN NONTEACHING STIPEND HAVE THE OPPORTUNITY FOR THE ELEMENT OF SURPRISE.
>> D. ZIMMERMANN: I WAS PLEASED TO SEE THE CASH WAS WITHOUT NOTIFICATION.
>> CERTAINLY, WE'VE HAD OCCASION TO TASK INTERNAL AUDIT TO DO SPECIAL AUDIT THAT HAVE ARISEN DURING THE YEAR.
IT'S NOT REFLECTED N-PLAN NECESSARILY BUT BUILT INTO THE CAPACITY TO THE DEPARTMENT.
AND WE TASK THEM WITH THAT FROM TIME TO TIME.
FOR AREAS OF CONCERN THAT ARISE, THAT MIGHT WANT HAVE BEEN ANTICIPATED.
>> D. ZIMMERMANN: THIS IS BY AR SO HEAD AND SHOULDERS ABOVE WHAT WE'VE SEEN BEFORE.
THE LAST TIME I REMEMBER SEEING ANY KIND OF A PLAN IT WAS HOURS OF PEOPLE THAT YOU COULD HAVE WORKING ON A JOB.
>> D. ZIMMERMANN: THIS IS LIKE, WOW.
>> COMMUNITY, ANY OF OUR EMPLOYEES ARE ABLE TO UNDERSTAND WHAT WE'RE DOING.
A LITTLE BIT MORE CLARIFICATION FOR MY DENSE HEAD, PLEASE.
IN TERMS OF THESE AREAS THAT THE SURVEY AS INDICATED WE THINK THERE MIGHT BE RISK OR WE WANT LOOKED OUT, HOW ARE YOU GOING TO INCORPORATE IT INTO THE AUDIT PLANS, ALL THE THINGS YOU SURVEYED ABOUT? ARE THEY ALL INCORPORATED INTO AN AUDIT PLAN?
>> IT WOULD BE PART OF THE PRE-PLANNING EXERCISE.
WE SPEND ABOUT 10% OF THE AUDIT TIME DOING PREPLANNING.
>> CHAIR D. FLORES: I WANT TO BE SURE IT DOESN'T SIT ON HE SHELF.
IT'S A LIVING, BREATHING DOCUMENT.
I MET WITH OUR STRATEGIC OFFICIAL, SHE'S GIVEN DEAS HOW TO TAKE IT ORWARD FURTHER.
>> CHAIR D. FLORES: WHEN YOU GIVE US REPORTS IN TERMS OF HOW THESE ARE CORPORATED, CAN YOU MAKE DIRECT CORRELATION? WE LOOKED AT THIS AND THIS CORRELATES TO THE SURVEY RESULT HERE TO REMIND US?
THE OTHER THING WE'LL SHOW YOU WHERE WE ARE IN TERMS OF OUR AUDITS, WHAT IS STARTED AND AT VARIOUS PHASES.
>> IF I COULD ADD ALSO THE MANAGEMENT RESPONSE TO THE AUDIT FINDINGS, IF THERE ARE ANY.
WE'RE DEVELOPING A COLOR-CODED CHART, IS THE BEST WAY TO DESCRIBE IT.
SO THE BOARD HAD A GLANCE, DASHBOARD, A GLANCE TO KNOW WHERE WE ARE IN THE AUDITS UNDERWAY.
THOSE THAT HAVE BEEN COMPLETED WITH FINDINGS AND THERE WAS A MANAGEMENT RESPONSE THAT INDICATED AN ACTION THAT HAD TO BE TAKEN, WHERE IS MANAGEMENT IN ADDRESSING THAT ACTION.
WE THINK THAT'S THE KIND OF INFORMATION THAT IS A BENEFIT TO THE BOARD.
[00:20:01]
ANYTHING FROM BEFORE.IT'S A BEST PRACTICE TO BRING THAT INFORMATION.
INTERNAL AUDIT SERVES A COLLABORATIVE ARTNER WITH THE BOARD AND IDENTIFYING AREAS OF NEED AND RISK THAT NEED TO BE ADDRESSED.
>> INTERNAL AUDIT IS A SCARCE RESOURCE.
TO RESPOND TO EVERY SURVEY REQUEST TO LOOK AT AN ISSUE.
>> CHAIR D. FLORES: WHY NOT? IT'S NOT POSSIBLE.
>> OTHER THAN THE CHAIR, OF COURSE.
>> I THINK THE MANAGEMENT RESPONSE PIECE OF THAT IS N EXCELLENT IDEA.
PARTICULARLY ON ISSUES THAT MAYBE CONTENTIOUS.
>> BUT OBVIOUSLY WE'RE CONCERNED ABOUT ITEMS AT HE GREATEST FINANCIAL RISK EVEN WITH THE EMPHASIS ON PERFORMANCE.
>> THEY CAN IDENTIFY HIGHEST PRIORITIES OF RISK.
>> S. WILLIAMS: OTHER QUESTIONS?
>> I DID, IF I COULD HAVE AMANDA AND ANTOINETTE COME FORWARD TO INTRODUCE YOURSELVES TO THE BOARD.
>> DO IT FROM THERE IF YOU WOULD, LEASE.
I'VE BEEN WITH THE DISTRICT FIVE YEARS NEXT MONTH.
>> I'M AMANDA VINCETON, APRIL FEBRUARY OF THIS YEAR.
>> CHAIR D. FLORES: DO YOU EVER SMILE?
>> D. ZIMMERMANN: THERE YOU GO.
>> CHAIR D. FLORES: I THINK THAT'S THE FIRST TIME I I'VE SEN YOU SMILE.
>> HE HAS A PERSISTENT SMILE WHEN I'M NOT SITTING NEXT TO HIM.
>> I HOLD MY WIFE, YOU WON'T BELIEVE THIS, THEY SCHEDULED MY AUDIT COMMITTEE MEETING ON AUGUST THE 20, WHICH IS HER 60TH BIRTHDAY.
SHE'S CELEBRATING IN MIDLAND, TEXAS, WORKING.
SO 30 IN COUNTING, YOU ARE ON MIC.
>> ANYWAYS, IN ALL HONESTY, IT'S A SERIOUS JOB BUT I HAVE A HUMOROUS SIDE.
THANK YOU FOR LETTING ME SERVE YOU AND THE STUDENTS.
[3. Items for Review]
TIME YOU COME.>> S. WILLIAMS: NEXT, CHANCELLOR'S TRAVEL REPORT.
DO YOU HAVE A CHANCE TO LOOK AT IT? ARE THERE ANY QUESTIONS?
>> D. ZIMMERMANN: YES, ANYBODY ELSE FIRST? LOOKS LIKE 3B ON PAGE 16.
THE SENTENCE IS ROBERTSON STATED THAT TREASURY WORKED DILIGENTLY, KEPT FEES CLOSE TO ZERO AS POSSIBLE.
>> IT MAY BE BEEN THE WAY THEY SPOKE.
WE'LL ADDRESS HAT IN THE COMMITTEE MINUTES.
THERE IS PROBABLY A WORD OR TWO MISSING.
>> TRUSTEE ZIMMERMANN IS ON COMMITTEE NOW.
>> CHANCELLOR MAY: THERE IS SOMETHING WRONG THERE.
>> D. ZIMMERMANN: COULDN'T QUITE UNDERSTAND THAT ONE.
>> S. WILLIAMS: ANYTHING ELSE? THAT CONCLUDES OUR BOARD.
>> CHANCELLOR MAY: GAVEL US BACK ON.
I DID WANT TO MENTION BECAUSE IT'S OF GREAT INTEREST TO THE DISTRICT AND THE STUDENTS WE SERVE, THE SUPERIOR COURT HAS AGREED TO HEAR THE CONSOLIDATED CASES, DEFERRED ACTION FOR CHILDHOOD ON THAT.
BECAUSE OF INVOLVEMENT, WE HAVE THE OPPORTUNITY TO SIGN ONTO THE BRIEF.
I WOULD RECOMMEND THAT WE DO THAT.
>> WHO IS PREPARING THE BRIEF?
>> C. COMPTON: EXCUSE ME, WE'RE NOT OFFICIALLY IN ANY MEETING RIGHT NOW.
>> CHANCELLOR MAY: WE PARTNER WITH THE DREAM U.S., WHICH PROVIDES SCHOLARSHIP AND OTHER
[00:25:01]
SUPPORT FOR STUDENTS HERE.>> CHAIR D. FLORES: BADA IS PRINTING THE BOARD ASSESSMENT TOOL THAT E'LL CONSIDER NEXT WEEK IN THE GOVERNANCE COMMITTEE MEETING, WHICH WE WANTED THE BOARD TO HAVE COPIES OF AS AN INFORMATION ITEM ONLY IN PREPARATION FOR THE GOVERNANCE COMMITTEE MEETING NEXT WEEK.
SHE CAN GIVE US THOSE WHEN WE CONVENE OVER THERE.
BUT JUST TO LET YOU KNOW WHAT IT IS.
>> WE HAD ACCT PUBLICATIONS DISTRIBUTED.
I THINK EVERYONE GOT A COPY OF THE BOARD SELF-EVALUATION RECOMMENDATIONS.
IT IS A GOOD READ ON HELPING TO DEVELOP A SURVEY OR TOOL FOR DOING THAT.
AND I THINK PART OF THIS IS COMING OUT OF THIS.
IF EVERYBODY GOT A BOOK, IT'S A LITTLE PAMPHLET.
>> C. COMPTON: DO YOU KNOW EVERYTHING IS GOING TO BE ON THE AGENDA?
>> CHAIR D. FLORES: FOR GOVERNANCE COMMITTEE, SONNY, WHAT IS ON THE AGENDA FOR THE GOVERNANCE COMMITTEE NEXT WEEK? THERE IS A DRAFT AGENDA, RIGHT?
>> CHANCELLOR MAY: HASN'T BEEN FINALIZED.
>> YOU MENTIONED IT WOULD BE INCLUDED IN THE ISSUE OF THE BOARD'S ROLE IN APPROVING SPECIFIC POSITIONS AND WHAT KIND OF DASHBOARD SHOULD BE DEVELOPED.
>> CHAIR D. FLORES: THERE IS A LIST OF ITEMS. IF I CAN, THERE IS A LIST OF ITEMS WHEN DR. FISHER WAS WITH US IN THE TRAINING ESSION ABOUT BEST PRACTICES IN BOARD GOVERNANCE THAT WERE IN THE NOTES OF THAT TRAINING SESSION.
AND SOME OF IT WAS A RESULT OF QUESTIONS BY BOARD MEMBERS.
WE PULL THAT LIST OF ITEMS, I THINK IT'S ABOUT 10.
AND SO THAT'S WHAT THE GOVERNANCE COMMITTEE WILL LOOK AT TO SEE DO WE NEED TO DEVELOP POLICY, YES OR NO, AROUND THOSE ITEMS. SO WE'RE N N NOT GOING TO HANDL, SONNY AND I MET ON THIS YESTERDAY, WE'RE NOT GOING TO HANDLE ALL 10 AT ONE TIME.
WE'LL DO IT OVER A SPAN OF TIME.
BUT WE'LL DEFINITELY HAVE THROUGH THE GOVERNANCE COMMITTEE CONVERSATIONS ON EACH OF THOSE THINGS THAT WERE BROUGHT UP IN THE TRAINING WITH DR. FISHER IN TERMS OF BEST PRACTICES FOR BOARD GOVERNANCE.
O? AND THAT'S ON THERE, AS IS EQUITY WHICH IS AN ISSUE IN TERMS OF BOARD/CHANCELLOR RELATIONS.
THOSE ARE TWO THAT I CAN REMEMBER THAT WERE BROUGHT UP.
>> S. WILLIAMS: ANYTHING ELSE?
>> CHAIR D. FLORES: IN THE REGULAR BOARD MEETING YOU WILL GET THE BOARD ASSESSMENT TOOL AND THE DRAFT AGENDA AS INFORMATION ITEMS ONLY OR THE GOVERNANCE COMMITTEE MEETING NEXT WEEK.
THAT WAY YOU CAN HAVE A COMFORT LEVEL THIS TIME WE WERE ABLE TO GIVE YOU INFORMATION A LITTLE MORE THAN JUST
* This transcript was compiled from uncorrected Closed Captioning.