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THE GOVERNANCE COMMITTEE MEETING.MEMBERS OF THE PUBLIC OF THE DALLAS COLLEGE BOARD OF
[1. Roll Call - Announcement of a Quorum]
TRUSTEES WHO HAVE REGISTERED TO SPEAK DURING THE PUBLIC COMMENT PORTION WILL BE GIVEN 5 MINUTES TO SPEAK.THIS IS BEING BROADCAST OVER THE INTERNET.
AND AUDIO RECORDING AND A TRANSCRIPT OF THIS MEETING IS BEING MADE AND WILL BE MADE AVAILABLE ON THE BOARD'S WEBSITE AFTER THE MEETING AT A LATER DATE.
CAN YOU PLEASE CONFIRM THIS MEETING AS BEEN
[2. Certification of Notice Posted for the Meeting]
POSTED.>> I CERTIFIED THIS MEETING HAS BEEN POSTED.
WE DON'T HAVE ANY CITIZENS SIGNED UP TO ADDRESS THE BOARD.
WE WILL GO TO AGENDA ITEM FOUR.
[4.1. Safety and Security Discussion Presenters]
TWO MEETING PRESENTATIONS.>> I AM SURE SAFETY AND SECURITY IS ON EVERYONE'S MIND AND 2 BECAUSE RECENT TRAGEDIES THAT HAVE OCCURRED, SO THE SAFETY AND SECURITY TEAM BRIEFED THE BOARD ON SOME OF THE WORK THAT WE DO IN THE WAY OF ENSURING THAT WE ARE PROVIDING THE BEST SECURITY THAT WE CAN.
I WANT TO SPEND A LITTLE BIT OF TIME THIS MORNING UPDATING THAT CONVERSATION.
AND TO ADDRESS ANY QUESTIONS AND ALSO THE QUESTIONS THAT HAVE COME UP LOOK OUT -- ABOUT TRAINING AND WE WILL TALK ABOUT THAT.
ON THE TRAINING THING, I HAD THE OPPORTUNITY LAST THURSDAY, I WAS AT EASTFIELD VISITING WITH THE STUDENT GROUP OUT THERE AND I HAD A GAP IN MY SCHEDULE, SO I WENT DOWN TO THE OFFICE WHERE THE LAW ENFORCEMENT TEAM IS.
I WAS BUSY WITH THEM AND THEY SAID IF YOU HAVE A FEW MINUTES, IF YOU WANT TO GO OVER WITH US TO ONE OF THE OTHER BUILDINGS WE ARE DOING ACTIVE TRAINING.
BUT I HAD THE OPPORTUNITY TO GO, PUT THE SHIELD ON, PUT A MASK ON, AND SHADOW THEM AS THEY WERE RUNNING DIFFERENT SCENARIOS THAT THEY DO ON A REGULAR BASIS FOR THEIR TRAINING.
IT GAVE ME A SENSE OF PRIDE OF THE WORK BELOW ENFORCEMENT TEAM DOES.
AND THE THOUGHTFULNESS AND THEIR APPROACH TO KEEP US ALL SAY.
I LEFT THERE AND THOUGHT I HAD AN EASY WEEK WITH MY SCHEDULE COMPARED TO THOSE THAT ARE IN THE LAW ENFORCEMENT COMMUNITY.
>> A SO I AM LORETTA GILL, CHIEF OF PUBLIC SAFETY AND SECURITY FOR DALLAS COLLEGE.
AND SO THEY SAID THERE WAS AN UPDATE PROVIDED.
TO GO BACK SEVERAL YEARS AGO, THE SUPPORT OF THE CHANCELLOR AND THE BOARD OF TRUSTEES, WE HAVE HAD THE OPPORTUNITY TO DO SEVERAL SECURITY ENHANCEMENTS.
THE FIRST PHASE IS SECURITY IMMIGRATIONS.
ALL OF OUR SYSTEMS WERE DISPIRITED AND THEY HAD DIFFERENT VENDORS.
THE FIRST PHASE WAS TO INTEGRATE ALL OF THAT, TO GET ONE PLATFORM WHERE ALL OF OUR CAMERAS COULD SPEAK YOU HAVE TO
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MAKE SURE YOU HAVE THE UPDATED INFORMATION AND PROGRAMMING IN ORDER FOR THOSE CAMERAS TO DO WHAT THEY ARE SET OUT TO DO WHICH IS TO PROVIDE INTELLIGENCE FOR US.>> IN TERMS OF PLACEMENT FOR THE CAMERAS, WAS THAT AS A RESULT OF THE SECURITY AUDIT WE HAD WHERE THEY RECOMMENDED THEY SHOULD GET CAMERAS? AND JUST WE DID.
WE WORKED WITH A CONSULTANT AND THEY DID A PHYSICAL SECURITY AUDIT WHICH INCLUDED CAMERA PLACEMENT AND LOOKING AT LOCATIONS WHERE GAS, PROPANE WAS.
SO IT WAS A COMPLETE SECURITY AUDIT.
FROM THAT WE TOOK IT AND WE WERE ABLE TO SEE WHERE WE DID HAVE COVERAGE.
BECAUSE WHAT CAMERAS AND ACCESS CONTROL, WHAT IT DOES FOR US IT GIVES US A FORCE MULTIPLIER BECAUSE OFFI EVERYWHERE.
IT GIVES US AN OPPORTUNITY TO SEE STUFF.
IT WAS A RESULT OF US WORKING WITH A CONSULTANT TO SEE WHERE OUR OWN BUILDINGS WERE.
>> WE HAVE HEARD FROM SOME PEOPLE SAY, I DO NOT SEE MUCH OF A POLICE PRESENCE.
SO TO THE POINT THAT SHE JUST MADE, THEY MAY NOT BE SEEN BUT THEY ARE SEEING WHAT IS GOING ON.
>> AND EACH CAMPUS HAS ONE OF THE OPERATION CENTERS.
MEANING THERE IS A PLACE OR A LOCATION WHERE WE CAN VIEW THE CAMERAS.
SO EACH ONE OF THE CAMERAS ARE SET UP TO HAVE A MINI OPERATION CENTER SO IF SOMETHING HAPPENS WE CAN GO TO THAT PLACE.
PHASE TWO WAS UPDATING CAMERAS AND ADDING CAMERAS AND COMPLETING ACCESS CONTROL.
ONE OF THE THINGS I WAS TASKED WITH, IT HAS BEEN SIX YEARS BUT IT FEELS LIKE A COUPLE, SIX YEARS AGO, TO HAVE THE CAPABILITY TO LOCK THE CAMPUS DOWN.
ALL OF OUR EXTERIOR DOORS, WE HAVE A ONE-BUTTON LOCKDOWN.
A VIRTUAL BUTTON, WE DESCRIBE THE OLD-FASHIONED RED BUTTON.
BUT WE HAVE THE CAPABILITY TO LOCKDOWN ALL EXTERIOR DOORS WITH ONE-BUTTON.
THAT WAS THANKS TO THE SUPPORT OF THIS PROGRAM.
PHASE TWO, PHASE I AND PHASE II ARE NOT COMPLETE.
AND JOHN ROBERTSON IS THANKFUL THAT PHASE II IS COMPLETE.
BUT AFTER ALL OF THE CHANGE ORDERS WE HAVE HAD TO DO, AND FROM THIS POINT ON, WE'VE WORKED WITH JOHN ROBERTSON FACILITIES TO CONTINUE TO ADDRESS ANY ISSUES AS THEY COME UP BECAUSE SOMEONE MAY COME TO US AND SAY WE THINK THERE MAY BE A CAMERA THAT SHOULD BE PLACED THERE.
WE WILL EVALUATE IT, 5 AND THEN FACILITIES TO SEE IF THERE IS MONEY OR PLAN TO DO THAT.
NOW IT IS MAINTAINING WHAT WE HAVE AND ADDRESSING ISSUES AS THEY.
>> EXCUSE ME, ON THE MAINTENANCE.
IS THERE A SCHEDULE THAT YOU FOLLOW.
WE HAD THE ISSUE OF ONE OF THE CAMPUS IS SEVERAL YEARS AGO, THE SECURITY CAMERAS DID NOT WORK.
ARE WE MAINTAINING THE CAMERAS, WE ARE ALL IN NOW, BUT ARE WE MAINTAINING THAT THEY WORK.
WE HAVE A POSITION THAT WE DID NOT HAVE YEARS AGO WHIC ADMINISTRATOR PARAGRAPH SOMEONE POSITIONED WITH, THAT IS WHAT THEY DO.
THEY MAKE SURE THE CAMERAS ARE A.
DATE MAKE SURE THE RECORDS MANAGEMENT SYSTEM IS COMPLETE.
WE ACTUALLY HAVE A SEMI- IT PERSON WITHIN THE POLICE TO HELP US MAINTAIN ALL SECURITY CAMERAS.
IF SOMETHING GOES OUT THE CAMERAS LET US KNOW AND WE ARE IN MAINTENANCE AGREEMENT WITH THE CAMERAS THAT ARE MOSTLY BRAND-NEW.
>> AND SO THE PLATFORM WE WENT TO WAS A VIGILANT HARDWARE AND SOFTWARE.
THERE IS A PLAN DEPENDING ON FUNDING AS IT GOES, THAT WE WILL WORK ON INTERIOR ACCESS CONTROLS, FOR ALL
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OF THE DOORS.BUT AT THIS POINT, ALL OF THE EXTERIOR DOORS HAVE ACCESS CONTROL ON THEM.
THEN OF COURSE THE CAMERA SYSTEM WE HAVE BETTER GIVES US THE 6 ABILITY TO GO BACK AND LOOK AT THINGS.
FOR EXAMPLE WHEN WE HAD THE CATHOLIC CONVERTER THEFTS, IT WAS NOT JUST US IT WAS ALL AROUND THE COUNTRY, BECAUSE THEY ARE HIGH-VALUE.
BUT THAT DID CAUSE A LOT OF DAMAGE TO PEOPLE.
SO OUR CAMERA AT DSC DID NOT HAVE THE CAP ABILITY OF ZOOM IN ON THE LICENSE PLATE AFTER THE FACT.
WE'VE ISSUED A CHANGE AND A SECURITY PRESENCE THERE TO MAKE SURE BECAUSE THE LOT IS SO CLOSE TO I-30.
PEOPLE SAW THAT AS AN OPPORTUNITY AND USUALLY CRIMINALS LOOK FOR A SOFT TARGET.
IT IS EASY TO GET ON THE HIGHWAY FROM THERE.
WE CONTINUED TO SEE ANY OF THESE POP-UP WE TRY TO ADDRESS THEM WITH ANALYTICS TO HELP US GO BACK TO SEE WHAT HAPPENED, GET THE LICENSE PLATES, SHARE THE INFORMATION WITH OUR PARTNERS AND SAY, WE POTENTIALLY HAVE THIS PROBLEM.
THERE HAS BEEN A CONVICTION ON OUR CATHOLIC CONVERTERS AND IN MESQUITE ON SOME OF OUR THINGS.
MOVING ON, THIS IS ANOTHER WAY FOR US TO BE AND PLACES WHERE WE ARE AS LIKELY NOT.
THE RAVE GUARDIAN APP IS AN EMERGENCY ALERT SYSTEM AND IT IS OPT OUT.
THAT MEANS, YOU ENROLL HERE IF YOU ARE EMPLOYED HERE YOU ARE AUTOMATICALLY IN THE SYSTEM.
THE GUARDIAN IS DIFFERENT IT HAS AN APP YOU HAVE TO DOWNLOAD.
WE W PENETRATION WITH THE POPULATION THAT WE DO HAVE.
BUT THERE ARE GREAT FEATURES ON THERE AND IT ALLOWS PEOPLE TO HAVE THE ABILITY TO CONTACT US THROUGH 7 INBOX.
WE HAVE SAFETY TIMER SPIRIT IT IS A VIRTUAL WALK.
YOU CAN CONTACT DISPATCH AND SAY I AM LEAVING FROM THIS LOCATION.
YOU SHARED YOUR LOCATION AND THEY WILL PINPOINT YOU AND WE DO THE VIRTUAL WALK WITH YOU.
THE WALK IS SUPPOSED TO TAKE 15 MINUTES.
AFTER THAT YOU TOLD US THE WALK IS FINISHED.
IF YOU DON'T WE SENT OFFICERS TO WHERE YOU ARE.
THAT IS THE VIRTUAL WALK FUNCTION.
SOMETIMES YOU ARE IN A PLACE WHERE YOU CAN'T GET ON THE PHONE AND CALL US.
YOU CAN GET ON THE PHONE AND TEXT THAT'S.
YOU CAN ALERT US OF SOMETHING IF S SUSPICIOUS.
WE WILL SAY CALL 911 BUT IF YOU CAN'T YOU CAN'T CHAT WITH US THAT WAY.
IT ALSO HAS A ONE-BUTTON ONLY, TO ALLOW YOU TO CALL OUR DISPATCH DIRECTLY.
IF YOU CALL 911 FOR MANY CAMPUS PHONES YOU GET OUR DISPATCH.
IF YOU CALL FROM A CELL PHONE YOU WILL GET WHATEVER JURISDICTION YOU IT -- YEAR IN.
BUT THEY KNOW WE HAVE A FULL-FLEDGED DISPATCH AND THEY WILL SEND IT TO US.
THEY MAY ALSO SEND PEOPLE THAT WAY WHILE TRANSFERRING THE CALL TO US.
SO THE GUARDIAN APP GIVES US AN OPPORTUNITY TO ENHANCE OUR SECURITY PRESENCE.
IT GIVES STUDENTS, FACULTY AND STAFF THE ABILITY TO CONNECT AND TO KNOW THEY CAN UTILIZE THIS PLATFORM FOR ADDITIONAL SAFETY FEATURES.
WITH THAT, I WILL TURN IT OVER TO THE ASSISTANT CHIEF.
I AM THE ASSISTANT CHIEF HERBERT ASHFORD.
I'M OVER DISPATCH AND INVESTIGATIONS.
I WANT TO UPDATE SOME INFORMATION FROM OUR LAST PRESENTATION A COUPLE OF MONTHS AGO.
AFTER -- ACTIVE SHOOTER PROGRAM, WE ARE UNDERGOING THAT.
WE DID IT RIGHT BEFORE COVID-19.
AND NOW WE HAVE PICKED IT UP AGAIN.
HALF OF THE OFFICERS HAVE DONE THE FIRST SESSION WHICH WAS THE WEEK OF SEPTEMBER 26.
WE WILL DO THE OTHERS THE WEEK OF OCTOBER 24.
IN ADDITION TO THAT, THE COMMANDERS AT THE CAMPUSES HAVE HAD MEETINGS WITH THEIR COUNTERPARTS FOR THE AGENCIES THAT THEREIN.
FOR EXAMPLE WE HAVE FOUR CAMPUSES WITHIN DALLAS.
SOME ARE WITH OTHER CITIES SUCH AS RICHLAND.
IN ADDITION TO MEETING WITH DALLAS POLICE, THEY HAVE MET WITH THE RICHESON POLICE DEPARTMENT.
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IN ADDITION TO THAT WE HAVE CONDUCTED STUDENT ORIENTATION WITH THE CAMPUSES.WE HAVE UPDATED THE PRESENTATION FOR THAT AND OUR OFFICERS ARE PRESENTED THAT MATERIAL TO STUDENTS AND STAFF ON HOW THEY CAN BE SAFE ON OUR CAMPUSES.
AS THE CHIEF SAID WE CANNOT BE EVERYWHERE ALL OF THE TIME, BUT WE WANT TO PROVIDE INFORMATION SO PEOPLE CAN BE SAFE AND MORE AWARE AND COGNIZANT OF THEIR SURROUNDINGS.
>> ARE YOU REQUIRING STUDENTS TO GO THROUGH THE SAFETY 9 TRAINING, ARE YOU SAYING THIS IS STUDENT ORIENTATION?
>> THERE IS A NEW STUDENT ORIENTATION EVERY SEMESTER FOR NEW STUDENTS.
I DON'T KNOW IF IT IS REQUIRED FOR THEM TO ATTEND BUT WE ARE PART OF A PROCESS AND SO THOSE WHO WANT TO CAN GET THE INFORMATION.
>> NEW STUDENT ORIENTATION IT IS NOT MANDATORY.
BUT WE DO HAVE ONLINE OPPORTUNITIES FOR STUDENTS.
BUT IT IS THE SAFETY TRAINING THAT IS PART OF BOTH OFFERINGS ONLINE.
>> AND WE ALSO PROVIDE NEW FACULTY BOOT CAMP AND NEW EMPLOYEE ORIENTATION.
SO WE CATCH A LOT, BUT I KNOW A FEW OF THEM ARE MISSING.
I KNOW THEY ARE UPDATING OUT TO STAY SAFE AND UPDATING THAT VIDEO.
THAT IS ALSO A REQUIREMENT AND SHARON CAUGHT MY EYE, SO I WANTED TO SPEAK ABOUT THAT.
>> ONE OF THE THINGS WE'RE DOING AS THE CHEAP MENTION, WE ARE UPDATING OUR EMERGENCY PREPAREDNESS VIDEO.
WE WILL BE WORK INSTRUCTIONAL PEOPLE ON BLACKBOARD TO ENSURE THAT ALL STUDENTS RECEIVE AND WATCH THE VIDEO EVERY SEMESTER.
ADDITIONALLY, WE ARE PROVIDING STUDENTS WITH EMERGENCY PREPAREDNESS CARDS.
OFFICERS WILL HAVE A QUICK REFERENCE AND REPLACE THOSE IN ALL CLASSROOMS AND COMMON AREAS.
>> WHEN I WAS DOING THIS, THAT WAS ONE OF MY CONCERNS, THAT 10 EVERYBODY KNEW WHERE THEY WERE SUPPOSED TO BE DOING IF SOMETHING HAPPENED.
WOULD YOU WALK ME THROUGH WHAT HAPPENS IF ONE CAMPUS AS WELL LOCKDOWN.
WE HAVE A COMMAND STATION THAT INCLUDES ALL CAMPUSES.
THEY WOULD GET THE WORD NO MATTER WHERE IT IS HAPPENING.
WHAT WITH THE OTHER CAMPUSES DO?
>> WELL THEY WILL BE ADVISED OF THE SITUATION AND WE WILL ASSESS WHAT IS HAPPENING AT THE CAMPUS, IF THAT THREAD IS COLLEGE WIDE OR IT SPILLS OVER TO OTHER CAMPUSES AND WE WILL MAKE THE DECISION AT THAT TIME.
>> WHERE WE HAVE HAD INCIDENTS IN THE PAST AS DECISIONS WERE MADE THAT WE MIGHT NEED SOME OFFICERS TO GO FROM ONE OF THE CAMPUSES THAT IS NOT IMPACTED OVER TO ONE THAT IS BEING IMPACTED, THAT IS A DECISION THAT THE COMMAND STAFF WILL MAKE.
>> IN ADDITION WE DO LEVERAGE OUR RELATIONSHIP WITH OUR OTHER PARTNERS AND WE ARE IN CONSTANT COMMUNICATION AS I REFERRED TO EARLIER.
THEY HAVE A MEETING BECAUSE THEY MAY BE CLOSER THAN SAY OFFICERS ON THE CAMPUS.
THEY ARE THERE TO HELP US OUT.
AND WE ARE ALL IN THIS TOGETHER.
>> WE HAVE, I THINK I'VE HEARD THIS BEFORE, LOCAL AGREEMENTS AND AGREEMENTS WITH EVERY HOST CITY OF A DALLAS CAMPUS, IS 11 THAT RIGHT QUICK STANCE YES IT IS.
SO ALL OF THE MUNICIPALITIES THAT OUR CAMPUSES ARE LOCATED IN.
>> AND JOINT TRAINING OCCURS READILY.
>> YES, HE IS GETTING READY TO TALK ABOUT THAT.
WHAT WE DO IS, WE PARTICIPATE IN THEIR TRAINING.
WE WORK ON JOINT TRAINING AND WE TRIED TO GET ONE WITH US, THE FBI, AND ONE OF OUR UNITS OPPOSE.
BUT OUTSIDE OF THAT, WE PARTICIPATE IN AND INVITE THEM TO OUR DRILL SO THEY HAVE A FAMILIARITY WITH OUR CAMPUSES BEFORE THEY HAVE TO RESPOND.
WE DO A MINIMUM OF TWO DRILLS ON
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EACH CAMPUS.THAT COULD BE LOCKDOWN, POLICE ACTIVITY.
THIS HELPS THE STUDENTS AND FACULTY AND STAFF UNDERSTAND WHAT THEY NEED TO DO IN CASE OF EMERGENCY.
WE HAVE HAD, A COUPLE OF MONTHS AGO WHERE DALLAS POLICE, THEY WERE OUTSIDE OF ONE OF THE CAMPUSES DOWNTOWN.
I WANT TO SAY -- BUT ANYWAY THEY ALERTED US AND WE ADVISED STUDENTS AND FACULTY THERE TO SAY INSIDE OF THE BUILDING UNTIL THE POLICE HELD -- RECTIFY THE SITUATION.
WE HAVE CONTINUITY WITH THE FACILITIES FOR ANY ISSUES THAT MAY ARISE TO MAKE SURE WE ARE READY FOR AN ACTUAL EVENT.
THE FOLLOWING ITEM IS SAFETY MEETINGS.
AS I STATED WE HAVE BEEN IN DISCUSSION WITH MEETINGS WITH THE COLLEGE AND OTHERS TO MAKE SURE WE ARE READY IN CASE ANY INCIDENT HAPPENS ON COLLEGE CAMPUS.
>> I HAVE A QUESTION ABOUT MEETING WITH AREA LAW ENFORCEMENT AGENCIES.
IS THAT QUARTERLY, HOW OFTEN DO YOU MEET?
>> THERE IS NO SET NUMBER OF MEETINGS, BUT IT SHOULD OCCUR REGULARLY.
FOR EXAMPLE IN DALLAS WE DO HAVE A CHANGEOVER OF COMMAND STAFF, SO IT IS IMPORTANT THAT THEY BECOME FAMILIAR AND GET COMFORTABLE WITH THOSE COMMANDERS.
>> SO WE HAVE COORDINATION WITH THEM, AND WE HAVE INTELLIGENCE SHARING.
WE SHARE INTELLIGENCE THAT WE HAVE.
A TIMELY WARNING THAT WE SEND OUT.
WE ALSO SEND THINGS TO THEM SAYING A TIMELY WARNING WE HAD THIS HAPPEN AND WE WANT TO MAKE YOU AWARE.
WE HAVE JOINT OPERATIONS AND WE JUST HAD A JOIN OPERATION WITH THE RALLY WHERE PREPLANNING WENT INTO IT WITH DALLAS PD AND THE POLICE SUPPORTED US BY HAVING UNITS ON THE EXTERIOR BECAUSE OF THE TRAFFIC.
WE DO THOSE TYPE OF COORDINATIONS PRETTY REGULARLY.
AND THEN WE HAVE OUR NORTH TEXAS CHEAP MEETINGS.
WE HAVE THOSE TYPES OF MEETINGS WHERE WE TALK TO THEM ABOUT OVERALL REGIONAL TYPE ISSUES.
SO IT HAPPENS PRETTY REGULARLY.
DEPENDING ON INCIDENTS AND DEPENDING ON INTELLIGENCE SHARING AND PREPLANNING ORDINANCE.
>> I WAS GOING TO SAY, AND EXPERIENCE WE UNFORTUNATELY HAD IN DUNCANVILLE, AND ACTIVE SHOOTER WHO WAS TAKEN DOWN.
COORDINATION BETWEEN THE SCHOOL DISTRICT AND THEIR POLICE DEPARTMENT AND THE CITY, YOU STOP AND THINK ABOUT IT, YOU DO LOCKDOWN AND YOU WANT TO MOVE PEOPLE OFF OF THE SITE, NO BETTER PLACE THAN A SCHOOL BUS BECAUSE YOU CAN GET PEOPLE ON THERE QUICKLY.
THEY VACATED THE DAYCARE CENTER IMMEDIATELY SIMP COORDINATION OF THE SCHOOL DISTRICT PROVIDING THE BUSES TO MOVE THE KIDS TO A SAFER LOCATION.
IN ADDITION TO THE LOCAL COMMUNITY POLICE DEPARTMENT I HOPE YOU INCLUDE BOTH SCHOOL DISTRICTS WHO ARE NOW CREATING MORE OF THEIR OWN POLICE DEPARTMENTS, TO MAKE SURE WE HAVE THE SCHOOL DISTRICT POLICE DEPARTMENT PLUGGED IN AS MUCH AS THE MINUTES PROBABLY.
>> OUR EMERGENCY OPERATIONS PLAN, THERE ARE ANNEXES.
THERE ARE OVERALL EMERGENCY PLANS FOR THE COLLEGE, BUT EACH LOCATION, THE PLANS CHANGE A LITTLE BIT BECAUSE THERE ARE DIFFERENT THINGS.
THERE ARE ALSO ANNEXES IN WHO WE CONTACT, WHO ARE PARTNERS FOR VARIOUS REASONS.
WHAT LOCATION DO WE MOVE PEOPLE TO, HOW DO WE MOVE THEM.
THAT IT'S ALL IN OUR EMERGENCY OPERATIONS PLAN.
WHEN WE ARE TESTING THOSE AND WHEN WE DO DRILLS THAT IS WHEN WE TEST COMMUNICATIONS.
WERE TESTING OUR PLANS TO SEE IF WHAT WE PUT ON PAPER, WE OPERATIONALIZE.
>> I THINK, UNFORTUNATELY, YOU CAN STUDY AND STUDY BUT WHEN 14 YOU HAVE AN ACTIVE LIKE YOU HAD BEFORE IN DUNCANVILLE I HOPE EVERYONE STUDIES HOW EFFECTIVELY THAT OCCURS AND SEE THAT PRACTICING DOES WORK AND IF THEY NEED SOMETHING DIFFERENT.
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I'M SURE EVERYONE GOT DEBRIEFED ON THAT.IT WAS UNFORTUNATE AND FORTUNATE THAT YOU HAVE AN ACTIVE EVENT.
>> ONE THING I CAN SAY ABOUT THIS REGION.
WHEN WE GET THE ACTIVE ACTION REPORTS, AND NO ONE MENTIONED IT, BUT YOU WE HAVE PEOPLE THAT, NOT THIS ONE SPECIFICALLY BUT WE WILL HAVE PRESENTERS THAT COME THAT WERE ACTUALLY BARE TO TALK TO THE DOOR TEXAS CHIEF OF POLICE, AND WE GET TO WALK THROUGH THAT IN A CLOSED SESSION TO SAY WHAT ARE THE LESSONS LEARNED.
WE DON'T WANT TO TELL ALL OF THE VULNERABILITIES BUT WHAT ARE THE LESSONS LEARNED.
THAT IS ONE THING AS A REGION WE DO DO.
IF SOMETHING HAPPENS WE DEBRIEF AND DISSECT WHAT WE CAN DO IF THAT HAPPENS TO US AND WE WILL HAVE A PRESENTER PART OF THAT TO COME PRESENT TO US AND WE GET A COPY OF THAT.
>> I HAVE A QUESTION, NOT A QUESTION JUST AFFIRMATION.
BUT THE OFFICE IN THE GARDEN CENTER, ABOUT A WEEK AGO WE HAD A PERSON, A SUSPICIOUS PERSON PASSED OUT, IT WAS AT THE END OF THE DAY, THE CLEANING STAFF WAS THERE.
ONE CALL, YOU GUYS WERE THERE.
AS EVERYONE KNOWS WE HAVE A HOMELESS SITUATION.
FROM THE RAVE APP I'LL GET YOU BEEN USING THAT? 15
>> OF HER GUARDIAN, WE HAVE HAD THE MASS ALERT SYSTEM FOR THE LAST FIVE YEARS.
AS FAR AS THE APP ITSELF, THE SAFETY APP, IT HAS BEEN ABOUT THREE YEARS.
SO WE HAVE HAD THAT APPLICATION ABOUT THREE YEARS.
>> ARE WE REQUIRING STUDENTS TO DOWNLOAD THE APP?
>> WHAT PERCENTAGE OF STUDENTS ARE USING IT?
>> I HAD A COUPLE OF YEARS AGO, BUT I DON'T HAVE IT I WILL GET BACK TO YOU.
>> WOULD BE GREAT IF WE COULD INCENTIVIZE IT.
BECAUSE IT IS FOR THEIR OWN SAFETY, AND IF THEY DON'T KNOW ABOUT IT, THEY ARE NOT USING IT.
>> OVERALL, WITH YOUR -- YOU GET TIMELY INFORMATION ABOUT ISSUES THAT YOU SHOULD KNOW ABOUT THAT IS HAPPENING IN THE REGION AND SO FORTH, SO YOU ARE PLEASED WITH --
AT OUR LEVEL AND AT THE OPERATIONAL LEVEL AND CAMPUS LEVEL, AND IN THIS REGION, WE HAVE A GREAT WORKING RELATIONSHIP WITH RICHLAND, DALLAS, LANCE CASTOR --
THE DALLAS PD, WE INTERACT WITH THEM ALL OF THE TIME.
I HAVE THEIR CONTACTS THEY HAVE MY PERSONAL CELL PHONE NUMBER.
IF ANYTHING HAPPENS THEY CAN CONTACT US.
>> SEPARATE FROM THE RAVE APP, WE HAVE THE OPPORTUNITY TO 16 TEXT MORE STUDENTS, DON'T WE?
>> T COMMUNICATIONS MARKET QUESTION?
>> BUT WE USE IT FOR COMMUNICATION PURPOSES?
>> WE DON'T KNOW OF MANY STUDENTS WHO HAVE DOWNLOADED RAVE BUT WE CAN'T LET ALL OF THE STUDENTS KNOW ABOUT AN EMERGENCY SITUATION ON CAMPUS THROUGH TEXT MESSAGES THAT WE CAN USE.
[5.1. Committee Notes]
>> YES, WE CAN UTILIZE OUR RAVE'S PROGRAM TO NOTIFY STUDENTS, STAFF AND EMPLOYEES VIA TEXT MESSAGING, VIA NOTIFICATION ON THEIR COMPUTERS, E-MAILS.
WE DO HAVE ALL CAPABILITIES TO COMMUNICATE.
>> THEY WILL GET THE TEXT MESSAGE REGARDLESS IF THEY DOWNLOADED THE APP OR NOT?
THE GUARDIAN IS MORE OF AN APP THAT YOU DOWNLOAD ON YOUR PHONE AND IT HAS ADDITIONAL --
>> YES, WE HAVE THE ABILITY TO COMMUNICATE TO ALL STUDENTS REGARDLESS OF WHERE THEY ARE THROUGH THEIR CELL PHONES.
BUT IF YOU GET A TEXT OR A PHONE CALL OR AN E-MAIL --
>> FOR EVERY CAMPUS UNLESS YOU CLICK IN I DON'T WANT AN ALERT.
>> I HAVE QUESTIONS ON THE NOTES FROM THE MARCH MEETING.
DO YOU WANT TO DO THAT BEFORE WE ADJOURNED TO THE EXECUTIVE SESSION?
THAT WAY WE DON'T COME BACK FOR THAT.
>> THERE IS REFERENCE, ARE WE USING STRATEGIC PLANNING?
>> KNOW WE ARE NOT USING THAT SPECIFICALLY.
WE ARE USING ELEMENTS OF THAT.
AS PART OF OUR NEW STRATEGIC PLAN AND FRAMEWORK WE TALKED ABOUT.
OUT OF THAT WE ARE DEVELOPING DEPARTMENT CODES AND PLANS, THAT WILL GET DOWN TO THE INDIVIDUAL.
>> BUT IT IS A CONSISTENT APPROACH, STUDENT SERVICES DON'T USE ONE TEMPLATE OR METHOD AND THEY USE ANOTHER?
[00:30:01]
WE ARE NOT USING THAT EXACT FORM.WE ARE BUILDING A STRATEGIC PLAN BUT ACROSS DALLAS COLLEGE WE HAVE CONSISTENT PLANS THAT ARE HELPING US ATTACH OUR PLANNING AND ACTIONS ACROSS BALANCE COLLEGE TO ENLIGHTEN US TO THE STRATEGIES.
AND IT REFERENCES IN THEIR THE CHANCELLOR WILL PROVIDE A COPY OF HIS ANNUAL CERTIFICATE PLAN TO THE BOARD.
IS THAT DURING EVALUATION TIME?
IT WILL BE IN CONJUNCTION WITH THE CHANCELLOR'S EVALUATIONS AND THE TIME.
A COMPREHENSIVE EVALUATION AND MEASURES THAT WERE DEVELOPED.
SO PROBABLY NEAR THE APRIL TIMEFRAME IS WHEN WE WILL DO THAT.
>> THAT NEXT QUESTION I HAVE, WE HAD DISCUSSED, I THINK IT WAS THE COLLEGE SERVING AS A CONVENE OR OF A LARGE ORGANIZATION OF POLICYMAKERS AND OUT WE CAN APPROACH IT STRATEGICALLY, HAS THERE BEEN ANY MOVEMENT ON THAT? 18
>> IN TERMS OF, THIS REALLY IS ABOUT US HAVING A SEAT AT THE TABLE AND INVITING PEOPLE TO THE TABLE.
WE HAVE DONE THAT IN SOME AREAS AND SECTORS LIKE THE WORK WE HAVE DONE IN THE SPACE TO BRING INDUSTRY PARTNERS TOGETHER.
WE HAVE BROUGHT THE HOUSING PEOPLE TOGETHER IN TERMS OF PROBLEM-SOLVING.
WE HAVE DONE WORK WITH THE TEXAS FINANCE COMMISSION.
AND WE HAVE ENGAGED WE SPOKE AT THE SCHOOL BOARD MEETINGS, SO WE ARE ENGAGING, I DON'T KNOW IF IT IS IN THE SAME WAY THEY HAVE TALKED ABOUT.
IT MAY BE TOO LARGE OF A PROJECT.
WHO CAN WE BRAINSTORM WITH AT THIS LEVEL ON THAT, TO SEE IF IT IS FEASIBLE.
>> I WILL BRING IT TO YOU AND WE WILL TALK ABOUT IT.
>> IT WOULD BE GOOD FOR US TO REPORT ON THE MAJOR INITIATIVES, WHO WE WORK WITH, AND THE PARTNERS AND WHAT THEY HAVE BROUGHT TO THE TABLE.
IT WOULD BE GOOD TO HALF OF FACT SHEET OR SOMETHING.
>> WE ARE PULLING TOGETHER PARTNERS TO ADDRESS AND SOLVE THE WORKFORCE.
>> ABOUT LAST TIME THAT A PRESENTATION WAS MADE, AND FINALIZING THIS, WHEN DO WE GET ANOTHER REPORT ON WHERE WE ARE, WHAT MEASURES HAVE BEEN IDENTIFIED,
>> THIS IS SOMETHING WE WOULD BE ENGAGING IN, WE ARE STILL
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FILLING IN THE BLANKS AND WE WENT ABOUT MEETING TOMORROW TO 19 TALK MORE ABOUT THE GOALS, WE WILL PROVIDE THE FRAMEWORK BUT IT IS BE DEEPER IN THE SPRING BEFORE WE HAVE ADDITIONAL BLANKS FILLED OUT.THAT WAS GOING TO BE MY NEXT QUESTION.
[6. Executive Session]
>> DOES ANYBODY ELSE HAVE THE COMMITTEE NOTES?
>> WE WILL NOW ADJOURNED TO EXECUTIVE SESSION.
NUMBER ONE WILL BE CONSULTATION OF LEGAL MATTERS AND PERSONNEL MATTERS AND DELIBERATE REGARDING REAL PROPERTY AND DELIBERATE REGARDING SECURITY DEVICES OR SECURITY.
ITEM 6.3 DELIBERATE REGARDING REAL PROPERTY SINCE OPEN DELIBERATION WOULD HAVE DETRIMENTAL EFFECT ON NEGOTIATIONS WITH A THIRD PERSON UNDER SECTION 551.072 614 DELIBERATE REGARDING SECURITY DEVICES OR SECURITY AUDITS SECTION UNDER SECTION 551.076 AND 551.089.
AND ONCE WE FINISH THE EXECUTIVE
SESSION, THEN WE
WILL COME BACK AND WE WILL BE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.