[1. Certification of Notice Posted for the Meeting]
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[Additional Item]
WE HAVE A SPECIFIC PROCESS FOR I.T. PROJECTS BECAUSE A LOT OF TIMES THEY IMPACT MORE THAN JUST I.T. STAFF.
SO WE LIKE TO SCORE THE PROJECTS THAT WE GET IN THE SAME FACTORS THAT ARE TYPICALLY SCORED FOR THE WHOLE EDUCATIONAL MASTER PLAN, BUT WE ALSO SCORE THEM SOMETIMES BASED ON REALITIES WITHIN THE I.T. ENVIRONMENT.
SO WE MAKE SURE THAT ANY PROJECT THAT'S HANDED TO US OR REQUESTED HAS A DISTRICT KEY OBJECTIVE ALIGNED WITH IT SO WE MAKE SURE WE'RE NOT JUST ASKING FOR TECHNOLOGY FOR TECHNOLOGY'S SAKE.
WE PRIORITIZE BASED ON THE NUMBER OF STUDENTS AFFECTED.
THAT'S JUST A GOOD RETURN ON INVESTMENT ON I.T. PROMPTS, MAKE SURE THAT YOU'RE LOOKING AT TECHNOLOGIES THAT CAN AFFECT THE ENTIRE STUDENT BODY AND THE NUMBER OF STAFF AFFECTED ALSO.
WE INSURE HE FUNDING MODEL THAT'S BEEN DECIDED UPON.
WE JUST DON'T WANT TO GET IN THE MIDDLE OF A PROJECT AND HAVE TO QUESTION THE NEXT DOLLARS WHEN THEY COME.
WE LIKE TO LAY OUT THE FUNDING MODEL OVER TIME FROM A PROJECT PERSPECTIVE, AND THEN WE MEASURE THE PROJECT AS A IT HAS AN IMPACT ON THE I.T. SUPPORT OPERATIONS.
WE, AS YOU MIGHT IMAGINE IF YOU'RE IN ANY SORT OF ORGANIZATION THAT'S, USES TECHNOLOGY, WE TYPICALLY HAVE MORE REQUESTS THAN WE HAVE THE CAPACITY TO FILL.
SO AT THAT TIME WE DETERMINE IF IT HAS A HIGH PRIORITY.
WE ENGAGE XTERNAL AGENTS TO HELP US, AND 'LL MENTION SOME OF THOSE IN THE FURTHER SLIDES, HELP US FULFILL THE MISSION.
AND THEN THE FURTHER IMPACT ON I.T., ONCE YOU INSTALL THESE THINGS, IT USUALLY TAKES A DIFFERENT EFFORT TO RUN THEM.
AND THAT MEANS EITHER MY STAFF HAS TO LEARN NEW SKILLS, OR WE HAVE TO ENGAGE NEW STAFF TO DO THESE NEW THINGS.
FROM THAT, RIGHT ON TIME, WE HAVE NSTITUTED A PROJECT MANAGEMENT SYSTEM THAT ALLOWS US TO TRACK CURRENTLY OVER 35 WHAT WE CALL CRITICAL PROJECTS.
SO THERE'S MORE GOING ON IN I.T.
BUT THESE ARE THE ONES THAT ARE TAKING THE MAJORITY OF OUR STAFF RESOURCES.
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AND AS YOU CAN SEE ON HIS SCREEN, THIS IS THE EXECUTIVE DASHBOARD.THAT THIRD PIE HART TO RIGHT ALLOWS US TO DEFINE PROJECTS BY STRATEGIC RIORITIES.
>> THAT SCREEN IS PART OF THE DASHBOARD, SO IT MIGHT NOT BE --
>> YEAH, THAT'S A LIVE SCREEN.
WHAT I CAN DO, I CAN GET YOU DASHBOARD SHOTS OF THE -- THIS IS THE LIVE SYSTEM.
>> BUT ON THE PAGE, IT'S GOING TO BE EVEN SMALLER THAN HAT.
>> WE CAN FORMAT IT TO GET YOU SOME DRILLDOWN REPORTS ALSO.
SO RIGHT OW THE CRITICAL PROJECTS YOU CAN SEE ON THAT, THE FAR RIGHT PIE CHART, THE PROJECTS THAT HAVE AS THEIR PRIMARY STRATEGIC OBJECTIVES NAMES, THEY'RE BROKEN OUT BY THE STRATEGIC OBJECTIVES OF THE DISTRICT.
SO, AGAIN, NO PROJECT WILL MOVE FORWARD UNLESS WE'VE ALIGNED THE STRATEGIC OBJECTIVE.
MANY OF THE PROJECTS WILL SATISFY MULTIPLE OBJECTIONIVES, BUT WE TEND TO -- OBJECTIVES, BUT WE TEND TO FOCUS ON THE MAIN ONES.
BELOW THAT PIE CHART IS THE DASHBOARD OF THE CURRENT STATUS OF THOSE PROJECTS THAT YOU SEE ABOVE.
SO IT'S BY NAME THE NUMBER OF HOURS THAT WE'VE ESTIMATED, THE PROJECT SIZE WITH REGARDS TO NUMBER OF TASKS AND THE CURRENT STATUS OF THE PROJECT RED, GREEN OR YELLOW.
RED DOES NOT NECESSARILY MEAN BAD.
WE HAVE -- WHEN YOU'RE MEASURING PROJECTS, YOU MEASURE TASKS ALONG A TIMELINE, ALONG A BUDGET LINE AND ALONG A RESOURCE LINE.
AND IF ANY ONE OF THOSE LINES SOMETHING HAPPENS OR OCCURS, LIKE WE MENTIONED YESTERDAY YOU MAY HAVE A EATHER EVENT THAT CAUSES A PROJECT TO BE DELAYED, WE MARK THAT DOWN.
AND IF YOU NEVER RECOVER FROM THAT ONE PARTICULAR OINT IN TIME, THE RESOURCES OR THE TIMING OR THE STAFF, THAT PROJECT WILL REMAIN RED.
WE DO THAT AS A MEASURING POINT.
THE PROJECT CAN STILL BE SUCCESSFUL.
IT WILL MAYBE TAKE A LITTLE BIT LONGER OR REQUIRES A DIFFERENT FUNDING STREAM, OR WE HAVE TO ADD A DIFFERENT RESOURCE.
BUT THAT HELPS US BUILD THE NEXT PROJECT BASED ON PAST HISTORY.
WE DO GET QUITE A FEW PEOPLE WHO GET EXCITED THE FIRST TIME THEY SEE THEIR PROJECT GO RED, BECAUSE THEY'RE NOT QUITE UNDERSTANDING THE GLOSSARY OF TERMS THAT WE USE.
AND, AGAIN, ONCE THAT PROJECT CLOSES DOWN, ONCE WE FINISH IT, IT MIGHT CLOSE DOWN IN A RED STATE EVEN THOUGH WE WERE TOTALLY SUCCESSFUL IN IMPLEMENTING THE TECHNOLOGY.
OUR ORIGINAL FORECAST DID NOT MEET THE REALITY.
SO THAT'S HOW WE SE, WHEN WE GET ANOTHER PROJECT THAT HAS SIMILAR YPES OF RESOURCES, WE'LL GO BACK AND LOOK AT THE PREVIOUS PROJECTS AND SAY WHY DID THIS ONE GO RED, DID WE ANTICIPATE SOMETHING OR MISS SOMETHING, AND WE ANTICIPATE IT IN THE FUTURE.
>> COULD YOU PICK UP MAYBE THREE OF THOSE AND JUST SAY A FEW WORDS ABOUT WHAT THESE PROJECTS ARE? JUST GIVE US A FLAVOR FOR -- OR YOU'RE GOING TO DO THAT?
>> SO IF WE CAN GO BACK TO PRESENTATION DECK, SO THE CURRENT STATE -- AND I'VE LISTED THE STRATEGIC OBJECTIVE ON THE LEFT-HAND SIDE AND THE PROJECT ON THE RIGHT, THIS'LL BE SLIDE THREE IN THE PACKAGE THAT YOU HAVE.
FOR INSTANCE, I JUST LISTED A COUPLE OF PROJECTS THAT ALIGN THEMSELVES WITH AN OBJECTIVE SO THE INCOME DISPARITY THROUGHOUT THE COMMUNITY, ONE OF THE VISIONS OF THE DISTRICT I GUESS A COUPLE LEGISLATIVE SESSIONS AGO WAS TO CREATE A BACHELOR'S DEGREE PROGRAM FOR EARLY CHILDHOOD EDUCATION.
THAT PROJECT S CURRENTLY ENGAGED.
WE'RE USING OUR PROJECT MANAGEMENT OFFICE MANAGERS TO WORK WITH BROOK HAVEN TO BRING THAT EARLY COLLEGE HIGH SCHOOL -- I MEAN, BACHELOR PROGRAM TO FRUITION.
THERE'S SPECIFIC MILESTONES THAT HAVE TO BE MET WITH REGARDS TO ACCREDITATION, SPECIFIC TIMELINES THAT HAVE TO BE MET BY THE COORDINATING BOARD, THERE'S DOCUMENTS THAT HAVE TO BE LINED UP WITH REGARDS TO FACULTY BECAUSE WE'RE HIRING A DIFFERENT TYPE OF FACULTY TO PERFORM IN THIS.
SO THE PROJECT MANAGEMENT OFFICE DOES NOT, IS NOT THE EXPERT IN THOSE AREAS, BUT THEY ARE THE EXPERT HOW TO FACILITATE MULTIPLE TASKS ALONG THE LINE.
SO I THINK WE'RE ABOUT HALFWAY THROUGH THAT PROJECT.
WE'RE, WE JUST MET A MAJOR MILESTONE WHERE WE SUBMITTED THE CURRICULUM MAP TO COORDINATING BOARD.
>> ON THAT FIRST, THE INCOME DISPARITY OBJECTIVE, STRATEGIC OBJECTIVE AND THE PROJECT FOR THAT, THAT'S NOT THE ONLY PROJECT --
>> THE NEXT ONE, THE NETWORK, A FEW YEARS GO WE DID A STUDENT SURVEY.
ONE OF THE ITEMS WAS A LOT OF OUR WEB SITES DID NOT CONTAIN CONSISTENT INFORMATION FROM COLLEGE TO COLLEGE, FROM THE COLLEGE TO DISTRICT.
IS SO IT TOOK US ABOUT A YEAR TO
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CONSOLIDATE ALL THE WEB SITES.IN THE PROCESS WHILE WE WERE DOING THAT, WE ALSO HAD SOME INSTANCES WHERE COLLEGE WEB SITES WERE BEING HOSTED AT EACH INDIVIDUAL COLLEGE THAT PUT US IN A DISASTER RECOVERY, NOT IN A BEST PRACTICE.
SO WE STARTED MOVING OUR WEB SITES A OFF OF OUR OWN APPLICATION HARDWARE TO, IN THE CLOUD SO THEY WOULD ALWAYS BE AVAILABLE EVEN F SOMETHING HAPPENED IN OUR DATA CENTER.
SO THAT'S A, THAT PROJECT IS PROBABLY ONE THAT WILL CONTINUE BECAUSE YOUR WEB SITE NEVER STOPS DEVELOPING.
SO IT'LL MOVE FROM WHAT WE CONSIDER A PROJECT STATUS THE INTO CONTINUING OPERATIONS PROBABLY THIS YEAR.
>> THEY'RE ALL CON SOME DATED -- CONSOLIDATED NOW, BUT THERE ARE STILL APPLICATIONS WE'RE BUYING AND INSTALLING WITH REGARDS TO GPS, WITH REGARDS TO OUR CURRICULUM THAT HAVE TO BE INTEGRATED INTO OUR APPROACH TO DOING WEB SITES OUT IN THE CLOUD.
SO IF YOU WANT ANOTHER EXAMPLE, I CAN KEEP GOING --
>> SO THESE PROJECTS ARE PROPOSED, AND YOUR OFFICE EVALUATES THEM, IT DOESN'T NECESSARILY MEAN WHEN THEY'RE SELECTED THAT THERE'S NECESSARILY A NEW VENDOR THAT NEEDS TO BE BROUGHT ONBOARD OR WHATEVER, IT'S REALLY GETTING THE COMMITMENT OF THE EXPERTISE OF YOUR DEPARTMENT TO CREATE A CERTAIN FUNCTIONALITY ON THE ENTERPRISE SYSTEMS THAT WE HAVE?
>> SO FROM A TIMELINE PERSPECTIVE, WE ACTUALLY WAIT FOR THE VENDOR TO BE SELECTED FOR MOST OF THESE.
THAT'S BECAUSE SOME OF THE PLANNING DEPENDS ON THE VENDOR.
SO WE DON'T WANT TO ENGAGE LIKE MAYBE FIVE VENDORS TO DO A PROJECT PLAN FOR LIKE THE ERP.
WE HAVE A PROJECT FOR THE ERP THAT GETS US TO POINT WHERE ONCE THE ERP VENDOR IS SELECTED, THEN WE GO INTO A DIFFERENT MODALITY.
BECAUSE OUR PLANNING WOULD ACTUALLY TAKE SECOND PLACE TO PLANNING OF THE VENDOR THAT WE'VE SELECTED THEIR PRODUCT.
THEY HAVE SPECIFIC STANDARDS THEY ADHERE TO, THEY MIGHT HAVE TECHNOLOGIES THAT THEY REQUIRE THAT WE MIGHT NOT HAVE.
SO WE KIND OF BLEND OUR PROJECT PLANS AT THAT POINT.
BUT THAT DOESN'T MEAN THESE PLANS, THESE PROJECTS HAVEN'T ALREADY BEEN SELECTED.
LIKE YESTERDAY WHEN YOU WERE TALKING ABOUT THE EDUCATION PLAN, THERE'S A NUMBER OF BUILDINGS THAT ARE BEING CONTEMPLATED.
WE'RE ALREADY TALKING WITH FACILITIES ABOUT WHAT THE TYPE OF TECHNOLOGY THAT GOES INTO THOSE BUILDINGS.
BUT UNTIL THAT ARCHITECTURE IS DEFINED, IT DOESN'T MAKE SENSE FOR US TO DO DISCREET TECHNOLOGY PLANNING.
SO, YOU KNOW, SHOW US THE FUNCTION OF THE BUILDING, SHOW US THE LAYOUT OF THE BUILDING, SHOW US WHERE CLASSROOMS ARE GOING TO BE AND WHERE A CLOSET WILL BE, AND AT THAT POINT WE'LL KICK IN A HIGHER LEVEL OF PROJECT MANAGEMENT SUPPORT BECAUSE THEN WE KNOW THESE THINGS ARE CONCRETE, AND WE CAN BASE OUR PLANS OFF OF THOSE.
AND THEN THERE'S TWO STRATEGIC OBJECTIVES THAT REALLY DRIVE A LOT OF WHAT WE'RE DOING.
ONE IS BASED ON SERVING AS A PRIMARY PROVIDER OF TALENT IN THE DISTRICT, AND THAT TALKS ABOUT STUDENT RELATIONSHIPS, AND IT TALKS ABOUT AND IT SPEAKS TO ACTUAL FUNCTIONS OF A COLLEGE.
SO IN THIS CASE, WE HAVE A NUMBER OF PROJECTS LISTED.
SOME OF THEM ARE COMPLIANCE LIKE ACCESSIBILITY.
WE HAVE A NUMBER OF CHALLENGES THAT WE HAD O ADDRESS WITH REGARDS TO ADA COMPLIANCE ON SOME OF OUR TECHNOLOGIES, AND SO WE'VE CREATED A VERY DISTINCT PROJECT TO ADDRESS THAT SO WE DON'T MISS ANY OF THE STEPS.
WE HAVE AN APRIL 2020 DEADLINE, AND WE'VE GOT A COMMITTEE THAT'S WORKING WITH THE PROMPT MANAGEMENT TEAM -- PROJECT MANAGEMENT TEAM.
AND WITHOUT USING SOME STRUCTURE TO MAKE SURE YOU CHECK ALL THE BOXES, WE FELT THAT, YOU KNOW, EVEN THOUGH THERE'S A LOT OF THESE THINGS MAY NOT BE TECHNOLOGY-RELATED, THEY MAY BE VENDOR RELATIONS-RELATED, WE WANTED TO MAKE SURE WE ADHERE TO SOME SORT OF STRUCTURE AS WE SATISFY THAT CLIENT'S ISSUE.
ANOTHER PROJECT THAT YOU'RE FAMILIAR WITH IS THE INFRASTRUCTURE PROJECT, WE CALL IT, THAT'S THE ONE FOR THE CLOSETS AND THE PUBLIC SAFETY.
THAT'S A THE FIFTH BULLET DOWN.
IS SO CURRENT PROJECT, MULTI-YEAR PROJECT, BUT THIS IS WHERE IT HAS A DIRECT RELATIONSHIP TO HOW WE SERVICE OUR STUDENTS AND HOW WE OPERATE.
THE SECOND STRATEGIC OBJECTIVE OF THAT HAS MANY TECHNOLOGY COMPONENTS TO IT IS THE NAVIGATION TO AND THROUGH OUR SYSTEM AND BEYOND.
AND THIS IS TYPICALLY THE SYSTEMS THAT THE STUDENTS ACTUALLY WILL EITHER TOUCH OR BE TOUCHED BY.
SO WE'RE INSTALLING SOME SOFTWARE WITH REGARDS TO HOW WE WILL, IN THE FUTURE, SCHEDULE COURSES BASED -- AND SECTIONS BASED ON CAPACITIES OF ROOMS, BASED ON CAPACITIES OF BUILDINGS, BASED ON WHAT'S IN THE ROOMS WITH REGARDS TO TECHNOLOGY.
SO THE SOFTWARE WILL HELP US DO SPACE PLANNING THAT THAT RIGHT NOW IS A HIGHLY MANUAL PROCESS
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PERFORMED BY HUNDREDS OF PEOPLE THROUGHOUT THE DISTRICT, AND WE CAN SHRINK THAT DOWN TO UNDER TEN PEOPLE.AND USING SOME ALGORITHMIC SOFTWARE THAT'S PATENTED THAT'S SPECIFIC TO COLLEGES AND UNIVERSITIES.
GUIDEWAYS, PATHWAYS TO SUCCESS, OR YOU'VE HEARD A LOT ABOUT THAT WITH REGARDS TO HELPING STUDENTS SELECT AND THEN BE MENTORED THROUGH THEIR MA MATRICULATION O EITHER CERTIFICATE OR DEGREE PROGRAMS. THERE'S SOME EXCITING ABILITIES TO ALERT STUDENTS TO AUTO-ALERT THE STUDENT AS TO HOW HEIR ACTIVITY CHANGES THEIR PREDICTION OF COMPLETION SUCCESSION THAT'S AVAILABLE IN THAT SOFTWARE.
AND THEN SOME OTHER THINGS WITH REGARDS TO STUDENT MEDICAL RECORDS THAT, AGAIN, IT'S A COMPLIANCE, IT'S HIPAA RULES CHANGE.
WE HAVE TO MAKE SURE THAT WE'RE DOING THE SAME THING IN EACH COLLEGE.
RIGHT NOW WE HAVE VARIOUS LEVELS OF MEDICAL RECORDS HANDLING AT THE DIFFERENT COLLEGES, SO THIS IS AN AREA WHERE IT'S NOT SO MUCH THE SOFTWARE, BUT IT'S THE PROCESS BEHIND HOW WE MANAGE OUR STUDENTS' INFORMATION.
>> ARE ALL THESE ITEMS ON THE DASHBOARD THAT SHOWS THE STATE OF PROGRESSION --
>> -- THE TIMELINE, COMPLETION AND ALL THAT?
SO THE EXECUTIVE DISPLAY I SHOWED YOU EARLIER, THESE ARE ALL THE PROMPTS THAT ARE LISTED THERE -- PROJECTS OR THAT ARE LISTED THERE.
>> HOW SECURE ARE THESE LINES?
>> THE -- EVERYTHING FROM THE HIPAA TO, SAY, GETTING INTO THE SYSTEM?
>> ALL OF THE INFORMATION THAT'S -- THAT INFORMATION RIGHT THERE --
>> -- COULD LITERALLY KILL US AS AN ORGANIZATION IF SOMEONE LOOKS IN.
HOW SECURE ARE THOSE? I MEAN, IS IT WHITE LIST, OR HOW TO, HOW DO WE KEEP THAT SECURE?
>> SO I'LL ANSWER THAT QUESTION TWO WAYS.
ONE, I'LL NEVER DISCUSS OUR SECURITY APPROACH IN AN OPEN MEETING BECAUSE ANYBODY CAN WATCH THIS, AND IF I TELL YOU WHAT WE'RE USING, VERY SECURE SYSTEM IN THE WORLD HAS VULNERABILITIES.
SO YOU'VE SEEN THE HEADLINES WITH REGARDS TO INSTITUTIONS BEING --
>> CITIES PUT OUT OF BUSINESS LITERALLY.
>> FORT LAUDERDALE LOST $600,000 --
>> SO I WON'T IN OPEN MEETING TELL YOU EXACTLY WHAT WE DO.
I WILL TELL YOU THAT WE HAVE A VERY SPECIFIC CYBERSECURITY PROCESSES IN PLACE THAT INVESTIGATE OUR VENDORS BEFORE WE EVEN SIGN CONTRACT.
SO THERE'S SPECIFIC INFORMATION WE GATHER FROM THEM.
IF IT'S -- WE CONSIDER IT SECURE ENOUGH FOR OUR BUSINESS, WE'VE ACTUALLY TURNED DOWN VENDORS BECAUSE WE DON'T TRUST WHAT THEY'RE DOING EVEN THOUGH THEY PROVIDE THE SOFTWARE THAT DOES THESE THINGS, WE ARE NOT COMFORTABLE WITH HOW THEY DO IT.
SINCE A LOT OF THINGS MOVED TO CLOUD, THAT WENT FROM A TWO OR THREE-DAY PROCESS TO ABOUT A THREE-WEEK PROCESS BECAUSE OF THE INFORMATION THAT WE COVER HAS TO COVER EACH LAYER OF TRANSMISSION.
>> SO IT'S SOMETHING THAT IT'S BEEN INSTITUTED IN THE LAST YEAR AND A HALF.
IT'S AN ENTIRELY NEW GROUP WITHIN OUR OPERATIONS STRUCTURE.
WE WENT FROM ONE PERSON THAT DID FORENSICS, WHICH MEANT AFTER THE FACT TYPE OF STUFF, TO FIVE CYBERSECURITY PROFESSIONALS THAT -- [LAUGHTER] I'M GLAD WE HAVE THEM.
I'M AFRAID THEY'LL LEAVE US, BUT WE'LL CONTINUALLY HIRE THEM BECAUSE IT'S A STATED NEED RIGHT NOW.
AND AS ROB CAN ATTEST, WE DON'T SIGN A CONTRACT UNLESS WE DO THESE SECURITY ASSESSMENTS.
>> IS THAT DATA ON THE INTERNET --
>> THE GREEN LIGHT -- [INAUDIBLE]
>> SO THE BLOCK CHAIN IS A METHOD, IT'S A NEW TECHNOLOGY WHERE IT PLACES INFORMATION INTO A HYPER-SECURE ENVIRONMENT.
WHEN I'M SAYING HYPER-SECURE, THERE'S METHODS OF ENCRYPTING A MESSAGE OR A FILE, AND DEPENDING ON THE ALGORITHM USED -- AND WE'RE USING ONE THAT'S APPROVED BY THE DOD OR OUR VENDOR -- IS THE DATA ITSELF IS STORED IN A WAY THAT IT'S TOTALLY ENCRYPTED.
NOW, WHAT THAT ALLOWS US TO DO IS INSTEAD OF OUR SYSTEM BEING ENCRYPTED LIKE WE HAVE NOW, THE INDIVIDUAL RECORDS CAN BE ENCRYPTED.
ONCE THAT OCCURS, YOU CAN GIVE THAT RECORD TO ANYONE.
AND IN THIS CASE, ANYONE MEANS OUR STUDENT.
SO OUR STUDENTS WILL NOW, THROUGH THIS PROCESS, HAVE ACCESS TO THEIR ACADEMIC RECORDS AND TRANSCRIPTS IN A FORMAT THAT DOESN'T DEPEND ON US EVEN SURVIVING ANYMORE.
IS SO ONCE WE CREATE THIS RECORD FOR THEM IN THE BLOCK CHAIN, WHICH IS AN ENVIRONMENT THAT'S OUT ON THE INTERNET, THAT BLOCK CHAIN WILL SURVIVE OR CAN
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SURVIVE US.AND AT THAT OINT, THE STUDENT CAN HAVE ACCESS TO THEIR TRANSCRIPT AT ANY TIME.
RIGHT NOW IF YOU OR I WANTED TO GET OUR TRANSCRIPTS FROM OUR UNIVERSITIES THAT WE ATTENDED -- I ATTENDED FIVE -- I HAVE TO GO OUT AND SAW I MIGHT WANT TO TEACH AND THE FACULTY DEAN SAYS WE NEED TO SEE YOUR TRANSCRIPTS, I'VE GOT TO GO TO FIVE INSTITUTIONS AND GET FIVE TRANSCRIPTS IN AN OFFICIAL CAPACITY.
THAT MEANS THEY'RE SEALED, THEY'RE MAILED, I HAVE TO WAIT FOR THEM, AND IN THAT TIME FRAME, SOMEBODY ELSE MIGHT GET THAT JOB.
AND OUR STUDENTS HAVE THE SAME CHALLENGE.
IF THEY HAVE COMPLETED A DEGREE OR CERTIFICATE WITH US, CURRENTLY THEY HAVE TO SHOW UP OR E-MAIL TO GET AN OFFICIAL TRANSCRIPT, AND THAT TRANSCRIPT COULD TAKE DAYS TO WEEKS DEPENDING IF WE'RE CLOSED FOR HOLIDAY BREAK.
THEY MIGHT NOT GET THAT TRANSCRIPT FOR TWO OR THREE WEEKS, AND BY THEN THEY MIGHT LOSE CAPACITY TO GET A JOB.
SO THIS ILL IMMEDIATELY TRANSFER OUR STUDENT RECORD INTO THE BLOCK CHAIN, AND WE CAN FORMAT WITHIN THE BLOCK CHAIN THE ABILITY FOR THE STUDENT TO HAVE THAT TRANSCRIPT AT ANY TIME THEY SEE FIT.
AND GREEN LIGHT IS THE NAME OF THE COMPANY THAT WE'RE ACTUALLY PARTNERING WITH.
NOBODY DOES THIS YET FROM A COLLEGE PERSPECTIVE.
THEY DO PROVIDE -- SOME INSTITUTIONS LIKE MIT AND STANFORD WILL PROVIDE YOU YOUR DIPLOMA IN THIS FORMAT, BUT WE'RE TALKING ABOUT INDIVIDUAL STUDENT RECORDS X. THIS IS AN EXCITING TIME BECAUSE IT WILL PLACE, IT'LL PLACE THE STUDENT AS THE CONTROLLING AGENT AS OPPOSED TO INSTITUTIONS AS THE CONTROLLING AGENT.
THE OWNER OF THE DATA WILL BE THE STUDENT.
IT'S KIND OF LIKE MEDICAL RECORDS RIGHT NOW.
YOUR MEDICAL RECORDS ARE YOURS TO TAKE BETWEEN DOCTORS, BUT IF YOU'RE A STUDENT AND YOU'RE MOVING BETWEEN INSTITUTIONS, THAT'S NOT YOUR RECORD.
THAT'S THOSE INSTITUTIONS' RECORDS.
>> YOU GAVE A PRESENTATION A COUPLE YEARS AGO, AND I REMEMBER THERE WERE TWO STRATEGIC, AT LEAST TWO STRATEGIC CHALLENGES THIS WE OUTLINED IN TERMS OF BUILDING AN I.T. FRAMEWORK TO SUPPORT THE NETWORK MODEL.
ONE WAS MAKING SURE WE GOT THE RIGHT PLATFORMS ACROSS ALL OUR CAMPUSES AND SOME RATIONALITY AND INTEROPERABILITY BETWEEN APPLICATION SELECTION.
AND THE SECOND WAS MAKING SURE THAT YOU HAD THE RIGHT WORK FORCE INTERNALLY TO SUPPORT THAT TYPE OF SYSTEM.
HOW ARE WE, ON THOSE PRIORITIES, THOSE TWO STRATEGIC CHALLENGES THAT YOU'VE BEEN WRESTLING WITH FOR THE PAST COUPLE YEARS, HOW ARE WE DOING?
>> I'M WRESTLING WITH SOMETHING ELSE NOW, BUT THE GOOD THING IS LL THESE SYSTEMS THAT YOU OR ALL THESE PROJECTS THAT YOU SEE ARE A RESULT OF US TAKING A DISTRICT APPROACH TO APPLICATIONS THAT WILL MAKE AN IMPACT AT EACH OF OUR COLLEGES.
SO THE GUIDE TO PATHWAYS OF SUCCESS APPLICATIONS IS REALLY GOOD.
RIGHT NOW WE ARE DOING SOME OF THAT TYPE OF WORK AT THE DIFFERENT COLLEGES WITH DIFFERENT SYSTEMS, AND IN OME CASES ON SOME COLLEGES TWO OR THREE OF THE SAME TYPES OF SYSTEMS DOING STUDENT TRACK.
ANNA MAYS LED THE PROJECT, AND IT'S STILL ONGOING, THAT ALLOWED FOR DISTRICT PARTICIPATION.
I THINK WE HAVE 140 PLUS PEOPLE THAT ARE INVOLVED IN THE GUIDED PATHWAYS TO SUCCESS.
A SUBGROUP OF THAT, WE FORMED A TECHNOLOGY COMMITTEE, A TASK FORCE THAT FOR A YEAR WE WORKED WITH REGARDS TO DEFINING OUR REQUIREMENTS AS A DISTRICT THAT WOULD SATISFY EACH OF THE COLLEGES.
WE ADDED THE SECURITY REQUIREMENTS THAT WE, FROM AN I.T. PERSPECTIVE NEEDED AND COMPLIANCE REQUIREMENTS AND THEN SHOPPED FOR A SOLUTION OF WHICH 12 OF THE 15 TASK FORCE MEMBERS SELECTED AS THEIR FIRST CHOICE X THAT'S THE APPLICATION WE'RE INSTALLING NOW.
WE'VE A HAD TO INSTITUTE GOVERNANCE AT DIFFERENT AREAS TO INSURE THAT WE APPROACH THIS.
WE, EVEN THOUGH WE DON'T HAVE AUTHORITY OVER THE COLLEGES WITH REGARDS TO SOFTWARE PURCHASES THEY A MAKE NOW, THEY'RE COMING TO BELIEVE IN THIS MODEL BECAUSE IT RELIEVES THEM OF SOME COST FROM THE THEM IF E PURCHASE FROM A DISTRICT PERSPECTIVE AND ALLOWS FOR OUR STUDENTS TO BE CONSISTENTLY SERVED.
FROM THE SECOND PIECE OF THAT QUESTION YOU HAD WITH REGARDS TO STAFFING, THAT WILL ALWAYS BE A CHALLENGE IN HIGHER EDUCATION, BECAUSE WE TEACH HIGH TECHNOLOGY, AND WE RELY ON HIGH TECHNOLOGY, BUT WE DON'T PAY FROM A SALARY PERSPECTIVE WHAT TECHNOLOGY PROFESSIONALS CAN MAKE AT OTHER INSTITUTIONS.
SO WE LOOK AT OTHER WAYS FOR CREATING BENEFITS TO THEM TO COME WORK WITH US.
CYBERSECURITY, IT WAS INTERESTING, YOU KNOW, SOME STAFF THAT WE HIRED FROM OTHER AREAS WERE UNDER 24X7 CALL ENVIRONMENTS WHERE THEY WERE TASKED VERY HEAVILY, AND THEY
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THINK THIS JOB IS REALLY KIND OF EASY.ONLY BECAUSE WE DON'T HAVE THE NUMBERS OF PEOPLE TO SUPPORT THAT THEY MIGHT HAVE HAD WITH A LARGE GLOBAL ORGANIZATION.
SO THERE'S OTHER WAYS THAT WE CAN MAKE OUR JOBS A ATTRACTIVE.
WE HAVE A GOOD GROUP OF PEOPLE THAT WERE HERE BEFORE US, AND THEY ARE ACCEPTING THE CHALLENGE OF NEW TECHNOLOGIES, BUT THE ERP SYSTEM WHEN WE COME TO THAT POINT WHERE WE'RE GOING TO SELECT A VENDOR OR VENDORS TO HELP US WILL PROBABLY BE A NEXUS POINT WITH REGARDS TO HOW WE STAFF AND FUND CONTINUING OPERATIONS.
THE TYPES OF TECHNOLOGY WE'RE LOOKING AT ARE SIGNIFICANTLY DIFFERENT THAN WHAT WE HAVE NOW, BUT HAT'S -- IT'S A CHALLENGE THAT I, THERE'S OPTIONS.
I'M NOT TELLING FEAR -- SELLING FEAR, UNCERTAINTY AND DOUBT.
WHAT I'M SAYING ONCE WE GET INTO THE PROCESS OF GOVERNANCE AND THE PRACTICED APPLICATION OF GOOD PROCESSES AND METHODS, BEST PRACTICES THAT ARE AVAILABLE TO BE SEEN, THEY LEAD, THEY LEAD RATHER QUICKLY THEMSELVES INTO THAT ARENA.
BUT TWO OR THREE YEARS AGO IT WAS A DIFFERENT STORY.
WE DIDN'T HAVE A CYBERSECURITY TEAM, I DIDN'T HAVE A QUALITY ASSURANCE TEAM, I DIDN'T HAVE A PROJECT MANAGEMENT OFFICE.
AND WORKING WITH JOHN'S -- FORGING CLOSE WORKING RELATIONSHIPS WITH THE FINANCE, THE FACILITIES AND THE DIFFERENT COLLEGES, THE I.T. DIRECTORS AT DIFFERENT COLLEGES HAVE REALLY STEPPED UP.
>> QUESTION ABOUT ALL THIS NEW TECHNOLOGY, DO Y'ALL WORK WITH SOMEBODY IN H.R -- [INAUDIBLE] TRAINING EMPLOYEES ON ALL THESE NEW TECHNOLOGIES? ARE THEY AWARE THAT SOME OF THIS STUFF IS COMING IN ADVANCE, OR HOW DOES IT --
>> SO THERE'S TWO TYPES OF TRAINING THAT OCCUR AT THE DISTRICT.
ONE IS RUN BY HR, AND THAT'S THE PROFESSIONAL DEVELOPMENT TRAINING WHEN IT'S NONSPECIFIC TO ANY ONE FUNCTION.
SO SEXUAL HARASSMENT TRAINING, GENERIC H.R. TYPE TRAINING, SLIPS, TRIPS AND FALLS, I CALL IT.
THERE IS -- THEY AVE ACTUALLY SOFTWARE WE'RE INSTALLING CALLED CORNERSTONE THAT MANAGES THAT SPECIFIC TYPE OF TRAINING.
ON THE OTHER SIDE WITH ALL THESE NEW --
>> 'M TALKING ABOUT -- [INAUDIBLE]
>> WE HAVE SPECIFIC DEPARTMENT -- CROIX HAD IN THE PAST THAT WAS TYPICALLY USED TO TRAIN FACULTY AND STAFF FOR ONE-LINE APPLICATIONS THAT WERE TIED TO INSTRUCTION, BUT THEY'RE NOW ALSO DOING APPLICATIONS.
SO THE FIRST THING WE DO FROM A TRAINING PERSPECTIVE FOR LIKE THE GPS, FOR EXAMPLE, AS THAT SOFTWARE GETS CLOSER TO BEING INSTALLED, WE TRAIN THAT GROUP OF TRAINERS TO DO AND PERFORM THAT TRAINING FOR THE REST OF THE DISTRICT.
AND WHENEVER WE INTRODUCE A FACULTY OR STAFF MEMBER TO THESE TECHNOLOGIES, THEY WON'T BE ALLOWED THOSE THINGS UNTIL THEY'VE GONE THROUGH THE TRAINING.
SO WE HAVE FIVE APPLICATIONS TRAINERS.
THEY'RE TASKED AT ANY ONE TIME TO BE AT THE DIFFERENT LOCATIONS THROUGHOUT THE DISTRICT, OR THEY ATTEND -- SOMETIMES PEOPLE WILL ATTEND TRAINING, WE HAVE A TRAINING FACILITY AT THE DISTRICT SERVICE CENTER AND A TRAINING FACILITY AT LA CROIX THAT ARE SPECIFIC JUST FOR FACULTY AND STAFF.
BUT WE WILL TRAVEL IF SOMEBODY NEEDS -- THEY HAVE TWO OR THREE NEW PEOPLE ON THEIR STAFF, WE'LL TRAVEL THEM TO TEACH THEM THINGS LIKE THE COLLEAGUE PURCHASING PROCESS --
>> SO BASICALLY WHAT YOU'RE SAYING IS THAT YOUR DEPARTMENT, YOU HAVE A COMPONENT OF PEOPLE DESIGNATED THAT HANDLE, THEY HANDLE THE I.T. TRAINING EXCLUSIVELY.
>> I WOULDN'T SAY EXCLUSIVELY BECAUSE THE COLLEGES HAVE INSTRUCTIONAL ASSISTANCE ALSO THAT WILL LEAD THEM THROUGH TRAINING.
SOMETIMES WE REALIZE THAT THE JOB MIGHT BE BIGGER BECAUSE OF THE SCOPE OF THE SOFTWARE FOR FIVE PEOPLE.
SO IT'S CALLED A WATERFALL APPROACH.
WE'LL TRAIN DIFFERENT LEVELS OF THE DISTRICT TO BE ABLE TO TRAIN OTHER LEVELS OF THE DISTRICT.
BUT WE HAVE FIVE DEDICATED ONES THAT ARE FOR THE BIG APPLICATIONS.
THEY TYPICALLY LEAVE LARGE, YOU KNOW -- THEY WON'T WALK INTO A CLASSROOM WHEN THERE'S 15-20 PEOPLE THERE.
I JUST SAT THROUGH THE TRAINING FOR THE PURCHASING SYSTEM AND A GROUP OF ABOUT 10 OR 15 PEOPLE AT ONE OF OUR LOCATIONS BECAUSE THAT SOFTWARE WILL BE PUT IN THE HANDS OF A LOT OF DIFFERENT SUPERVISORS AND MANAGERS, SO WE ALL NEED TO BE -- AND I COULDN'T USE IT UNTIL I GOT TRAINED.
>> ANOTHER QUESTION, BECAUSE I KNOW AT ONE POINT IN TIME IT WAS A PROBLEM.
WE ARE BASICALLY KEEPING BETTER
[00:30:05]
RECORDS; WHAT MPLOYEE HAS ACCESS TO WHAT TECHNOLOGY.>> SO EACH OF THE SYSTEMS ARE AUDITABLE IN THAT RESPECT, SO WE CAN DEFINE, YOU KNOW, WHO HAS ACCESS TO WHAT.
THERE ARE, THERE'S A REPORT RECENTLY RAN ABOUT ALL THE DIFFERENT SCREENS AND COLLEAGUES, THERE'S OVER A THOUSAND SCREENS AND COLLEAGUES, SO WE'RE GETTING READY TO GO THROUGH THAT LIST WITH A FINE-TOOTHED COMB TO MAKE SURE THE RIGHT PEOPLE HAVE THE RIGHT ACCESS.
OVER TIME, I MEAN, HAT SYSTEM'S BEEN IN PLACE FOR 20 YEARS, WE HAVE AUTOMATIC ENTRY AND EXIT INTO AND OUT OF THAT SYSTEM BASED ON SOME OLES BUT NOT ALL.
SO THE MOMENT SOMEBODY IS TERMINATED OR THEY RESIGN, THE MOMENT -- THEIR ACCESS IS REVOKED.
>> [INAUDIBLE] ACCESS WAS NOT BEING LEFT N.
SO, SAY IF I LEAVE, ANYTHING UNDER MY NAME GETS BLOCKED.
BUT IN SOME CASES, SOME PEOPLE MIGHT HAVE TWO OR THREE ACCOUNTS IN THE SYSTEM THAT DON'T ASSOCIATE WITH THEIR NAME.
MOSTLY IT'S IN THE ADMINISTRATION OF THE ACCOUNTS.
THAT'S WHERE SOME OF MORE OF THE CHALLENGE IS, AND WE'RE TAKING A PRACTICED APPROACH TO WHAT WE DO IS IF WE CAN'T DEFINE WHO THAT ACTUALLY BELONGS TO, WE CLOSE THAT ACCOUNT ANYWAY, AND WE WAIT FOR SOMEBODY TO --
>> YOU ALL HANDLE -- [INAUDIBLE]
>> IT USED TO BE -- [INAUDIBLE] RIGHT?
>> IT DEPENDS ON THE WHO OWNS THE DATA.
SO IF IT'S A STUDENT RECORD, WE'LL WORK WITH THE REGISTRARS.
IF IT'S A FINANCE RECORD, WE WORK WITH JOHN'S STAFF.
I.T. DOESN'T MAKE THE DECISION.
WE SET P THE GUARDRAILS AROUND THE DECISIONS, BUT WE DON'T WANT TO BE KNOWN AS THE PERSON THAT EAST GRANTS OR DENIES ACCESS -- EITHER GRANTS OR DENIES ACCESS.
SO THAT'S WHY WE SET UP THE AUTOMATIC APPLICATION, I MEAN, THE AUTOMATIC PROCESS OF IF SOMEBODY LEAVES THE DISTRICT, SOMETHING WITHIN COLLEAGUE, THE FACT THEY'RE NO LONGER GETTING PAID BLOCKS THEM FROM THAT ACCESS.
WE ALSO HAVE SOME TIMING EVENTS, LIKE IF AN ADJUNCT INSTRUCTOR DOESN'T TEACH FOR A YEAR, WE BLOCK THAT.
IT UST MAKES -- YOU KNOW, SOME MIGHT TEACH EVERY FALL.
THAT'S WHY WE DO IT FOR A YEAR.
BUT ADJUNCTS REALLY DON'T HAVE ACCESS TO CRITICAL DATA.
BUT WE STILL DON'T WANT THEM TURNING IF THEY DON'T NEED TO E IN THE SYSTEM.
SO FROM 2019, THIS FISCAL YEAR GOING FORWARD, WE'RE STILL GOING TO BE DOING ALL THOSE OTHER PROJECTS.
THESE ARE THE PROJECT REQUESTS THAT WE HAVE RECEIVED AND ANTICIPATE FUNDING IN THE BUDGET.
SO AGAIN, THEY HAVE BEEN TALKED ABOUT, THEY HAVE BEEN, WE'RE IN THE PROCESS OF BUILDING ERP IFS FOR THEM -- ERPS FOR THEM, WE'RE IN THE PROCESS OF BIDDING WHAT WE CONSIDER TO BE AN APPROACH AS TO HOW WE WOULD SUCCESSFULLY INTEGRATE THESE WITH OUR OTHER PROMPTS.
FUNDING, I GUESS THAT'S -- UNTIL JOHN SAYS HERE'S OUR BUDGET, WE DON'T BELIEVE HIM.
>> SO SOME ONES I WOULD HIGHLIGHT HERE ARE SYSTEMS THAT WE WOULD HIKE TO UNDERTAKE FROM A DISTRICT PERSPECTIVE TO MAKE IT EASIER FOR OUR STUDENTS.
ONE OF THEM IS AN ARTIFICIAL INTELLIGENCE CHAT BOT SERVICE THAT A LOT OF INSTITUTIONS NOW ARE USING WHERE YOU FEED OR ALLOW THE APPLICATION TO HAVE ACCESS TO ALL OF YOUR DOCUMENTATION WITH REGARDS TO STUDENTS.
AND IT CAN ANSWER QUESTIONS THAT ANY SPECIAL STUDENT WOULD COME IN WITHOUT HAVING TO HAVE SOMEBODY GET ON THE PHONE OR IN A TEXT MESSAGE ANSWERING IT FOR THEM.
AND THEN IF IT CAN'T ANSWER THE QUESTION AND IT DOES THAT BY A CONVERSATIONAL TYPE APPROACH WITH THE PERSON THAT'S EITHER ON THE PHONE OR TYPING ON THE SCREEN OR THROUGH TEXT MESSAGES, IT'LL ASK HAVE I ANSWERED YOUR QUESTION.
IF THEY STILL SAY NO, WE'LL PASS THAT ON TO THE RIGHT PERSON.
AND THE OTHER THING IS OUR DATA CENTER IS 35 YEARS OLD, MAYBE CLOSER TO 40.
WE'VE HAD A FIRE THERE, SIGNIFICANT POWER ISSUES THERE.
WE ARE UNDERTAKING -- WE MET WITH JOHN A FEW WEEKS AGO, DIFFERENT OPTIONS AS TO HOW WE SHOULD DO DATA CENTERS IN THE FUTURE.
THAT MANY YEARS AGO HERE WAS AN ENTIRE INDUSTRY THAT'S NOW HERE THAT WASN'T THERE 35 YEARS AGO, AND THAT'S CALLED CO-LOCATION
[00:35:01]
SERVICES WHERE SOMEBODY HAS BUILT WHAT THEY CALL A LEVEL IV -- THAT MEANS FOUR LEVELS OF POWER, HEATING, VENTILATING, AIR-CONDITIONING AND SERVICES -- AND YOU CAN RENT, BASICALLY, SPACE IN THOSE LOCATIONS.AND THEN THE CLOUD WHICH IS, IF YOU LOOK AT AMAZON WEB SERVICES, THEY HAVE HUNDREDS OF THOSE TYPES OF FACILITIES ALL OVER THE WORLD.
AND WHAT YOU DO IS YOU SPREAD OUT YOUR DATA CENTER AT FIVE OR TEN OF THEM, AND THAT WAY YOU'RE HARDLY EVER UNDER RUSK WITH REGARDS TO A HURRICANE -- RISK WITH REGARDS TO A HURRICANE OR TORNADO.
AND FIVE YEARS AGO IT MIGHT NOT HAVE BEEN A POPULAR OPTION, BUT NOW THE PRICE HAS GOTTEN SO LOW AND THE RELIABILITY IS HIGHER THAN ANYTHING WE COULD EVER DO OURSELVES BECAUSE OF THE TYPES OF TECHNOLOGY, WE'RE PRESENTING
[2. Follow-up Discussion from Budget Work Session Day 1 Presenter: John Robertson]
THOSE OPTIONS TO JOHN ABOUT MOVING OUR DATA CENTER EITHER FULLY OR AT LEAST PARTIALLY TO THE CLOUD.AND THAT WOULD RELIEVE SOME SPACE WITH REGARDS TO INNOVATION AND ENTERPRISE CENTER NOW.
BECAUSE IF WE'RE REMOVING THE SERVICE -- IF WE WERE MOVING THE SERVICE CENTER, WE'D HAVE TO MOVE THE DATA CENTER.
AND THAT'S PROBABLY THE MOST EXPENSIVE PART F A MOVE, WHEN YOU HAVE TO CONDITION NEW SPACE TO BE A DATA CENTER.
YOU NEED GENERATORS AND MULTIPLE HEATING, VENTILATION AND AIR-CONDITIONING.
>> AND PART OF THE REASON WE WANTED TO GO THROUGH SOME OF THIS IS, I DON'T WANT TO CALL THEM PINNACLES, BUT I.T. IMPACTS EVERYTHING WE DO HERE IN THE TICKET.
EVEN WHEN WE'RE BUILDING NEW BUILDINGS, AS SAID.
WE'VE GOT TO CONSIDER I.T., WE'VE GOT TO CONSIDER SAFETY, SECURITY, WE'VE GOT -- I MEAN, THERE ARE JUST MORE THINGS WE'VE GOT TO DO AND HAVE INPUT FROM EXEBERTS ON AS TO WHAT -- EXPERTS ON AS TO WHAT WE'RE DOING.
BUT IT'S NOT JUST I.T., IT IS THE DISTRICT.
I MEAN, THAT IS WHAT HE REALLY DID THERE.
AND IN THE BUDGET IS A LOT OF THESE HINGS THAT TIM WAS TALKING ABOUT, IS WHAT WE PLANNED FOR.
BECAUSE WE'VE GOT TO START DOING SOME OF THESE.
I'VE WORRIED ABOUT THE DATA CENTER AT DSC FOR A NUMBER OF YEARS BECAUSE THE ELECTRICAL HAS BEEN A PROBLEM.
AND FINALLY WE GOT, YOU KNOW, TIM AND HIS TEAM CAME TOGETHER AND SAID THIS, JOHN, HIS IS WHAT WE'RE LOOKING AT.
AND WITH ALL THE THINGS WE'RE TRYING TO DO, THAT IS THE FORWARD MOVEMENT THAT WE NEED TO MAKE.
WE WILL SPEND A SIGNIFICANT PART OF OUR BUDGET ON TECHNOLOGY OVER THE YEARS.
WE HAVE ADDED THE CYBERSECURITY, AS WE'VE KNOWN WE HAD TO AND, QUITE FRANKLY, WE'RE STAYING UP WITH IT.
BUT WE HAD SOFTWARE WE HAD TO BUY THIS YEAR O HELP TRACK THIS STUFF.
WE'VE ADDED PEOPLE, AND WE'RE GOING TO HAVE TO CONTINUE ON THE CYBERSECURITY OF BEING ABLE TO DO THOSE TYPE OF THINGS.
I GIVE ALL OF THE ONES THAT GO TO DR. MAY THAT SAYS JOHN WANTS YOU TO TRANSFER $5 MILLION, OR, YOU KNOW, I GET AN E-MAIL THAT SAYS TRANSFER THIS MONEY, I'M OUT OF TOWN.
WE GET HIT WITH STUPID E-MAILS ALL THE TIME.
>> WELL, AND IF WE THINK ABOUT IT, THEY'RE REALLY, IN MY VIEW, THERE ARE THINGS THAT WE REALLY FOCUS ON IS THAT STUDENT EXPERIENCE, OUR STUDENT-FACING SOFTWARE WHICH HAS ALWAYS GOT TO BE UPGRADED AND INVESTED IN TO MEET -- OUR EMPLOYEE-FACING AND OPERATION SOFTWARE THAT, HOPEFULLY, IMPROVING THAT STUDENT EXPERIENCE, AND THEN INCREASINGLY A BIG PART OF THE THOUGHT PROCESSES IS HOW DO WE PROTECT THE DATA, PROTECT OUR RESOURCES SO THAT WE CAN SERVE GOING FORWARD.
AND SO THAT'S A -- BUT, UNFORTUNATELY, THE SOPHISTICATION OF THOSE THAT ATTACK US, AS JOHN SAID, LITERALLY OUR BUSINESS OFFICE GOT AN E-MAIL WHEN I WAS OUT OF TOWN STATING WHERE I WAS, THAT THEY NEEDED TO SEND A CHECK, AND IT SAID I WAS UNAVAILABLE.
SO THE SOPHISTICATION OF THE ATTACKS ARE VERY GRANULAR IN TERMS OF WHAT THE REQUEST AND VERY BELIEVABLE.
SO OUR ABILITY TO PROTECT OURSELVES INCREASINGLY HAS TO BE MORE AND MORE SOPHISTICATED.
>> YOU LISTED 13 PRODUCT REQUESTS HERE AND I HAVE A QUESTION ON TWO OF THEM, THE TOP PRIORITY ONES --
IS THAT IN A HIERARCHY OF IMPORTANCE THAT THOSE TWO NEED TO BE DONE INITIALLY AND THE OTHERS CAN TAKE TIME OR HOW'S THE PRIORITY --
>> I THINK THIS IS JUST A SAMPLE OF THEM.
>> SO ONE OF THE COLUMNS, ONCE THAT FUNDING IS IS APPROVED FOR TEN OF THOSE OR FIFTEEN OF THOSE OR ALL SEVENTEEN OF THEM, WE'LL PUT THEM THROUGH THE INTAKE PROCESS THAT WILL SCORE THEM
[00:40:01]
BASED ON THOSE VARIABLES THAT I MENTIONED; THE NUMBER OF STUDENTS AFFECTED, THE NUMBER OF FACULTY AFFECTED, THE EFFECT ON THE I.T. STAFF.THEY'LL STILL OCCUR, BUT THAT SCORING WILL TELL US WHERE IN THE PRIORITIZATION HAT FALLS.
NOW, THE BOARD CAN ALWAYS SAY I DON'T CARE WHAT THE SCORE IS, DO THIS ONE FIRST.
WE ACTUALLY HAVE SCORING, A WEIGHTED PIECE OF SCORING THAT'S EITHER A CHANCELLOR OR BOARD DIRECTIVE.
SO EVEN IF ALL THE OTHER THINGS ARE NOT ILLED, I CAN -- WHEN I SEND YOU THE EXECUTIVE DASHBOARD, I'LL HIGHLIGHT THAT COLUMN.
AND TYPICALLY THE SCORES, I THINK OUR TOP SCORE OUT OF 200 POINTS IS, LIKE, 175 OR 1 IS 80 POINTS WHICH MEANS IT REALLY HIT EVERYTHING.
EVERY STUDENT WAS AFFECTED, EVERY FACULTY OR STAFF MEMBER --
THE CLOSETS, BECAUSE WITHOUT THE CLOSETS I CAN'T INSTALL WIRING.
WITHOUT THE WIRING, WE DON'T HAVE CAMERAS, WITHOUT THE CAMERAS, WE DON'T HAVE SAFETY AND SECURITY.
BUT WE WON'T ASSIGN THOSE NUMBERS UNTIL, AGAIN, THOSE ARE ALL CONFIRMED BY FUNDING AND BY BOARD CORRECTION.
IT'S NOT A LONG STEP TO CREATE THE PRIORITIZATION.
IT'S A SIMPLE SCORING PROCESS THAT OUR GROUP COMES TOGETHER ONCE A MONTH, AND WE SCORE THE ONES THAT ARE ON OUR PLATE.
AND IF WE NEED TO SCORE ONE IN THE ABSENCE, WE'LL JUST DO IT REMOTELY.
>> THIS IS WE SAW THE FACILITY IMPROVEMENT PLAN YESTERDAY, THIS IS REALLY THE I.T. IMPROVEMENT PLAN F WHAT WE'RE DOING.
AND WE'RE ATTACKING BOTH OF THOSE AREAS IN THE BUDGET OF THINGS THAT WE HAVE TO DO.
AND IT'S -- AND, UNFORTUNATELY, IT'S NOT GOING TO SLOW DOWN.
WE'RE PUTTING MORE MONEY AFTER IT, WE'RE HAVING TO PUT MORE MONEY AFTER IT.
AND THESE ARE WHAT FACULTY, STAFF, STUDENTS EXPECT AS THEY'RE DEALING WITH US.
AND WE'VE GOT TO MOVE ALL OF OUR TECHNOLOGIES FURTHER DOWN THE LINE IN WHAT WE'RE DOING, SECURE 'EM BETTER, AND DR. MAYS SAID IT IN SUMMARY A LITTLE BIT BETTER, TO IMPACT.THE AREAS WE'RE TRYIN- WISH THEY WOULD GIVE IT AWAY FOR FREE.
I TELL TIM THAT ALL THE TIME, BUT THEY DON'T.
>> WE WERE DISCUSSING DEFERRED MAINTENANCE, ONE OF THE THINGS THAT CAME UP, I THOUGHT WAS EXCELLENT, WE'RE CONSOLIDATING ALL OF THESE PROJECTS INTO ONE PLACE, AND THEY'RE GOING TO BEGIN TO BUILD A SINGULAR UDGET CATEGORY FOR THEM.
BECAUSE RIGHT NOW WE DON'T HAVE THAT.
THAT WAS A QUESTION I WAS GOING TO ASK ON THE I.T. THING TOO.
HOW DO WE BUDGET FOR I.T.? IS IT DISTRIBUTED WIDELY ACROSS THE COLLEGES, OR IS IT MANAGED MORE CENTRALLY? SHOULD IT BE MANAGED MORE CENTRALLY? AND DO WE HAVE A HANDLE ON WHETHER OUR I.T. EXPENDITURES AS A PERCENTAGE OF OUR EVENUE, AS AN ORGANIZATION ARE IN LINE WITH PEER INSTITUTIONS? DO WE EVEN KNOW OR CAN WE EVEN DO THAT KIND OF ANALYSIS BASED ON HOW WE BUDGET TODAY? IT'S PROBABLY --
>> I DID THAT BEFORE I TOOK THE JOB HERE.
>> I DID THAT ANALYSIS FOR MYSELF BEFORE I TOOK THE JOB.
>> BECAUSE I WANTED TO MAKE SURE WE HAD A FUNDING STREAM RELATIVE TO REQUEST STREAM.
I SPENT 12 YEARS DOING JUST THAT FOR INSTITUTIONS, AND THE NUMBER FOR COMMUNITY COLLEGES DEPENDING ON THE SIZE THEY ARE IS BETWEEN 4-7% OF YOUR OPERATING BUDGET SHOULD BE ALLOCATED TO I.T.
WHEREAS HOW IT'S SEEN THROUGHOUT THE, OVER COMMUNITY COLLEGES ACROSS THE COUNTRY.
BUT YOU HAVE TO ACTUALLY LOOK AT EXACTLY WHAT YOU'RE DOING THOUGH AT THAT POINT IN TIME.
SO WHY WOULD IT BE AS LOW AS 4 AND AS HIGH AS 7? AS HIGH AS 7, THINGS THAT WE'RE DOING, ERP IMPLEMENTATIONS, LARGE UPGRADES TO I.T.
INFRASTRUCTURE, WE'RE GOING FROM SEVEN GIGABITS OF INTERNET TO 27 GIG BETTS OF INTERNET -- GIGABITS OF INTERNET OVER THE NEXT YEAR.
BUT THE YEAR AFTER THAT IT MIGHT BE LORE.
SO IT'S A QUESTION OF WHAT YOU'RE TRYING TO DO IN THE ENVIRONMENT.
>> WE'RE CATCHING UP NOW, RIGHT?
>> YEAH, WELL, WE'RE SPENDING THE RIGHT AMOUNT OF MONEY FROM AN AVERAGE STANDPOINT.
BUT WE MIGHT NOT BE APPLYING IT IN THE MOST EFFICIENT MANNER ACROSS THE ENTIRE ORGANIZATION.
>> -- AT A BIT OF A DISADVANTAGE COMPARED TO OTHER STATES.
COLORADO, LOUISIANA, VIRGINIA, WE HAD ONE ERP FOR THE ENTIRE STATE.
ALL COLLEGES OPERATED UNDER THE SAME SYSTEM.
BECAUSE WE'RE BASICALLY A DISTRICT STATE, WE'VE GOT 50 JUST COMMUNITY COLLEGES ALONE THAT ARE OUT THERE.
BUT I DON'T SEE THAT TREND LASTING.
I SEE INSTITUTIONS LIKE OURS, A PERRIS CANNOT AFFORD TO INVESTMENT INVEST IN THE LEVELS THEY NEED.
SO BIGGER SYSTEMS ARE GOING TO HAVE TO BRING IN ORE -- OTHER
[00:45:02]
COLLEGES.SO AS WE THINK ABOUT WHAT WE'RE DOING FOR OURSELVES, WE ALWAYS HAVE TO KEEP IN THE BACK OF OUR MIND -- AND WE'VE BEEN ASKED IF WE COULD MANAGE, DID OT HAVE THE CAPABILITY OF DOING THAT AT THAT TIME OR THE RESOURCES GET REALLY EVALUATED.
BUT I THINK -- AND WE'RE NOT THERE YET --
>> BUT I WOULD SAY THAT'S SOMETHING -- [INAUDIBLE]
>> TOLD ME AT BREAKFAST THIS MORNING THAT COLIN COLLEGE IS NOW OFFERING A FOUR-YEAR DEGREE IN CYBERSECURITY? IS THAT TRUE? IS THAT SOMETHING WE'RE GOING TO GET INTO?
>> THERE'S A PLAN TO EVENTUALLY MOVE OF TO THAT ONCE WE GET EARLY CHILDHOOD AND NURSING.
>> WELL, WE HAVE THREE -- EARLY CHILDHOOD AND NURSING, AND THEN WE HAVE ONE IN TECHNOLOGY TO BE DETERMINED.
SO JUST BECAUSE SOMEBODY ELSE IS DOING IT, MAYBE WE SHOULDN'T.
SO WE MAY BE LOOKING AT OTHER AREAS.
THAT'S GOING TO BE AFTER WE GET THE EARLY CHILDHOOD DEGREE UP AND RUNNING IN ALL SYSTEMS.
>> WE'RE GOING TO GO BACK TO EDUCATION PLAN OF LOOKING WHERE THE JOB DEMANDS ARE AND WHAT WE HAVE, AND THAT ALSO LOOKS AT WHO OUR COMPETITORS ARE AND WHAT DO THEY OFFER.
AND IF THEY'VE EXCELLENT IN WHAT THEY'RE DOING, SOMETIMES THAT SAYS WE NEED TO PROVIDE THE STUDENT -- [INAUDIBLE]
>> JUST BECAUSE WE HAVE THE AUTHORITY DOESN'T MEAN THAT WE WOULD NECESSARILY WANT TO DO IT IF THE MARKET HERE -- THE MARKET HERE'S GOING TO BE DIFFERENT THAN COLLIN EVEN ON THE NURSING BECAUSE WE ALREADY HAVE UT-ARLINGTON, UT-SOUTHWESTERN AND THE UNIVERSITY OF NORTH TEXAS OFFERING BACCALAUREATE DEGREES HERE THAT ARE NOT AVAILABLE IN COLLIN COUNTY.
SO THE MARKET'S A LITTLE BIT DIFFERENT HERE.
>> DO WE HAVE ANYTHING IKE AN INTERNAL PROGRAM TO BRING OUR EMPLOYEES IN AS, SAY, MAYBE TRAIN THEM IN SOME OF WHAT WE'RE DOING? THE WE JUST GOT MONEY YESTERDAY BECAUSE WE WERE OFFERING OPPORTUNITIES.
COULD WE OFFER OPPORTUNITIES IN MEDICAL IF WE BROUGHT IN OUR OWN EMPLOYEES TO WORK AS TRAINEES FOR THE FOLKS -- YOU KEEP SAYING HOW PEOPLE DISAPPEAR ALL THE TIME.
>> THEY KEEP COMING AND GOING.
IF WE BROUGHT UP, SAY, A SECOND SOURCE FOR AN EMPLOYEE?
>> WE CAN TALK TO DALLAS CENTRAL ABOUT HOW THAT WOULD LOOK BECAUSE THERE'S A LOT OF, EVEN OUR ENTRY-LEVEL POSITIONS REQUIRE CERTIFICATIONS.
SO IT'D BE AN INTERESTING DISCUSSION TO HAVE, BECAUSE WHAT WE HAVE NOW IS WHEN WE DO INTERNSHIPS WITH STUDENTS, THEY CAN'T TOUCH ANYTHING THAT HAS A STUDENT RECORD IN IT.
SO THAT REALLY LIMITS WHAT HEY CAN DO FOR US.
>> BUT THE REASON WHY IS THE STUDENT'S NOT CERTIFIED EITHER.
SO IF YOU HAVE AN EMPLOYEE THAT'S NOT CERTIFIED, THERE'S SOME, THERE'S SOME COMPLIANCE ISSUES WITH EGARDS TO ACCESS TO CRITICAL INFORMATION THAT YOU REALLY DON'T WANT SOMEBODY THAT'S NOT CERTIFIED WORKING ON.
THERE ARE POSITIONS THAT ILL BE TYPICALLY GROWN FROM WITHIN, AND THOSE ARE THE THINGS THAT ARE LIKE PC AND DESKTOPS --
>> AND TECHNICAL SUPPORT, BUT THEY HAVE TO BE MICROSOFT-CERTIFIED, A+-CERTIFIED, WHICH WE CAN HELP THEM GET.
NOW, WE DO OFFER THE TUITION REMISSION PATH FOR ANYBODY THAT WANTS TO TAKE THAT, TAKE ADVANTAGE SO THEY CAN BECOME CERTIFIED.
>> BECAUSE, TO ME, THAT IS PART OF WHERE EMPLOYEE SUCCESS COMES FROM.
>> IT'S LIKE STARTING OUT IN THE MAILROOM AND ENDING UP IN THE BIG OFFICE ON THE SEVENTH FLOOR.
SO IT'S KIND OF -- THAT, I THINK, WOULD BE AN OPPORTUNITY.
IT WOULD HAVE TO BE A DIFFERENT CLASS OF EMPLOYEE THAN WE CURRENTLY IS -- CURRENTLY HAVE.
THEY'RE IN JUST NOT CLASSIFIED T WAY.
YOU'D HAVE TO TALK TO DALLAS CENTRAL.
I MEAN, I'M FOR THAT, BUT IT'S LIMITED APPLICATION.
IT'S NOT GOING TO BE ACROSS THE ENTIRE --
>> WELL, NO, BECAUSE YOUR JOB IS YOUR JOB.
BUT THERE'S A LOT OF HANDS-ON THAT COULD OSSIBLY GO TO EMPLOYEES AS THEY COME UP AND GET CERTIFIED, AND THEN THEY GET DO -- THAT WAY AS THEY'RE MOVING UP NEW THEIR CERTIFICATIONS AND FURTHER INFORMATION, INSTEAD OF
[3. Wrap Up Discussion Presenter: Joe May]
WORKING ON , WHAT, A THIRD MASTER'S OR A PH.D., INSTEAD OF GOING THAT DIRECTION IF THEY WENT INTO THE COMPUTER -->> WE TRACK ALL OUR, WE TRACK OUR STAFF AT THE SKILLS DATABASE
[00:50:02]
AND THE CERTIFICATE, IT INCLUDES CERTIFICATIONS, AND WE DO FILL A LOT OF POSITIONS INTERNALLY FROM OUR OWN TAFFE.>> WE'VE GOT, IT'S ALMOST 10:00, AND WE'VE GOT THE BUDGET PART OF THE AGENDA, THIS PART OF THE AGENDA IS FROM 9-10:30, SO IF THERE'S NO MORE QUESTIONS OR COMMENTS ON THIS PART, WE NEED TO MOVE ON.
>> AND IN CONCLUSION -- THAT'S NOT GOING TO WORK, I GUESS.
[LAUGHTER] I'M GOING TO ASK MS. THOMAS TO DO THE BUDGET PRESENTATION, BUT I DO WANT TO POINT OUT ONE THING ON HERE.
ON THIS SLIDE YOU REALIZE THE THIRD LINE DOWN SAYS "PROPOSED." WHICH IS WHAT WE'VE DONE AT THIS POINT, WE'VE TAKEN REQUESTS FROM ALL THE BUDGET MANAGERS THAT WE HAVE ACROSS THE DISTRICT.
TO BE HONEST WITH YOU, THIS IS THE FIRST TIME DR. MAY'S GOING TO SEE IT.
SO AS WE MOVE TOWARDS THESE SCHEDULE OF DOING THINGS, THERE ARE STILL MORE DECISIONS THAT NEED TO BE MADE ON WHAT WE'RE DOING THAT WILL COME BACK IN AUGUST ALSO WHEN WE HAVE THE CERTIFIED TAX ROLL AND SPEND AT LEAST AN HOUR IN FINANCE COMMITTEE AT THE AUGUST REGULAR MEETING GOING OVER WHAT THE BUDGET CHANGES RE AND WHAT WE ARE ASKING YOU TO APPROVE AT THAT TIME.
SO THIS IS THE PROPOSED BUDGET AS WHAT WE SEE SO FAR.
MS. THOMAS DOES A GREAT JOB OF LIVING WITHIN REVENUES, IS WHAT WE HAVE.
SO THIS IS A BALANCED BUDGET SHE'S PROPOSING.
AND WITH THAT, IT'S YOUR TURN.
>> SOME -- [INAUDIBLE] THAT WERE PROPOSED WISH LIST?
>> THIS IS, ACTUALLY, THE NUMBERS THAT YOU'RE SEEING HERE IS BASICALLY US MAKING THE, WE'RE QUANTIFYING EVERYTHING THAT YOU'VE SEEN IN THE LAST TWO DAYS.
SO THIS IS WHAT WE NEED TO GET ALL THESE THINGS DONE.
THIS SLIDE WE PRESENTED TO YOU A COUPLE MONTHS AGO, AND IT'S JUST A REPEAT OF THAT WHERE WE'RE JUST SHOWING UR ENROLLMENT TRENS HERE FOR ACCREDITED CE, AND I JUST WANTED TO POINT OUT AGAIN THAT FROM FALL OF 207 TIL FALL OF 2018 WE HAD APPROXIMATELY 4,000 STUDENTS ENROLLED FOR OUR CREDIT PROGRAMS WHICH BROUGHT OUR TOTAL TO JUST ABOUT 80,000 STUDENTS.
WE'RE SEEING A LITTLE BIT OF DECLINE ON CE.
I'M TOLD THAT CE AS BEEN GOING UNDER PROGRAM REVIEW TO BRING THINGS ORE INTO AN ALIGNMENT FOR THE NETWORK.
SO THERE IS SOME CONSISTENCY BEING DONE WITH THE CORE SCHEDULING, THE WELCOME COURSES, THE NUMBERING THAT'S BEING USED, AND HOPEFULLY WE CAN USE THIS AS A BASE YEAR AND JUST SEE HOW THIS PROGRAM REVIEW IS GOING TO SHAKE OUT OVER THE NEXT YEAR R SO.
>> ECONOMY HAS A LOT TO DO WITH THAT, TOO, ECAUSE AS THE ECONOMY GETS BETTER, PEOPLE THINK THEY DON'T NEED A LOT OF CONTINUING EDUCATION TRAINING.
SO THAT'S PART OF WHAT WE'RE DOING, IS MAKING SURE THAT WE GROW THAT AREA.
>> SO WE'RE ENTERING OUR FIRST YEAR OF OUR NEXT BIENNIAL, AND 86TH LEGISLATURE JUST MET.
THIS IS THE RESULT OF THAT, WHERE WE HAD AN INCREASE IN OUR CONTACT REIMBURSEMENT.
BUT WE WANT TO POINT OUT ALTHOUGH WE HAVE A 5% INCREASE, THIS IS BASICALLY JUST A DELAY OF FUNDING ON EXPENSES WE'VE ALREADY INCURRED.
WE HAVE BASE YEARS THAT ARE THE EVEN YEARS PRECEDING THE MEETING OF THE LEGISLATURE.
SO THEY COUNTED OUR CONTACT HOURS FOR THE LAST TWO YEARS, AND NOW WE'RE GETTING FUNDING ON THEM, BUT WE HAVE THOSE EXPENSES ALREADY ARE.
IN THE MEANTIME, THESE ARE WHERE OUR TAX DOLLARS REALLY HELP US, WE'RE ABLE TO SUPPORT THOSE EXPENSES WE'RE INCURRING UNTIL OUR CONTACT FUNDING CATCHES UP.
SO WE HAD THE CONTACT HOURS THAT YOU'RE SEEING HERE, THE REIMBURSEMENT IS NOT NECESSARILY A CHANGE IN THE FUNDING.
THE FUNDING WENT FROM $2.70 PER CONTACT HOURS TO $2.72 PER CONTACT HOUR.
SO IT WASN'T A CHANGE IN THE FUNDING THAT WE'RE SEEING, THIS IS REALLY NUMBER OF CONTACT HOURS.
AND WHAT WE'RE SEEING HERE IS WE'RE NOW BEING COUNTED FOR A LOT OF OUR EARLY COLLEGE HIGH SCHOOLS THAT WE HAVE BEEN IMPLEMENTING OVER THE LAST COUPLE OF YEARS.
SO THIS WAS A TIME FOR US TO SEE THAT.
>> YEAH, I WAS GOING TO SAY ON THIS, SO IT'S A A ZERO SUM GAME ON THE TOP LINE THERE.
SO MOST OF OUR COLLEAGUES IN THE STATE ARE PRETTY UNHAPPY WITH THEIR BUDGET BECAUSE WHEN E GROW 5%, WE BASICALLY TAKE ALL THE AVAILABLE MONEY.
SO, AND SO THE SMALL SCHOOLS RARELY SEE --
>> HE ANTICIPATED REIMBURSEMENT -- [INAUDIBLE]
>> NO, I THINK THAT'S -- THOSE
[00:55:01]
ARE HARD NUMBERS.>> JUST WHAT I WAS SAYING, ONE OF THE THINGS THAT'S ALWAYS BEEN A DILEMMA IS THEY COUNT THE GROWTH FOR THE LAST YEAR, AND THEN IT'S COMING UP FOR THE NEXT TWO YEARS IS ALL YOU GET.
SO THEORETICALLY, YOU'RE REALLY ONLY GETTING AID BACK FOR WHAT YOU'VE INCURRED.
IT'S IN ARREARS FROM THE MONEY WE GET FROM STATE APPROPRIATIONS, AND THERE'S NO WAY TO CHANGE THAT, BECAUSE THEY'RE NOT GOING TO PAY US OFF OF FORECAST.
>> YEARS AND YEARS AGO WHEN THIS WAS 80% OF THE BUDGET, YOU WOULD SEE INSTITUTIONS TRY TO GAME IT.
>> SO THEY WOULD POTENTIALLY GROW DURING THE DOWN YEAR AND THEN DECLINE DURING THE NEXT YEAR IN ENROLLMENT BECAUSE YOU DON'T GET PAID FOR IT.
AND SO, BUT THAT DOESN'T SERVE THE COMMUNITY WELL, AND IT DOESN'T SERVE THE STUDENTS WELL IN HAT PROCESS.
SO KEEP IN MIND NOW FOR THIS YEAR ANY GROWTH WE GET ZERO DOLLARS FOR UNTIL TWO YEARS FROM NOW.
>> SO EVEN IF YOUR SMALL COLLEGES GROW, THEY DON'T GET AN INCREASE IN --
>> THEY DIDN'T GROW AT LEAST 5.5%, THEY WON'T -- YEAH.
IN ESSENCE, HE LBD DECIDES THE POT OF MONEY TO GIVE US, AND THEN THEY GO THROUGH A CALCULATION THAT DISTRIBUTES IT TO ALL 50 COMMUNITY COLLEGE DISTRICTS BASED ON CONTACT HOURS AND WHAT WE CALL ZIP CODE FUNDING.
IT'S KIND OF LIKE PROGRAM FUNDING.
AND THAT GOES INTO HE METHODOLOGY, PLUS SUCCESS POINTS, PLUS THE BASE FUNDING.
BUT WE GREW BOTH IN CONTACT HOUR FUNDING, AND THAT'S THE MONEY WE BASICALLY TAKE FROM OTHER COMMUNITY COLLEGES.
WE ALSO GREW IN SUCCESS POINTS, BUT WE ALSO GOT INCREASED FUNDING IN SUCCESS POINTS.
SO THAT'S -- WE KNOW THAT'S GOING TO BECOME IMPORTANT.
YOU SHOW HERE THE BASE FUNDING --
>> THAT'S THE SAME FOR ALL COLLEGES.
SO THAT'S THE WAY THE SMALL COLLEGES GET THEIR BUFFERIN.
WE GET FROM THE DISTRICT 680,000, BUT SO DOES PERRIS, NAVARRO AND EVERYONE ELSE.
SO FOR US, IT'S INSIGNIFICANT.
FOR THEM, THAT'S A SIGNIFICANT AMOUNT OF MONEY.
>> AND THIS HELPS WELL, BUT THOSE SMALL COLLEGES TOO WILL BE AT THE $90, $95 SEMESTER REDIT HOUR RATE --
>> THAT'S WELL OVER 100 FINISH.
SO, YOU KNOW, THEY AVE TO HAVE THAT BECAUSE THE ONLY WAY THEY'RE REALLY SURVIVING IS TO HAVE THAT.
WE ARE VERY FORTUNATE IN DALLAS TO BE, TO HAVE THAT MIX OF REVENUES THAT WE HAVE THAT ALLOW US TO DO MANY OF THE THINGS SUCH AS THE EARLY COLLEGE HIGH SCHOOL PROGRAMS.
>> IS THE REIMBURSEMENT GROUP BEING DRIVEN BY THE EARLY HIGH SCHOOL COLLEGE PROGRAM AND THE DALLAS -- [INAUDIBLE]
WE ARE, AS A REGION ACCORDING TO THE NUMBERS, THIS IS THE ONLY REGION IN THE STATE THAT INCREASED ENROLLMENT LAST YEAR.
>> SO DALLAS COUNTY COLLEGE STUDENT IN HIGH SCHOOL, I MEAN, THEY'RE PAYING THEIR SCHOOL DISTRICT BECAUSE THEY CONTRIBUTE TO ADA, AND THEY'RE PAYING US BECAUSE WE HAVE CONTACT HOURS FOR THEM, AND THE STATE'S PAYING FOR THAT STUDENT TWICE, RIGHT?
>> THINK THAT'S SUSTAINABLE FROM A POLICY POINT OF VIEW?
THERE'S NO WAY THAT WE CAN EVER HIT -- [INAUDIBLE] IF YOU GO THAT ROUTE.
I MEAN, YOU'VE GOT LAST YEAR FROM THE 31 PARTNER HIGH SCHOOLS, THIS IS NOT -- WE GREW 35% YEAR-OVER-YEAR FOR THOSE WHO ENROLLED OUT.
ALMOST NONE OF THOSE STUDENT IT IS HAVE BEEN -- [INAUDIBLE] THE ONES THAT GET DUAL CREDIT GENERALLY TRANSFER ON IN TO OTHER DEGREES.
>> I CAN GET ON MY SOAPBOX AND TALK ABOUT THAT ALL DAY BACK TO 2006 WHEN WE HAD THE LAST PROPERTY TAX CUT.
PUBLIC SCHOOL FUNDING THAT, BASICALLY, I STILL BELIEVE -- THIS IS MY PERSONAL OPINION -- THEY'RE $10 BILLION BEHIND STATEWIDE FROM WHERE THEY WERE PRIOR TO THAT.
AND SO THE FUNDING REALLY IS NOT WHO'S GETTING WHAT, BUT WE ALL NEED THAT.
WE NEED TO BE EXPENDING MONEY IN PUBLIC EDUCATION AND HIGHER EDUCATION TO ACHIEVEMENT AND --
>> [INAUDIBLE] IF BECAUSE OF THAT WITH THE PROMISE AND THE -- SO THERE WAS A, THERE IS A REAL INCENTIVE FOR PUBLIC CHOOLS TO GROW P-TAX BUILT IN.
THEY GET SIGNIFICANTLY MORE MONEY PER STUDENT.
>> OUR SUCCESS POINTS FUNDING, THE STATE GAVE ANOTHER $31 FROM WHERE WE WERE THE PRIOR BIENNIUM.
[01:00:01]
AND WHERE WE'RE REALLY GOING TO SEE THAT CHANGE, AND I'VE HIGHLIGHTED THESE AREAS HERE ARE THESE THREE AREAS, THE TRANSFER AFTER 15 SEMESTER CREDIT HOURS, NON-CRITICAL FIELD DEGREES AND CRITICAL FIELD DREES OR CERTIFICATIONS ARE WHERE WE'RE GOING TO SEE A LOT OF CHANGE.AND I BELIEVE THIS IS WHERE WE NEED TO TALK AS AN INSTITUTION ABOUT WHAT WE'RE GOING TO DO ABOUT OUR OUTCOMES-BASED FUNDING, BECAUSE CURRENTLY NOW THAT THESE METRICS HAVE BEEN RAISED, AS YOU CAN SEE AT THE TRANSFER AFTER A 15 SEMESTER CREDIT HOURS HAS GONE UP BY A QUARTER OF A POINT, AND THE CRITICAL FIELD DEGREE POINTS ALSO OUR OUTCOME-BASED FUNDING -- AND WE'LL GO INTO THAT SLIDE LATER -- WE'RE BELOW THAT.
SO WE NEED TO TALK ABOUT HOW WE WANT TO RESTRUCTURE THAT FUNDING WE'RE GOING TO GIVE TO INSTITUTION SO THAT WE CAN MEET WHERE THIS IS GOING.
WE'LL NEED TO ALIGN THOSE, BUT THAT'S REALLY PART OF THE DISCUSSION THAT WE HAD YESTERDAY WITH HE EDUCATIONAL PLAN OF HOW WE -- WE STILL HAVE A WIDE RANGE ON THE CRITICAL FIELD.
WE HAVE SOME VERY MUCH ALIGNED, SOME INSTITUTIONS THAT ARE NOT ALIGNED.
>> WE TOOK A LOOK AT THAT SLIDE YESTERDAY THAT SHOWED THAT WE WERE AT THE VERY BOTTOM COMPARED TO PEER ISTRICTS IN EDUCATION SUCCESS POINTS X THAT'S PART OF THE RATIONALE FOR MOVING FORWARD WITH THE COMET POINTS OF THE -- COMPONENTS OF THE EDUCATION PLAN.
IF WE WERE EVEN AT THE MEDIAN AS OPPOSED TO BOTTOM IN TERMS OF SUCCESS POINTS, HOW MANY MORE MILLIONS OF DOLLARS WOULD WE HAVE GOTTEN AS A DISTRICT? I MEAN, WE GOT $10 MILLION, BUT IF WE WERE PERFORMING BETTER, YOU KNOW, ON THE --
>> YEAH, WE CAN GET THAT, LET ME --
I DON'T HAVE OFF THE TOP OF MY HEAD.
>> WE'VE LOOKED AT THAT PREVIOUSLY, AND I THINK MARIAN HAD SOME OF THAT IN HER WORK TOO WITH THE EDUCATIONAL MASTER PLAN.
BUT CLEARLY, THAT IS A GROWING COMPONENT, AND IT'S GOING TO GROW NOT ONLY AT THE STATE LEVEL, BUT INTERNALLY AS WE DO, AS WE JUST MENTIONED, WITH OUR ALLOCATION AS WELL.
>> CRITICAL FIELDS ARE GOING TO BECOME -- OUR OUTCOME-BASED FUNDING FOLLOWS SUCCESS POINTS.
IT'S NOT THE STATE'S SUCCESS POINTS.
WE GIVE WEIGHTS FOR SPECIAL POPULATIONS, OUR OWN CRITICAL FIELDS WHICH ARE BASICALLY DEFINED FOR THE NORTH DALLAS AREA AND NOT THE WHOLE STATE.
SO -- AND WE LOOK AT WAGES, WHICH THE STATE DOESN'T.
>> SO WE HAVE, BASICALLY EIGHT AND THE STATE LOOKS AT SEVEN.
>> BUT WE ARE, WE REALIZE -- AND IF THEY'RE MOVING THIS DIRECTION TOO, WE'VE GOT TO START, BUDGET DOLLARS IMPACT DECISIONS.
SO WE WANT TO START MOVING TO POINT OF SAYING, YOU KNOW, A DEGREE IN A NON-CRITICAL FIELD IS NOT GOING TO GET YOU THE SAME MONEY AS A DEGREE IN THE CRITICAL FIELD.
AND I'LL BE MORE OPEN WITH THAT IN THE EDUCATION PLAN.
IT'S A JOB FOR THE LIVABLE WAGE.
WE WANT TO START MOVING TO THOSE.
>> WELL, BUT ALSO TOO, I THINK -- I'M SORRY.
>> CAN WE GET AN UPDATE ON THAT CHART OF WHERE WE FALL NOW ON SUCCESS POINTS?
WE HAVE FIRST ROUND -- [INAUDIBLE] FOLKS IN AUSTIN TO TAKE A LOOK AT IT.
SOME OF THE DATA DIDN'T LOOK RIGHT WHEN WE GOT IT BACK.
>> WE'VE GOT THE RAW DATA, BUT WE'VE GOT TO GET IT MANIPULATED AND PUT IT INTO A GRAPH ORM THAT MAKES IT EASY TO READ.
IT DOESN'T COME FROM THE COORDINATING BOARD BECAUSE THEY DON'T KEEP THIS INFORMATION BY LOCATION.
IT'S OUT THERE, BUT WE HAVE TO TAKE OUR OWN PEOPLE WORKING THROUGH THE DATA TO GET THAT.
>> 'M ASKING IN THE BUDGET THIS TIME -- [INAUDIBLE] WITH A NUMBER OF INSTITUTIONS TO HAVE A DATA PERSON AT THE COORDINATING BOARD TO HELP US GET DATA.
THAT PERSON'S LEFT, THE OTHERS NO LONGER WANT TO INVEST IN IT.
WE REALLY DO NEED TO HAVE THAT POSITION DOWN THERE IN ORDER JUST TO GET -- BECAUSE THERE'S -- AND SUCH A SMALL STAFF, WE NEED REQUESTS BUT REALLY IT TAKES YEARS TO GET IT.
SO I ASK THAT THAT BE PUT INTO THE BUDGET.
>> BUT THEN, TOO, THE POINT THAT I WANT TO MAKE BOUT THIS THOUGH IS WHEN THESE METRICS ARE DEVELOPED, THEY'RE SOMETIMES NOT HIDDEN ON WHAT OUR -- HITTING ON WHAT OUR TRADITIONAL STUDENTS ARE.
WE MAY NOT HAVE STUDENTS THAT HIT THESE CERTAIN MARKS.
NOT THAT WE'RE NOT SERVICING OTHER GROUPS OF STUDENTS, BUT THE EARLY COLLEGE HIGH SCHOOLS WILL START TO IMPACT ESPECIALLY WHEN WE START TO LOOK AT THAT BOTTOM LEVEL THERE.
OUR EARLY COLLEGE HIGH SCHOOL STUDENTS WON'T COME IN AT THE DEVELOPMENTAL READING OR WRITING LEVEL, BUT WE WILL GET POINTS WHEN WE START TO LOOK AT THEIR COMPLETION OF 15 HOURS, 30 HOURS, YOU KNOW, AND ESPECIALLY WHEN WE START LOOKING AT WHAT DEGREES OR CERTIFICATES WE'RE AWARDING FOR THEM.
>> IS A TRANSFER AWARDED WHEN A STUDENT GRADUATES FROM HIGH SCHOOL AND THEN ACTUALLY ENROLLS, OR IS IT ONLY --
THIS IS ONE OF THE THINGS THAT WE WILL WORK ON AT THE THOMAS LEVEL.
SOL IF ONE OF OUR STUDENTS GRADUATES WITH A HIGH SCHOOL
[01:05:01]
DIPLOMA AND AN ASSOCIATE'S DEGREE AND THEN GOES TO U UNT-DALLAS, WE DON'T GET CREDIT FOR A TRANSFER.WE GET CREDIT FOR COMPLETION BUT NOT IF A TRANSFER.
AND WE CAN -- WE REALLY NEED TO- SHOW THAT AND COMPENSATE FOR IT BECAUSE WE DON'T GET THE BENEFITS OF THAT FROM FUNDING FROM THE STATE.
>> IF WE -- YEAH, IF WE DON'T GET FUNDING FROM THE STATE, AT THAT POINT ALL OF OUR EARLY COLLEGE HIGH SCHOOLS --
>> WE GET CONTACT HOUR, WE GET SUCCESS POINTS FOR DEGREES AND CRITICAL FIELDS AND ALL OF THOSE THINGS.
BUT WE DON'T GET CREDIT FOR THE TRANSFER SIDE OF IT.
SO THAT'S, THAT'S A SIZABLE NUMBER OF FOLKS THAT DO THAT.
BECAUSE AS I MENTIONED, THOSE STUDENTS GO ON, AND ABOUT 92% OF THEM ARE SUCCESSFUL ON TRACK FOR -- THEY'RE VERY SUCCESSFUL STUDENTS.
SO WE GENERALLY DON'T SEE THEM AGAIN IN OUR DOORS ONCE THEY'RE THERE, VIRTUALLY NEVER.
AND SO THEY'LL GO TO FOUR-YEAR.
WHAT WE NOW ARE SEEING THE INDIVIDUALS THAT DIDN'T GO THAT ROUTE, THAT'S WHERE WE'RE EXPERIENCING THE GREATEST NUMBER OF GROWTH COMING IN OUT OF HE FALL SEMESTER.
SO, WITH THOSE STUDENTSES, BUT WE ARE NOT GETTING CREDIT FOR THE TRANSFER PIECE.
>> AND IF I MIGHT, THE CRITICAL FIELD IS DETERMINED BY --
>> ON THE SUCCESS POINTS, THEY DETERMINE WHAT THE CRITICAL FIELDS ARE.
PROGRAMS, AND THEY DETERMINE WHAT THOSE ARE.
BUT WE'VE RECOGNIZED, AND THAT'S WHY WE HAVE A LITTLE BIT DIFFERENT ON OUR OUTCOME-BASED FUNDING, ONE OF THE NEEDS THAT WE HAVE THAT WE SEE THE BIGGEST GAP IN HERE IS NUMBER TWO ON THE LIST OF THE EDUCATION PLAN IS CULINARY.
THAT'S NOT ON THE STATE'S LIST.
SO WE WE LIKE TO MAKE OURS MORE FOR WHAT OUR MARKET IS HERE IN THE OUTCOME-BASED FUNDING.
>> I MEAN, WE HAVE TO PAY ATTENTION AND, OF COURSE --
>> THE COORDINATING BOARD SETS THAT.
THEY USED TO ALSO SET THE POINTS, BUT HE LEGISLATURE JUMPED IN THE MIDDLE OF IT THIS YEAR, AND THEY'RE THE ONES THAT ACTUALLY CHANGED THOSE NUMBERS, NOT THE COORDINATING BOARD.
AND GAVE US THE MONEY TO INCREASE THE DOLLAR AMOUNT.
>> JOHN, YOU'RE SAYING THAT IN TERMS OF OUR LOCAL PERFORMANCE FUNDING, THE MONEY WE CONTROL AND SPECIFIC TO COLLEGES, WE'RE GOING TO REENGINEER THAT TO REFLECT ADDRESSING THE GAP ANALYSIS THAT WE SAW IN THE EDUCATION PLAN RATHER THAN A LIST OF CRITICAL DEGREES THAT THE STATE PROVIDES OR CREATES, RIGHT?
I THINK IT'S GOING TO BE IN ADDITION.
WE'RE NOT GOING TO TAKE ANYTHING AWAY FROM WHAT THE STATE PUTS OUT THERE, BUT INTERNALLY WE'LL RECOGNIZE SOME OTHER AREAS THAT ARE VERY IMPORTANT.
>> LIKE APPRENTICESHIPS, FOR EXAMPLE.
>> WELL, APPRENTICESHIPS, A LOT OF THAT IS NOT FOR CREDIT.
SO IT'S, SOME OF THEM WILL COUNT, SOME OF THEM WON'T COUNT.
>> SO OUR REVENUES, WE JUST TALKED ABOUT OUR STATE APPROPRIATIONS.
OUR NET TUITION, WE ALWAYS REPORT ET TUITION HERE BECAUSE THAT'S THE MONEY THAT WE ACTUALLY USE TO UND OUR OPERATIONS.
HOWEVER, OUR GROSS TUITION IS PRETTY MUCH FLAT.
WE SAW A LITTLE BIT OF A DECLINE HERE, BUT THAT IS DIRECTLY REFLECTIVE OF OUR INCREASE IN SCHOLARSHIPS HAT WE'RE DOING.
AND OUR INVESTMENT INCOME, WE'RE BEING VERY CONSERVATIVE HERE.
ALTHOUGH WE DID MEET OUR NUMBERS FOR THE CURRENT YEAR, WE'RE BEING CONSERVATIVE IN TERMS OF MARKET INFLUX THAT WE SEE COMING, SO WE'VE DROPPED THAT DOWN JUST A LITTLE BIT.
THIS IS A LIDE HERE I WANTED TO PUT OUT HERE SO YOU COULD ACTUALLY SEE WHAT OUR GROSS TUITION LOOKS LIKE COMPARED TO OUR SCHOLARSHIP WAIVERS, AND YOU CAN SEE WE'RE AT ABOUT A $2.5 MILLION INCREASE ON SCHOLARSHIP WAIVERS.
>> SO WHEN ARE WE STARTING THE -- [INAUDIBLE] WITH THE BOOKS?
>> FOLLOWING -- A YEAR FROM THIS FALL.
THAT'LL BE IN NEXT YEAR'S BUDGET THAT WE'LL SEE --
BOTH A TUITION INCREASE AND THE EXPENSES.
>> SO THAT'S IN ADDITION TO THE SCHOLARSHIPS, THERE'S ANOTHER MILLION DOLLAR NCREASE -- [INAUDIBLE]
>> TUITION IS, COMES FROM THE COLLEGES THEMSELVES.
THEY ESTIMATE WHAT THEY THINK THEIR GROWTH IS.
I THINK IT'S A LOWBALL, AND I THINK WE'LL ACTUALLY DO BETTER
[01:10:01]
THAN THAT, BUT WE DO PART OF THE BUDGET, AND THEY DO, AND WE CONSOLIDATE IT TOGETHER.SO WE LOOK AT WHAT THEY HAVE ON -- [INAUDIBLE] SO I THINK WE'RE ACTUALLY -- [INAUDIBLE] REVENUES ARE CONSERVATIVE AND EXPENSES WE MAKE SURE THAT WE HAVE AND WE HAVE TO BALANCE BETWEEN HOSE.
BUT WE DON'T WANT TO COME UP WITH OVERWITH ESTIMATING REVENUES -- OVERESTIMATING REVENUES AND THEN HAVING A SHORTFALL.
AS YOU EE SOME OTHER PUBLIC ENTITIES HAPPEN.
>> AND, AGAIN, THE DECLINE IN TUITION IS TYPICALLY BECAUSE THE SCHOLARSHIP WAIVERS WE'RE GRANTING.
>> NOT BECAUSE WE HAVE LESS STUDENTS, BECAUSE WE'RE UP --
>> THERE ARE TWO GROUPINGS HE WAY THIS OPERATES FOR US.
SO THE HIGH SCHOOL STUDENTS ARE NOT ELIGIBLE FOR PELL, ALTHOUGH THEY JUST DID AN EXPERIMENT WITH A PROGRAM TO DO THAT.
SO IN THAT CASE, WE ESSENTIALLY COVER THAT COST FOR THE STUDENTS.
ONCE THEY GRADUATED FROM HIGH SCHOOL AND ARE PELL-ELIGIBLE, THEN RUN IT THROUGH THE PELL.
NOW, BECAUSE WE DON'T INDEX TUITION, PELL WENT UP THIS YEAR, AND SO ACROSS THE COUNTRY YOU'LL SEE EVERYBODY RAISED TUITION BECAUSE THEY TEND TO INDEX IT TO PELL.
I DON'T LIKE THAT, BUT THAT'S WHAT HAPPENS.
AND YOU'LL SEE TUITION IN TEXAS ACTUALLY INCREASE BECAUSE PELL WENT UP.
BUT WE'RE, WE'RE HOLDING STEADY.
AND WHAT WE'LL DO IS TIE THAT IN TO ALL-INCLUSIVE MODEL.
BUT EVEN THEN WE'LL STILL BE HALF OF THE STATE AVERAGE.
AGAIN, OUR TAV, WE WON'T GET CERTIFIED UNTIL AROUND THE MIDDLE -- THE THIRD WEEK OF JULY.
SO RIGHT NOW WE'RE OPERATING OFF OF THE ASSUMPTION OF HAVING ABOUT A 7% INCREASE IN OUR TAV.
HOME VALUES, IN MARKET VALUES ARE INCREASING JUST UNDER 3%, AND I KNOW, CHAIR FLORES, YOU ALWAYS LIKE TO SEE THE IMPACT FOR TAXPAYERS.
SO HERE WE HAVE ROUGHLY A MONTHLY INCREASE OF $20.
BUT, AGAIN, OUR RATE HAS BEEN CONSISTENT.
WE'VE NOT MADE ANY CHANGES TO OUR RATE, AND THAT IS STRICTLY A RESULT OF THE VALUATIONS.
>> SO ARE TAXES, PROPERTY TAXES ARE UP 7%, $18 MILLION.
YOU KNOW, THE LEGISLATURE, COMMUNITIES, THE HOMEOWNERS ARE CONCERNED ABOUT PROPERTY TAX BURDEN.
OTHER UNITS OF LOCAL GOVERNMENT ARE UNDER THE NEW STATE PROPERTY TAX REGIME WHICH CAPS THEM AT 3.5% GROWTH, I BELIEVE, IN TOTAL REVENUE IN A GIVEN YEAR.
SO IF WE WERE SUBJECT TO THAT, WE WOULD HAVE $9 BILLION LESS IN OUR BUDGET THAN IS PROPOSED HERE WHICH IS, I THINK, SPENDING EVERY PENNY THAT WE ADD AS A RESULT OF INCREASING TAV.
AND SO I GUESS, YOU KNOW, THIS HAS COME UP EVERY YEAR FOR THE PAST THREE YEARS, AND I WOULD ASK WHAT ARE OUR OPTIONS IF WE WANTED TO HAVE A PROPERTY TAX RELIEF COMPONENT TO THIS BUDGET? EITHER IN THE TERMS OF EXEMPTIONS OR IN TERMS OF RATE REDUCTIONS.
>> SO WE DID AN ANALYSIS ON THE EXEMPTION.
YOU KNOW, THE LAST COUPLE YEARS WE RAISED OUR OVER 65 AND DISABLED EXEMPTION, AND WE'RE CURRENTLY AT 75,000 ON THE EXEMPTION.
WE DID AN ANALYSIS TO RAISE IT TO 0,000 IF WE WANTED, IF THE BOARD WANTED TO TAKE A LOOK AT THAT, AND THAT WOULD GIVE ABOUT ANOTHER $2.5 MILLION RELIEF.
>> WHAT DOES THAT DO FOR RENTERS? HOMEOWNERS GET, HOMEOWNERS GET BENEFITS THAT RENTERS DON'T.
>> WELL, THE LANDLORDS COULD PASS IT ON IF THEY CHOSE.
>> WE DON'T HAVE CONTROL OVER --
>> BUT I WOULD ENCOURAGE US TO DO THAT.
>> IS THERE A CAP ON THOSE EXEMPTIONS? [INAUDIBLE]
THERE IS A CAP ON THE HOMESTEAD.
WE HAVE BEEN AT THAT, BUT HAT'S STATE LEGISLATED AS TO WHAT WE CAN HAVE.
I'LL TURN BACK TO LEGAL AGAIN, BUT WE LOOKED AT THAT NOT TOO LONG AGO, AND WE COULD FIND NOTHING IN THE LEGISLATURE THAT SAID ON THE OVER 65 AND DISABLED PERSON THAT THERE WAS A CAP ANYWHERE.
SO WE HAVE MONTH NOT BEEN ABLE TO FIND ONE.
SO WE FEEL THIS WILL PUT US OVER ALL THE OTHER TAXING ENTITIES ALSO THAT ARE UP THERE.
WE WERE PLAYING CATCH-UP FOR A COUPLE YEARS.
WE'RE NOW, WE ARE AHEAD BECAUSE WE DID.
AND IF WE GO TO 90,000, WE WILL LEAD THE PACK OF THE CITY, THE COUNTY --
>> ON THE OVER 65, BECAUSE YOU HAVE THE HOMESTEAD EXEMPTION AND THEN YOU HAVE THE OVER-65 EXEMPTION, FOR THOSE PEOPLE WHO ARE IN THE LOWER INCOME LEVELS, YOU PAY ALMOST NOTHING IN TAXES.
LOWER INCOME LEVELS, THEREFORE, YOU HAVE A HOME THAT'S APPRAISED
[01:15:03]
AT A LOWER LEVEL.>> THEY PAY ALMOST NOTHING IN TAXES.
>> THAT'S BEEN OUR STRATEGY, IS TO WATCH THIS FOR OVER 65 AND DISABLED PEOPLE, IT'S TRYING TO KEEP THAT EXEMPTION SO THAT THEY DON'T PAY ANY TAXES AS THE TAV GOES UP, IS TO GIVE THEM ENOUGH OF A BREAK TO WHERE THEY HAVE THAT.
SO THAT OULD BE ONE THING, TRUSTEE RITTER, THAT WE'D LIKE TO BRING BACK TO BOARD IN THE AUGUST.
WE CAN DO IT IN SEPTEMBER OR OCTOBER.
BUT WE'RE GOING TO BUILD, AS WE TALK ABOUT THIS AS PART OF OUR FINAL BUDGET PLAN, WOULD BE TO DO THAT.
AND BRING THAT IN SO THAT -- AGAIN, WE CAN'T DO ANYTHING WITH HOMESTEAD BECAUSE IT'S AT THE MAX.
>> BUT WE ARE SEEING SOME OF THE EFFECT OF THE LAST TWO THAT WE'RE PUTTING IN RIGHT NOW BECAUSE THE LAST COUPLE YEARS WE WERE AT $24 MILLION ON THE INCREASE.
NOW WE'RE AT 18, SO WE'RE SEEING THE EFFECT OF SOME OF THAT NOW.
>> CUT DOWN ON GROWTH ALREADY FROM THAT.
>> I JUST ASK THAT WE ALWAYS BE CAREFUL WITH THATTING, BECAUSE WE WANT TO BE -- WITH THAT, BECAUSE WE WANT TO BE SURE.
I KNOW THAT WAS A BIT OF AN ISSUE WITH FOLKS SUPPORTING US AND THE BOND THAT REALLY QUESTIONED WHY WE WERE DOING THE EXEMPTIONS.
OBVIOUSLY, WE NEED REVENUE AND RESOURCES.
>> WELL, AND I WOULD HAVE A GREAT CONCERN.
I THINK WE SHOULD BE PROUD OF THE FACT THAT WE'RE PRETTY MUCH FISCALLY CONSERVATIVE, AND IT WOULD BE -- OUR TAX RATE, I WOULD BE REALLY CONCERNED IF WE WERE A HUGE HIT ON THE HOMEOWNERS, BUT WE'RE NOT.
FOR THE VALUE OF THE RETURN ON INVESTMENT THAT IS REALIZED WHEN YOU HAVE ANOTHER EDUCATED PERSON IN THE COUNTY AND IN TERMS OF THEN HE INCOME THEY CAN EARN AND WHAT THEY PUT INTO THE ECONOMY, ETC., ETC.
>> I THINK, I THINK THOSE THAT ARE AT THE LOWER INCOME LEVELS THAT HAVE PROPERTY THAT IS NOT IN THE 200, $300,000 RANGE, WE'RE NOT AFFECTING THEM.
THEY'RE ALREADY PAYING ALMOST NOTHING IN TAXES.
>> SCHOOL DISTRICT IS SOMETHING ELSE.
>> WELL, WE CAN'T SPEAK FOR THE SCHOOL DISTRICT.
I'M JUST SAYING THEY PAY NO TAXES --
NO, THEY DON'T, ALMOST NOTHING.
AND I'M TELLING YOU FROM EXPERIENCE, OKAY, IN TERMS OF WHAT MY OME IS VALUED AT, HAVING THE HOMESTEAD EXEMPTION AND NOW THE OVER-65 EXEMPTION, I PAY ALMOST NOTHING IN TAXES.
SO I'M NOT JUST TALKING THE TALK, I'M TALKING FROM PERSONAL EXPERIENCE.
IF WE WERE A HUGE BURDEN TO LOWER INCOME, THAT WOULD BE ANOTHER ISSUE.
WE'RE NOT EVEN A HUGE BURDEN TO THOSE THAT ARE PAYING 200, 300, 400, A MILLION ON THEIR HOME.
WE'RE 4% OF THE TAX BILL, RIGHT, ON AVERAGE.
SO WE GIVE A TAX BREAK TO BILLIONAIRES, MILLIONAIRES WHEN WE GET A HUGE RETURN ON INVESTMENT FROM THE EDUCATION THAT WE CAN PROVIDE TO OUR CONSTITUENTS AND THE RESIDENTS OF DALLAS COUNTY OFF OF OUR TAX RATE?
>> WELL, I LIVE IN GARLAND, AND GARLAND INDEPENDENT SCHOOL DISTRICT IS QUITE EXPENSIVE.
SO KNOWING THAT THAT'S A SCHOOL DISTRICT THAT DOES PULL OUT TO ADD TO ANYONE ON SOCIAL SECURITY --
>> WE CAN'T, WE CAN'T IMPACT WHAT GARLAND DOES, WHAT -- WE CAN WITH ONLY IMPACT WHAT WE DO, AND WE'RE NOT A HUGE BURDEN ON THE TAXPAYER.
I UNDERSTAND THAT, BUT I'VE HAD EXPERIENCE WITH THE GARLAND INDEPENDENT SCHOOL DISTRICT, AND TAXES ARE A PROBLEM.
>> WE CAN'T CONTROL WHAT THEY DO.
>> [INAUDIBLE] WHAT IT WOULD BE, A SCENARIO IF TAV WENT DOWN.
WHAT I DON'T WANT US US TO HAVE HAPPEN --
YOU CAN'T GO DOWN ONCE YOU RAISE.
>> -- OFFER A 90 AND THEN THE TAV STARTS DECLINING SO THAT WE HAVE TO COME BACK AND SAY WE HAVE TO EITHER RAISE THE RATE OR PULL BACK TO 75 OR WHATEVER.
SO MAYBE WE NEED TO LOOK AT BOTH SIDES OF HIS, WHAT IT DOES TO BENEFIT AND THEN WHAT HAPPENS IF IT GOES THE OTHER WAY.
>> WE PLOT NET CHANGE IN THE TAV YEAR YEAR, AND -- YEAR TO YEAR, AND IT FOLLOWS A HISTORY.
I MEAN, THERE'S THE ECONOMY GOING UP AND THE ECONOMY GOING DOWN.
WE ARE BEHIND ON HITTING THAT ECONOMY GOING DOWN ON OUR TAV GROWTH.
I JUST DON'T HAVE A CRYSTAL BALL TO TELL YOU WHAT DAY, BUT IT IS GOING TO COME THAT THE TAV GROWTH IS GOING -- IT IS ALREADY SLOWING SOMEWHAT ON THE HOMEOWNER SIDE WITH SALES NOT THE HOT MARKET THAT IT WAS.
WE STILL LIVE IN -- [INAUDIBLE] WITH ALL THE BUILDING THAT'S GOING ON DOWNTOWN, BUT IF --
>> AND THIS DOESN'T COUNT NEW ADDITIONS.
[01:20:01]
OVER 6 BILLION OR 9 BILLION THIS YEAR?>> INSTEAD OF GOING TO 90, IF WE COULD LOOK AT 80 SO IT'S A GRADUAL RATHER THAN SUCH A BIG INCREASE? BECAUSE, YOU'RE RIGHT, ONCE WE GO UP, IT'LL BE --
>> ROOM FOR ANOTHER INCREASE LATER ON.
>> I JUST WANTED TO RECALL SOMETHING WE DISCUSSED IN PAST YEARS WHICH WAS THE PROSPECT OF DOING A RATE REDUCTION, HOWEVER SMALL, AS OPPOSED TO INCREASING EXEMPTIONS.
AND THE DIALOGUE AROUND THIS TABLE WAS, WELL, WE DON'T WANT TO DO A RATE REDUCTION BECAUSE WE'LL NEVER GET IT BACK AGAIN.
BUT, YOU KNOW, PART OF THE ACKNOWLEDGMENT OF THAT IS, YOU KNOW, WE DO HAVE A DECLINE IN TAV, I THINK WE'RE LESS WELL POSITIONED WITH THE PUBLIC TO DO A RATE INCREASE AT THAT TIME, AND WE'RE GOING TO HAVE TO MAKE SOME HARD DECISIONS.
BECAUSE, YOU KNOW, IF WE'RE NOT RETURNING GROWTH IN REVENUE THROUGH A RATE REDUCTION AT A TIME WHEN WE'VE HAD IT FOR FIVE YEARS NOW AT LEAST, YOU KNOW, HOW CAN WE GO TO PUBLIC AND SAY, OKAY, WHEN TAV'S DECLINING, WE EXPECT YOU TO PAY MORE OF THE RATE? SO, YOU KNOW, I WOULD BE WILLING TO CONSIDER A SMALL RATE REDUCTION BECAUSE I THINK IT PUTS US IN A POSITION TO INCREASE.
AND IF TAV GOES DOWN IF THIS BOARD IS WILLING TO EMBRACE THAT.
>> I WOULD CAUTION US ABOUT DOING ANYTHING WITH OUR IN THE KNOW RATE BECAUSE AS YOU JUST HEARD YESTERDAY WHEN JOHN'S PRESENTATION, WHEN WE ISSUE REVENUE BONDS, WE HAVE TO PAY FOR IT FROM OUR OPERATING BUDGET.
THAT'S NOT OUR INS, THAT COMES FROM OUR M AND O.
SO THAT'S MONEY WE HAVE TO BE ABLE TO ACCOUNT FOR FOR DEBT SERVICE FOR THOSE REVENUE BONDS.
>> BUT THE RATING AGENCIES ARE GOING TO LOOK AT YOUR ANNUAL M AND O RATE, THEY'RE GOING TO LOOK AT THE CAPACITY THAT YOU NEED TO PAY OFF THAT DEBT IN TIME, WHICH IS --
>> WELL, THAT'S OUR TAX DAUGHTER DOLLARS.
SO WE HAVE OUR M, AND O FROM THE TAX BASE, WE HAVE OUR STATE APPROPRIATIONS, AND WE HAVE TUITION.
WE'RE NOT LOOKING AT ANY CHANGES ON THOSE FIRST TWO, SO THIS IS THE ONLY PLACE THAT WE COULD AFFECT THAT CHANGE UP OR DOWN.
AND IF WE KNOW ALREADY WE'RE GETTING READY TO IMPACT BY THAT HAVING THAT ADDITIONAL DEBT SERVICE IN ORDER TO FUND THOSE CAPITAL PROJECTS, WE'LL PUT OURSELVES IN A BAD --
>> YOU'RE SAYING IF WE DROP THE RATE EVEN A QUARTER OF A PENNY, IT'S GOING TO AFFECT OUR BOND RATE?
>> NO, I'M NOT SAYING ANYTHING ABOUT A BOND RATE, BEING ABLE TO PAY BACK OUR DEBT SERVICE.
>> HOW MUCH, WHAT'S THE PERCENTAGE IN OUR TOTAL BUDGET? DE IS --
BUT THAT'S NOT OUR OPERATING AUTHORITY.
>> YEAH, WE'VE PAID DOWN TO ZERO ALREADY TO GET PREPARED --
>> -- SO THAT WE COULD USE THESE DOLLARS FOR THE REVENUE --
>> IT'S ALWAYS DIFFICULT TO RAISE TAXES.
NO ONE WANTS TO BE IN THAT POSITION.
BUT I SAT ON THIS BOARD WHEN WE ACTUALLY HAD TO DO THAT BECAUSE THE TAV WAS LOW, THE NEEDS WERE GREAT, AND WE, WE WEREN'T GETTING THE TYPE OF REVENUE WE NEEDED TO EXTENT THAT FACILITIES STARTED TO DETERIORATE, AND YOU COULD VISIBLY SEE THE DETERIORATION.
SO I CAN'T REMEMBER THE YEAR THAT IT WAS, BUT WE ACTUALLY HAD TO BITE THE BULLET AND RAISE TAXES NOT BY, I HINK MAYBE BY A PENNY.
>> SO WE DON'T WANT TO GET OURSELVES IN A POSITION WHERE WE BEGIN, OUR CAMPUSES BEGIN TO SUFFER, THE TYPES OF PROGRAMS WE OFFER WHICH ARE GAME-CHANGERS IN MY OPINION, EVERYTHING THAT WE'VE BEEN DOING TO MEET OUR STRATEGIC PRIORITIES ARE GAME-CHANGERS AND VERY DIRECTLY IMPACT LIVES FOR A QUARTER PERCENT, A HALF A CENT, A PENNY, YOU'RE GETTING HUGE RETURN ON INVESTMENT.
AND WE'RE NOT A HUGE TAX BURDEN TO TAX PAY IER.
SO IT JUST DOESN'T MAKE ANY SENSE TO ME PERSONALLY FOR US TO DO ANYTHING WITH OUR TAXES, OUR TAV, ETC.
WE'RE OKAY NOW, WE'RE GOING TO COME TO HARD TIMES, SO LET US STAY WHERE WE ARE.
BECAUSE WE ARE GOING TO HIT THOSE HARD TIMES AGAIN.
>> AND PART OF THE OVERWHELMING PASSAGE OF THE BOND WAS THE NARRATIVE THAT NO INCREASE TO TAXES.
WE DIDN'T SAY, OR HEY, WE'RE GOING TO PASS -- [INAUDIBLE] THEY SAID THERE'S NOT A NARRATIVE OUT THERE TO SUPPORT SAYING -- [INAUDIBLE]
>> LOOK AT THE DEBATE IN THE LEGISLATURE.
THERE'S A GRAVE CONCERN IN THE COMMUNITY AND IN THE STATE ABOUT THE DRAMATIC INCREASES IN LOCAL PROPERTY TAXES.
AND IF THAT'S HAPPENING BECAUSE THE STATE HAS ABDICATED ITS FUNDING RESPONSIBILITIES FOR A
[01:25:01]
WIDE VARIAN TIFF OF GOVERNMENTAL FUNCTIONS -- VARIETY OF GOVERNMENTAL FUNCTIONS.THE HAMMER'S COME DOWN ON CITIES AND COUNTIES, AND, YOU KNOW, THEY'RE CAPPED AT 3.5%.
AND IF WE'RE NOT CAREFUL STRATEGICALLY, WE COULD BE UNDER THAT SAME REGIME.
I THINK FOR ARMING OUR CHANCELLOR AND JUSTIN AND ISAAC WITH THE MESSAGE THAT, HEY, FOR THE PAST THREE, YEAH, THREE BUDGET CYCLES, FOUR BUDGET CYCLES, FIVE BUDGET CYCLES WHEN WE'VE HAD GROWTH IN TAV, THERE HAS BEEN AN ELEMENT OF TAX RELIEF AND EVERY ANNUAL BUDGET THAT THIS OARD HAS PASSED WILL GIVE US AMMUNITION TO STAY OUT FROM UNDER THAT REGIME, AND WE NEED TO HAVE THAT IN MIND.
>> I THINK THE REASON THEY HAVEN'T INCLUDED US ON THAT CAP IS BECAUSE OF THE FACT THAT WE'RE NOT A HUGE TAX BURDEN.
WE HAVE A GREAT DIFFERENCE OF OPINION.
>> WE DO, AND I RESPECT YOUR OPINION, I REALLY DO.
>> I THINK NEED TO OOK, TOO, AT THE ACTUAL AMOUNT.
IF YOU LOWER A QUARTER OF A POINT AND YOU SAVE $2 A MONTH IN YOUR ANNUAL TAX, MONTHLY TAX BILL, IS THAT REALLY AN IMPACT? I MEAN, IS IT JUST TO E ABLE TO SAY IT, OR IS IT IN REAL MONEY MAKING A DIFFERENCE?
>> WELL, IT MIGHT MAKE A DIFFERENCE TO SOME PEOPLE.
IF EVERYBODY SAY ID, WELL, CITIES, I'M LESS OF A SCHOOL DISTRICT, SO, THEREFORE, I DON'T WANT -- I DON'T REALLY IMPACT, EVERY UNIT OF LOCAL GOVERNMENT AFFECTS THE OVERALL IMPACT OF --
NOT THE CITIES', OT THE -- I UNDERSTAND WHAT'S GOING ON THERE.
PERHAPS THERE'S BEEN MORE WASTE IN SPENDING IN MUNICIPALITIES AND CITIES, I CAN'T SPEAK TO THAT.
BUT HERE LET'S SEE WHAT THE ACTUAL NUMBER, THE AMOUNT OF SAVINGS TO DO WHAT YOU'RE SAYING IS.
IF IT'S A REAL SAVINGS, I MEAN, WE'RE ONLY ON AVERAGE $250 YEAR? ON A $250,000 HOME? SO, I MEAN, I AM ALL FOR BEING FISCALLY CONSERVATIVE, BUT IF WE'RE GOING TO FIGHT OVER, YOU KNOW, $10 A YEAR, IS THAT WORTH THE FIGHT? BECAUSE IF SOMETHING DOES HAPPEN, THEN WE HAVE -- THEN TO RECOUP THOSE DOLLARS A YEAR FROM NOW OR TWO YEARS FROM NOW, NOW WE'VE GOT TO TURN RIGHT BACK AROUND WHICH I GUARANTEE YOU THAT'S GOING TO HAPPEN IN SOME OF THESE MUNICIPALITIES.
THEY'RE GOING TO COME BACK AND START SAYING, HEY, WE CAN'T GET THIS, WE CAN'T GET THIS MONEY, YOU'RE GOING TO OSE SERVICES, YOU'RE GOING TO LOSE ALL THIS.
SO I JUST DON'T WANT TO GO DOWN AND BACK UP AGAIN.
>> WHAT IS THAT MEDIAN HOUSEHOLD IN DALLAS COUNTY?
>> TAXABLE VALUE, MARKET VALUE IS 260,000.
WE DON'T REALLY KNOW THE EXACT NUMBER UNTIL JULY 25TH.
BUT WE BELIEVE IT'S GOING TO BE SOMEWHERE AROUND $268,000.
>> WE ACTUALLY WERE IN THAT BILL THAT WENT THROUGH, AND IT DOES AFFECT US.
FINISH SO, CERTAINLY, I THINK THE LEGISLATURE RECOGNIZED THAT THE STATE PORTION IS UNSTABLE FOR COMMUNITY COLLEGES THAT ARE IN THERE AND SPECIFICALLY LEFT US -- [INAUDIBLE] BUT THEY DID CHANGE SOME OF THE RULES AROUND THAT.
IF WE GO ABOVE THAT, THAT USE REQUIRED THE VOTERS TO PETITION.
NOW IT'S A REQUIREMENT OF THE ELECTION.
THERE USED TO BE A WAY TO RAISE IT WITHIN A FRAMEWORK.
NOW WE WOULD HAVE TO GO TO VOTERS FOR THAT.
SO THERE IS SOME OF THE AUTHORITY OF THE BOARD HAS LIMITED, SO IF WE DO GO DOWN, WE'LL NEED TO CHECK THAT, BUT I THINK THAT REQUIRES ELECTION TO INCREASE IT ANY AMOUNT IN THE FUTURE WHICH WOULD BE VERY EXPENSIVE FOR US.
>> THE ONLY THING I WOULD SAY ABOUT THIS DISCUSSION, AND I HEAR WHAT YOU'RE SAYING ABOUT THE COLLEGE DISTRICT NOT BEING A BURDEN ON THE TAXPAYER, AND I AGREE WITH THAT.
BUT MOST PEOPLE DON'T LOOK AT IT LIKE THAT.
THEY LOOK AT EVERYTHING THEY'RE PAYING EVEN IF IT'S JUST A PENNY FROM ONE OF THOSE TAXING ENTITIES, AND THEY LOOK AT THEIR TOTAL TAX BILL.
>> AND, YOU KNOW, I USED TO SAY YEARS AGO THAT I WOULD LOVE -- [INAUDIBLE] TAXES TO GO THROUGH ND HAVE A CHECKLIST AND SAY WHAT I WANTED TO FUND IN THE CITY AND, YOU KNOW, I'LL PAY FOR.
THIS BUT YOU DON'T HAVE THAT OPTION.
SO IT CHANGES THE WAY PEOPLE LOOK AT THEIR TAX BILL.
THEY'RE LOOKING AT THEIR TOTAL TAX BILL AND WHAT IT'S COMING TO.
AND THEY'RE LOOKING FOR ANY AREA
[01:30:01]
WHERE THEY CAN AFFECT THE CHANGE THAT ILL LOWER THE TOTAL TAX BILL.MOST PEOPLE, ESPECIALLY IN THESE TIMES, EVERY TIME YOU TURN AROUND, TAX BILLS ARE GOING.
I'M BEGINNING TO LOOK AT ALL OF MY BILLS ESPECIALLY WHEN IT COMES TO TAXES THAT I'M BEING TAXED ON TO SOME OF THIS STUFF.
I'M LOOKING AT THE TOTAL THAT I'M PAYING AND WHERE I CAN AFFECT ANY CHANGE, ANY CHANGE TO GET THAT TOTAL TAX BILL --
>> AND I THINK WHEN THEY SEE WHAT WE ACTUALLY, IN TERMS OF WHAT THEY'RE ACTUALLY PAYING IN TAXES TO US, WHEN IT'S POINTED OUT TO THEM, IN MY OPINION, ARGUMENT'S OVER WITH.
WE'RE JUST SO LITTLE OF THE PAX BILL.
>> I UNDERSTAND YOUR A ARGUMENT AND WHEN PEOPLE LOOK AT ONE ITEM, BUT PEOPLE LOOK AT THE TOTAL TAXES --
>> NO, I UNDERSTAND WHAT YOU'RE SAYING, BUT ONCE YOU POINT OUT LOOK AT OUR LINE ITEM HERE, YOU KNOW, IN COMPARISON TO EVERYTHING ELSE, IT'S A NO-BRAINER --
>> BUT HOMEOWNERS DON'T GET TO SIT AROUND AND SAY I'LL PAY THIS TAX BILL, BUT I WON'T PAY THIS TAX BILL.
I'M HAPPY ABOUT HIS ONE, UT THIS ONE I'M NOT GOING TO PAY.
THERE'S NOTHING YOU CAN DO AT THE END OF THE DAY.
IF THAT'S THE BILLS HAT COME IN, THAT'S WHAT YOU PAY.
SO TAXES ARE ONE OF THOSE, I MEAN, IT HAS BECOME A FOUR-LETTER WORD.
I'LL ENTERTAIN A COUPLE OF MORE COMMENTS, QUESTIONS, BUT WE NEED TO MOVE THE AGENDA.
>> SO I HEARD YOU SAY YOU'RE GOING TO BE LOOKING AT A PROPOSAL TO BRING ABOUT AN INCREASE IN THE YOU ELDERLY, DISABLED EXEMPTION OF ABOUT $3.5 MILLION IN THE NEXT BUDGET PROPOSAL?
AND THEN WE'LL GET PROPOSALS --
>> WELL, BUT WE'VE ASKED TO GIVE US A DIFFERENT POINT, NOT JUST ONE NUMBER.
>> OUR COLLEGE ALLOCATION, AGAIN, JUST TO DO A QUICK COMPONENTS THAT THE COLLEGES ARE ALLOCATED ON; THE REVENUE WHICH IS ENROLLMENT-DRIVEN, OUTCOMES-BASED FUNDING AND OTHER.
SOME FOOTNOTES ABOUT WHAT OTHER PERTAINS TO SUCH AS PROGRAMS, COMPENSATION ALLOWANCES AND THEN ALLOWANCES FOR PHYSICAL PLANT.
WE DID SOME PRESENTATIONS TO YOU ALL ABOUT TWO, THREE YEARS AGO WHERE WE TALKED ABOUT THE OUTCOMES-BASED FUNDING AND HOW WE WOULD MAKE THAT A LARGER PERCENTAGE OF THE COLLEGES' ALLOCATION.
WE MOVED IT FROM 16% TO 20% THIS YEAR, AND THIS IS THE RESULT OF THAT.
THE ENROLLMENT, WE TALKED ABOUT THE FACT THAT THE COLLEGES DID A LITTLE BIT LOWER PROJECTION FOR CREDIT ENROLLMENT.
HOWEVER, THEY ERE ABLE TO SEE THE DIFFERENCE FOR THE CAC HOUR FUNDING FROM THE -- CONTACT HOUR FUNDING FROM THE LEGISLATURE.
>> DO YOU THINK THIS OUTCOMES-BASED FUNDING IS CHANGING INSTITUTIONAL BEHAVIOR?
>> I THINK ANYTHING THAT'S MEASURED YOU SEE AN EFFECT OF.
SO IN HERE OUTCOMES-BASED FUNDING, AS YOU CAN SEE, OUR ENROLLMENTS AND CERTIFICATE TOTALS FROM, IS INCREASING 5%.
AND AS WE HAVE OF THIS FOUR-YEAR TREND, GAINFUL EMPLOYMENT, THAT'S A NUMBER THAT WE'VE BEEN WATCHING WHICH WE WILL HAVE A CONVERSATION AGAIN ABOUT HOW THIS GROUP OF METRICS NEEDS TO CHANGE NOW BECAUSE WE CAN'T GET THAT INFORMATION FROM THE STATE ANY LOCKER.
THEY'RE NOT MEASURING IT. -- ANY LONGER.
AND IT ALSO WAS A GRAY AREA TOO BECAUSE THEY COULD MEASURE THE GAINFUL EMPLOYMENT WITHIN THE STATE OF TEXAS.
THEY WEREN'T ABLE TO GIVE US THE EFFECT OF WHAT HAPPENED OUTSIDE THE STATE OF TEXAS.
SO IT'S A LITTLE UNFAIR TO MEASURE THE COLLEGES FOR THAT PIECE WHEN IT WASN'T REALLY ACCURATE DATA.
SO, BUT THE FOUR-YEAR TREND WE DO HAVE AN ALMOST 4% INCREASE IN THAT AREA.
>> THERE IS A NEW DATABASE -- IN YEAH.
>> [INAUDIBLE] TEXAS SYSTEM, THEY'RE MEASURING -- AS WELL.
>> SO THIS IS A SNAPSHOT OF WHAT WE'RE LOOKING AT FOR THE CURRENT YEAR, $487 MILLION ON A TOTAL OPERATING BUDGET, AND THE INCREASES ACCORDINGLY WHERE WE CAN SEE WHAT'S HAPPENING IN COLLEGE OPERATION, COLLEGE SERVICES, BOARD SERVICES.
I TO WANT TO POINT OUT BECAUSE I KNOW THAT BOARD SERVICES IS MOSTLY MADE UP OF INSTITUTIONAL SUPPORT GROUPS 3 MILLION OF HAT $6 MILLION INCREASE THAT YOU SEE IS A RESULT OF THE DISTRICT TAKING ON LEASES THAT WERE ORIGINALLY ALLOCATED TO THE COLLEGES.
SO LIKE ALL THE PROPERTIES THAT CENTRAL LEASES, WE BROUGHT ALL OF THOSE IN, AND THAT WAS ROUGHLY $3 MILLION --
>> JUST A CHANGE IN STRATEGY --
>> THAT'S THE RIGHT WAY TO DO IT
[01:35:01]
BECAUSE, FRANKLY, IT SHOULDN'T BE WHEN ONE COLLEGE DOESN'T HAVE ANY RENT AND THEIR OWN FACILITIES, WE PROVIDE THAT TO THEM, BUT WE SAY IF WE APPROVE A LEASE AT THE BOARD LEVEL, WE'RE GOING TO MAKE YOU EAT IT RATHER THAN -- [INAUDIBLE] SO THAT'S THE RIGHT WAY TO DO THAT.>> [INAUDIBLE] DIDN'T GO UP AS MUCH S IT WOULD HAVE --
>> AND A LOT OF THE THINGS MR. MARSHALL WAS TALKING ABOUT EARLIER ARE IN THESE NUMBERS.
THE DATA CENTER, WE'RE LOOKING AT THE CYBERSECURITY, I MEAN, JUST TO NAME TWO THAT WE DIDN'T HAVE TO WORRY ABOUT FIVE EARS AGO, TWO YEARS AGO THAT WE'VE GOT TO FUND.
AND I GUESS IF WE'RE TALKING ABOUT TAXING UP IN PLACES, IT'S FACILITIES AND I.T --
WE HAVE CYBERSECURITY IS A BIG THING.
THE ERP, CURRICULUM MANAGEMENT, SOME MORE OF THE INITIATIVES FOR GUIDED PATHWAYS, AND WE ALSO HAVE SOME COMPLIANCE-RELATED THINGS FOR TITLE IX AND INTERNAL AUDIT.
>> TRUSTEE THOMPSON, DID YOU HAVE A QUESTION?
WHAT ACCOUNTS FOR THE INCREASE IN THE -- [INAUDIBLE]
>> JUST REALLY ALL THE INITIATIVES THAT WE'RE TALKING ABOUT.
IT'S JUST DISBURSED, YOU KNOW, THROUGHOUT.
AND THE DIFFERENCE THIS IS WHERE WE SAW THE INCREASE ON THE PRIOR SLIDE.
>> THEY GET ALL THE REVENUE THAT COMES IN FROM THE STATE.
THAT GETS ALLOCATED, PLUS THEY GET ALL THE REVENUE FOR THE TUITION.
SO DISTRICT DOESN'T BENEFIT FROM THOSE INCREASES.
WE STARTED THAT, WHAT, THREE OR FOUR YEARS AGO JUST DOING A DIRECT PASS-THROUGH ON DOLLARS THAT -- FROM THE STATE.
>> SO THE COLLEGES' BUDGET, AGAIN, THEY BALANCE DIRECTLY TO THEIR ALLOCATION.
>> AND WE DO A MAKEUP ON SOME OF --
>> IS THAT THE RIGHT FUNDING MODEL, UNDER A NETWORK MODEL? I MEAN, THERE'S A --
>> WE'VE GOT TO LOOK AT SOME THINGS HERE, AND WE'VE BEEN EVOLVING OVER THIS.
I THINK PART OF OUR GOAL IS TO NEVER DO ANYTHING THAT WOULD BE COMPLETELY DISRUPTIVE IN A ONE-YEAR CYCLE.
THAT'S WHY WE'VE KIND OF EASED INTO SOME OF THESE OVER TIME.
>> THERE WAS A TIME WHEN WE DIDN'T DO ANY OF THAT, SO JUST HOW DO WE MOVE FORWARD AND -- [INAUDIBLE]
>> SO WE TOYED BACK AND FORTH ABOUT HOW TO TITLE THIS SLIDE BECAUSE WE WERE CHALLENGED WITH TRYING TO COME UP WITH SOME EFFICIENCIES IN THE DISTRICT FOR THE REVENUE GROWTH THAT WE WERE SEEING.
AND WE DECIDED MORE TO USE THE WORD FOR EFFECTIVENESS AS OPPOSED TO EFFICIENCY, BECAUSE SOMETIMES EFFICIENCIES DOESN'T NECESSARILY MEAN IT'S GOING TO COST US LESS.
BUT THESE ARE A LOT OF THE THINGS WE'VE BEEN TALKING ABOUT THE LAST COUPLE DAYS AND INITIATIVES THAT WE'RE UNDERTAKING THAT ARE DISTRICTWIDE APPROACHES MANY TIMES, AND THEY ARE COLLECTIVE EFFORTS FROM A LOT OF THE DISTRICT OVERSIGHT AS WELL AS THE COLLEGE-LEVEL RESOURCES THAT WE'RE USING.
>> AND I HADN'T TALKED WITH THEM ABOUT THIS, BUT I THINK THIS IS A GOOD APPROACH FOR A COUPLE OF REASONS.
SOME OF THE BENEFITS THAT WE'RE NOW SEEING IS WE ARE SEEING A DRAMATIC INCREASE IN A GROUP OF STUDENTS THAT ARE ON TRACK TO GET THE THEIR DEGREES IN A TIMELY FASHION.
COMING RIGHT OUT OF HIGH SCHOOL.
SO A LOT OF THE WORK THAT WE'RE DOING WITH THIS PATHWAYS WORK, WITH OUR -- [INAUDIBLE] OTHER WRAP-AROUND SERVICES THAT ARE HERE -- [INAUDIBLE] ON TRACK TO NOW 42% ON TRACK TO GET A DEGREE.
THAT'S AN NCREDIBLE INCREASE IN EFFECTIVENESS AS WE LOOK AT THAT.
SO WE'RE SEEING THE SAME THING IN SEMESTER RETENTION OF OUR STUDENTS, THAT INCREASING AS WELL AS SUCCESS INCREASING AS WELL.
SO THAT'S THE ULTIMATE GOAL AS WE DO THAT.
BUT SOME, OBVIOUSLY, SOME OF WHAT WAS DISCUSSED YESTERDAY WILL LEAD TO SOME RESTRUCTURING THAT WILL PROBABLY ALSO, IF NOT SAVINGS, RESHUFFLING OF DOLLARS IN OTHER AREAS.
>> I APPRECIATE THE NOMENCLATURE AROUND EFFECTIVENESS AND THAT YOU HAVE TO SOMETIMES INVEST TO SAVE, BUT CAN YOU GIVE A COUPLE OF EXAMPLES OF WHERE WE HAVE REALIZED EFFICIENCIES FROM A COST POINT OF VIEW IN THIS BUDGET? ARE THERE ANY?
>> I DON'T KNOW THAT WE CAN, LIKE, JUST REALLY POINT TO WHERE WE WOULD HAVE OUT OF THESE ITEMS WHERE WE WOULD HAVE COST SAVINGS.
>> WELL, I BELIEVE AN INSTRUCTION WHEN WE TALK, I GUESS MY EYE GOES DIRECTLY TO LOAD AND SCHEDULE MANAGEMENT.
ONCE WE'VE COMPLETED THAT WHOLE PROCESS, THAT WE WILL BE ABLE TO SEE SOME DOLLAR SAVINGS THERE WHEN WE START TO LOOK AT THE
[01:40:01]
COSTS THAT WE'RE EXPENDING FOR DUPLICATE CONTRACTS FOR FACULTY, OR MAKING CLASS SIZES MORE EFFECTIVE, REALLY JUST BRINGING IN THINGS THAT WE'RE OFFERING SO THAT YOU DON'T HAVE ONE CLASS OVER HERE, AND IT'S SIX PEOPLE, AND YOU'VE GOT ANOTHER CLASS OVER HERE THAT'S FOUR PEOPLE, YOU KNOW, AND WE'RE PAYING TWO SEPARATE CONTRACTS.SO I THINK ONCE WE CONSOLIDATE MOST OF THOSE THINGS, THAT WOULD BE THE ONE THING THAT WOULD STAND OUT IN MY MIND THERE.
>> I THINK -- [INAUDIBLE] PUT SOME OF HOSE STUDENT SUCCESS METRICS NTO A SLIDE LIKE THIS.
IF IT'S NOT SAVING MONEY, IT'S GENERALLY -- YOU KNOW, IF WE'RE SPENDING MONEY, LET'S SEE WHAT RESULTS ARE BEING ATTAINED.
THE INCREASE IN THE REPAYMENT, THE RETENTION LEVEL, THOSE KIND OF -- I APPRECIATE SAVING MONEY JUST LIKE ANYONE, BUT I THINK IF WE'RE SPENDING MONEY AND WE'VE GOT SUCCESSES, THEN THOSE NEED TO BE COUNTED AS WELL.
>> THAT'S WHAT WE HOPED TO DO OUT OF THIS.
WITH TIM, WITH SOME OF THE THINGS THAT WE'RE DOING.
EARLY COLLEGE HIGH SCHOOLS, UNDER FULL OPERATION IT COSTS US ABOUT $400,000 A YEAR IN WAIVERS.
STUDENTS ARE ONLY ON OUR CAMPUS FOR TWO YEARS AS AS OPPOSED TO SEVEN OR NINE AND ONLY TAKE THOSE COURSES THEY NEED TO GET THEIR DEGREE.
THE EFFICIENCIES THAT ARE IN THERE WITH AN EARLY COLLEGE HIGH SCHOOL STUDENT MEANS EVENTUALLY, AS WE'RE SEEING MORE AND MORE STUDENTS --
>> I DON'T KNOW, BUT WITH THIS DOCUMENT --
>> -- AND THOSE ARE REAL SAVINGS.
>> IT MIGHT BE GOOD TO PULL THESE BACK OUT, TAKE A LOOK AT THEM.
>> YOU KNOW, I KNOW WE'RE SOMETIMES RELUCTANT, TIM, BECAUSE SOME OF YOUR AREA WHAT YOU DESCRIBED IS ACTUALLY E ARE INCREASING EFFICIENCIES WITHIN THAT AS WE'RE TAKING ON MORE AND MORE WITHIN THE OPERATION.
SO I KNOW SOMETIMES WE DON'T THINK AS WE DO THAT REINVESTMENT THAT THERE'S SAVINGS, WE DON'T VIEW IT THROUGH THAT LENS.
BUT, IN FACT, THERE REALLY IS.
WHAT WE'RE DOING THEN IS REALLOCATING JUST LIKE WE DID WITH NAVIGATOR, JUST LIKE WE DID WITH THE SUCCESS COACHES AND OTHERS.
>> WELL, THE TRANSCRIPT'S A PERFECT POINT.
CURRENTLY OUR DELIVERY MODEL OF TRANSCRIPTS IS, I THINK, 143,000 A YEAR, AND THEY WERE ALL PRINTED.
SO I JUST GOT THE E-MAIL TODAY, WE'RE GOING LIVE WITH GREEN LIGHT ON JULY 8TH.
THAT WILL JUST DO AWAY WITH PRINTING REPRESENT THES.
AND WE DIDN'T CHARGE THE STUDENTS UNTIL THIS PAST FALL.
SO 140,000 TRANSCRIPTS, WE WERE BEARING THE COST OF TONER, PAPER, TIME.
SO THE GREEN LIGHT IT WON'T ELIMINATE ALL PRINTING, BUT IT'LL BE PRINT ON DEMAND --
>> I THINK WE NEED TO KIND OF PULL THAT TOGETHER.
AND THE THING, I MEAN, THIS BOARD IS MAKING ITS, VERY SUPPORTIVE OF MAKING THE NECESSARY INVESTMENTS TO MOVE THIS DISTRICT FORWARD AND TO GET THE BETTER RESULTS.
WHAT WE DON'T SEE AND IS NOT AS TRANSPARENT TO US IS WHAT ARE THE CONSEQUENCES OF THOSE INVESTMENTS IN TERMS OF HE RESOURCE ALLOCATION.
WHAT ARE WE NOT DOING BECAUSE WE'RE DOING THIS NOW.
BECAUSE THERE'S REAL COST SAVINGS IN THAT, AND IT'S HELPFUL -- YOU KNOW, TO PUBLIC AND TO THE PEOPLE THAT I TALK TO SAY, HEY, YOU KNOW, EAH, WE'RE MAKING THESE INVESTMENTS, HERE'S THE EFFICIENCIES WE'RE REALIZING.
WE DON'T HAVE A LOT OF ABILITIES WITH THESE EFFICIENCIES.
>> IS AND IMPROVED PRODUCTIVITY IN SOME AREAS.
EVEN WHAT'S GOING ON WITH THE USE OF PROMISE AND SALES FORCE NOW HAS INCREASED PRODUCTIVITY DRAMATICALLY --
>> THIS WON'T BE TOO DIFFICULT TO GET YOU THE INFORMATION.
WE USE APIS TO GET INTO THE PROJECT, WE'LL USE THE SAME TO DETERMINE THE SUCCESS --
>> AT THE GENERAL REVIEW SESSION WE HAD LAST MONDAY, I SPECIFICALLY ASK THAT THE BOARD BE PROVIDED WITH A LIST OF COST SAVINGS.
THIS IS THE BEST -- WITH THAT TIME FRAME AND --
>> Y'ALL DO IN THAT SPORADICALLY? BECAUSE I'VE BEEN ASKING YOU FOR THE PAST FOUR OR FIVE YEARS.
AS TRUSTEE RITTER SAID, WE'VE BEEN SUPPORTIVE, AS WE NEED TO BE, TO FUND THESE PROJECTS WHICH HAVE AN IMPACT ON STUDENTS, BUT THE BOARD NEEDS TO REALIZE AS A RESULT OF THESE PROGRAMS WHERE ARE WE NOT ONLY BEING EFFECTIVE, BUT EFFICIENT? SO IN THE MINUTES, IT NEEDS TO BE REFLECTED THAT EACH YEAR AT THE BUDGET MEETINGS WE WANT A LIST OF COST SAVINGS.
[01:45:01]
AND I DON'T APPRECIATE BEING IGNORED ON THAT REQUEST.AND IT WASN'T JUST LAST MONDAY.
FOR THE PAST FOUR OR FIVE YEARS, I'VE ASKED FOR THAT, BUT IT'S BEEN IGNORED.
I THINK WE'VE GOTTEN THAT LIST MAYBE TWICE, MAYBE ONCE WHEN DR. LASSITER WAS CHANCELLOR AND MAYBE ONCE AS YOU'VE BEEN CHANCELLOR.
THE BOARD NEEDS TO KNOW WHERE ARE WE REALIZING COST SAVINGS.
AND, AGAIN, I REPEAT, I DON'T APPRECIATE BEING IGNORED.
>> THIS IS THE LIST THAT COMPRISED THE $9.6 MILLION THAT WE HAVE ON OUR BUDGET PRIORITIES.
CORPORATE TRAINING, HVAC PROGRAM AND WORK FORCE.
SECOND IDE, A MILLION DOLLARS FOR THE SCHEDULED TOWN AND CENTRAL JOB PROFILE REVIEWS, 500,000 FOR DALLAS PROMISE, THE LEVEL SCHOLARSHIP, 835,000 AND THEN THE TRANSITION FOR THE BACCALAUREATE PROGRAM.
THE LIST FOR THE FACILITY IMPROVEMENT PLAN FIP WAS PROVIDED YESTERDAY, THIS IS JUST A TOTAL OF WHERE THE INVESTMENTS ARE GOING TO GO.
>> AGAIN, EL CENTRO WAS LEFT OUT --
THAT TOOK TWO AND A HALF YEARS NOT TO DO ANYTHING ON MAINTENANCE --
>> WELL, NO, THAT'S WHAT WE HAVE THE $2.5 MILLION IS FOR RESERVE, JUST IN CASE ANYTHING HAPPENS AND WE NEED TO ADDRESS IT --
>> [INAUDIBLE] A WINDOW OUT WHEN WE DROVE BY YESTERDAY.
>> IT WAS ALL PLYWOOD, AND IT DIDN'T LOOK SECURE TO ME.
>> SO OUR COMPENSATION PROPOSAL FOR THIS YEAR FOR FACULTY, STAFF AND ADMINISTRATORS IS AVERAGING 3%.
AND ROB -- I GUESS ROB HAS STEPPED OUT.
WE VETTED THIS WITH CENTRAL AND COMPARED OUR PEER INSTITUTIONS, AND THE 3% WOULD BE THE AVERAGE.
I MEAN, I DON'T HAVE MY BUDGET IN PREGNANT OF ME, BUT AS I -- IN FRONT OF ME, BUT AS I REMEMBER, THERE WAS A STAFF RECOUNT --
>> WE HAVE AN UPDATED SLIDE FOR YOU FOR THAT, AND I THINK THAT'S OUR NEXT SLIDE.
>> ON THE JOB PROFILE CYCLE, THAT DOESN'T INCLUDE ANYTHING WITH FACULTY.
THAT'S ADMINISTRATION AND STAFF TOO, ISN'T T?
>> ALL THOSE JOBS THAT WOULD BE PART OF THAT PROCESS?
>> T SAYS ADMINISTRATOR AND STAFF.
>> SO IF YOU ADD HAT, THE MILLION DOLLARS THAT YOU HAVE IN THAT CATEGORY --
>> ADMINISTRATOR AND STAFF COMES TO 5.7 MILLION.
AND IF I'M NOT MISTAKEN, WHEN IT COMES TO FACULTY, LET'S JUST SAY 2.5 MILLION.
IF YOU ADD UP 2.1, 360,000 AND 15,000 WHICH SEEMS A LITTLE LOPSIDED, TO ME.
AND THIS IS KIND OF WHERE MY HEAD IS WHEN I THINK ABOUT THIS.
WHAT WE DO, OR WE EDUCATE STUDENTS AND RUN EDUCATIONAL AND OUR INVESTMENT IN THE PEOPLE ON THAN SIDE OF THE HOUSE SEEMS TO BE VERY SMALL.
AND I KNOW THIS WOULD BE PART OF A LARGER DISCUSSION IN TERMS OF COMPENSATION SCHEDULES.
ONE OF THE THINGS -- ND I DON'T REMEMBER GETTING AN ACCURATE FIGURE WHICH I KNOW I'VE ASKED FOR WHICH KIND OF PIGGYBACKS ON, IT PIGGYBACKS ON TO WHAT WAS SAID, HOW MUCH OF OUR TOTAL -- [INAUDIBLE] IS ADMINISTRATIVE COSTS, WHAT PERCENTAGE? AND I'D LIKE AN ACCURATE FIGURE ON THAT.
>> ARE YOU THROUGH? IN TERMS OF FACULTY, HOW MANY FACULTY DO WE HAVE MORE OR LESS IN THE DISTRICT?
>> AROUND 900 FULL-TIME FACULTY.
>> 900? AND HOW MANY -- [INAUDIBLE]
>> THERE WAS A SLIDE ON HAT BACK HERE.
[01:50:02]
>> THE REASON I ASK THAT IS BECAUSE FACULTY.
>> -- AS A PERCENTAGE OF THE TOTAL IS A MAULER NUMBER.
THEY'RE CERTAINLY SMALLER THAN TOTAL ADMINISTRATORS AND STAFF, AND IF YOU LOOK AT FACULTY, THE FIRST LINE, THEN FACULTY MILESTONES AND FACULTY PERFORMANCE, THAT COMES UP 2.475 MILLION.
SO THEY'RE GETTING ABOUT HALF OF WHAT ADMINISTRATIVE AND STAFF ARE.
SO IT'S NOT REAL LOP SIDEED -- LOPSIDEDDED.
>> WELL, YOU'RE LOOKING AT RAW NUMBERS.
IT'S 3% FOR EVERYBODY, SO IT'S BASED ON THE SIZE OF THE BUDGET GOING IN.
AND THOSE NUMBERS, I SHOULD POINT OUT, FOR FACULTY A MILESTONE AND JOB CYCLE REVIEW ARE ALL ESTIMATES BECAUSE WE HAVEN'T GONE THROUGH THE PROCESS YET.
THOSE ARE OUR BEST ESTIMATES BASED ON WHAT WE BELIEVE WILL BE THE CASE.
UNTIL WE DO THE JOB CYCLE REVIEWS, WE DON'T KNOW IF THERE'LL BE A MILLION DOLLARS OR SOMETHING LESS THAN THAT.
IN FACT, IN THIS YEAR I THINK WE DIDN'T EVEN USE ALL THE MONEY IN THE BUDGET.
WHAT'S OUR ROCESS FOR BENCHMARKING AGAINST THE MARKET ON BOTH FACULTY AND STAFF'S HOURS? HOW DO WE DO THAT?
>> WELL, FOR OUR RECOMMENDATION HERE, IT'S A PROCESS.
IT'S A PROCESS BY WHICH WE LOOK AT A NUMBER OF THINGS.
WE LOOK AT THE COST OF LIVING INCREASES, WE LOOK AT THE CPI INCREASE, WE LOOK AT, AS WE'VE BEEN DISCUSSING AND DO THE BOARD'S BEEN DISCUSSING, THE COST OF LIVING HAS INCREASED SIGNIFICANTLY IN THIS AREA.
AND WE LOOK AT WHAT OUR COMPETITION IS DOING.
WE COMPETE FOR TALENT WITH INSTITUTIONS OF HIGHER EDUCATION IN THIS AREA, SO WE LOOK AT WHAT THEY'RE DOING AND WHAT WE'RE DOING TO SEE THAT WE'RE COMPETITIVE --
>> WHERE DO WE GET THAT INFORMATION? I MEAN, IS IT.
>> A OT OF IT'S PUBLIC BECAUSE THEY'RE PUBLIC INSTITUTIONS THAT WE'RE LOOKING AT.
>> A STATE SURVEY THAT GOES OUT --
>> FACULTY AND ADMINISTRATORS AND OTHERS.
BUT THERE'S ALSO -- SO SOME OF IT, THE FACULTY WE BENCHMARK AGAINST SIMILAR INSTITUTIONS TO OURS.
SO WE'VE ALWAYS TRIED TO STAY IN THE UPPER 25, I THINK WE'RE ABOUT TOP 10, TOP 1, ACTUALLY ---WILL HAVE IN MANY CASES.
IN STAFF WE OFTEN BENCHMARK AGAINST THE LOCAL COMMUNITY SO THAT, BECAUSE WE'RE COMPETING HERE LOCALLY.
>> SO I THINK PAY SCALE IS USED FOR THAT PARTICULAR IF -- ON THAT.
AND AND ADMINISTRATORSES, IT'S A MIXTURE.
WE DO SIMILAR TO WHAT WE DO FOR FACULTY.
ALTHOUGH IT'S NOT ALWAYS APPLES TO APPLES, THAT ONE'S A LITTLE MORE ART THAN SCIENCE.
WE DON'T, WE USE ALL THOSE RESOURCES THAT THE CHANCELLOR DESCRIBED.
THE SURVEYS ARE VERY HELPFUL BECAUSE THEY SHOW WHAT OUR PEERS ARE DOING BECAUSE INSTITUTIONS OF HIGHER EDUCATION ARE TYPICALLY NOT AS COMPETITIVE WITH RESPECT TO SALARIES.
WE CAN'T COMPETE ALL THE TIME WITH THE PRIVATE SECTOR WITH RESPECT TO SALARIES.
BUT THIS YEAR WE'VE SEEN SIMILAR INSTITUTIONS ACROSS THE STATE ARE THAT THE RECOMMENDATIONS ARE GOING TO BE 3% TO 5% FOR SALARY INCREASES FOR ADMINISTRATORS AND STAFF.
AND SO WE FEEL AS IF THE RECOMMENDATION WE'RE MAKINGG HEE IS CONSISTENT WITH NOT ONLY WHAT OUR PEERS ARE DOING CAN, BUT ALSO PUTS S IN A FAVORABLE POSITION IF TERMS OF TRYING TO KEEP FOR TALENT AS WELL.
>> WHAT DOES FACULTY PAY FOR PERFORMANCE?
>> THOSE ARE A SERIES OF STIPENDS THAT ARE AVAILABLE TO FACULTY THAT ACHIEVE CERTAIN MILESTONES, OR IT'S A -- THEY HAVE TO APPLY FOR THOSE, IS AND IT'S VETTED THROUGH THE DISCIPLINE.
AND THEN THEY ACHIEVE THOSE BASED UPON A NUMBER OF FACTORS THAT ARE CONSIDERED.
>> PART OF WHAT WE'LL BE REVIEWING WITH THE ENTIRE PROCESS OF -- [INAUDIBLE]
>> AND IT WILL, CERTAINLY, BE A FUNCTION OF THAT AS WILL, AS WE LOOK AT FACULTY MILESTONES, WE'VE LOOKED AND HAD LOT OF DISCUSSION WITH THIS BOARD ABOUT FACULTY MILESTONES, WHETHER OR NOT IT'S ACHIEVING ITS PURPOSE, WHETHER OR NOT IT'S BEEN EFFECTIVE IN TERMS OF WHEN WE IMPLEMENTED IT THREE YEARS AGO.
WE'RE TAKING A FRESH LOOK AT THAT AS WELL.
>> IS THAT JUST FOR WINDOW DRESSING?
>> WHEN YOU COMPARE WHAT OTHER SCHOOLS OR OTHER PLACES PAY THEIR EMPLOYEES, DO YOU ALSO LOOK AT OR DO YOU KNOW WHAT THEIR BENEFITS PACKAGE ENTAIL? I HEAR WE HAVE PRETTY GOOD BENEFITS.
>> WE DO, AND WE LOOK AT THAT, THAT'S ALL PART OF THAT SURVEY, AS I UNDERSTAND IT --
THEY'RE ALL IN THE SAME RETIREMENT SYSTEM, IN THE SAME HEALTH BENEFIT SYSTEM AS WELL.
>> DON'T REALLY HAVE THE PRIVATE SECTOR.
MIGHT BE A LITTLE BIT DIFFERENT.
AND, AGAIN, WE DON'T FARE AS WELL WHEN WE LOOK AT THE PRIVATE SECTOR WITH RESPECT TO A LOT OF THINGS INCLUDING BENEFITS.
[01:55:11]
>> THE FY-19 NUMBER WAS AMENDED TO SHOW ACTUAL PERSONNEL THAT WE HAD FOR THIS CURRENT FISCAL YEAR AND THIS IS OUR PLANNED PERSONNEL GOING FORWARD, AND WE'RE LOOKING TO INCREASE IN THE AREA OF, THE MOST LARGEST IS FACULTY, 25 ADDITIONAL FACULTY MEMBERS THROUGHOUT THE DISTRICT.
>> THAT'S CHANGED SINCE FRIDAY, RIGHT?
THERE'S ANOTHER THOUGH PART TIME OR SO THAT WE WOULD USE, BUT IT FENDS MORE ON WHAT OUR NEEDS -- DEPENDS MORE ON WHAT OUR NEEDS ARE.
>> THAT'S NOT OUR ONLY FACULTY, CORRECT? THE NOT ADJUNCTS --
>> YOU KNOW, AND THIS IS THE JUST OFF THE TOP OF MY HEAD, ADMINISTRATIVE, THOSE PEOPLE OR COMPANIES ARE ALWAYS LOOKING TO, ESPECIALLY WHEN YOU INTRODUCE TECHNOLOGY THAT CAN DO THINGS FASTER AND MORE EFFICIENTLY, AND THE TREND THAT I'M SEEING, AND IT MAY BE A LOGICAL EXPLANATION FOR THAT.
>> IN THOSE TWO AREAS RATHER THAN REALIZING, AS OU SAID, WHERE WE'RE SAVING MONEY AND ANY EFFICIENCIES.
WE KEEP, WE SEEM TO KEEP CREEPING UP ON THOSE TYPE OF THINGS.
>> AND THERE HAVE BEEN A COUPLE OF AREAS FOR THAT.
WHEN WE REALIZED AS PART OF THE PROMISE WE NEEDED TO DO A LOT MORE WITH ADVISERS AND NAVIGATORS TO INCREASE OUR RATIO.
SO WE'VE BEEN INVESTING THERE.
ALSO THE SAME ON THE FACULTY SIDE.
IT WAS ONLY A COUPLE YEARS AGO WE WERE AT ABOUT 700 FACULTY.
SO WE'VE CONTINUE TO INVEST IN THAT.
WE HAD UNFILLED POSITIONS THAT ARE OUT THERE.
I THINK WE'RE DOING A BETTER JOB OF FILLING THOSE POSITIONS NOW THAT WE HAVE BEEN.
>> WELL, PLUS WE'VE GOT A LOT OF NEW PROGRAMS THAT REQUIRE PEOPLE TO WORK THE PROGRAMS.
>> [INAUDIBLE] STAFF AND NOT ADMINISTRATORS.
LIKE, FOR EXAMPLE, THIS 12 MILLION, WE'RE GOING TO HIRE UP FOR THAT, RIGHT? AND YOU WON'T JUST HIRE STAFF, YOU'LL NEED ADMINISTRATORS WITH THAT.
AND A LOT OF TIMES THE ADMINISTRATORS AND STAFF THAT WE'RE HIRING ON, AS A MATTER OF FACT, THIS WAS UNDER DR. LASSITER WHEN FACULTY WAS SAYING THERE'S TOO MANY ADMINISTRATORS, SO I ACTUALLY ASKED FOR THE NUMBERS, THE ONLY INCREASE IN ADMINISTRATORS WERE FOR GRANT-FUNDING PROGRAMS AT THAT TIME WHEN I ASKED FOR THOSE STATS.
SO OFTEN TIMES BECAUSE WE'RE GETTING NEW GRANTS, THAT'S WHY YOU NEED TO STAFF UP.
WHEN THE GRANT GOES AWAY, THE STAFF GOES AWAY.
BUT WE CAN'T HAVE ALL THESE NEW PROGRAMS AND NOT HAVE IT STAFFED.
>> THE DEANS THAT ARE BEING HIRED FOR EARLY COLLEGE HIGH SCHOOLS, THOSE ARE ADMINISTRATORS.
A LOT OF THE I.T. PROFESSIONALS, THOSE ARE ADMINISTRATORS.
OUR V.A. POSITIONS THAT WE RECENTLY ADDED UE TO OME AUDIT ISSUES THAT WE HAD, THOSE ARE ADMINISTRATORS.
>> AND THEN IN TERMS OF THE ADVISERS, I THINK LAST YEAR Y'ALL GAVE US -- THEY WERE, LIKE, 800 STUDENTS PER ADVISER? AND THE IDEAL IS NO MORE THAN 500 --
>> WELL, DIRECTIONALLY -- [INAUDIBLE]
>> IS SO, YOU KNOW, THAT'S MORE STAFF THAT WE'LL HIRE.
AND THAT'S FOR THE BENEFIT OF STUDENTS IN TERMS OF THE GUIDED PATHWAYS RETENTION, COMPLETION, ETC.
IS THIS IT? ANY OTHER QUESTIONS, COMMENTS?
>> IN THE BUDGET BOOK, THERE ARE VARIOUS SECTIONS.
THERE'S A SECTION ON SPECIAL ITEMS.
>> CAN YOU GIVE ME A HIGH-LEVEL OVERVIEW ABOUT WHY WE HAVE A SPECIAL ITEMS SECTION IN OUR BUDGET, AND ALSO THE LARGEST COMPONENT OF THESE SPECIAL ITEMS ARE FACILITIES WHICH APPEAR IN AT LEAST THREE OTHER PLACES IN THE BUDGET.
WHICH, OR HOPEFULLY IF, WE CAN CONSOLIDATE.
[02:00:02]
COLLEGE SERVICES, 3 MILLION, SO THERE'S LARGE NUMBERS OF THESE CARRY-FORWARDSES.WHAT ARE THEY THE, WHERE DO THEY COME FROM, HOW ARE THEY ADMINISTERED, AND WHO MAKES THE DECISIONS?
SPECIAL ITEMS TOOK THE PLACE OF THE REQUEST THAT WE DID ANNUALLY WHERE, ACTUALLY, WE USED TO DO IT BIANNUALLY OR USED THE FUND BALANCE.
THAT'S OUR SAVINGS THAT WE HAD FROM THE PRIOR YEAR.
IT'S CUMULATIVE, SO WE'VE TYPICALLY USED THE FUND BALANCE IN ORDER TO FUND SPECIAL PROGRAMS, SPECIAL ITEMS THAT THEY DID WHICH LARGELY WERE FACILITIES-RELATED THINGS OR ONE-TIME INVESTED -- ALWAYS ONE-TIME EXPENSES.
SO THEY HAD AN INVESTMENT THEY WANTED TO DO IN I.T., THEY WOULD USE FUND BALANCE.
SO NOW THE TERM IS SPECIAL ITEMS. WHAT WAS ALSO INCLUDED IN THAT IS THE CARRY FORWARD.
SO AT THE END OF THIS YEAR IF WE HAVE ANY COMMITMENTS WE HAVE NOT RECEIVED YET AND HAVE ALREADY ARE PROMISED TO PAY FOR, THEN THOSE ARE CARRY-FORWARDS.
AND IN ORDER TO USE THAT MONEY TO PAY FOR IT BECAUSE THE MONEY CLOSES TO YOUR FUND BALANCE ACCOUNT BACK TO YOUR COLLEGE SAVINGS, YOUR DISTRICT SAVINGS -- [INAUDIBLE] IN ORDER TO USE THAT MONEY.
YOU INCLUDE THE CURRENT YEAR BUDGET.
BUT NOW WE HAVE TO SAY, HEY, WE DIDN'T GET THESE ITEMS, AND WE NEED TO BRING THIS MONEY FORWARD THAT WE ALREADY SET ASIDE.
AND YOU SAY, OKAY, BECAUSE YOU'VE ALREADY PROMISED TO PAY FOR IT.
>> PROBABLY A GOOD EXAMPLE WOULD BE LIKE A THREE-YEAR I.T.
SINCE WE ONLY HAVE TO BUDGET ONE YEAR AT A TIME, WHEN WE PROMISE A VENDOR WE'RE GOING TO PAY OVER THE NEXT THREE YEARS, IN THE BOOKS IT'S ALL SPENT IN ONE YEAR.
>> SO, YOU KNOW, I APPRECIATE THE RATIONALE THAT IF WE HAVE ENCUMBRANCES IN OUTYEARS, WE NEED TO REPAIN MONEY FOR THAT IN A CARRY-FORWARD.
IN THE BUSINESS WORLD, YOU SAVE MONEY IN A PREAPPROVED BUDGET, YOU KNOW, HAT'S NOT NECESSARILY CARRY FORWARD IN A COST CENTER TO BE SPENT NEXT YEAR AUTOMATICALLY.
I MEAN, THERE'S SOME ANALYSIS THAT'S DONE AS TO WHETHER THAT MONEY CAN BE RETURNED FOR SHAREHOLDER PROFITABILITY.
I KNOW WE'RE NOT A PRIVATE SECTOR ENTITY, BUT THIS IS A LOT OF MONEY HERE -- A LOT OF MONEY HERE, AND, YOU KNOW, WHICH POTENTIALLY COULD BE DEPLOYING
>> THAT MONEY IS NOT CARRIED FORWARD AUTOMATICALLY.
THE ONLY THING THAT WE REQUEST ON PART OF THAT -- SO IT'S TWO COMPONENTS THAT WE HAVE HERE, RIGHT? WE HAVE THE CARRY-FORWARDS WHICH HAS ALREADY BEEN COMMITTED.
THAT PART HAS ALREADY BEEN COMMITTED.
AND THEN THE SAVINGSINGS PIECE THAT WE'RE TALKING ABOUT ARE THE OTHER REQUESTS THAT YOU'RE SEEING THAT ARE IN THESE LINE ITEMS. SO THAT'S WHERE THEY HAVE THE OTHER MONEY THAT THEY HAVE TO PAY, YOU KNOW, WE HAVE OTHER MONEY THAT WE CAN USE FOR PROJECTS THAT WE NEED TO DO FACILITIES-RELATED OR I.T.-RELATED THAT THE DISTRICT IS NOT GOING TO FUND, AND THE COLLEGES NOW HAVE THE MONEY TO FUND IT THEMSELVES.
SO LIKE WE TALKED ABOUT YET, WE HAVE THE -- YESTERDAY, WE HAVE THE 4-6 MONTHS OF THE RAINY DAY FUND, THAT'S THE BALANCE.
AND WE HAVE A MONTH SET ASIDE FOR THE COLLEGES ALSO.
THIS IS IN ADDITION TO THAT MONEY -- [INAUDIBLE]
>> SO SHE MENTIONED I.T., SO I'LL CHIME IN.
I'LL T. IS DECENTRALIZED --I.T.
EACH COLLEGE HAS THEIR OWN I.T.
CERTAIN THINGS THAT ARE BASICALLY COMMON ACROSS ALL THE DISTRICTS.
IS ERP SYSTEM COMES OUT OF OUR BUDGET, THE DISTRICT BUDGET.
IF A COLLEGE WANTS TO BUILD A COMPUTER LAB CLASSROOM SPECIFIC TO AN ACADEMIC PROGRAM, THEY NEED TO FIND IT WITHIN THEIR OWN BUDGET TO FUND THAT.
IT MIGHT ONLY COME UP EVERY 3-4 YEARS, IT MIGHT COME UP EVERY YEAR.
IT ALL DEPENDS, BUT THEY'RE MANAGING THAT PART OF THEIR OPERATION.
SO THAT'S PART OF WHERE THEY DISTILL SOME OF THEIR EED INTO SOMETHING THAT'S CARRIED FORWARD.
>> SO IF I'M MANAGING A COLLEGE AND MY ANNUAL BUDGET, THE COMPONENT OF MY BUDGET APPROVED BY THE BOARD, YOU KNOW, CERTAIN AMOUNT PER CAPITAL FACILITIES, CERTAIN AMOUNT FOR PERSONNEL, LABOR COSTS, IF I UNDERSPEND EITHER OF THOSE TWO AREAS, THE MONEY GOES INTO A CARRY-FORWARD ACCOUNT THAT I CAN SPEND ANY WAY I WANT? IS THAT HOW IT WORKS?
>> IT GOES BACK INTO THE FUND BALANCE, AND THEN YOU HAVE TO THEN REQUEST IT AND WE PROVIDE THAT TO YOU, AND THIS IS WHAT YOU GET TO SAY GRACE OVER AND SAY, YES, THIS IS GOOD USE OF THAT MONEY.
>> ANY UNEXPENDED MONEY AT THE CAMPUS LEVEL IS REPROGRAMMED IN A SUB QUANTITY BUDGET THAT'S -- SUBSEQUENT BUDGET THAT'S APPROVED BY THE BOARD.
>> THAT'S WHAT YOU'RE DOING HERE
[02:05:03]
WITH THESE ITEMS.>> AND A VARIETY OF THINGS COULD HAPPEN; A DELAY ON A CONSTRUCTION PROJECT, A, WHICH WE HAVE HAD HAPPEN, SOMETHING NOT BEING AVAILABLE IN A TIMELY FASHION, MAYBE IT NEEDS TO BE
[4. Executive Session (if required) A. Consultation with Attorney Regarding Legal Matters or Pending and/or Contemplated Litigation or Settlement Offers - Section 551.071 B. Personnel Matters Relating to Appointment, Employment, Evaluation, Assignments, Duties, Discipline, or Dismissal of Officers or Employees - Section 551.074 Work Session 06/26/2019 Page 2 C. Deliberate Regarding Real Property Since Open Deliberation would have a Detrimental Effect Upon Negotiations with a Third Person - Section 551.072 D. Deliberate Regarding Security Devices or Security Audits- Sections 551.076 and 551.089]
CUSTOM-DEVELOPED OR SOMETHING* This transcript was compiled from uncorrected Closed Captioning.