Feb 09, 2023 Governance Committee Meeting

[00:00:01]

THURSDAY, FEBRUARY NINE, 2023, 2:30 P.M..

THE GOVERNANCE COMMITTEE OF THE DALLAS COLLEGE WAS NAMED SENATE PRESIDENT IN ACCORDANCE WITH CHAPTER FIVE FIVE, ONE OF THE TEXAS OPEN MEETINGS ACT.

THE AWARD OF THE GOVERNANCE COMMITTEE MEETING OF BOARD OF TRUSTEES AND DALLAS COLLEGE MEMBERS OF THE PUBLIC WILL FOLLOW INSTRUCTIONS OF THE DALLAS COLLEGE BOARD OF TRUSTEES WEBSITE FOR REGISTERING TRUSTEES DURING THE PUBLIC COMMENT PORTION WILL BE GIVEN 5 MINUTES TO SPEAK.

THIS GOVERNANCE COMMITTEE MEETING IS BEING BROADCAST OVER THE INTERNET AND AUDIO RECORDING AND TRANSCRIPTS FROM THIS MEETING ARE BEING MADE AND WILL BE AVAILABLE TO THE PUBLIC ON THE BOARD'S WEBSITE AFTER THE MEETING AT A LATER DATE.

[2. Certification of Notice Posted for the Meeting]

SLOWLY. WE HAVE BEEN CITIZENS DESIGNED TO ADDRESS THE PROBLEM.

PROBLEM? NO, MAN.

NO, MA'AM. WE'LL THANK YOU.

I'LL GET SOME. OK, A DESIGN AND FLOOR COMMITTEE PRESENTATIONS.

[4.1. Parental Leave Policy]

MCGREGOR. THE PARENTAL LEAVE POLICY THAT WAS REMOVED FROM THE BOARD MEETING IN THE FALL.

LADIES, THANK YOU.

GOOD AFTERNOON.

SO TODAY WE'RE GOING TO PRESENT TO YOU OUR PARENTAL LEAVE POLICY.

WE'LL PROVIDE AN OVERVIEW OF PARENTAL LEAVE, HOW IT RELATES TO STATE AND FEDERAL LAW, THE BENEFITS AND ITS APPLICATION AT DALLAS COLLEGE, SPECIFICALLY LOOKING AT OUR POLICY IN DETAIL AND HOW IT COMPARES TO OUR INSTITUTIONS AND ACROSS INDUSTRY AND POSSIBLE REVISIONS TO SET POLICY.

SO SLIDE.

SO WHAT IS PARENTAL LEAVE? LEAVE IS PAID LEAVE FOR THE BIRTH OR PLACEMENT OF A CHILD WITH PLACEMENT, INCLUDING SURROGACY, ADOPTION, FOSTER CARE, GUARDIANSHIP, OR CONSERVATORSHIP.

LOOKING AT STATE LAW, IT'S LIKE STATE LAW DOES NOT PROVIDE ANY MANDATE FOR THE PROVISION OF PAID PARENTAL LEAVE AND THE PROVISIONS OF THE STATE LAW THAT DO PROVIDE FOR UNPAID LEAVE FOR THAT PURPOSE EXCLUDES THE JUNIOR COLLEGES.

SO TEXAS IS NOT ALONE IN THAT REGARD.

THE ONLY THREE STATES OFFER PAID PARENTAL LEAVE TO STATE EMPLOYEES, AND ONLY 11 STATES OFFER FAMILY CARE, WHICH INCLUDES PARENTAL LEAVE.

SO FEDERAL LAW DOES A LITTLE BIT BETTER, BUT IT'S STILL LIMITED.

WE'VE GOT THE AMERICANS WITH DISABILITIES ACT, WHICH PROTECTS QUALIFIED PERSONS WITH DISABILITIES.

THERE'S NO SPECIFIC LIMIT ON THE LEAVE, WHICH IS PROVIDED AS AN ACCOMMODATION UNDER THE ADA.

THE MEASURES ARE WHETHER IT IS A REASONABLE ACCOMMODATION AND WHETHER IT POSES AN UNDUE BURDEN.

BUT KEY TO THE APPLICATION IS ELIGIBILITY, MEANING THAT YOU HAVE TO BE DISABLED AS DEFINED BY THE ADA IN ORDER TO QUALIFY FOR THE BENEFIT. AND SO THE DISABLED UNDER THE ADA IS DEFINED AS A MENTAL OR PHYSICAL IMPAIRMENT THAT SUBSTANTIALLY LIMITS ACTIVITY.

NOW, PREGNANCY COMPLICATIONS FROM PREGNANCY CAN QUALIFY AS A DISABILITY, BUT PREGNANCY IN AND OF ITSELF IS NOT A DISABILITY.

SO NOW WE'VE GOT THE FAMILY AND MEDICAL LEAVE ACT, WHICH IS FEDERAL LAW, AND APPLIES TO ALL PUBLIC EMPLOYERS AND PRIVATE EMPLOYERS WITH 50 OR MORE EMPLOYEES AND PROVIDES 12 WEEKS OF PROTECTED LEAVE DURING A 12 MONTH PERIOD.

SO YOU CAN TAKE IT FROM WHATEVER THE ONSET DATE ISN'T UNTIL 12 MONTHS AFTER THAT.

SO FMLA IS GENERALLY UNPAID.

AND IN THAT RESPECT, YOU HAVE TO BE ELIGIBLE TO BE ELIGIBLE.

YOU HAVE TO BE EMPLOYED FOR 12 MONTHS BY THE EMPLOYER AND WORK A TOTAL OF 1250 HOURS DURING THAT PERIOD.

AND IN THE CASE OF PARENTAL LEAVE, YOU GET 12 WEEKS.

BUT IF BOTH EMPLOYEES ARE EMPLOYED BY THE SAME EMPLOYER, BOTH PARENTS ARE EMPLOYED BY THE SAME EMPLOYER, THEN YOU SPLIT THAT BENEFIT SO YOU DON'T GET THE FULL 12 WEEKS AS AN INDIVIDUAL BENEFIT.

NEXT SLIDE. I'LL TAKE THE NEXT SLIDE.

SO LEAVE.

SO WE DID LOOKED AT A BUNCH OF HOMES OUT THERE.

[00:05:01]

IN 2020, THE CITY OF FORT WORTH ALSO ADDED A PRELIMINARY POLICY FOR THEIR EMPLOYEES FOR SIX WEEKS OF PAID LEAVE.

THEIR CITY MANAGER AT THE TIME, DAVID COOK, STATED THAT THE BENEFITS WILL HELP US STAY ON THE FOREFRONT OF ATTRACTING QUALITY, COMPETITIVE CANDIDATES.

IN 2021, THE CITY OF DALLAS ALSO INCORPORATED A PAID PARENTAL LEAVE POLICY THAT ALSO OFFERS UP TO SIX WEEKS OF PAID LEAVE FOR THEIR CITY EMPLOYEES.

BUT CITY EMPLOYEES, MAYOR ERIC JOHNSON STATED DALLAS SHOULD STRIVE TO BE THE TOP CITY FOR FAMILIES.

ECONOMIC STUDIES HAVE SHOWN THAT THEY CAN RESULT IN CAREER BENEFITS AS IT INCREASES THE LIKELIHOOD THAT EMPLOYEES WILL RETURN TO THE WORKFORCE, THEREBY GIVING THEM AN OPPORTUNITY TO FOR ADVANCEMENT.

AND WE CAN SEE THIS AS EVIDENCED BY COVID FOR NEARLY THREE QUARTERS OF A MILLION WOMEN DID NOT RETURN TO THE WORKFORCE FOR LEAVE CAN ALSO IMPROVE THE FINANCIAL SECURITY FOR DISADVANTAGED EMPLOYEES.

A 2018 FMLA SURVEY BY THE DEPARTMENT OF LABOR FOUND THAT TWO THIRDS OF EMPLOYEES, WORKERS INTERVIEWED THAT MIGHT TAKE FMLA BECAUSE THEY COULDN'T AFFORD TO. A 2020 ASSESSMENT OF THE BENEFIT FOUND THAT A MAJORITY OF THOSE UNABLE TO TAKE FMLA WERE EITHER BLACK, HISPANIC OR NATIVE AMERICANS. FINALLY, LEAVE CONTRIBUTES TO RETENTION AND RECRUITMENT.

IN 2017, THE BOARD ADOPTED A PARENTAL LEAVE POLICY IN RECOGNITION OF THE NEED FOR THIS BENEFIT.

UNDER OUR POLICY, EMPLOYEES RECEIVE FOUR WEEKS OF PAID PARENTAL LEAVE FOR THE PLACEMENT OF OUR BIRTH OF A CHILD.

THE LEAVE IS COVERED AT 100% OF EMPLOYEE SALARIES, WHICH IS SIGNIFICANT BECAUSE WHEN WE LOOKED AT THE MARKET, MOST PARENTAL LEAVE POLICIES ONLY PAY A PORTION OF THIS BENEFIT OF THE PAID SALARIES.

LEAVE MUST BE USED WITHIN A 12 MONTH PERIOD.

TO BE ELIGIBLE, EMPLOYEES HAVE TO BE WITH THE COMPANY, WITH THE DALLAS COLLEGE FOR 36 MONTHS, AND THERE'S A WAITING PERIOD BETWEEN USE OF 36 MONTHS.

THE LEAVE ALSO RUNS CONCURRENTLY WITH THE RIGHT NOW, WHICH, UNLIKE HIRING LIKE FMLA, BOTH PARENTS, IF THEY WORK FOR THE COLLEGE, CAN GET THE BENEFIT WHERE, LIKE TRICIA SAID EARLIER ON, THE PAY IS BEING PAID.

YES. SO WHO'S USING PARENTAL LEAVE? WHEN WE LOOKED AT THE NUMBERS, ONLY ON AVERAGE 1% OF STAFF AND ADMINISTRATORS USER LEAVE COMPARED TO 0.38% OF FACULTY.

SO I WANT TO ADD HERE THAT WE'RE LOOKING AT THIS.

IT'S NOT A COMPLETE PICTURE.

SO AS I MENTIONED, THE BENEFIT UNDER FMLA IS PROVIDED AFTER 12 MONTHS OF EMPLOYMENT, WHEREAS OURS IS EXTENDED TO 36 MONTHS.

SO THE CONCLUSION COULD BE THAT IF IT WAS AN EQUAL ELIGIBILITY PERIOD, THAT MORE PEOPLE WOULD TAKE ADVANTAGE OF THE OF THE PARENTAL LEAVE POLICY. HOWEVER, WE DON'T TRACK FMLA BY QUALIFYING REASON, SO WE DON'T KNOW HOW MANY PEOPLE HAVE USED IT FOR PARENTAL LEAVE.

BUT WE DO KNOW THAT ACROSS THE NATION ABOUT 21% OF THE INDIVIDUALS WHO USE FMLA USE IT FOR PARENTAL LEAVE PURPOSES.

SO IF YOU APPLY THAT PERCENTAGE TO THE TOTAL POPULATION OF FMLA USERS AT DALLAS COLLEGE, YOU GET ABOUT THE SAME AMOUNT OF PEOPLE WHO USED IT UNDER OUR POLICY. SO ABOUT 33 PEOPLE IN GENERAL.

NEXT SLIDE. SO THERE ARE SOME CONCERNS ABOUT OUR POLICY AND TO SOME CHALLENGES THAT WE FACE OR THE AMOUNT OF LEAKS, WHICH AGAIN IS CURRENTLY FOUR WEEKS.

THERE'S THAT 36 MONTHS THAT EMPLOYEE HAS TO BE EMPLOYED BEFORE THEY CAN EVEN USE THE LEAD.

AND THEN THEY HAVE TO WAIT 36 MONTHS BEFORE THEY CAN USE IT AGAIN.

SO THOSE ARE SOME CONCERNS THAT WE HAVE WITH OUR POLICY.

AND THEN WE LOOKED AT THE MARKET.

ON AVERAGE, THE WOMEN OF US TAKE ABOUT SIX WEEKS OF RETURN TO THE NEXT MONTH.

WE ALSO TOOK A LOOK AT OUR PEER INSTITUTIONS OUT OF LOW CARBON, OUT OF THOSE OUT OF ALL OF THE ONES THAT WE LOOKED AT.

COLLEGE IS THE ONLY ONE THAT HAS A RELIEF POLICY.

THEY ALLOW THEIR EMPLOYEES TWO WEEKS COMPARED TO OUR FOUR.

[00:10:03]

THEY HAVE A 12 MONTH ELIGIBILITY WAITING PERIOD VERSUS 36 FROM THE TIME OF HARM.

AND THEN WE STILL HAVE THAT 36 MONTH WAITING PERIOD IN BETWEEN WHERE THERE IS THE SITE THAT THEY HAVE THERE.

WHEN WE LOOKED AT WHY WOULD YOU SAY ALL THE OTHER INSTITUTIONS DON'T HAVE THEM? BECAUSE WE DID. WE POLLED THEM.

BUT WHY DON'T THEY HAVE I DON'T KNOW.

I DON'T KNOW WHY THEY DON'T HAVE IT.

BUT THEY WHAT WE FOUND OUT WHEN WE TALKED TO THEIR BENEFIT COORDINATORS IS THAT THEY JUST FOLLOWED FMLA GUIDELINES.

SO I WOULD VENTURE TO SAY THAT IN THE HIGHER EDUCATION, I THINK THEY TYPICALLY TYPICALLY RELY ON WHAT IS PROVIDED UNDER STATE LAW.

BUT AS YOU WILL SEE IN THE NEXT SLIDE, IF YOU LOOK ACROSS INDUSTRIES, PROFIT, NONPROFIT MUNICIPALITIES, THEY TYPICALLY DO PROVIDE A BENEFIT FOR PARENTAL LEAVE. AND THE REASON IS, AS WE STATED, IT REALLY DOES INCREASE COMPETITION OR MAKE US MORE COMPETITIVE IN THAT AREA AND AS WELL.

AS YOU SAW IN THE EARLIER SLIDE, STATE LAW SEEMS TO FALL SHORT IN THAT AREA.

AND SO THERE IS INCREASING INTEREST IN TRYING TO PROVIDE THE BENEFIT.

SO THEY JUST STRICTLY FOLLOW THE GUIDELINES.

ALL RIGHT. SO AS YOU CAN SEE, BASED ON THE SLIDE UP THERE, OUR POLICY IS VERY GENEROUS AS FAR AS THE AMOUNT OF WEEKS THAT CAN BE TAKEN, BUT IT DOES LET IN THE ELIGIBILITY REQUIREMENTS AT THE TIME THAT YOU CAN USE IT BETWEEN USE.

SO IN ORDER, YOU KNOW, WE WANT TO DISTINGUISH OURSELF IN THE MARKET, YOU KNOW, THIS WOULD BE A GOOD TIME TO MAKE WHATEVER CHANGES THAT WE WANT TO MAKE, TO MAKE US BECOME, AS I WOULD SAY, AN EMPLOYEE OF CHOICE.

WE ALSO LOOKED ACROSS THE INDUSTRY TO COMPARE WHAT THE INDUSTRY THREE BASED ON WHAT WE DO.

SO ACCORDING TO A 2020 OXFORD ECONOMICS INSURANCE SURVEY FOR PROFIT AND NON PROFIT COMPANY, THE AVERAGE AMOUNT OF PARENTAL LEAVE OFFICE AMONG THOSE SURVEYS IS 8.9 WEEKS.

IF YOU LOOK AT THE 100 PRIVATE COMPANIES WITH THE BEST PARENTAL LEAVE, THE AVERAGE INCREASES TO 11 WEEKS AND THE TOP FIVE COMPANIES WITH THE BEST PARENTAL LEAVE OFFER BETWEEN 24 AND 32 WEEKS.

THE OTHER ONE THAT WE COULD FIND THAT OUT OF THAT 52 WEEKS WAS NETFLIX.

SO BACK TO THAT SLIDE.

WHAT WERE THE PROFIT AND NON PROFITS AVERAGE? AN AVERAGE WAGE REQUEST.

WHAT DOES THAT MEAN? OH, THAT MEANS INSTEAD OF PROVIDING THE FULL WAGE OR FULL COMPENSATION OR SALARY, THEY PROVIDE 80% OF THE SALARY AS THE BENEFIT.

THEY DO WORK 80% ON AVERAGE, 80% OF THE SALARY SET A FULL 100% COMPENSATION.

SO THAT LEADS US TO THE QUESTION OF WHAT IS THE IDEAL AMOUNT FOR PARENTAL LEAVE.

SO IF YOU LOOK AT MEDICAL EXPERTS SUCH AS THE AMERICAN COLLEGE OF OBSTETRICS AND GYNECOLOGY AND PEDIATRIC ASSOCIATES ASSOCIATIONS, THEY WOULD OFFER SIX WEEKS, AT LEAST SIX WEEKS TO 12 WEEKS.

AND THEN THE NUMBERS THAT YOU REFERRED TO ON THE PREVIOUS SLIDE, 52 WEEKS, 21, 24 WEEKS, THOSE ARE MORE GENEROUS AND REALLY ARE ONLY ENDORSED BY UNICEF, WHICH LOOKS AT IT FROM A GLOBAL PERSPECTIVE.

AND ON AVERAGE, GLOBALLY, THEY OFFER ABOUT 29 WEEKS OF PARENTAL LEAVE.

SO THE RESEARCH SUPPORTS US LOOKING CLOSER AT OUR POLICY.

WE'VE ALREADY DISCUSSED THAT.

WE'VE GOT SOME AREAS WHERE WE HAVE ROOM FOR IMPROVEMENT AND SO SOME OF THOSE AREAS ARE INCREASING THE AMOUNT OF LEAVE THAT WE OFFER, DECREASING THE ELIGIBILITY REQUIREMENT FROM 36 TO 212 MONTHS, AND THEN ALSO REMOVING OUR OUR 36 MONTH WAITING PERIOD.

SO THE CHANCELLOR HAS OFFERED THAT HIS RECOMMENDATION WOULD BE ABOUT EIGHT WEEKS OF LEAVE.

SO THIS SLIDE MODELS OUT THAT OFFERING.

SO IF WE LOOK AT EIGHT WEEKS, THAT FALLS WITHIN THE RECOMMENDATIONS OF MEDICAL EXPERTS.

IN ADDITION, EXCUSE ME IF WE WOULD PROVIDE IT INTERMITTENTLY, WHICH IS WHAT WE WOULD RECOMMEND HERE, IT WOULD BE CONSISTENT WITH THE FMLA PROVISION.

SO FMLA REQUIRES US TO OFFER LEAVE INTERMITTENTLY, WHICH MEANS YOU CAN COME IN, YOU CAN COME OUT BEST BASED ON YOUR CONDITION.

HOWEVER, IN THE CASE OF PARENTAL LEAVE, IT BECOMES DISCRETIONARY AND ALL OTHER CASES IT'S NOT DISCRETIONARY.

[00:15:03]

AND THAT ALSO HELPS ENSURE THAT WE'VE GOT EFFICIENT OPERATIONS THROUGHOUT THE COLLEGE SO THAT PEOPLE AREN'T OUT FOR EXTENDED PERIODS OF TIME WITHOUT COVERAGE.

WE'VE CONTINUED TO DO 100% OF THE SALARY OFFERING AND WE WOULD REDUCE THE ELIGIBILITY REQUIREMENT TO 12 MONTHS BECAUSE QUITE FRANKLY, 36 MONTHS SEEMS A BIT ARBITRARY AND IS DIFFICULT TO ADHERE TO.

AND THEN IT ALSO LINES UP THE ELIGIBILITY REQUIREMENT, LINES UP VERY WELL WITH OUR INTRODUCTORY PERIOD, OUR BENEFIT ELIGIBILITY AND OUR SIX MONTH TRANSFER RESTRICTION AND THEN 1236 MONTH WAITING PERIOD WOULD BE REMOVED OR DECREASED TO 12 MONTHS.

CAUTIOUS. 12 MONTH ELIGIBILITY REQUIREMENT.

SO YOU HAVE TO BE EMPLOYED FOR AT LEAST BEFORE YOU'D BE OUT AND THEN SOME ADDITIONAL.

SO, YES, I CAN CLARIFY FOR YOU.

SO YOU'RE TALKING ABOUT 24 MONTHS.

NO. SO THE WAITING PERIOD UNDER OUR CURRENT POLICY, IT WAS IF YOU'RE 12 MONTHS, YOU CAN TAKE THE LEAP, BUT YOU WOULD HAVE TO WAIT 36 MONTHS BEFORE YOU COULD TAKE THE LEAP AGAIN. SO, FOR EXAMPLE, CHARLOTTE UP LIKE A YEAR.

RIGHT. SO FOR EXAMPLE, LIKE LET'S TAKE ME RIGHT.

SO, YOU KNOW, I'VE HAD THREE KIDS AND THE LAST SIX YEARS.

IF I BECAME AN EMPLOYEE OF DALLAS COLLEGE IN 2016 WHEN I UNDER THE CURRENT POLICY, WHEN I HAD MY SECOND DAUGHTER IN 2018, I WOULD NOT HAVE BEEN ELIGIBLE FOR THIS POLICY.

AND LET'S SAY I WAS I HAD BEEN ABLE TO USE IT.

I WOULDN'T HAVE BEEN ELIGIBLE FOR MY THIRD DAUGHTER BECAUSE I WOULD HAVE HAD TO WAIT THREE YEARS.

AND MOST PEOPLE DON'T HAVE THAT.

SOME PEOPLE PLAN IT THAT WAY, BUT SOME PEOPLE DON'T HAVE THE ADVANTAGE OF PLANNING THEIR BIRTH.

IT JUST HAPPENS. SO YOU JUST KNOW.

SO REALLY, YOU'RE SAYING THAT YOU GOT 12 MONTHS IN 20 YEARS.

SO IF YOU HAVE ONE CHILD UNDER THE CURRENT POLICY, IT'S THREE YEARS.

UNDER THE NEW POLICY WILL BE ONE YEAR.

AND THAT MATCHES UP WITH FMLA AS WELL.

YES. THANK YOU.

I WANT TO ASK YOU A QUESTION.

ABOUT 100% SALARY.

YES. BECAUSE I DON'T KNOW THE TERMS HERE.

A LOT OF YOUR FACULTY ALSO HAS TO TEACH A LOT OF OVERTIME IN ORDER TO MAKE UP THE WAGE THAT THEY NEED FOR THEIR FAMILY.

THAT WOULD BE INCLUDED IN THIS? NO, IT WOULD NOT BE INCLUDED.

SO CONTRACTUAL SALARIES ARE CONSIDERED PROMISED WAGES, AND SO BENEFITS ARE BASED ON PROMISED WAGES ONLY.

SO ANYTHING OVER AND ABOVE THAT IS CONSIDERED SUPPLEMENTAL AND CONDITIONAL AND BENEFITS DON'T ATTACH TO SUPPLEMENTAL CONDITIONAL WAGES.

AND THAT GOES FOR OVERTIME AS WELL AS EXTRA SERVICE, WHICH IS WHAT I THINK YOU'RE REFERRING TO.

FACULTY OF NINE MONTH EMPLOYEES, RIGHT.

CONTRACTED FOR NINE MONTHS.

BUT FACULTY WOULD STILL BE ABLE TO STILL AVAIL THEMSELVES OF THE POLICY, BUT WE WOULD COMPENSATE THEM BASED ON THEIR CONTRACTUAL SALARY.

WE WOULD NOT COMPENSATE THEM IN ADDITION TO THAT REQUIREMENT.

HOW MANY OF OUR EMPLOYEES OF THE CHILDBIRTH AREA DO THIS EXTRA TEACHING? I DON'T TRACK THAT OF THE CHILDBIRTH AREA.

YOU MEAN AREA? YEAH.

WE DON'T TRACK THAT.

AND EVEN IF WE DID, I DON'T THINK IT WOULD GIVE YOU AN ACCURATE PICTURE BECAUSE THE POLICY EXTENDS TO BIRTH OR PLACEMENT OF A CHILD.

AND PLACEMENT INCLUDES ADOPTION, FOSTER CARE, CONSERVATORY, GUARDIANSHIP.

NONE OF THOSE CONSIDER SEX OR GENDER.

SO THOSE WOULDN'T BE IT WOULDN'T BE AN ACCURATE REFLECTION OF ANYTHING.

SO CONCEIVABLY, EVERYONE IS ELIGIBLE FOR THE POLICY.

SO SO IF A FOSTER PARENT IS FOSTERING 14 YEAR OLD KIDS, THEY WOULD BE ENTITLED TO IT AS WELL.

CORRECT. I'M SORRY.

I DIDN'T UNDERSTAND YOU. I SAID THAT IF YOU FOSTERED A 14 YEAR OLD CHILD, YOU WOULD BE ENTITLED TO THESE EIGHT WEEKS.

AND TO ME, I MEAN, I'M JUST SAYING, PERSONALLY, I DON'T SEE THAT THAT'S THE INTENT OF PARENTAL.

I THINK IT'S AN INFANT, A BABY.

OH, I THINK IT'S PARENTAL PERIOD.

AND FRANKLY, TAKING IN A FOSTER CHILD IS LIKE TAKING THE BABY.

IT'S REALLY TOUGH. THERE'S A BIG ADJUSTMENT PERIOD.

THERE IS. YES.

AND THE LAW AT THE M.A.

CONTEMPLATES BONDING PERIOD.

AND THAT'S THE SAME THING THAT IS THAT IS REQUIRED FOR ADOPTION AFTER FOUR WEEKS.

NO, IT'S 12 MONTHS.

IT'S 12. YES, BUT IT'S UNPAID CONCURRENTLY WITH LEAVE.

[00:20:02]

BUT I WOULD ADD THAT CONGRESS RECENTLY PASSED AN ACT FOR FEDERAL EMPLOYEES THAT PROVIDES 12 WEEKS OF PAID LEAVE FOR PARENTAL LEAVE.

SO WE ARE MOVING IN THAT DIRECTION.

SO INTERMITTENT, WOULD THAT BE WITHIN THE 12 MONTHS OF THE BIRTH OF THE CHILD OR THE FOSTERING OR THE ADOPTION, WHATEVER? YES. IT DOESN'T GO ON FOREVER.

NO, IT HAS TO BE TAKEN WITHIN THE 12 MONTH PERIOD.

BUT YOU CAN DO IT INTERMITTENTLY WITHIN THAT PERIOD.

OKAY. AND ON THE LAST SLIDE, THAT WOULD BE THE IMPACT.

YES. SO I WAS GETTING.

AVERAGE IMPACT, I BELIEVE SO.

SO THE COST TO THE BUDGET.

ANY OTHER QUESTIONS BEFORE WE MOVE ON? OKAY. I'M STILL WORRYING ABOUT THIS LOSING THE FACULTY'S OVERTIME, NOT JUST FOR THE FACULTY FAMILY, BUT WHAT DO WE DO THEN, IF NOBODY'S TEACHING THOSE COURSES? I'M WORRIED ABOUT THE SCHOOL HAVING ENOUGH FACULTY TO TEACH THE COURSES THAT THEY THEN.

ARE WE GOING TO PREVENT THEM FROM TEACHING THEM THAT THE FACULTY THAT DOES IS EXTRA SERVICE.

SO DO YOU WANT TO SPEAK TO HOW WE CURRENTLY ACCOUNT FOR FACULTY THAT GO OUT ON MATERNITY LEAVE? HOW WE ASSIGN THOSE CLASSES? WE USUALLY JUST GET AN ADJUNCT.

THIS IS SOMETHING THAT WE KEEP IN CLOSE COMMUNICATION WITH WITH ALL OF OUR FACULTY.

SO IF SOMEONE IS PLANNING TO HAVE A CHILD, ADOPT A CHILD, FOSTER CHILD IS TAKEN INTO CONSIDERATION BY THE VICE PROVOST AND THEIR CHAIR SO THAT THEY CAN ADEQUATELY PLAN FOR THE SCHEDULE. AND I WOULD ADD WE PROVIDE FMLA.

SO IT GOES BEYOND PARENTAL LEAVE.

SO FOR ANY CONDITION THAT AN EMPLOYEE PRESENTS WITH THAT WOULD REQUIRE THEM TO BE ON LEAVE.

THE SAME PROCESS IS REQUIRED.

THEY HAVE TO GIVE US NOTICE OF THAT AND THEN WE PLAN ACCORDINGLY BASED ON THAT.

WELL, PLUS, IF IT'S OVERTIME OR EXTRA SERVICE OR WHATEVER, THE ONLY SALARY A FACULTY MEMBER IS GUARANTEED IS THE WHAT'S THEIR PAY FOR THE NINE MONTHS, RIGHT.

IF THEY ARE TEACHING OVER THE IF THEY'RE TEACHING WHATEVER THEY'RE ALLOWED TO TEACH ABOVE AND BEYOND THE NINE MONTH, THAT'S NOT GUARANTEED BECAUSE THEY MIGHT NOT GET SOMETHING, THEY MIGHT NOT GET THAT CLASS OR THE OTHER TWO CLASSES OR WHATEVER.

RIGHT. THEY ONLY HAVE GUARANTEED WITHIN THE NINE MONTHS OR CERTAIN NUMBER OF CLASSES.

THAT'S THE WORD GUARANTEED.

THAT'S WHAT I WAS. THAT'S THE DIFFERENCE THEN.

OKAY. OKAY. SO MOVING ON TO THE NEXT SLIDE.

SO THE DISCUSSION OF AN EXTENSION OF ADDITIONAL LEAVE NECESSITATES A DISCUSSION OF COST AND IMPACT.

AND SO WE LOOKED AT 20 1819 TO GET A SNAPSHOT OF WHAT THINGS LOOK LIKE BECAUSE OF THE DISRUPTION CAUSED BY COVID AND THE MOVE TO REMOTE OPERATION. WE THOUGHT THAT WOULD BE THE BEST EXAMPLE.

SO LOOKING AT 20 1819, WE HAD APPROXIMATELY 24 EMPLOYEES WHO USE THE FULL FOUR WEEKS OF PARENTAL LEAVE AT A COST OF ABOUT $104,497 TO THE COLLEGE.

SO USING THAT DATA, WE CAN PROJECT THAT FOR EACH ADDITIONAL WEEK OF LEAVE THAT IT COSTS WOULD INCREASE BY ABOUT 26,000.

SO A TOTAL OF 100% INCREASE BY THE EIGHT.

WELL IN THOSE I'M SORRY, THOSE COSTS ARE GOING TO GO UP ONCE WE FINISH WITH THE SALARY, COMPENSATION, ETC., ETC..

PEOPLE ARE GOING TO BE GETTING PAID HIGHER, BUT IT DOESN'T SEEM LIKE IT WOULD BE AN EXORBITANT AMOUNT.

IN OTHER WORDS, IF WE PROVIDE EIGHT WEEKS, WE WOULDN'T BE PROVIDING THREE OR $4 MILLION WORTH OF LEAVE.

I DON'T ANTICIPATE THAT THE COMPENSATION STUDY CAN GO EITHER WAY.

SO I WOULD SAY THAT AS WELL.

SO YES.

IS THERE ANY WAY YOU DID THE RESEARCH ON WHAT THOSE BENEFITS IT ENHANCES RECRUITMENT AND RETENTION.

IS THERE ANY WAY TO QUANTIFY THAT OR IS THAT JUST THAT THAT'S DIFFICULT TO QUANTIFY AND IT'S REALLY LONG TERMS. I COULDN'T PUT IT IN THE DOLLAR.

BUT I MEAN, THERE IS EVIDENCE TO SHOW THAT IT HELPS TO RETAIN EMPLOYEES INSTEAD OF INDIVIDUALS HAVING TO TAKE A LONGER LEAVE OF ABSENCE FROM WORK OR ACTUALLY HELPING THEM TO RETURN TO THE WORKPLACE, BECAUSE WE LOSE A LOT OF PEOPLE WHEN THEY GO OUT ON LEAVE AND AREN'T ABLE TO COME BACK.

WELL, I BELIEVE THAT I MEAN, INTUITIVELY, WE KNOW WE JUST CAN'T.

YOU CAN'T QUANTIFY IT.

YES. SO.

SO IS THIS A FIRST READ? SO, NO, WE DON'T HAVE IT ON THE AGENDA FOR TODAY.

SO WE NEED TO FINALIZE A FEW THINGS.

SO WE WANT TO FINALIZE.

BASED ON THIS DISCUSSION, THE TOTAL NUMBER OF WEEKS OF PARENTAL LEAVE THAT WILL BE OFFERED, WHETHER WE WILL OFFER AN INTERMITTENT LEAVE, WHICH WE WOULD RECOMMEND VERSUS CONTINUOUS AND THE LENGTH OF WAITING PERIOD IF ANY OF THE SIDE.

[00:25:03]

THAT'S YOUR RECOMMENDATION? YES. SO WE'LL START AT THAT POINT.

NOT UNLESS SOMEBODY HAS AN OBJECTION.

I JUST HAVE A CLARIFICATION ON SLIDE 16.

INTERMITTENT VERSUS CONTINUOUS CONTINUOUS MEANS THEY HAVE WOULD HAVE TO TAKE THE WHOLE SINGLE BLOCK.

AND THAT'S WHAT CALLING. OKAY.

THANK YOU. SAY THAT AGAIN.

CONTINUOUS IS A SINGLE BLOCK OF LEAVE.

SO YOU WOULD GET THE EIGHT WEEKS YOU GET IT FROM THE ONSET EVENT DATE AND THEN WE HAVE EIGHT WEEKS OF LEAVE CONTINUOUSLY.

BUT YOU WOULDN'T BE ABLE TO COME IN AND COME OUT, WHICH WOULD BE INTERMITTENT.

SO YOU COULD TAKE THAT ALL THROUGH THE 12 MONTH PERIOD.

YOU HAVE THE EIGHT WEEK STRETCH THROUGH THE 12 MONTH PERIOD.

SO THE RECOMMENDATION SO LIKE I CAN GIVE YOU AN EXAMPLE, I HAVE ONE OF MY ASSOCIATE ATTORNEYS WHO HAVE A BABY AND SHE TOOK, I THINK LIKE TWO EIGHT WEEKS OFF, COMPLETELY FULL TIME.

AND THEN SHE CAME BACK PART TIME.

AND SO SHE COULD STILL AND SHE SAID SHE COULD COULD STILL GET HER SALARY, SHOULD ONLY WORK TWO DAYS OUT OF THE WEEK.

AND SO THAT WAY OR RIGHT LIKE THAT, THEY WANTED TO YEAH.

SO STRETCH IT OUT CONTEMPLATES IF YOU HAVE DOCTOR'S APPOINTMENTS THOSE KIND OF THINGS YOU COME BACK IF YOU SHARE, IF BOTH PARENTS ARE EMPLOYED.

RIGHT. YOU CAN TAKE TURNS TAKING OFF TIME WITH THE CHILD.

BUT. F THERE? LA YES, YOU GET 12 WEEKS, YOU GET 12 WEEKS, BUT YOU CAN ALSO TAKE US THERE.

WE'RE NOT PAID. YOU'RE NOT PAID.

WEEKS WOULD BE PAID.

YES. DIFFERENCE IS ONE MORE WEEKS WOULD NOT BE BETTER.

RIGHT. AND SO START.

STOP. YEAH.

DEFINITELY KEEPS RUNNING.

RIGHT. IS THAT FAMILY KEEPS RUNNING.

WELL, IT'S THE SAME KIND OF THING.

SO IT'S A 12 MONTH PERIOD.

FMLA CAN BE TAKEN TO CAN BE TAKEN INTERMITTENTLY AS WELL.

THE DIFFERENCE IS FMLA IS UNPAID LEAVE, WHEREAS THIS IS PARENTAL LEAVE.

SO IT GUARANTEES EIGHT WEEKS OF PAID LEAVE.

THE FOUR WEEKS WOULD BE UNPAID IF THE INDIVIDUAL DOES NOT HAVE ANY OTHER PAID LEAVE AVAILABLE TO THEM BECAUSE FMLA RUNS CONCURRENTLY WITH ALL PAID LEAVE.

SO THAT MEANS IT RUNS WITH IT.

SO IF YOU HAVE LEAVE THEN IT WOULD ATTACH TO THE OTHER FOUR WEEKS OF LEAVE.

THAT WORK WOULD OTHERWISE BE UNPAID IF NOT.

OKAY. SO TO GET TO GET PAID FOR THAT TIME PERIOD.

YES. ACCORDING TO THE POLICY, YOU WILL GET TEN WEEKS FOR TWO WEEKS VACATION AFTER THAT.

WHAT ABOUT SICK LEAVE? YOU COULD ALSO USE ACTUALLY, WE WOULD USE SICK LEAVE FIRST AND THEN GO TO VACATION.

THAT'S CORRECT. OKAY. DO YOU STILL DO THE THE BANK LEAVING PARENTAL LEAVE? IS THAT COVERED BY THE AGREEMENT? EXACTLY. OKAY.

SO IF WE START LIKE I SAID, UNLESS SOMEBODY HAS SOME VERY ACTION PLANS.

WELL, FIRST OFF, IF WE WERE TO JUST REVISE THE FAMILY, THE PARENTAL LEAVE POLICY, I WOULD SUPPORT ALL THE CHANCELLOR'S RECOMMENDATIONS.

BUT THE QUESTION I WANT TO ASK TOO IS, DID WE LOOK AT THE ISSUE OF LIKE MORE FLEXIBLE LEAVE POLICY OVERALL TIME BANK AND WHETHER THIS COULD BE LOCATED THIS THIS COULD BE ADDRESSED IN THE CONTEXT OF A MODERN DAY WORKPLACE LEAVE POLICY AS OPPOSED TO ALL THESE REGULATORY DRIVEN, SEPARATE TYPES OF POLICIES.

SO THE INTENTION IS TO LOOK AT THAT.

THAT WAS NOT PART OF THIS.

THAT'S SOMETHING WE WOULD DO LATER, AND WE LOOK FORWARD TO THROWING IN SOME NEW HR LESSONS, THAT KIND OF THING.

SO IT'S NOT THAT'S NOT OFF THE TABLE DOWN THE ROAD.

ABSOLUTELY NOT. I MEAN, THAT THAT IS GOING TO BE IMPERATIVE AS AS WE BRING IN SOME ADDITIONAL ASSISTANCE ON THE HR SIDE TO TO LOOK AT OUR OVERALL TOTAL REWARDS, TOTAL BENEFIT PACKAGE.

THANK YOU. THAT'S WHY IT DIDN'T COME OUT OF THE FINANCE COMMITTEE ABOUT A MONTH AGO, BECAUSE I FELT THE SAME WAY.

WHY ARE WE LOOKING AT JUST ONE LITTLE PIECE WHEN THIS CHALLENGE OF HIRING THE RIGHT PEOPLE IS ALL THE ASPECTS OF EMPLOYMENT COMPENSATION? I WANTED IT LOOKED AT AS A TOTAL PIECE, AND THAT WAS THAT BECAUSE I WAS OBJECTION.

I TOOK IT OUT OF MY COMMITTEE AND PUT IT IN.

NO, IT DIDN'T.

THAT'S WHAT THE CHAIR CAN DO. I WOULD LOVE TO TAKE CREDIT, BUT I CAN'T.

OH, BUT I DID.

OBVIOUSLY, I AM IN SUPPORT OF THE REVISIONS FOR SEVERAL REASONS.

AND I JUST LOST MY TRAIN OF THOUGHT.

AND I THINK I SAID SKIP TRUSTEE GARCIA.

THAT'S WHY I WANTED TO ASK A LITTLE BIT ABOUT THE INTERMITTENT APPROVAL.

[00:30:04]

COULD THEY COME BACK ON PARENTAL LEAVE AND FINISH OUT THEIR 12 I MEAN, EIGHT WEEKS? RIGHT. AND SO THAT IS SOMETHING THAT I AM WORKING THROUGH ON THE POLICY BECAUSE REALLY, IDEALLY, YOU WOULD EXHAUST YOUR PARENTAL LEAVE.

YOU WOULD TAP INTO YOUR OTHER BANKS.

AND THAT'S TYPICALLY HOW WE RUN IT ON ALL OTHER LEADS.

SO THAT WAS MY INTENTION, IS TO WRITE THAT INTO THE POLICY THAT YOU WOULD HAVE TO DO THAT.

YOU CAN'T CAN'T DOUBLE DIP ESSENTIALLY.

OH, YEAH. WAS IT REALLY DOUBLE DIPPING? THEY WOULD JUST SORT OF STACK. YEAH, IT EXTENDS IT'S STACKING.

THAT'S THE BETTER TERM FOR IT BECAUSE PREVIOUSLY AS LITTLE AS SAID WE USED TO DO, WE DID IT RUN CONCURRENTLY SO EMPLOYEES WOULD GET TO STACK THEIR LEAVE.

SO YOU HAD TO EXHAUST ALL OF YOUR PAID LEAVE BEFORE YOU WOULD EVEN TOUCH FMLA.

SO THAT WOULD EXTEND OUT TO REALLY LONG TERMS. AND SO WE DON'T WANT TO HAVE TO GO THROUGH THAT AGAIN.

SO WE WOULDN'T WE WOULD WRITE IT AS A POLICY TO LIMIT SEEING HOW THAT'S WORDED.

YES. I JUST REMEMBERED I WAS GOING TO SAY, I JUST WANT TO SAY THAT FOR THOSE OF US WHO HAVE HAD A CHILD, EITHER AS A MOTHER OR A FATHER, YOU KNOW THAT WHEN YOU GO BACK TO WORK AT FOUR WEEKS, YOU ARE NOT 100% THERE.

SO I THINK THIS GOES A GREAT WAY TO HELP FOR ALL OF OUR EMPLOYEES HAVE STABILITY IN THEIR HOME.

ONE LAST QUESTION.

THIS APPLIES TO MOTHER OR FATHER, CORRECT? IS THAT SPECIFICALLY STATED IN THE POLICY? HE IS SILENT SO THAT WE DON'T RUN INTO THAT PROBLEM.

I DON'T SPECIFY.

IT ONLY ATTACHES TO THE EMPLOYEE.

IT DOESN'T ATTACH TO GENDER OR ANYTHING LIKE THAT.

SO ANYONE WHO HAS A CHILD IS ELIGIBLE FOR THE EMPLOYEE FOR THE BENEFIT.

PROBABLY NOT FRAMING IT PROPERLY, BUT WHAT I'M SAYING IS WE ARE NOT SPECIFIC THAT IT'S ONE OR TWO PARENTS OR THAT IT'S HE OR SHE.

IT'S JUST THE EMPLOYEE THAT IS REFERENCED, WHICH MEANS ANYONE CAN AVAIL THEMSELVES OF THE POLICY IF THEY ARE WORKING FOR US.

SO THE PROVISIONS THAT ARE LISTED AS POSSIBLE REVISIONS UP HERE.

SO EVERYBODY OKAY WITH THOSE? ANY RECOMMENDED CHANGES? JUST ONE CLARIFICATION ON THE QUESTION YOU JUST ASKED.

SO THE POLICY WOULD APPLY TO EMPLOY AN EMPLOYEE, AN LGBTQ EMPLOYEE WHO'S IN A PARTNER RELATIONSHIP WITH A PARTNER, THAT THERE BE A CIVIL RECOGNITION OF THAT MARRIAGE OR WHAT? NO, NOTHING. LET'S NOT DO THAT.

THIS IS A POLICY.

WELL, YOU WANT TO THE CURRENT POLICY, IT JUST SAYS ANY FULL TIME COLLEGE DISTRICT EMPLOYEE WHO IS EMPLOYED IN A FULL TIME POSITION AND THEN IT GOES INTO.

YEAH. SO THAT'S THE DEFINITION.

YEAH. I SUPPORT.

I THINK YOU ASK THE QUESTION FOR MYSELF.

I THINK THIS IS A REASONABLE REVISION.

I WAS GOING TO SAY WHAT I WOULD DO AROUND CONSENSUS.

WELL, I CAN SAY, EXCEPT I WANT TO READ THE INTERMITTENT PART.

I WANT TO READ THE WORDING THERE BEFORE I AGREE TO THAT.

YOU GOT ANY RECOMMENDED CHANGES TO? YEAH, BUT I'LL GO WITH THE GROUP.

I KNOW WHAT THE GROUP IS.

YOU GOT A PUSH? NO.

I MEAN, I'M A NO, NO, NO.

YOU NEED TO DO WHAT YOU'RE TALKING ABOUT.

BUT IT WOULD TAKE A WHOLE LOT LONGER.

NOW, WE'RE NOT SAYING WE'RE NOT GOING TO LOOK AT THE LINE.

NOBODY'S SAYING NO.

I SUPPORTED THE JAZZ.

RIGHT. THEN YOU SAID, OKAY.

DID YOU? MR..

BRAVO YES.

I'VE ALREADY SPOKEN OF IT.

YES, I'M OKAY WITH IT.

OKAY. SO I WILL SEE YOU WITH THESE THOUGHTS AND THEN I'LL BRING IT BACK TO YOU FOR CONSIDERATION UNDER FIRST READING.

SO THE THING ABOUT BEST I WOULD SAY IS THE DIFFERENCE SHOULD BE RIGHT IN THERE, NOT MALE AND FEMALE, BUT ALL CATEGORY TYPES.

THINK IT'S BEST TO STAY SILENT.

AND SO TO THE EMPLOYER.

SO, GENERAL, IT'S A PERFECT WORD.

[00:35:02]

THOSE ARE THE TWO THINGS THAT YOU HAVE TO HAVE EMPLOYEES AND TRUSTEES.

ALL RIGHT. THANK YOU, LADIES.

DO YOU HAVE A RECOMMENDATION? AND IT'LL BE ON NEXT MONTH.

YES, I'LL BRING IT TO THE NEXT MEETING.

THANK YOU. THANK YOU.

THANK YOU.

I.

[5.1. Board Travel Policy]

THERE IS AN ICON THAT SAYS REFERENCE FINDER.

ALL OF THE ATTACHMENTS FOR THE GOVERNANCE COMMITTEE MEETING ARE IN THAT BINDER.

YOU WANT TO PULL SOMETHING UP AND TAKE A LOOK AT IT.

BUT YOU GOT THE CHARTERS FROM THE DIFFERENT COMMITTEES.

YOU'VE GOT THE MEETINGS SCHEDULE FOR THE DIFFERENT COMMITTEES, AND YOU HAVE A COPY OF THE CURRENT BOARD POLICY ON THE TRAVEL AND ALSO INFORMATION FROM THE THE RECOMMENDED CHANGES TO THAT BOARD TRAVEL POLICY.

TRUSTEE TIME FOR YOU TO TALK ABOUT THE THINGS THAT YOU HAD BROUGHT UP, THE CHANGES FOR CONSIDERATION BY THE SCHOOL BOARD.

DOES EVERYBODY SEE THAT? UNFORTUNATELY, I DON'T.

I DON'T HAVE IT AT THE TOP OF THE RIGHT WHERE IT SAYS REFERENCES.

I THINK THAT'S PDF.

YEAH. ALL OF THAT INFORMATION.

I ONLY HAVE ONE PAGE.

YOU SAID IT WAS IN YELLOW.

OH, THANK YOU.

YEAH. THEN I CAN SCROLL DOWN.

THANK YOU. THAT'S ALL FOR ME.

SHE SAID SOMETHING ELSE? THAT'S RIGHT.

HERE. YEAH. OKAY.

THANK YOU SO MUCH. IT'S UNDER GOVERNMENT.

ONE PAGE UNDER GOVERNANCE.

IT'S UNDER THE GOVERNANCE COMMITTEE.

IT'S NOT UNDER REFERENCE.

REFERENCE IS JUST A COMMAND STRUCTURE.

NO, THAT'S JUST A COMMITTEE STRUCTURE.

THAT'S WHY I GOT LOST.

THE GOVERNANCE COMMITTEE AND YOU'LL SEE UNDER THE AGENDA ARE ALL THE ASSIGNMENTS.

YEAH. THANK YOU.

I MEAN, I'M ACTUALLY THE PERSON FOR ME.

GOVERNMENT GOVERNANCE COMMITTEE REFERENCE BINDER.

THAT'S THE NAME I HAVE.

MINE. I CAN LOOK AT THIS.

SO HERE'S HERE'S THE THOUGHT THAT I HAD ON THIS.

AND, YOU KNOW, FORTUNATELY, COVID IS ENDING.

AND AFTER THREE YEARS, TWO AND A HALF, THREE YEARS, AND WE'RE ABLE TO TRAVEL SOME MORE.

AND SO THERE'S A LOT MORE CONFERENCES AND EVENTS AND OPPORTUNITIES FOR TRUSTEES TO ATTEND AND PARTICIPATE AND LEARN.

AND FROM THESE TYPES OF EVENTS, I, I BELIEVE THAT BOARD TRAVEL SHOULD BE GOVERNED BY POLICY.

AND WE HAVE A POLICY. AND I GUESS WHAT I WOULD HOPE WOULD BE THAT WE TAKE A LOOK AT IT NOW THAT WE'RE COMING OUT OF A PERIOD WHERE BASICALLY WE WEREN'T TRAVELING.

DOES EVERYBODY HAVE.

IT DOESN'T MATTER.

I CAN TALK. IT DON'T MATTER. THEY DON'T NEED TO BE LOOKING AT IT.

BUT, YOU KNOW, BASICALLY, YOU KNOW, I THINK THERE'S SOME AREAS OF CONSIDERATION THAT WE NEED TO LOOK AT FIRST OFF.

YOU KNOW, THERE'S A LOT OF OPTICS AROUND BOARD TRAVEL AND HERE WITH THE MEDIA, WITH PUBLIC SCRUTINY AND SO FORTH.

AND I'VE EXPERIENCED THAT FIRSTHAND DURING MY EXPERIENCES ON OTHER BOARDS, INCLUDING THE AIRPORT BOARD AND ON THE DART BOARD AND OTHERS.

AND SO, YOU KNOW, WE NEED TO BE SENSITIVE AND COGNIZANT ABOUT HOW BOARD TRAVEL IS VIEWED.

YOU KNOW, THERE'S BUDGETARY CONSIDERATIONS.

I MEAN, WE HAVE WE HAVE A LINE ITEM, I THINK, AND ASK FOR SOME INFORMATION.

YOU KNOW, ARE WE WITHIN WHAT WE SAID WE WOULD SPEND ON BOARD TRAVEL? AND, YOU KNOW, ARE WE REVIEWING THAT AND HOLDING OURSELVES ACCOUNTABLE FOR IT? YOU KNOW, THERE MAY BE ISSUES RELATING TO WHEN WE HAVE A QUORUMS OF COMMITTEES OR QUORUMS OF THE BOARD TRAVELING TO THE SAME MEETINGS.

YOU KNOW, ARE WE SUFFICIENTLY COGNIZANT OF THE FACT THAT WE DON'T WANT TO BE AT RISK FOR OPEN RECORDS OR OPEN MEETINGS, ACT VIOLATION, WHICH WHICH HAS HAPPENED IN

[00:40:09]

SO THERE ARE DIFFERENT APPROACHES TO ADDRESSING BOARD TRAVEL.

YOU KNOW, SOME BOARDS ASK BOARD MEMBERS TO RANK THEIR PREFERENCES AS TO WHAT MEETINGS THEY WANT TO ATTEND OVER A SPECIFIC CYCLE LIKE ONE YEAR. AND THEN THE BOARD CHAIR, IN CONSULTATION WITH THE CHIEF EXECUTIVE, WILL REVIEW THOSE ASSIGNMENTS OR THOSE REQUESTS AND PRIORITIZE THEM.

OTHER ORGANIZATIONS GIVE INDIVIDUAL BOARD MEMBERS BUDGETS, SAY, HEY, HERE'S X NUMBER OF DOLLARS YOU TO SPEND IT THE WAY YOU WANT.

YOU KNOW, AND THAT'S THAT'S A THAT'S ANOTHER APPROACH.

AND OUR APPROACH IS TO BASICALLY DEVELOP A LIST OF APPROVED CONFERENCES AND THEN EVERYBODY SELF SELECTS WHICH THEY WANT TO GO TO.

AND AND YOU KNOW, POTENTIALLY ALL OF US COULD GO TO THE SAME MEETING, WHICH WHICH MAY BE PERFECTLY FINE.

SO I JUST WANTED US TO HAVE A CONVERSATION TO MAKE SURE THAT WE'RE ALL ON THE SAME PAGE AND DOING IN ON THIS ISSUE, BECAUSE I THINK IT'S IT'S IT'S AN IMPORTANT ONE. AND I DON'T WANT TO I DON'T WANT US TO JUST GO BACK INTO THIS ERA OF GOING BACK TO CONFERENCES WITHOUT US KNOWING, OKAY, IS THIS THE RIGHT POLICY FOR US? WHAT DO OTHER PEOPLE DO OTHER ORGANIZATIONS DO IN THIS AREA, AND SHOULD WE CONSIDER REVISIONS? SO. THANK YOU, MADAM CHAIR.

SO I HEARD ABOUT THREE THINGS THAT ARE CONSIDERATION.

ONE WOULD BE BUDGETARY.

THE OTHER WOULD BE LIABILITY, AND THE THIRD WOULD BE EDUCATIONAL BENEFIT.

IS THAT ACCURATE TO SAY THAT THOSE ARE THE WHAT WE'RE TRYING TO ACCOMPLISH WITH THIS TRAVEL? I MEAN, OTHER CONSIDERATIONS FOR HAVING AN OPPORTUNITY TO READ.

I MEAN, SO I MEAN, I GUESS WHAT I'M SAYING IS WHAT'S THE INTENT OF BOARD TRAVEL? IS IS IT TO EDUCATE? IS IT WITHIN WHAT TRAVEL? ARE WE TRYING TO MITIGATE POTENTIAL LIABILITY OR ARE WE IS A BUNCH OF CONCERN? IT'S PROBABLY ONE OF THOSE.

IS THAT A BUNCH OF CONCERN? IS IT? SO THE ISSUE IS IF WE SO THAT THE ISSUE OF BOARD TRAVEL FIRST CAME TO US AND INTRODUCED THIS WHEN WE WANTED TO CHANGE IT, BECAUSE THE CURRENT TRAVEL POLICY IS THAT THERE'S AN APPROVED LIST THAT THE CHANCELLOR GIVES US OF CONFERENCES FOR THE YEAR AND YOU KNOW, AND WE SELF SELECT WHERE WE WOULD LIKE TO ATTEND IF THE CONFERENCE IS NOT ON THE APPROVED LIST, LIKE LET'S SAY SOMETHING NEW COMES ON THE HORIZON AND IT WASN'T APPROVED, THEN IT HAS TO COME BACK AS A BOARD ITEM IN ORDER FOR THAT TRUSTEE TO BE ABLE TO ATTEND THIS CONFERENCE.

SO THAT WAS THE INTENT OF CHANGING THE POLICY AND MAKING IT SO THAT WE WOULDN'T HAVE TO COME BACK AND VOTE EVERY SINGLE TIME A TRUSTEE WANTS TO GO.

MAYBE A NEW CONFERENCE THAT NEEDS SEAT OR SEA CAT CAME UP WITH.

SO THAT WAS THE ORIGINAL INTENT.

AND THEN TRUSTEE RYDER OBVIOUSLY HAD SOME OTHER THOUGHTS ON WAYS THAT IT COULD CHANGE.

BUT OBVIOUSLY AS OF THIS MOMENT WE HAVE NOT REALLY CHANGED ANYTHING.

SO WE'RE STILL GOING BASED ON THIS LIST.

I'VE ALWAYS LOOKED AT BOARD TRAVEL AS A LEARNING OPPORTUNITY AND AN OPPORTUNITY TO NETWORK WITH OTHER.

TRUSTEES FROM AROUND THE COUNTRY.

SO, YOU KNOW, I'VE ALWAYS BEEN FINE WITH THAT, MS..

FORD. WE'RE NOT VERY BIG.

WE DON'T DO A LOT OF TRAVELING.

THERE IS NOT A WHOLE LOT OF REPLACE OR ANYTHING THAT EITHER IS UNREASONABLE AS A REQUEST TO MAKE ANY CHANGES.

SO I'M REALLY OKAY WITH THE POLICY AS IT'S WRITTEN.

AND I DON'T I DON'T WANT TO GO INTO A LOT OF SPECIFICS AND LOSE ANY FLEXIBILITY THAT WE HAVE BECAUSE YOU NEVER KNOW WHAT'S GOING TO COME UP WITH.

AND YOU MIGHT WANT TO ADD IT TO CHARACTER AND WRITE.

IF YOU WANT TO ADD A MEETING OR SOMETHING COMES UP THAT YOU FEEL LIKE IT WOULD BE BENEFICIAL.

AND THEN IT'S PRETTY MUCH A MATTER OF JUST MAKING A PHONE CALL TO THE CHAIR, THE CHANCE TO ADD IT TO THE CALENDAR TO SEE IF ANYBODY ELSE IS INTERESTED.

SO THAT'S HOW I FEEL ABOUT IT.

I THINK IN ALL WEATHER IT WAS WHEN I WAS A MAYOR OR PARK OR WHATEVER I ALWAYS HAS MY BUSINESS SCHEDULE WOULD PERMIT OR ALLOW.

I ALWAYS TRIED TO ATTEND ANY ORGANIZATION THAT WAS SUPPORTING THE PROFESSIONAL DEVELOPMENT OF WHATEVER I WAS DOING BECAUSE I WASN'T TYPICALLY MY

[00:45:07]

AND I AGREE WITH YOU 100%.

THE AFFILIATION WITH OTHER TRUSTEES TO HEAR THEIR JOY AND FEEL THEIR PAIN IS IS A REAL GOOD THING.

SO FROM MY PERSPECTIVE, AS YOU ALL KNOW, I AGREED TO SERVE ON THE ON THE STATE CAP BOARD.

AND I HAVE REALLY, REALLY BENEFITED WITH IDEAS AND THOUGHTS AND AND THE ABILITY TO BRING SOME IDEAS TO THIS BOARD.

AND FOR US AS A COLLEAGUE AND AND ALSO FINDING WAYS IN WHICH WE CAN HELP THE SMALLER COLLEGES AND THAT TENDS TO BE IN, FOR EXAMPLE, THE STATE ORGANIZATION YOU'LL FIND MORE OF THE MEDIUM OR SMALL TO MEDIUM TYPE SCHOOLS WILL BE ATTENDING THE MAJORITY, BUT YOU'LL ALWAYS FIND SAN ANTONIO.

THEY'LL HAVE FIVE, SIX, SEVEN AND THEIR TRUSTEES THERE.

FORT WORTH TRAVELS A LOT OF THEIR TRUSTEES, AT LEAST FOUR OR FIVE.

AND EVERY ONE OF THE EVENTS, THERE'S JUST I THINK THE THE BOARDS HAVE FOUND THE VALUE IN IT AND INVESTED IN IT, AND IT'S KIND OF WORKED OUT. AND SO I THINK IT'S A GOOD THING.

AND AS BEING THE FINANCE CHAIRMAN OF THAT, YOU KNOW, I'M THE GUY THAT'S GOING TO BE HELPING PUT TOGETHER THE CONVENTION IN FORT WORTH.

AND MY GOAL IS I WANT ALL AS MANY OF ALL OF THE 430 TRUSTEES TO BE THERE, IF THEY WILL BE THERE.

AND I KNOW THEY CAN'T BE.

SO ONE OF THE THINGS I'VE DONE IS I'M GOING TO INCREASE THE NUMBER OF SPONSORSHIPS OF COMPANIES OF THAT, AND WE'RE GOING TO SCHOLARSHIP.

WE'RE GOING TO GIVE TO THE SMALLER COLLEGES AN OPPORTUNITY FOR US TO PAY THE REGISTRATION FEE TO ENCOURAGE THEM TO COME.

AND AND AND WE'RE GOING TO DO ANOTHER THING IS THOSE OF Y'ALL WHO GO TO THE CONFERENCES, YOU ALWAYS FIND WE GO GRAB A TABLE OF EIGHT OR TEN WHEN WE HAVE A GATHERING OF FOOD OR WHATEVER.

WELL, I'M NOT GOING TO ALLOW THAT.

WE'RE GOING TO MAKE YOU SIT WITH SOMEBODY FROM A DIFFERENT COLLEGE AT EVERY GATHERING WHERE YOU WILL HAVE THAT CROSS-POLLINATION OF IDEAS.

THEY'RE ALL LIKE ROTARIANS.

THEY ALL HAVE THE RIGHT TO ONE LITTLE TABLE.

AND BUT BUT DURING THE BREAKOUT SESSIONS IS WHERE THE REAL INTERMINGLING OCCURS.

SO I THINK I DON'T GET A LOT IN THE DETAILS ABOUT POLICIES.

AND I'M ALMOST TOLD WHEN I'M BREAKING ONE AND I STOP, BUT I THINK THAT THE CHANCELLOR AND THE CHAIRMAN SHOULD BE ADEQUATE APPROVAL IF I IF I FIND SOMETHING THAT'S IN IN AN AREA THAT I THINK WOULD WORK, WHETHER IT BE INNOVATION OR SOMETHING THAT WE MAY HAVE NEVER ATTENDED IN THE PAST, I'VE ALREADY WE DID THAT ONE THIS YEAR ALREADY WHEN WE WENT TO THE BLOCKCHAIN CONVENTION IN AUSTIN AND THE CHANCELLOR WAS A SPEAKER AT THE CONFERENCE.

BUT IF I HADN'T BROUGHT THAT UP AND MADE THOSE INTRODUCTIONS, I WOULDN'T HAVE HAPPENED.

SO I JUST THINK THAT THAT'S ADEQUATE IN MY OPINION.

I DON'T I DON'T THINK ANY OF US HAVE TIME TO SPEND TOO MUCH TIME ABUSING.

AND I WOULD ENCOURAGE ALL OF YOU TO HELP ME WITH MY EFFORT AT KATZ TO ATTEND ALL THE KATZ EVENTS.

AND FOR PEOPLE WHO ARE LISTENING, WHO DON'T KNOW ABOUT CATS, IT'S NOT CATS.

IT'S THE ASSOCIATION OF TRUSTEES AND COUNTY TRUSTEES.

SO ANYWAY, THAT'S MY THOUGHTS.

I MEAN, IT SPEAKS TO OUR PROFESSIONALISM AS TRUSTEES TO ATTEND THESE CONFERENCES OF THAT ARE OUR PROFESSIONAL ASSOCIATIONS, TRUSTEE ASSOCIATIONS, AND ALSO AS TRUSTEE BOYD WAS SAYING, THERE'S AREAS THAT I FEEL AS A TRUSTEE POLICYMAKER, I NEED TO UNDERSTAND.

SO I MIGHT SEE A CONFERENCE THAT'S NOT ON THE LIST WHERE I WOULD WANT TO ATTEND, TO GET MORE IN-DEPTH KNOWLEDGE, TO THEN DETERMINE DO WE NEED TO HAVE POLICY AROUND THAT, OR MAYBE ENCOURAGE THE CHANCELLOR TO LOOK INTO THESE PROGRAM AREAS, ETC., ETC., OR THESE APPROACHES.

BUT I THINK IT SPEAKS VERY STRONGLY TO OUR PROFESSIONALISM AS TRUSTEES, INDIVIDUALLY AND COLLECTIVELY, TO ATTEND THESE TYPES OF CONFERENCES.

AND IN MY 26 YEARS ON THIS BOARD, THERE'S NEVER A TRUSTEE COMPETENT.

YOU'RE NOT QUITE THAT FAR BEHIND ME.

THERE'S NEVER BEEN AN ISSUE THAT WE'VE HAD ANY BEHAVIOR THAT REFLECTS NEGATIVELY ON THE DISTRICT OR THAT IS A WASTE OF TAXPAYER DOLLARS, ETC., ETC..

AND THOSE CONFERENCES THAT I'VE GONE TO, THERE'S TIMES THAT I'VE WANTED TO DO THE TOURISTY THING, BUT YOU'VE GOT TO ATTEND THOSE WORKSHOPS, YOU KNOW, AND YOU REALLY DO.

[00:50:07]

I MEAN, I THINK IT'S BRINGING BACK NEW IDEAS, LIKE JUST AS WE TRUSTEE BOYD AND MYSELF ATTENDED THE NATIONAL LEGISLATIVE SUMMIT AND ALL THESE ACRONYMS, AND WE TOOK STUDENTS WITH US.

RIGHT. THAT'S PART OF LOBBYING, IS WE TAKE THE STUDENTS WITH US TO TELL THE STORY.

ADVOCATE YES, ADVOCATING NOT LOBBYING AND IN TALKING TO OUR STUDENTS.

AND I MEAN, THIS IS SOMETHING I HAD HEARD OF BEFORE, BUT TALKING WITH STUDENTS AND STUDENT TRUSTEES, IT'S LIKE, WHY DON'T WE HAVE A STUDENT TRUSTEE? AND WE TALKED WITH ALAMO COLLEGE.

WE LEARNED HOW WE MET OUR STUDENT TRUSTEES.

THEY ACTUALLY HAVE ONE IN AN ALTERNATE, LEARNED ABOUT THEIR PROCESS FOR HOW THEY SELECT THE STUDENT TRUSTEE.

AND, YOU KNOW, WE MIGHT HAVE GIVEN THAT IDEA TO THE CHANCELLOR.

I DON'T KNOW IF THAT'LL HAPPEN OR NOT, BUT THERE ARE INNOVATIVE THINGS THAT YEAH, WE READ ABOUT IT IN A MAGAZINE, THE TRUSTEE MAGAZINE THAT WE GET, OR WE CAN ACTUALLY TALK TO OTHER PEOPLE WHO ARE DOING THESE THINGS AND WE GET TO WAVE THE DALLAS COLLEGE FLAG AND BRAG ABOUT ALL THE GREAT THINGS WE DID.

I REMEMBER A CONFERENCE LAST YEAR WHERE WE TOOK PRO CHOICE FLOYD AND WHO ELSE PRESENTED WITH YOU AT MAYS? WE TALKED ABOUT EARLY COLLEGE HIGH SCHOOL PROGRAM TO LIKE A WHOLE ROOM OF PEOPLE.

AND WE AND WE TOOK A THE TRUSTEE WITH US THEN A TRUSTEE FLORIDA AND TALKED ABOUT WHAT THE GREAT THINGS WE'RE DOING.

SO I MEAN I'M JUST A BIG ADVOCATE OF ATTENDING CONFERENCES.

OKAY. WELL, YOU KNOW, I APPRECIATE THE CONVERSATION.

WHERE ARE YOU? YOU KNOW, AND I'M GOING TO I'VE GOT TO PLAY THE ROOKIE CARD.

SO I NEED TO REALLY UNDERSTAND FOR FOLKS THAT HAVE BEEN HERE ABOUT WHAT WE'RE TRYING TO SOLVE.

AND THE INTENT IS I THINK IT'S REALLY CLEAR FOR PERSONAL GROWTH AND TO PROMOTE WHAT WE'RE DOING AND LEARN FROM OTHERS.

SO I, I HEARD ALL THAT.

AND IN TERMS OF POTENTIAL OPTICS OR THOSE KINDS OF THINGS, I MEAN, FOR ME PERSONALLY COMES DOWN TO WHAT I HAVE AS A PERSONAL COACH.

HAVING TOLD PEOPLE HOW TO DRESS AND YOU DON'T GO TO MEETINGS LIKE THAT.

BUT I THINK WE'RE ALL AT THAT POINT, SO.

BUT I'M NEW. AND SO IF THERE'S SOMETHING I'M NOT AWARE OF, YOU CAN NOW SAY, EXCUSE ME ONE DAY.

THAT'S IT. I PLAYED MY ROUTE.

YOU CAN'T PLAY MY ROOKIE CARD.

AND THAT'S IT. NO, BUT SERIOUSLY, ARE YOU OKAY WITH THE POLICY? AS IT STANDS, YOU THINK YOU NEED TO MAKE ANY CHANGES? THAT'S THE WAY I UNDERSTAND THE POLICY AS IT STANDS.

OKAY. SORRY.

WE DO NEED TO MAKE THE CHANGE, THOUGH, TO ALLOW FOR THE CHANCELLOR AND THE BOARD CHAIR TO BE ABLE TO ADD OTHER CONFERENCES THROUGHOUT THE YEAR.

RIGHT. BECAUSE OTHERWISE WE GO BACK TO THE BOARD.

SO THAT WOULD ADD A LITTLE MORE FLEXIBILITY TO THE POLICY DOES NOT CURRENTLY HAVE.

AND. I WAS JUST GOING TO SAY, I'M SURE I APPRECIATE THIS CONVERSATION.

AND SO, YOU KNOW, MY VIEW AND PERSPECTIVE ON THIS IS THAT YOU ALL ARE VOLUNTEERS.

AND SO I WANT TO HAVE THE MOST EDUCATED BOARD I CAN HAVE ON THESE ISSUES THAT THESE TRUSTEE CONFERENCES ALLOW FOR YOU TO ENGAGE IN THOSE TYPE ACTIVITIES.

AND THE OTHER THING IS, YOU KNOW, I LIKE EACH OF YOU AROUND THIS TABLE.

I'M ALWAYS GOING TO WORK VERY HARD TO PROTECT THE INTEGRITY OF THIS INSTITUTION.

AND SO I WORK FOR ALL OF YOU.

BUT IF ANYONE STARTED GETTING CRAZY ABOUT TRAVEL, WHAT THEY WANTED TO DO, THAT'S A CONVERSATION THAT CERTAINLY WE'RE GOING TO HAVE.

AND SO I THINK CERTAINLY GOOD QUESTIONS HAVE BEEN ASKED.

AND SO THINGS AROUND THE FINANCIAL ASPECT THAT WE'RE ALL, I THINK, GOOD FISCAL STEWARDS AND WHAT WE DO WITH THIS INSTITUTION.

AND SO AS AS PERLOW LOOKED OVER THE LAST FIVE YEARS, THE AVERAGE COST FOR TRUSTEE TRAVEL WAS A LITTLE LESS THAN 20,000.

NOW, GRANTED, WE HAVE COVID IN THE MIDST OF THAT AND BUT PRE PRE-COVID, IT WAS ABOUT THAT MUCH LAST YEAR IT WAS A LITTLE BIT MORE BECAUSE OF ONE CONFERENCE IN PARTICULAR THAT WE HAD SEVERAL GO TO, BUT WE HAD TWO NEW TRUSTEES AS WELL THAT WE'RE GOING TO LEARN.

[00:55:02]

AND THE OTHER THING THAT ROB, TO REMIND EVERYONE OF THE THE RULES THAT RELATES TO TO QUORUM AND THE MEETINGS ACT AND WHAT THAT MEANS IN TERMS OF IF THERE'S A QUORUM THAT TRAVELS JUST REMIND EVERYBODY OR I'LL BE HAPPY TO ADDRESS IT.

FIRST OF ALL, I APPLAUD THE CONVERSATION ON THE BOARD.

IT SPEAKS VOLUMES ABOUT THE ABILITY OF THIS BOARD TO SPEAK UP A LITTLE BIT.

I'M SORRY. I APPLAUD THE BOARD FOR HAVING A CONVERSATION AROUND TRAVEL BECAUSE IT SPEAKS TO THE ABILITY OF THE BOARD TO CONVERSE.

AND WE HAVE I THINK THAT'S THAT'S A LAUDABLE SKILL THAT YOU HAVE AS A BOARD FROM A LEGAL STANDPOINT, WHICH IS WHAT WE AND ROSALIND JEFFRIES IS IN THE BACK OF THE ROOM CAN ADVISE THE BOARD ABOUT.

I CAN TELL YOU THAT THE PRESENT POLICY WITHOUT ANY CHANGES IS WITHIN COMPLIANCE IN THE LAW, AS WOULD BE THE CHANGES THAT ARE PROPOSED TO MAKE IT MORE FLEXIBLE THAN WERE PROPOSED. AND THEN NO ACTION IS TAKEN ON THAT.

THERE WAS A SPECIFIC QUESTION RAISED BY TRUSTEE READER.

IT'S A VALID QUESTION ABOUT IF MORE THAN A QUORUM OR A QUORUM OF THE BOARD OR A QUORUM OF A COMMITTEE TRAVELS TO A CONFERENCE, DOES THAT VIOLATE THE OPEN MEETINGS ACT, OR IS THERE A POTENTIAL VIOLATION OF THE EXAM THAT OPENS OPEN MEETINGS? ACT ACTUALLY HAS AN EXCEPTION FOR TRAVEL TO AN EVENT AND TRAVEL TO A CONFERENCE, TRAVEL TO A SOCIAL EVENT, OR ATTENDANCE AT A SOCIAL EVENT THAT SAYS AS LONG AS YOU DON'T DELIBERATE WITH RESPECT TO BUSINESS OR CONDUCT A TRANSACT BUSINESS WELL IN THAT SETTING, YOU CAN DO SO EVEN IF A QUORUM OF THE BOARD'S PRESENT.

SO YOU ARE PROTECTED IN THAT REGARD.

I WOULD OF COURSE, CAUTION THIS BOARD, AS I ALWAYS DO, THAT IF YOU'RE IN A SETTING LIKE THAT WHERE YOU WOULD BE SUBJECT TO THOSE REQUIREMENTS, YOU DO NOT DISCUSS BUSINESS OR TRANSACT BUSINESS IF YOU'RE AT A CONFERENCE AND YOU'RE IN THAT SETTING.

SO THAT WOULD BE PERMISSIBLE AS WELL.

I THINK THAT YOU ALL HAVE ADDRESSED THE ISSUES THAT I THINK ARE MOST IMPORTANT.

YOU TALKED ABOUT WHEN YOU'RE RETREATING, YOU ARE FIDUCIARIES AND YOU OWE A FIDUCIARY OBLIGATION TO THIS INSTITUTION TO CONDUCT YOURSELVES WITH LOYALTY AND OBEDIENCE AND INTEGRITY. IF SOMEBODY RUNS AFOUL OF THAT THROUGH THEIR TRIBAL PRACTICES, WE WOULD ADDRESS THAT, AS THE CHANCELLOR HAS SAID, AND THAT WOULD BE THAT WOULD BE MOST WE'VE LOOKED AT OTHER POLICIES.

THERE ARE SOME POLICIES THAT YOU CAN FIND THAT ARE MORE PRESCRIPTIVE, NOT MANY IN THE COMMUNITY COLLEGE SETTING.

IN FACT, WE HAVE ONE OF THE MORE PRESCRIPTIVE POLICIES, QUITE FRANKLY, WHEN IT COMES TO TRAVEL.

SO WE BELIEVE THAT YOU ARE WITHIN THE BOUNDS OF LAW WITH POLICY AS IT'S PRESENTLY CONSTITUTED AND WITH THE AMENDMENTS THAT ARE PROPOSED, WHICH WOULD GIVE YOU THAT FLEXIBILITY IF SOMETHING CROPPED UP, YOU WOULDN'T HAVE TO.

OKAY. IF I COULD MAKE ONE MORE REQUEST.

THIS HAS NOTHING TO DO WITH POLICY.

IT HAS TO DO WITH EDUCATION.

ABOUT WHAT ARE THESE CONFERENCES? I MEAN, I SAW THE LIST AND, YOU KNOW, AND I GO TO SOME AND DON'T GO TO SOMEONE.

BUT JUST IN TERMS OF WHAT'S HAPPENING AND WHAT'S THE IMPACT AND WHAT THE RECOMMENDATIONS ARE.

MAYBE THAT'S AN OFFLINE KIND OF THING.

THE THINGS THAT WOULD THAT WOULD HELP ME AND THIS IS JUST A NOSY QUESTION, WHAT PROMPTED THIS? BECAUSE WE HAVEN'T SPENT TOO MUCH MONEY.

NOBODY'S ACTED OUT OF LINE.

APPARENTLY THAT'S WITHIN THE LAW AND NOT THAT DIFFICULT TO DO ABOUT THAT.

SO I'M REAL CURIOUS WHAT BROUGHT THIS TOPIC.

I MEAN, I THINK IT'S I THINK IT'S HEALTHY TO REVISIT POLICIES ON A REGULAR BASIS.

WE DO THAT WITH THE BOARD ON A REGULAR BASIS WHEN WE BRING UPDATES TO YOU AS A NEWER TRUSTEE.

TRUSTEE GARCIA, YOU PROBABLY HAVEN'T SEEN THOSE UPDATES.

WE DO THAT PERIODICALLY.

WE THINK WE THINK IT'S APPROPRIATE FOR THE BOARD TO HAVE THAT DISCUSSION FROM TIME TO TIME.

IT HAPPENED THAT THIS WAS ONE THAT WAS RIPE FOR DISCUSSION, SO WE WERE HAPPY TO HAVE THIS OPPORTUNITY WITH THE OK THANK YOU.

I JUST LIKE TO HAVE A REASON FOR THINGS.

THANK YOU. SO THE GENERAL CONSENSUS IS, IS THAT THE CHANGES THAT ARE BEING PROPOSED HAVE BEEN MADE TO GIVE AUTHORITY TO THE BOARD CHAIR AND THE CHANCELLOR AND THEY DECIDE ANYTHING THAT NEEDS TO COME TO THE BOARD FOR APPROVAL.

HAVEN'T WE ALREADY HAD A FIRST READING ON THIS POLICY? NOW WE CAN BRING IT AS A FIRST READING.

I THINK WE WELL, IT WAS TABLE, IT WENT TO THE BOARD BUT WE NEVER YEAH BUT WE TABLED GO BACK.

OKAY SO NO CHANGES TO THE POLICY AS.

THE CHANGES THAT WERE ALREADY BEING PROPOSED.

EVERYBODY ON THE BOARD.

[5.2. Board Committee Structure and Meeting Schedule]

I ASKED HER TO INCLUDE COPIES OF THE CHARGERS FOR THE DIFFERENT

[01:00:03]

IF SOMETHING NEEDS TO BE MOVED TO ANOTHER COMMITTEE AS THEIR RESPONSIBILITY.

THEN THERE ALSO WAS A QUESTION, AND I AGREE, I THINK ABOUT IT UP ABOUT THE TIMES THAT THE COMMITTEES MEET THAT WE'RE ALWAYS HAVING TO HAVING TO TABLE SOMETHING FOR YOU OR RESCHEDULE IT FOR ANOTHER COMMITTEE MEETING.

I'M NOT QUITE SURE, BUT I WAS PAYING ATTENTION TODAY AND I SAW FINANCE AND FINANCE COMMITTEE COMING ALONG WITH THAT.

BUT THIS IS BECAUSE OF THE PORTIONS THAT ARE BEING ASKED OF EVERYBODY.

BUT YOUR MEETING LASTED LIKE AN HOUR AND 45 MINUTES.

SO I WAS THINKING THAT IF WE ALLOW AT LEAST 2 HOURS FOR COMMITTEE MEETINGS, THAT THAT MAY GIVE US AN OPPORTUNITY TO DEAL WITH THE AGENDA AND EVERYBODY CAN GET THEIR QUESTIONS ANSWERED AND SO FORTH.

BUT IT WAS A VALID POINT TO SAY YOU HAVE TO CUT OFF PORTIONS OR WE HAVE TO TABLE SOMETHING TO ANOTHER MEETING.

SO I WANTED TO SEE WHAT EVERYBODY'S IDEAS WERE IN TERMS OF COMMITTEE SCHEDULE.

I ALSO ASKED HER TO INCLUDE EACH COMMITTEE AND WITH THEIR SCHEDULE TO MAKE MAPS.

AND I WAS READING SOMETHING AND IT SAYS MOST OF THEM WAS SET UP REPORTEDLY.

BUT IT SEEMS LIKE, WELL, I GUESS NOT.

FOR THE LAST COUPLE OF MONTHS, WE WERE HAVING MEETINGS OF EVERY COMMITTEE THAT WE HAD EVERY TIME THE BOARD MET, AND THAT WAS JUST TOO MANY IN ONE DAY TO ME, IN MY ESTIMATION.

DOES ANYBODY HAVE ANY THOUGHTS ABOUT THAT? SO DID I HEAR YOU CORRECTLY? NO, NO, NO. DID I HEAR YOU CORRECTLY THAT YOU'RE YOU'RE RECOMMENDING THAT EACH COMMITTEE HAVE 2 HOURS TO MEET SO THAT TOPICS CAN BE FLESHED OUT IN SUFFICIENT NUMBER, GIVE SUFFICIENT TIME FOR QUESTIONS OR DISCUSSION.

AND SO A MINIMUM OF 2 HOURS.

IT MAY BE THAT WE FINISH AHEAD OF TIME AND HAVE SOME EXTRA TIME.

BUT LIKE I SAID, I WAS KIND OF WATCHING THE CLOCK AND SEEING HOW LONG IT WAS TAKEN.

BUT THE BOTTOM LINE, WE HAVE A BUNCH OF AGGRESSIVE, STRAIGHT FORWARD PEOPLE THAT HAVE QUESTIONS AND WANT TO UNDERSTAND WHAT WE'RE DOING.

SO I'M TRYING TO FOLLOW THROUGH ON THAT.

THANK YOU. SO ON THE AUDIT COMMITTEE, I DON'T ENVISION IT EVER NEEDING 2 HOURS UNLESS IT'S FOR THE REPORT BY THE EXTERNAL AUDITORS.

SO PROBABLY THE AUDIT COMMITTEE, USUALLY 32 MINUTES TO HOUR MAX, I WOULD IMAGINE.

MY COMMENT IS WE WE TRY TO CONTENT DRIVES TIME IS HOW WE TRY TO MANAGE IT.

AND CLEARLY WE DON'T ALWAYS GET THAT RIGHT AND ANTICIPATE ALL THE QUESTIONS HERE AND THERE.

BUT BUT THERE ARE THERE ARE TIMES THAT EDUCATION WORKFORCE MAY HAVE MORE CONTENT THAT WE NEED TO BE TALKING ABOUT VERSUS THE FINANCE COMMITTEE OR THE OTHER COMMITTEES.

SO THAT'S THE ONLY THING I WOULD SAY IS JUST BE MINDFUL OF THAT.

IF WE TRY TO IF WE TRY TO GET INTO A RESTRICTIVE, EVERY COMMITTEE GETS THE SAME AMOUNT OF TIME.

NOT ALL THE CONTENT MAY BE THE SAME FROM MONTH TO MONTH.

CAN I ALSO ADD THAT WE DON'T WANT IT, I JUST WANT TO STRUCTURE TO THIS TO THE CONVERSATION SO THAT IT MAKES SENSE WHEN I'M WHEN I'M DOING THE THE THE AGENDAS AND THE SCHEDULE.

YES, MA'AM. SO ONE THING THAT I TAKE IN MIND IS THAT WE DON'T WANT TO HAVE WASTED TIME.

RIGHT. WASTED TIME.

SO ALTHOUGH WE CAN START A MEETING LATE, WE CAN'T START IT EARLY.

AND SO THERE'S FLEXIBILITY IN STARTING TO MEDIATE.

AND IF YOU. TO PICK YOUR SCHEDULES.

I ALWAYS ADD 30 MINUTES AT THE END.

THAT'S 30 MINUTES.

THAT CUSHION TIME.

EVEN THOUGH IT'S A TRANSITION BREAK, IT REALLY IS CUSHION TIME FOR THE MEETINGS TO BE OVER, BE ABLE TO GO OVER.

SO EVEN THOUGH I APPRECIATE THAT YOU'RE RUNNING FOR ME TO TRY TO BE AT 130, TO BE AT 130, IT'S OKAY IF YOU END THEM AT 145 OR 140 OR THOSE KINDS OF THINGS, BECAUSE

[01:05:04]

I DO WANT YOU TO WHAT I DON'T WANT IS FOR YOU TO END IT AT 110, AND THEN THE NEXT MEETING DOESN'T START UNTIL 2:00.

YEAH, THAT'S A WASTE OF TIME FOR YOUR DAYS BEFORE YOU ADDRESSED IT.

BUT THERE'S AN IMPORTANT POST IN CONSIDERATION HERE.

UNDER THE OPEN MEETINGS ACT, YOU CANNOT START A MEETING BEFORE THE TIME THAT WAS POSTED.

SO IF WE IF WE USE THE HARD AND FAST RULE OF 2 HOURS FOR EACH MEETING AND POSTED THEM THAT WAY, IF A MEETING DIDN'T GO 2 HOURS, WE'D HAVE THAT DEAD TIME WHERE THAT WASTE OF TIME IS PROLLY THE SAME.

SO MY RECOMMENDATION WOULD BE IN ORDER TO KEEP THAT CADENCE GOING THAT WE POST A MEETING LESS THAN 2 HOURS POTENTIALLY WITH THE UNDERSTANDING THAT IF WE GO OVER WE'LL BUILD IT SOME TIME AS PER GOES ON THE BACK END.

WHICH IS WHAT. WELL, I WAS GOING TO MAKE THE SAME POINT HE MADE ABOUT HAVING FLEXIBILITY IN TERMS OF THE COMMITTEE BASED ON WHAT'S ON THE AGENDA.

BUT I THINK IT'S VERY VALUABLE TO HAVE A A START TIME AT AN END TIME THAT WE ALL NEED TO BE COGNIZANT OF AND TRY TO TRY TO WORK WITHIN THAT TIME PARAMETER AND WHAT WE ANTICIPATE THE TIME WILL TAKE.

I THINK I KNOW FOR MYSELF I'M ONLY SPEAKING FOR MYSELF HERE.

I'VE BEEN TRYING TO BE MORE SELF AWARE ABOUT HOW I USED THE COLLECTIVE TIME AND IN THE QUESTIONS THAT I ASK, BECAUSE I KNOW THAT SOMETIMES THINGS COME UP OR THINGS ARE SAID OR THERE ELEMENTS OF THE PRESENTATION WHERE I'VE GOT A WHOLE BUNCH OF STUFF I CAN SAY ABOUT IT.

THAT'S PROBABLY ONE OF THE PROBLEMS OF GETTING OLDER.

YOU'VE HAD A LOT OF EXPERIENCE.

OH YEAH. LET ME TELL YOU ABOUT THIS. LET ME TELL YOU ABOUT THAT.

AND BUT IS IT WHAT'S REALLY GERMANE TO THE CONVERSATION? AND AND, YOU KNOW, CAN I BE KIND OF FORBEAR ON MY QUESTIONS PERHAPS, SO THAT THE FULL PRESENTATION CAN BE PRESENTED WHERE THEY WOULD BE ANSWERED.

AND AND WE HAVE MORE EFFICIENT USE OF THE TIME BY LETTING THE STAFF COMPLETE THEIR PRESENTATIONS AND TAKING OUR NOTES.

AND SO SO I THINK I'M TRYING TO DO THAT FOR MYSELF, AND I'M ONLY SPEAKING FOR MYSELF ON THAT.

BUT I THINK WE ALL HAVE A ROLE AND RESPONSIBILITY AND THINKING HOW WE USE OUR COLLECTIVE TIME TOGETHER.

AND THAT WILL DRIVE WHETHER WE'RE GOING TO START THIS NEXT MEETING AT FOUR OR NOT.

SO THINK ABOUT IT, YOU.

AND FOLLOWING ON WITH THAT, I THINK ONE OF THE THINGS FOR ME PERSONALLY IS THE RESPECT.

TOTAL RESPECT. RESPECT OF THE OPPORTUNITY FOR THIS BOARD GOVERNING TO ASK THE QUESTIONS, BUT ALSO THE RESPECT FOR THE FOLKS, BECAUSE THERE'S HOURS AND HOURS AND HOURS OF PRESENTATION HOUR PUTTING THESE PRESENTATIONS TOGETHER AND GIVING THE FOLKS THAT DO THESE PRESENTATIONS RESPECT IN TERMS OF BEING ABLE TO DELIVER THAT.

AND I THINK FOR THE MOST PART, WE GET THAT.

I DON'T GET ANY COMPLAINTS THAT YOU CUT OFF YOUR TIES TO US, BUT I JUST.

JUST JUST BEING AWARE.

AND I DON'T KNOW THAT YOU EVER MAYBE YOU CAN, FROM FINANCE, PUT A DOLLAR FIGURE ON WHAT DOES IT COST TO PUT TOGETHER ONE OF THESE PRESENTATIONS? HOW MANY HOURS YOU GOT THAT YOU GUYS PUT? AND WHEN YOU START LOOKING AT THAT, THOSE ARE REAL NUMBERS.

AND IF WE IF WE SHORT SHEET US AND WE DON'T GET THE FULL INFORMATION, WE'RE CHEATING OURSELVES.

IF WE DON'T IF WE DON'T RESPECT THAT THERE'S WASTED MONEY.

AND I DON'T THINK THERE'S I DON'T THINK THERE'S A CONSCIOUS EFFORT TO DO THAT.

BUT UNCONSCIOUSLY WE COULD BE WE COULD BE LEARNING RESOURCES THAT WE DON'T NEED TO IT.

SO THAT'S THAT'S PROBABLY COMMENT ABOUT TO YOUR POINT ABOUT KEEPING IT.

AND, YOU KNOW, I'VE BEEN ACCUSED OF BEING A LITTLE GAVEL HAPPY, BUT NOW THAT CHRISTY FLORES IS GOING TO BE MY HUMAN GAVEL, I DON'T NEED TO DO THAT ANYMORE.

BUT THAT THAT WAS WHERE I'M COMING FROM IS JUST KIND OF KEEP IT KEEP IT TO THE SCHEDULE IS PUT THERE AND BE RESPECTFUL OF THE ABILITY TO ASK QUESTIONS, GET THE GOOD GRADES, RESPECT FOR THE FOLKS THAT ARE DOING WELL.

FROM WHAT I'M LOOKING AT AND I WAS TIME IS NEVER ENOUGH TIME.

I THOUGHT, YOU KNOW, THIS AGENDA WAS SEE, THIS IS PERFECT TO ME, A PERFECT EXAMPLE OF A SHORT AGENDA, WHATEVER.

AND WE STARTED AT 230 AND IT WAS SCHEDULED FOR 330, BUT WE'RE HEADED TOWARD 4:00 NOW.

BUT. LINK TO DISCUSSION OF THE STAFF TO SCHEDULE IT BASED ON CONTENT ON THE AGENDA. MY, MY, MY THOUGHTS ARE THERE'S TWO THOUGHTS I HAVE.

ONE, FOR EXAMPLE, IS THE FINANCE.

I MEET WITH JOHN AND IN THE FACILITIES.

AND I MEAN, I GUESS EVERY MONTH WE MEET EVERY MONTH, YOU KNOW, JUST GETTING PREPARED FOR WHAT ALL WE'RE GOING TO DO.

BUT WHEN WHEN THE PACKAGE COMES OUT, IF YOU'VE GOT SOME QUESTIONS ABOUT FINANCE, YOU COULD CALL ME AND MAYBE I CAN

[01:10:02]

AND THAT WILL EXPEDITE A LOT OF THE QUESTIONS THERE AND WOULD ALSO MAKE SURE TO READ THE PACKET BEFORE YOU GOT HERE.

AND YOU'D HAVE TO DO THAT AFTER READING YOUR PACKET FOR SURE TO GET INTO THE QUESTION AND AND KNOW THAT.

SO THAT'S ONE WAY OF EXPEDITING AND HAVING A PRODUCTIVE COMMITTEE.

THE SECOND THING IS THAT THAT IS THAT ALL OF US WOULD GIVE A FULL DAY.

SO I MEAN, IT'S THERE'S NO REASON WE DON'T START AT EIGHT AND QUIT IT WHENEVER THE BOARD MEANT IT'S OVER WITH.

OH, YEAH.

WELL, I MEAN, THIS ONE ONE DAY IS ONE DAY A MONTH.

AND THAT'S THAT'S NOT A BIG SACRIFICE.

BUT BECAUSE I THINK WHAT WE'RE MISSING IN OUR DAILY AND OUR MONTHLY BOARD MEETINGS AND I'VE SAID THIS BEFORE, WE NEED A FULL AT LEAST ONE FULL HOUR OF CHANCELLOR TIME WHERE YOU BRING A DIFFERENT ASPECT OF STUFF THAT'S GOING ON IN THE CAMPUS AND IN THE COLLEGES.

THAT'S ABOUT NOT WHAT A BRIEFING IS GOING TO BE ABOUT.

NOW WHAT DO YOU THINK? BUT YOU'LL BRING CERTAIN THINGS IN.

I MEAN, IT WOULD BE GREAT TO TALK ABOUT THE MILLION DOLLARS THAT WE GOT FOR OUR FOR OUR CHILD PROGRAM, FOR THE EDUCATION PROGRAM.

THERE ARE SO MUCH STUFF THAT'S REALLY GOING ON OUT THERE THAT I THINK THE TRUSTEES NEED TO HEAR ABOUT IT AND UNDERSTAND.

SO I WOULD LOVE TO SEE A BURDEN PUT ON THE CHANCELLOR TO HAVE MAYBE IT'S THE FIRST EIGHT HOUR, MAYBE IT'S THE FIRST HOUR, MAYBE MAYBE 8:00 HOUR TO BE YOURS MAY TONIGHT.

AND SO MAYBE IT'S WHY WE HAD TO I'M TRYING TO SUBTRACT.

OH, I WASN'T GOING TO SUGGEST I WAS GOING TO SUGGEST WE MEET ON A SEPARATE DAY AND THAT REALLY MAKE YOU HAPPY.

BUT I THINK I THINK THIS WOULD BE A WAY OF US BECOMING MORE AS CATALINA SAID, I'D LIKE TO KNOW MORE OF WHAT'S GOING ON, BUT WE WON'T KNOW WHAT'S GOING ON IF WE DON'T HAVE THE MAN WHO KNOWS IT GOING ON.

BRAD COULD EVEN DO THAT FOR US AS HIS NEW ROLE, BUT THAT WOULD BE A GREAT PRESENTATION.

YEAH, SO I JUST THINK THAT'S WHAT I THINK WE WILL MISS AND WHAT I'LL SAY TRUSTEE BOARD AND HAVE SOME DIALOG CONVERSATION ABOUT THIS.

I ALSO HAVE AN INTEREST IN THINKING ABOUT IF WE DID SOME, YOU KNOW, EARLY MORNING BRIEFING I KNOW THING ALSO DOING A LITTLE BIT OF TRYING TO BUILD IN AT DIFFERENT TIMES A LITTLE BIT OF SHOW AND TELL THIS ROAD SHOW SO COME ON DOWN HERE EARLY WHATEVER TIME EARLY IS AND WE'RE GOING TO GET ON THE SHUTTLE AND WE'RE GOING TO GO TO ONE OF THE CAMPUSES.

WE ARE GOING TO TALK WITH THE FOLKS THAT ARE DOING THE PROGRAMS, BECAUSE I CAN BRING A LOT OF PEOPLE HERE.

AND WE DO THAT AND WE TRY TO BRING EXTERNAL FOLKS HERE THROUGH THE COMMITTEE STRUCTURE.

SO THE INTENT OF WHAT YOU TALK ABOUT, TRUSTEE BOARD, WE DO TRY TO WEAVE IN WHEN WE CAN INTO THE COMMITTEE STRUCTURE AND COMMITTEE PRESENTATIONS.

BUT BUT, YOU KNOW, IF THE BOARD IS WILLING TO ENTERTAIN ON EVERY MONTH, WHATEVER, BUT IT MAY BE, HEY, LET'S LET'S GO AND DO A LITTLE ROADSHOW SHOW AND TELL OF SOMETHING COOL NEW WHIZ BANG THING THAT WE'RE DOING.

OTHER TIMES IT MAY BE THAT WE'RE BRINGING OUTSIDE FOLKS TO THE TO THE TABLE TO TALK ABOUT THAT.

WELL, YOU KNOW, WE HAD THREE COMMITTEE MEETINGS.

AND WE STILL GOT.

ONE MORE TO GO.

THE STARTS AT FOR WHATEVER SO MAYBE WE NEED NOT ADD TO TAKE FROM AND SET A SCHEDULE WERE MORE THINGS.

IT'S NO MORE THAN TWO COMMITTEE MEETINGS AND THEN THE REGULAR ECONOMY.

I DON'T KNOW HOW THAT WOULD WORK BECAUSE THEN I THINK WHAT WOULD HAPPEN WAS THESE THINGS WOULD JUST GET MOVED INTO THOSE TWO COMMITTEES BECAUSE THERE'S THIS SENSE THAT WE HAVE TO LIKE WE HAVE TO DO SOME OF THESE PRESENTATIONS, RIGHT? IF WE'RE GOING TO VOTE ON THE ITEM AND THE CHANCELLOR WANTS US TO VOTE ON THE ITEM.

SO, I MEAN, I THINK WHAT CLIFF WAS PROPOSING WAS I THINK WHAT I TALKED WITH JUSTIN ABOUT WAS WHAT IF, LIKE THERE WASN'T ALWAYS A SECOND DAY OF MEETINGS, BUT MAYBE THERE WAS A HALF DAY WHERE WE HAD AN URGENT THING THAT NEEDED TO BE PRESENTED ON.

FOR SOME COMMITTEE, IT COULD BE ADDED ON AND WE DON'T HAVE COMMITTEES OF THE WHOLE.

[01:15:01]

SO IF ONLY THOSE THREE COMMITTEE MEMBERS SHOWED UP FOR, I DON'T KNOW, SOMETHING THAT WE COULD DO THAT I HAVE TO DO.

MADAM CHAIR, MAY I HAVE TO ASK SOMETHING? OBVIOUSLY, I AGREE WITH EVERYTHING AND SAY IT'S BEEN A GREAT CONVERSATION.

BUT ONE THING THAT TRUSTEE BOYD SAID I WANT TO CLARIFY.

SO IF I'M PUTTING MORE BURDEN ON THE CHANCELLOR ANYWAY, IF YOU GET THE FINANCE AGENDA OR THE EDUCATION WORKFORCE AGENDA AND YOU HAVE QUESTIONS ABOUT IT, I WOULD PREFER THAT THE TRUSTEES DIRECT THEIR QUESTIONS ABOUT IT TO THE CHANCELLOR, WHO CAN THEN GIVE IT TO THE STAFF MEMBERS TO GET THAT ANSWER MADE.

MY CONCERN WOULD BE THE WALKING QUORUM ASPECT OF THE OPEN MEETINGS ACT.

AND IF YOU IF YOU IF YOU'RE GOING TO SEND AN EMAIL TO ANOTHER TRUSTEE, DON'T COPY EVERYBODY ELSE BECAUSE WE ALL RUN AFOUL OF THE OPEN MEETINGS ACT.

IF WE DO THAT, BECAUSE IT WILL BE A COMMON DELIBERATION ON AN ACT THAT'S GOING TO BE COMING BEFORE YOU AS A COMMITTEE OR AS A BOARD MEMBER.

SO OUR STRONG PREFERENCE FROM LEGAL AND I BELIEVE THE CHANCELLOR'S OFFICE AS WELL, WOULD BE DIRECT THOSE INQUIRIES TO THE CHANCELLOR, WHO WILL THEN GET THEM TO THE APPROPRIATE STAFF MEMBER TO GET THEM RESPONDED TO.

THAT'S THE ONLY THING I RESPECTFULLY DISAGREE WITH IN WHAT YOU SAID.

I APPRECIATE YOUR OPENNESS AND WANT TO DO THAT.

WE'VE GOT TO OPERATE WITHIN THE RULES AS THEY'RE SET FORTH IN THE OPEN MEETINGS.

BUT IF ONE PERSON CALLED ME, THAT'S IF IT WAS ONE ON ONE, I WOULDN'T HAVE ANY PROBLEM.

THE CONCERN IS THE SLIPPERY SLOPE WHERE ONE ON ONE BECOMES EVERYBODY INVOLVED.

AND THAT'S WHY WE DON'T SEND EMAILS WHERE WE COPY ALL THE OTHER TRUSTEES.

IT'S JUST OUR IS DON'T DO THAT BECAUSE WE RUN AFOUL OF THE ACT TO DO THAT.

WELL, IF YOU'VE GOT TWO IF YOU GOT ONE COMMITTEE MEMBER, I MEAN WE HAVE THREE PEOPLE ON COMMITTEES.

SO IF YOU'VE GOT ONE COMMITTEE MEMBER CALL AND OTHERS, I DON'T WANT TO BLOCK A QUORUM THAT'S TOO SMALL FOR THAT COMMITTEE.

THAT WOULD CONSTITUTE A QUORUM OF THAT COMMITTEE, AND I WOULD AVOID THAT AS WELL.

NOW, THE IMPORTANT THING ABOUT COMMITTEES IS THEY'RE ADVISORY IN NATURE.

SO STRICTLY THE OPEN MEETINGS ACT RULES, AS WE LEARNED IN A PRIOR PRESENTATION TO THE BOARD, SOME OF YOU ARE ON THE BOARD AT THE TIME.

THOSE ADVISORY COMMITTEES ARE NOT SUBJECT STRICTLY TO THE OPEN MEETINGS ACT UNLESS THE ACTIONS OF THE COMMITTEE ARE RUBBER STAMPED, AS A MATTER OF FACT, BY THE ACTIONS OF THE BOARD. SO WE WANT TO BE VERY CAREFUL WHEN WE DO THAT.

AND I WOULD SAY THAT MY BEST ADVICE WOULD BE TO TRY TO AVOID THAT UNDER ALL CIRCUMSTANCES SO THAT SOMEBODY WON'T CALL INTO QUESTION COMMUNICATIONS THAT MIGHT BE OCCURRING BETWEEN QUORUM OF THE COMMITTEE MEMBERS OUTSIDE THE AMBIT OF IF A COMMITTEE DOESN'T TAKE ACTION.

AND EVEN THOUGH IT'S A QUORUM, IT'S THREE PEOPLE IS STILL A QUORUM.

NO, IT'S NOT.

AND WE AND WE HAVE AIRED ON THE SIDE HERE OF POSTING THOSE MEETINGS BECAUSE THE DANGER IS THAT YOU CAN RUN AFOUL AND THERE HAVE BEEN CASES WHERE THINGS HAVE BEEN TAKEN TO TASK BECAUSE THEY'VE BEEN OPERATING OUTSIDE OF THE LEGALLY ADVISORY CAPACITY.

YOU'RE STATING THE LAW CORRECTLY, AND I AGREE WITH YOU, IF YOU'RE NOT TAKING ACTION ON BUSINESS AND YOU'RE NOT DELIVERING ON POLICY THAT WOULD COME BEFORE THE FULL BOARD, YOU'RE TECHNICALLY NOT OPERATING WITHIN THE RULES OF THE OPEN MEETING COMMITTEE.

THAT'S WHAT I THOUGHT. I WANTED TO ADD THAT IF WE WANTED IF THE THREE OF US WANTED TO COME HERE AND SIT IN THIS ROOM, WE DON'T HAVE TO POST THAT MEETING.

IF THREE OF US MIGHT HAVE CHAIRMAN AND CATALINA AND I COME TALK ABOUT FINANCE.

WELL, IF YOU'RE DELIBERATING ANYTHING HAVING TO DO WITH BUSINESS, THEN WE WOULD HAVE TO POACH THAT MEETING, EVEN THOUGH IT'S IT'S IT'S BECAUSE IF ANYBODY INNOCENTLY WALKED IN AND YOU HAD A QUORUM AT THAT MOMENT, YOU WOULD BE IN VIOLATION OF THE LAW.

WE CAN'T DO IT THAT WAY BECAUSE EVEN THOUGH IT'S JUST 30 MEMBERS ON EACH COMMITTEE SOMEWHERE, IT'S WRITTEN THAT.

THREE PEOPLE MAKE UP THE NUMBER OF PEOPLE.

ONE FOR ME AND TWO.

YEAH, THAT'S RIGHT.

SOMEWHERE. BUT I UNDERSTOOD THE QUESTION.

WE THREE BOARD AND THREE NON COMMITTEE MEMBERS, JUST TWO BOARD MEMBERS WHO WANTED TO ME.

I'M STILL DISCOURAGED THAT BECAUSE AGAIN, YOU RUN AFOUL POTENTIALLY OF THAT THE ACT IS DESIGNED TO CONTROL QUORUMS WHICH ARE NUMBER DRIVEN WHICH ARE MAJORITY OF THE BOARD, BUT ALSO THE ACTIONS TAKEN BY THOSE MEMBERS.

AND THAT'S WHERE THE LINE GETS BLURRED.

SO WE HAVE TO BE CAREFUL ABOUT THAT.

WE WILL ALWAYS PROVIDE THE BEST ADVICE AND COUNSEL.

WOULD WE BE WISE TO INCREASE THE MEMBERSHIP OF OUR COMMITTEES TO FOUR? I MEAN, THAT WOULD MEAN TWO.

TWO OUT OF FOUR IS. YES.

I MEAN, I DON'T THINK IT'S ADVISABLE TO INCREASE THE SIZE.

I THINK THE LARGER COMMITTEES BECOME UNWIELDY, ALTHOUGH YOU GUYS ARE VERY ROBUST.

YOU MEET AS COMMITTEES OF THE WHOLE COMMITTEE.

I DON'T THINK YOU'VE EVER SEEN I'VE NEVER SEEN A COMMITTEE MEETING WHEN WE NEED TO BE HERE.

WE ONLY HAD TWO COMMITTEES FOR YEARS AND YEARS AND YEARS.

SEE, WE GOT SO MANY DIFFERENT.

YOU JUST MEANT TO ME.

THIS WAS CLOSE ENOUGH.

BUT ANYWAY, IT'S ALMOST FOUR FROM WHAT I KNOW, AND RECOMMENDING THAT WE DO.

IF YOU HAVE A CHANGE, THEN YOU THINK WE NEED TO MAKE TO ANY COMMITTEE CHARTER FOR OUR NEXT GOVERNANCE

[01:20:01]

WOULD YOU BE QUARTERLY TO FIGURE OUT WHAT DATE THERE IS AND LET EVERYBODY KNOW SUBMIT THOSE CHANGES TO BE CONSIDERED AT THE NEXT GOVERNANCE COMMITTEE MEETING SO WE CAN GET THAT DONE? HAVE ANY OTHER THOUGHTS ABOUT THE MEETING SCHEDULE? BECAUSE I WAS LOOKING AT THIS SCHEDULE AND I THINK ON EVERY COMMITTEE, IT SAYS IF THEY MEET QUARTERLY WITH THE CAVEAT THAT BASED ON PRIORITIES AND NEEDS, THAT IT CAN BE SCHEDULED SOONER.

SO THAT GIVES YOU SOME FLEXIBILITY AS TO WHEN A COMMITTEE MEETS.

AND THINK ABOUT THIS TIMING ISSUE THAT YOU ISSUE AGAIN, BECAUSE I, I LIKE CONTINUITY AND COMMONALITY.

I THINK THAT'S EASY TO REMEMBER, EASIER TO DEAL WITH.

THAT'S WHY I THREW THAT OUT AS TWO HOUR BLOCKS FOR COMMITTEE MEETINGS.

SO I KNOW THAT I NEED TO BLOCK BLOCK OUT X AMOUNT OF TIME, YOU KNOW, AND IF WE DON'T USE IT OUT, WHATEVER IS, YOU CAN ALWAYS WALK IN.

THIS CASE STARTED STRAIGHT UP.

BUT ANYWAY, THAT'S THE CHALLENGE.

THAT'S THE ISSUE.

BUT I DID AGREE THAT THAT NEEDS TO BE ADDRESSED BECAUSE I FEEL THE PAIN WHEN WE HAVE TO PULL OUR BOARD MEMBERS OUT FROM GIVING THEM PUSHES.

AND SO I FEEL LIKE MY CHAIR IS STRESSED ABOUT THE TIME AND HOW MUCH IS TAKEN.

BUT I KNEW THIS WAS GOING TO BE A DIFFICULT PROBLEM TO SOLVE.

AND I APPRECIATE YOU WORRY ABOUT MY STRESS BECAUSE I AM STRESSED.

LIKE I SAY, THIS IS ALL STRESS RELATED.

JUST HOW TO GAMBLE LIKE ANY OTHER BUSINESS.

MADAM CHAIR, AS AS AS REFLECTED IN THE MINUTES OF OUR NOVEMBER MEETING, WE DISCUSSED A PROCESS OF UPWARD APPRAISAL FROM THE CHANCELLOR AND MAYBE THE EXECUTIVE STAFF OF THE BOARDS OF THE BOARD, AND THAT WAS CAME UP IN THE CONTEXT OF THE BOARD SELF EVALUATION OF OURSELVES. BUT WE SAID WE WERE GOING TO DO THAT AND I WAS WONDERING WHAT THE STATUS OF THAT WAS AND WHEN WHEN WE MIGHT REVISIT THAT AND ACTUALLY DO THAT.

I DON'T KNOW WHAT HAPPENED ABOUT THAT, BUT I'M GLAD YOU BROUGHT THAT UP BECAUSE WE HAD TALKED ABOUT DOING A SURVEY AND MY FEELINGS ABOUT THAT PARTICULAR ISSUE WAS YOU ARE ALREADY WELL, CHANCELLOR, THERE ARE CERTAIN ACTIONS.

WOULD YOU DO IT IN OCTOBER, OCTOBER, NOVEMBER? SO SO WE'RE JUST MEETING WITH THAT.

THAT GROUP, THAT COMPANY HAS SUGGESTED TO ME THAT WE ONLY WANTED IF IF THE BOARD DID A SURVEY FROM THE EMPLOYEES, THAT WE ONLY GO DOWN THREE LEVELS IN THE ORGANIZATION RATHER THAN SURVEY.

AND EVERYBODY WELL AND THE CHANCELLOR DID A SURVEY OF EVERY TIME.

BUT I THINK AS I RECALL THE DISCUSSION, I REMEMBER MANY OTHERS, THE EMPLOYEE SURVEY, WHICH THE CHANCELLOR'S AGREED TO DO, WHICH WILL BE A MANAGEMENT TOOL FOR HIM, AND MOVING THE WORKFORCE FORWARD AND ADDRESSING EMPLOYEE ENGAGEMENT, ALL THAT STUFF.

BUT WHAT WE TALK ABOUT IN NOVEMBER, AS I UNDERSTOOD IT, WAS REALLY DIFFERENT.

IT WAS A SURVEY OF THE PEOPLE THAT DEAL WITH THE BOARD ABOUT OUR BEHAVIOR AND HOW WE CONDUCT BUSINESS AND HOW THEY PERCEIVE US.

AND THAT'S THAT'S THAT'S A COMPLETELY DIFFERENT SURVEY THAN WHAT HE DOES WITH EMPLOYEES.

AND AND THAT'S WHAT I THOUGHT WE'D AGREED TO DO OR PURSUE.

I, I HAVE TO BE MAKING ME STRONGLY, BUT I HAVE IT ON THE AGENDA IN JANUARY SO WE COULD GET SOME CLARIFICATION ON THAT BECAUSE THAT WAS MY UNDERSTANDING ALSO.

AND I DIDN'T KNOW IF EVERYBODY ELSE THOUGHT THAT, BUT THE ORGANIZATION HAD ALREADY BEEN SUBJECT TO A SURVEY AND I WAS AFRAID THAT WE'D BE ASKING QUESTIONS EVEN THOUGH WE WERE TALKING ABOUT IT.

IN TERMS OF THE BOARD THEN THAT I REALLY DID ASK.

AND I WANTED US TO BE ABLE TO DISCUSS THE RESULTS FROM THE CHANCELLOR'S SURVEYS AND KEEP IT EVERYBODY.

AND YOU ALL WEREN'T.

IT HADN'T BEEN FINE AND IN TO THE INFORMATION.

BUT I WAS THINKING THAT IT MAY BE IN MAY CHANGE IN OUR TIMING OR YOU WOULD

[01:25:07]

SO I LIKE I SAID, I MEANT TO BRING IT UP AND I FORGOT, BUT WE NEEDED SOME MORE CLARIFICATION ON WHEN YOU WANTED TO DO THAT.

AND IF WE MOVE ON NOW, HOW MANY LEVELS IN THE ORGANIZATION WORLD ARE WE GOING TO GO DOWN TO ASK EMPLOYEES FOR THEIR INPUT ON OUR SURVEY? BUT I DID WANT TO SURVEY EVERYBODY, BUT WE DIDN'T ASK ANY QUESTIONS ABOUT THE BOARD AND THE EMPLOYEE SURVEY THE WAY WE DID. YOU ASK A SPECIFIC BUT YOU DID HAVE FIVE BOARD RELATED QUESTIONS OR FIVE.

YEAH. SO WE CAN ANSWER THOSE QUESTIONS, WHAT THAT LOOKED LIKE.

AND AGAIN, WE'RE MEETING WITH THAT TEAM NEXT WEEK WHERE WE'LL WE'LL BE LOOKING AT THE RESULTS FOR THE FIRST TIME.

AND AGAIN, WE'LL BE SHARING THAT WITH THE BOARD AND CERTAINLY WITH EMPLOYEES.

BUT LET'S LOOK AT SUPPOSEDLY THOSE QUESTIONS THAT MIGHT TOUCH ON THE BOARD AND THEN WE CAN KIND OF GO FROM THERE.

BUT I THOUGHT WE COULD CHANGE THE SCHEDULE ON WHEN WE DID SINCE, YOU KNOW, WE WANT TO REALLY BE DOING THAT SAMPLE ASSESSMENT SURVEY.

AND WE WERE NOT BASED ON HOW YOU HAVE THE SCHEDULE.

WE WERE NOT GOING TO BE ABLE TO MAKE A DEADLINE AND WE DIDN'T DISCUSS IT WITH THAT TEACHER.

SO WE HAD TO DECIDE ON, LIKE I SAY, WHAT QUESTIONS WE WANTED TO ASK, WHO WE WANT TO BE SENT TO.

AND SO FOR SOME TIME AFTER TIME, I'M JUST ASSUMING ALL THIS APPLAUSE THAT I HAS BEEN FOR YOU ALL.

SO JUST ASSUMING ALL THIS PAUSE TODAY IS MEANT FOR YOU ALL, LET'S GO WITH THAT.

YEAH, SO.

BUT. BUT I'M SORRY.

BUT THAT'S WHAT HAPPENED, AND I'M NOT SURE I'M A LITTLE CONFUSED ON THE GO FORWARD ON THIS, BECAUSE, I MEAN, YOU KNOW, I THINK IN MY MIND WE'RE TALKING ABOUT APPLES AND ORANGES HERE BECAUSE THERE'S THE EMPLOYEE SURVEY THAT HE DOES OF HIS ORGANIZATION.

THAT'S GOING TO BE A FACTOR THAT WE'RE TO USE IN HIS EVALUATION.

BUT THIS ISSUE CAME UP IN THE CONTEXT OF OUR EVALUATION, AND IT WAS WITH THE NOTION THAT, HEY, YOU KNOW, THIS BOARD'S IN PARTNERSHIP WITH THE CHANCELLOR AND HIS LEADERSHIP TEAM, AND HOW DOES THE CHANCELLOR AND HIS LEADERSHIP TEAM FEEL ABOUT US AS PARTNERS? AND THAT'S A COMPLETELY DIFFERENT TYPE OF QUESTION THAN WHAT WILL BE ASKED BY THE CHANCELLOR OF HIS EMPLOYEE BASE.

AND, YOU KNOW, I DON'T SEE FROM THE CONVERSATIONS THAT WE'VE HAD THUS FAR THAT WE HAVE ANY PATHWAY FORWARD TO DEALING WITH A BOARD SELF-ASSESSMENT BY THE CHANCELLOR AND THE PEOPLE THAT DEAL WITH US REGULARLY.

AND I THOUGHT THAT'S WHAT WE WANTED TO EMBRACE AND INCORPORATE INTO OUR BOARD EVALUATION PROCESS.

I THINK IT WAS A LOW.

YES, WE AGREE TO DO THAT.

ALL AGREE TO THAT, THAT WE WANTED THAT.

I THOUGHT WE HAD.

I THINK WE NEED TO GO BACK AND LOOK AT THE MINUTES FROM THIS DISCUSSION.

AND THAT IS 4:00.

AND WE DID NOT HAVE THAT POSTED TO DISCUSS AT TODAY'S MEETING.

WE CAN'T TALK ABOUT IT. IT'S RELEVANT TO THE THE NOTES FROM THE MEMBER.

SO. SO THAT'S WHAT THEY ARE. YEAH.

YOU CAN READ THOSE? YEAH.

CAN I BRING SOME CLARIFICATION? SO I SUGGESTED A REVERSE EVALUATION OF THE BOARD BY THE CHANCELLOR AND THE LEADERSHIP STAFF.

THE BOARD AGREED WITH THIS IDEA.

TRUSTEE COMPTON BELIEVED A SEPARATE PROCESS WOULD NEED TO BE CREATED TO IMPLEMENT AND POTENTIALLY USE A DIFFERENT VENDOR AND GATHER EMPLOYEE FEEDBACK.

MELINA WOULD FOLLOW UP WITH TRUSTEE COMMENT TO REVIEW OPTIONS AND TIMELINES.

SO SO THE WHAT YOU'RE HAVING THE CONVERSATION YOU'RE HAVING IS IN LINE WITH THAT.

THIS CONTENT. I HAD SPOKEN ABOUT A SEPARATE PROCESS, AND AS SHE CONFIRMED, WE HAD TALKED ABOUT WE HAD TALKED ABOUT DOING A SURVEY LATER IN THE YEAR BECAUSE THE SELF ASSESSMENT WAS GOING TO BE TIED TO THE BOARD RETREAT.

SO THAT PIECE HAD BEEN CONFIRMED IN THE TIMELINE THAT WE TALKED ABOUT IN NOVEMBER.

AND SO WE WERE MOVING FORWARD WITH THE SELF ASSESSMENT AND THEN MS..

CONTENT AND I, WE WE TALKED ABOUT IT AND YOU SAID WE'RE NOT GOING TO HAVE IT IN TIME FOR THE BOARD RETREAT.

AND SO I SAID, LET'S LOOK AT THIS AGAIN LATER TO HAVE IT LATER IN THE SPRING OR IN THE SUMMER THAT WE BRING IT UP IN LATER.

BUT AS AS THE MINUTES REFLECT, WE WOULD CREATE A SEPARATE PROCESS FOR THAT PIECE OF RECOMMENDATION OR JUST JUST TO THINK ABOUT, BECAUSE I THINK IF THIS PROCESS OF BOARD EVALUATION OF THE BOARD, IF WE COULD TIME THAT TO BE IN SYNC WITH OUR SELF EVALUATION SO THAT THE RESULTS OF BOTH COME BACK AT THE SAME TIME AND IN ADVANCE OF A STRATEGIC RETREAT, WOULD IT BE IDEAL TO AND IF SO, THAT MEANS IT WOULDN'T HAPPEN UNTIL PROBABLY NEXT FALL, BUT THAT WOULD BE MORE MEANINGFUL.

BUT BLAME ALIGNMENT ON STAFF WHEN WE START TALKING ABOUT THIS, WHAT STARTED ME DOWN THIS ROAD WAS WHAT HOW MANY

[01:30:05]

CHERYL GOT WHATEVER BECAUSE I WAS THINKING, YOU SEND THE SURVEY TO EVERYBODY.

SO IT WAS, YOU KNOW, IN THAT YOU'RE SAYING ACCORDING TO YOUR NOTES, THAT IT WAS THE LEADERSHIP TEAM, BUT HOW MANY LEVELS IS THAT DOWN? SO DIRECTOR, THEY WENT AND GOT A ORGANIZATIONAL CHART AND WHAT YOU WROTE.

YEAH. SAY THAT TWO OR THREE AND THAT WAS MY QUESTION WAS BASED ON THE DISCUSSION, WILL THE COMMENTS THAT TRUSTEE READER HAD MADE IN TERMS OF OF LEADERSHIP AND AND EMPLOYEES THAT DEALT DIRECTLY WITH THE BOARD.

RIGHT. AND SO THAT WAS THE RECOMMENDATION THAT WOULD ENTAIL MAYBE TWO OR MAYBE EVEN THREE LAYERS AND NO MORE THAN THAT.

AND THAT'S WHY WHEN YOU WERE ASKING WHAT DOES THAT MEAN? BUT THAT DIDN'T THOSE QUESTIONS CAME AFTER THE BOARD MEETING, AFTER THE COMMITTEE MEETING.

SO THIS GOVERNANCE COMMITTEE IS GOING TO MEET IN MAY OF THAT BY MAY, WE CAN COME WITH A RECOMMENDATION FOR AN L2L3 REVERSE EVALUATION, WHICH WE MIGHT DO IN THE FALL BEFORE. SO I HAVE, FROM AN IP STANDPOINT, DO WE TO KNOW HOW MANY PEOPLE ARE LOOKING AT US RIGHT NOW, BECAUSE THOSE ARE THE PEOPLE THAT THEY'RE LOOKING AT US, PEOPLE IN THE ROOM AND PEOPLE ONLINE.

THOSE ARE THE ONES THAT ARE THAT ARE INTERESTED.

I'D BE INTERESTED IN HAVING WHAT PEOPLE THINK ABOUT.

YOU CAN DO THAT ALL THE TIME. YOU CAN HAVE AN AUTOMATIC POLL THAT SAYS, OH, GEE, I'M SERIOUS.

NOW, THAT'S TRUE, BECAUSE THAT'S THAT'S THE AUDIENCE INSTRUCTION.

LIKE, YOU LOOK LIKE YOU HAVE THE LEADERSHIP PLAYER IN THIS ONE.

BUT WHAT ABOUT THE PEOPLE ON LINE? THAT'S ALL I'M SAYING. THOSE AREN'T ALWAYS OUR FIRST MEMBER OF THIS COMMITTEE.

MAYBE THEN WE NEED TO MAKE A DECISION ALL THE TIME AND HOW MANY LEVELS WE'RE GOING TO.

LET'S PUT SOME PARAMETERS THERE AND I HOPE EVERYBODY ELSE AGREES.

BUT I AGREE THAT IT WOULD BE MAKE SENSE TO DO IT IN CONJUNCTION WITH THE SELF ASSESSMENT.

SO WE WOULD HAVE ALL OF THAT AT THE SAME TIME.

BUT WHEN IT WAS FIRST BROUGHT UP, I HADN'T EVEN THOUGHT ABOUT THE RUNNING DISCUSSIONS AROUND MODELS.

SO ANYTHING ELSE? WHAT ELSE IT IS? OH, THAT CLOCK IS WRONG.

IT'S NOT. IT'S SAY THAT IT'S MORE OR LESS ON MY COMPUTER OR TO FLIES IN THIS ROOM AND IT HAS 4:02 P.M. AND THE GOVERNANCE COMMITTEE IS.

* This transcript was compiled from uncorrected Closed Captioning.