[00:00:01]
BEFORE WE 4 BEGIN.AS WE ARE MISSING AN AUDIT COMMITTEE CHAIR.
I WILL BE APPOINTING MYSELF AS CHAIR OF THE AUDIT COMMITTEE FOR THIS MEETING ALONG WITH AND WE WILL HAVE A FORUM ALONG WITH CURREN COMMITTEE MEMBERS.
WITH THAT WE DO HAVE A QUORUM FOR THE MEETING N ACCORDANCE WITH CHAPTER 55 OF THE STX, CALL TO ORDER THE AUDIT COMMITTEE MEETING OF THE BOARD OF TRUSTEES OF
[1. Roll Call - Announcement of a Quorum]
DALLAS COLLEGE FOR JUNE 7TH, 2022 AT 12:31 P.M.MEMBERS OF THE PUBLIC WHO HAVE FOLLOWED THE INSTRUCTIONS ON THE DALLAS COLLEGE BOARD OF TRUSTEES WEBSITE FOR REGISTERING TO SPEAK DURING THE COMMENT PORTION WILL BE GIVEN 5 MINUTES TO SPEAK.
THAT AUDIT COMMITTEE MEETING IS BROADCAST OVER THE INTERNET AN A TRANSCRIPT
[2. Certification of Notice Posted for the Meeting]
WILL BE AVAILABLE AT THE BOARD'S WEBSITE AFTER THE MEETING AT LAY LATER DATE,.[4.1. Internal Audit Report - 3rd Quarter Ending May 31, 2022]
>> THIS MEETING POSTED SECTION 554 OF THE TEXAS GOVERNMENT CODE.
>> THANK YOU, DO WE HAVE ANY CITIZENS DESIRING TO ADDRESS THE BOARD TODAY.
5 COMMITTEE PRESENTATION BY LORIE COX.
>> GOOD AFTERNOON, NICE TO BE THE BOARD OF THE TRUSTEES.
TODAY WE WILL BE COVERING ENGAGEMENT OF DATES AND ENGAGEMENT UPDATE SUMMARY AND ENHANCEMENT PLAN UPDATES.
TO START OFF WITH OUR ENGAGEMENT UPDATES, WE PERFORM GENERAL AUDITS AND OPERATIONAL AUDITS, ALSO VARIOUS REVIEWS, AND SPECIA INVESTIGATIONS AND SPECIAL PROJECTS, WE COLLECTIVELY CALL ALL OF THOSE PROJECT ENGAGEMENTS, AND TO START WE HAVE CONTINUOUS ENGAGEMENTS AND WHAT THESE ARE, WE TAKE LARGER DEPARTMENTS OR FUNCTIONS OR PROCESSES THAT ARE VERY LARGE AND BREAK THOSE DOWN TO SMALLER COMPONENTS SO THE AWED SIT MORE TIMELY, AND AN AUDIT OF PROCUREMENT AS ONE WHOLE AUDIT BECAUSE THAT WOULD TAKE QUITE SOME TIME.
WE ARE RIGHT NOW ON TRACK TO COMPLETE THESE AUDITS ON A QUARTERLY BASIS.
WHAT WE LOOK AT IS THE AUDIT TO MAKE CHANGES OF THE FISCAL YEAR 6 DEPENDING ON THE RISK ASSESSMENT.
RIGHT NOW OUR AREAS ARE AND PERFECT ASSETS, WE LOOK AT THE CONTROLS AND PROCEDURES AND PROCEDURES FOR FIXED ASSETS.
FIXING ASSETS IS ONE OF THOSE AREAS THAT HAVE UNDERGONE TREMENDOUS CHANGE WITH CONSOLIDATION OF ONE COLLEGE AND DIFFERENT PERSONNEL AND STAFFING SO THEY ARE MAKING PROGRESS IN THIS AREA.
THEY HAVE SOME SOFTWARE UPDATES THAT HAVE BEEN REQUIRED BY THE VENDOR FOR A PIECE OF THEIR EQUIPMENT THAT THEY USE FOR ASSET ADDING.
AND ALSO THEIR POLICIES AND PROCEDURES, THOSE ARE IN PROGRESS OF BEING UPDATED.
WE WILL CONTINUE TO MONITOR THIS AREA.
WE DO PLAN TO CONDUCT TESTS -- I'M SORRY, INVENTOR ON FACE ASSETS.
RIGHT NOW THE FACE ASSETS, IT HAS BEEN TURNED OVER TO THE DIVISIONS AND UNITS, AND WITH THE FIXED ASSET AREA ASSISTING IF THEY NEED TO.
SO, THAT HAS BEGUN RECENTLY SO WE WILL CONTINUE TO FOLLOW-UP AND DO SPOT CHECKS TO MAKE SURE THAT IS ACCURATE AND ACCURATEL RECORDED.
>> COULD YOU GIVE US EXAMPLES OF FIXED ASSETS.
>> SO FIXED ASSETS ARE THINGS THAT ARE GENERALLY OVER $5,000 THAT ARE PROCURED BIT COLLEGE T MAY BE A PIECE OF -- A LARGE PIECE OF EQUIPMENT.
IT MAY BE A DIFFERENT TYPES OF ASSETS.
>> FURNITURE, YES, THINGS LIKE THAT.
>> WELL, COMPUTERS ARE -- >> USUALLY $5,000.
>> ARE USUALLY LESS THAN $5,000, BUT THEY'RE STILL TRACKED BECAUSE OF THE NATURE OF THE ASSET.
SO, THOSE TYPES OF THINGS ARE ADDED TO OUR FINANCIAL STATEMENTS, AND DEPRECIATED OVER TIME.
SO, THOSE ARE THE THINGS WE LOOK AT.
THERE'S ALSO SOME REQUIREMENT FOR CERTAIN BRANDS, TOO.
TRACKING INVENTORY ITEMS THAT LESS THAN $5,000.
SO, WE MOVE TO SPOT-CHECK THOSE AS WELL.
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>> THE NEXT AREA INFORMATION TECHNOLOGY AND SECURITY.
FOR THIS QUARTER, WE FOCUSED ON THE CYBER SECURITY NETWORK OPERATIONS, AND THE RELATED POLICIES AND PROCEDURES.
WE ALSO RELIED ON THE 2022 TEXAS CYBER SECURITY GAME WORK REVIEW.
THAT WAS JUST COMPLETED AND THIS IS COMPLETED BY THE TEXAS DEPARTMENT OF INFORMATION RESOURCES.
AND OUR RISK -- CHIEF RISK OFFICER WHO IS DAVID WILLIAMS ASSISTED THEM WITH COMPLETING THAT.
THAT REPORT WILL BE PRESENTED TO THE BOARD AT A LATER TIME IN EXECUTIVE SESSION.
WE ALSO REVIEWED POLICIES AND PROCEDURES AND OTHER DOCUMENTATION AND CONDUCTED INTERVIEWS, AND WE FOUND IN ADDITION TO THOSE ITEMS ON THAT REPORT, POLICIES AND PROCEDURES, THERE ARE THINGS THAT THEY'RE DOING, BUT JUST NEED TO BE DOCUMENTED.
SO, WE RECOMMENDED THAT AND ALSO FULLY DEVELOPING DISASTER RECOVERY 9 PLAN FOR THE COLLEGE.
THE NEXT AREA, FOR CONTINUOUS AUDITING IS PROCUREMENT.
FOR THIS QUARTER WE FOCUSED ON CONTRACT PROCESSES AND APPROVAL, AND AUTHORITY LEVELS, MAKING SURE ALL OF THAT WAS OPERATING AS IT SHOULD.
WE DIDN'T FIND ANY EXCEPTIONS IN THIS AREA IN THE SAMPLE THAT WE REVIEWED.
>> AND LOOKING AT PROCUREMENT, DO WE HAVE ANY ENGAGEMENTS IN WHICH OR WOULD WE NEED TO REQUEST WHATEVER, TO LOOK AT THE EFFECTIVENESS OF OUR PROCUREMENT, AS OPPOSED TO, DID YOU FOLLOW THE RULES? I APPRECIATE THE REAL VALUE OF INTERNAL AUDIT IS YOUR EXPERTISE TO BE ABLE TO EVALUATE OUR PROCUREMENT PROCESS.
I'VE ONLY BEEN HERE LONG ENOUGH TO KNOW THAT IT SEEMS RATHER CUMBERSOME, IT SEEMS RATHER OLD, IT SEEMS LIKE IT COULD USE A LITTLE BETTER -- AND I DON'T KNOW AT WHAT POINT IN TIME WOULD YOU DO THAT, BUT I THINK AN AUDIT PERSPECTIVE OF OUR PROCUREMENT PROCESS IS APPROPRIATE AND WOULD BE VERY TIMELY, BECAUSE THAT IS WHERE A LOT OF EFFICIENCY, AND SAVING IF YOU LOOK AT SOME THINGS LIKE THAT.
>> SO WE DID LOOK AT THAT LAST FISCAL YEAR ASK TOWARD THE BEGINNING OF THIS YEAR WE FINISHED UP THAT.
WE WILL BE LOOKING AT THE SPECIFIC PROCESSES IN GREATER DETAIL IN OUR NEXT CONTINUOUS ENGAGEMENT WHEN WE START THIS QUARTER.
>> I WILL SAY THAT ROB, AND JOHN HAVE HAD BEEN ENGAGING A LITTLE BIT OF, HOW DO WE PROVE OUR GENERAL PROCESS, AND CERTAINLY HOW DO WE DO MORE WITH PERFORMANCE AUDITS OUT OF -- HER TEAM TO HELP US IMPROVE PROCESSES? CLEARLY WE ARE IN A MODE OF CONTINUOUS MODE IMPROVEMENT AS WE ARE STILL WORK THROUGH THE ELEMENTS OF THE CONSOLIDATION, BU PROCUREMENT IS A PAIN POINT THAT WE WILL GIVE EXTRA ATTENTION TO.
>> DO WE KEEP TRACK OF IF WE'RE BUYING FROM MINOR YUM ON OUR PROCUREMENT.
>> THAT IS ALWAYS GREAT TO SEE.
1 PROCUREMENT AUDIT AND THERE WERE SEVERAL RECOMMENDATIONS IN THAT REPORT THAT WAS SENT TO THE BOARD.
THE NEXT QUARTER THAT IS OUR PLAN TO DELVE INTO THAT PROCESS FROM START TO FINISH AND TO LOOK AT THAT TO DETERMINE WHAT IMPROVEMENT CAN WE MAKE.
>> SO THE PROCUREMENT PROCESS, I WOULD HOPE IT WOULD COME BACK TO THE BOARD IN THE NEXT COUPLE OF MONTHS.
REALLY HELP US UNDERSTAND FROM START TO FINISH HOW IT WORKS.
IN PARTICULAR, HOW DOES THE SCOPE WORK DEFINED, THE VENDORS IN TERMS OF SCOPE OF WORD.
YOU KNOW, HOW ARE EVALUATIONS MATRIXES PUT TOGETHER? HOW ARE SELECTION TEAMS CREATED, AND HOW DO THEY WORK? DO WE HAVE ASSURANCES AND POLICIES IN PLACE TO MAKE SURE THERE'S NO PERMISSIBLE EXPARTE CONTACT FROM VENDORS TO STAFF WHEN PROCUREMENT ARE UNDERWAY.
WE ARE GETTING READY TO GIVE HUNDREDS OF MILLIONS OF DOLLARS, I THINK WE BETTER UNDERSTAND THE PAIN IS BOARD, AND MAKE SURE WE HAVE THE PROCESSES IN 12 PLACE TO HAVE A BUTTON DOWN PROCESSES THAT IS ONE OF INTEGRITY AND ONE THAT THE VOTERS CAN HAVE
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CONFIDENCE IN.>> I FEEL GOOD ABOUT THE INTEGRITY AND THE PROCESS WE HAVE.
ESPECIALLY THE VENDOR IS WHERE I HAVE CONCERN ABOUT THE PROCESS.
WE WILL COME BACK AND COME SHARE THE RESULT OF THAT.
>> MY THING U KNOW, IS THAT I WANT US TO HAVING BEEN AFFILIATED WITH MORE THAN ONE GOVERNMENTAL TYPE OF ACTIVITY ALL OF MY LIFE, THAT THIS IS THE MOST INEFFICIENT ELEMENT OF THOSE ENTITIES IS THE PROCUREMENT PROCESS, BECAUSE THEY'RE SO CONCERNED ABOUT DOING THIS AND DOING THAT, THAT THEY GET THEIR FEET ON TOP OF THEIR FEET.
WHAT I LIKE TO SEE IS NO COMPROMISE IN THAT AREA, BUT I WOULD LIKE FOR YOU TO LOOK OUTSIDE THE GOVERNMENT REALM TO THE DEGREE TO GET SOME IDEAS OF HOW WHEN PEOPLE ARE PROCURING THINGS WHEN IT INVOLVES A PROFIT, THEY HAVE SOME CREATIVITY SOMETIME.
BUT I'M NOT TALKING ABOUT COMPROMISING ANY OF THE RULES OR 13 ANYTHING, SOMETIMES THE PROCESS CAN BE STREAMLINED OR THE PROCESS CAN BE BETTER UNDERSTOOD AND BETTER FOLLOWED AND I JUST WANT YOU TO -- WHEN YOU DO THAT REVIEW TO LOOK OUTSIDE, NOT JUST LOOK INSIDE IS MY REQUEST.
>> THAT IS DEFINITELY A BALANCE OF CONTROLS THE APPROPRIATE CONTROLS ARE IN PLACE, AND MAKING SURE THAT THE PROCESS ISN'T SO CUMBERSOME.
I DON'T I HAVE EVER HEARD THAT WE LOOKED AT OUR PROSAYS IN THAT AREA.
I'M NOT SURE THAT ON A CONTINUAL BASIS, EVERY CERTAIN NUMBERS OF YEARS WE LOOK AT THE CONTINUAL PROCESSES OF THE FUNCTION OF THE ORGANIZATION.
FOR EXAMPLE, POLICY UNTIL JOE CAME ON BOARD, WE REALLY DIDN'T HAVE A PROCESS BY WHICH WE REVIEWED POLICY.
YOU KNOW FIND OUT WHICH OF THOSE ARE UPDATES AND WHICH NEED TO BE REVISED OR WHICH NEED TO BE DELETED ALTOGETHER.
I THINK THE SAME HOLDS TRUE ON THE FINANCIAL SIDE OF HOUSE AND PROCUREMENT.
1 SEE ON SOME OF THE POLICY CONSIDERATIONS, A POLICY ON
POLICIES THAT WE'RE BRINGING -- >> [LAUGHTER] >> FOR A NEW WAY TO DO THAT.
>> THAT IS I COMMITTEES ON COMMITTEES.
>> THE PERSON -- I'M SORRY, DIRECTOR OF PURCHASING.
>> SO THEN THE NUMBER OF CONTRACTS THAT COMES IN THE REASON WE MOVED THE CONTRACTS THIS QUARTER.
YES TORQUE YOUR POINT, WE WILL -- YES, TO YOUR POINT WE WILL BE DELVING INTO THE PROCESS FOR A MINUTE, AND LOOKING AT IT.
SAFETY AND SECURITY IS THE NEXT ITEM.
FOR THIS QUARTER WE FOCUSED ON CYBER SAFETY AND FISCAL SECURITY.
WE RELIED ON A 2021 SAFETY AND SECURITY ASSESSMENT.
IT'S REQUIRED BY THE TEXAS EDUCATIONAL CODE, AND TEXAS SAFETY CENTER DEVELOPING ACTUAL ASSESSMENT PROCEDURES.
SO, THERE WERE SOME ITEMS I THAT REPORT.
IN ADDITION, TWO OF THE ITEMS WE RECOMMENDED WERE CONSISTENT SIGNING ON EACH CAMPUS AND LOCATION REGARDING EMERGENCIES AND HOW TO, THE THINGS THAT NEED TO BE DONE IN THE EVENT OF AN EMERGENCY.
THE SIGNING -- SIGNAGE I THERE, IT'S JUST MAKING SURE THAT IT'S CONSISTENT FROM LOCATION TO LOCATION.
SO, IF THERE IS AN EMERGENCY OR IF THEY ARE TRAVELING TO DIFFERENT LOCATIONS, YOU'RE
FAMILIAR WITH WHAT THAT LOOKS LIKE AND WHAT THAT NEEDS TO LOOK -- >> EXCUSE ME, COULD YOU SPEAK A LITTLE BIT LOUDER?
>> CERTAINLY, THE OTHER ITEM WAS THE COLLEGE EMERGENCY RESPONSE TEAM.
THIS IS A TEAM ON EACH LOCATION TO ASSIST WITH AN EMERGENCY UNTIL EMERGENCY SERVICES ARRIVE, AND AGAIN, WE'RE LOOKING -- REGISTRATION IS CONSISTENT PRACTICES OF THAT TEAM AT EACH LOCATION.
THAT IS ONE ITEM THAT TRAINING, AND RECRUITMENT FOR THESE TEAMS IS CURRENTLY 16 IN PROGRESS.
THERE'S A LOT OF PROGRESS BEING MADE IN THIS AREA CURRENTLY.
I KNOW THERE'S A SAFETY AND SECURITY UPDATE LATER TODAY.
MOVING ON TO THE COMPLIANCE AUDITS AND SPECIAL REVIEWS.
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THE FIRST OF THESE IS CLERY.CLERY IS A LAW THAT REQUIRES THAT HIGHER EDUCATION INSTITUTIONS THAT PROVIDE TITLE 4 FUNDING THAT THEY CAN DISCLOSE TIME STATISTICS AND OTHER SECURITY INFORMATION ON ANNUAL BASIS.
THERE'S A REQUIREMENT FOR ANNUAL SECURITY REPORT, AND THAT REPORT IS POSTED TO THE COLLEGE'S WEBSITE AND IT'S SHARED WITH THE DEPARTMENT OF EDUCATION WHO OVERSEES THIS LAW.
THERE'S A NUMBER O REQUIREMENTS IN CLERY, TWO THE ITEMS HAD A WE FOUND THERE WAS A DISCREPANCY, NOT THAT THINGS WERE NOT REPORTED, BUT THINGS THAT WEREN'T RECORDED CLEARLY OR MAYBE ONE CRIME WAS REPORTED SLIGHTLY DIFFERENT.
SO, WE WANT TO MAKE SURE THAT THOSE DISCREPANCIES ARE TAKEN CARE OF.
ALSO ONE OF THE THINGS THAT CLERY REQUIRES IS THAT THERE ARE CAMPUS 17 SECURITY AUTHORITIES AT EACH LOCATE.
AND THOSE ARE INDIVIDUALS THAT STUDENTS CAN GO TO IF THERE'S A CONCERN OR A CRIME THAT THEY CAN GO TO, AND THOSE INDIVIDUALS WORK WITH LAW ENFORCEMENT AND ALSO REPORT INFORMATION TO LAW ENFORCEMENT.
SO THE PREPAREDNESS OF THAT TEAM, OF THOSE CAMPUS SECURITY AUTHORITIES AND TRAINING IS ONE THING THAT NEEDS TO BE STRENGTHED.
COULD YOU STATE WHAT THE CLECY ACT IS?
>> SO IT IS A LAW AND IT'S ADMINISTERED BY THE DEPARTMENT OF EDUCATION, ASK IT REQUIRES ANY COLLEGE OR UNIVERSITY THAT PROVIDES TITLE 4 FUNDING OR FINANCIAL AID TO DISCLOSE CERTAIN CRIME STATISTICS, AND CERTAIN OTHER SECURITY INFORMATION.
AND THE LAW WAS DEVELOPED, IT WAS A RESULT OF -- THERE WAS A STUDENT ON ONE COLLEGE CAMPUS WHO UNFORTUNATELY WAS KILLED, AND HER PARENTS WERE NOT INFORMED PRIOR TO HER 18 ATTENDING THAT THE AREA THAT THIS UNIVERSITY WAS IN WAS HIGH CRIME, AND HAD HAD A LOT OF CRIMES REPORTED.
THEY THOUGHT THEY WOULD HAVE KNOWN THAT, THEY WOULD HAVE MADE A DIFFERENT DECISION ABOUT HER ATTENDING THAT PARTICULAR UNIVERSITY.
SO THE LAW WAS OUT OF THAT, TO MAKE SURE THAT THIS INFORMATION IS REPORTED TO THE PUBLIC, AND ALSO TO STUDENTS TO HELP THEM MAKE THE BEST DECISION THAT THEY CAN.
-- THE DECISIONS THAT THEY ARE COMFORTABLE WITH.
>> I SEE UP THERE, ACCURACY OR COMPLETENESS CLERY, GEOGRAPHY MAPS.
>> YEAH, THAT IS THE NEXT ITEM THAT I WILL COVER.
>> SO ONE THE THINGS THAT CLERY ALSO REQUIRES IS THAT THE GEOGRAPHY MAPS OF AREAS WHERE OUR LOCATION, OUR CAMPUSES ARE LOCATED AND OTHER LOCATIONS IS PROPERLY DISCLOSED AND LAID OUT.
THAT IS BECAUSE FOR CLERY YOU HAVE TO REPORT CERTAIN CRIMES AND IF THEY'RE OUTSIDE OF THESE GEE GRAPH CAL AREAS, YOU DON' TO REPORT THOSE DEPENDING ON HOW, WHAT THE ADJACENT SEE IS TO OUR LOCATION.
WE HAVE TO MAKE SURE THAT OUR GEOGRAPHY IS ACCURATELY DEPICTED SO WE KNOW IF A CRIME OCCURRED IN A CERTAIN LOCATION, WE KNOW THAT IS ONE THAT WE HAVE TO REPORT AND INCLUDE IN OUR ANNUAL SECURITY REPORT.
>> IT'S NOT JUST ABOUT THE CAMPUS.
>> AND INCIDENT INSIDE ON THE CAMPUS BUT IT'S IN THE SURROUNDING AREA.
>> AND NEIGHBORHOODS SURROUNDING.
THAT IS ONE OF THE REQUIREMENTS THAT YOU HAVE TO HAVE THE GEOGRAPHY LAID OUT.
SO, WE DO HAVE GEOGRAPHICAL MAPS, THOSE NEED TO BE UPDATED.
>> AND THEN IN THIS ACT, DOES IT SPELL OUT WHAT THE PERIMETERS ARE THE MAP.
>> WE SPELL OUT, AND WE HAVE TO MAKE SURE THAT IT'S REPORTED AND POSTED TO OUR WEBSITE.
2 MAPS OR TO PUT UP MAPS OF THE GEOGRAPHICAL AREA.
THE STATUTE PROVIDES WHAT IS SUPPOSED TO BED IT WAS NAMED FOR JEANNETTE WHO WAS TRAGICALLY MURDERED ON A COLLEGE CAMPUS.
HER PARENTS PUSHED THROUGH THE FEDERAL ACT.
THE FEDERAL AK DESCRIBES ANY PROPERTY THAT WE OWN OR LEASE.
IT HAS TO BE INCLUDED AND LANDS THAT ARE ADJACENT TO THAT ARE DESCRIBED IN THE ACT AS WELL.
TO THE EXTENT THAT WE NEED TO UPDATE OUR MAPS WITH NEW LOCATIONS THAT WE EITHER OWN OR LEASE, WE WILL DO THAT AND IT INCLUDES THEN THE STATUTE PRESCRIBES THE LAND THAT HAS TO BE INCLUDED MUCH WE DON'T MAKE THAT DECISION.
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IT WAS PRESCRIBED.>> A MILE RADIUS OR TWO MILE RADIUS AROUND THE CAMPUS.
>> IT'S NOT THAT FAR, BUT IT'S TYPICALLY LAND IMMEDIATELY ADJACENT TO THE CAMPUS AND IT'S DESCRIBED IN TERMS OF FEET AS OPPOSED TO MILES.
>> NOW AS YOU CAN IMAGINE, EL CENTRO CAMPUS LOCATED IN AN URBAN DOWNTOWN AREA PROBABLY HAS A HIGHER LEVEL OF SURROUNDING CRIME THAN WE WOULD EXPERIENCE IN ONE OF OUR MORE SUBURBAN CAMPUSES.
WE HAD A CLERY AUDIT, WE BROUGHT A CONSULTANT IN AFTER WE CONSOLIDATED THE PLEA POLICE DEPARTMENT IN 2016 OR 17, WE BROUGHT A CONSULTANT WHO LOOKED AT OUR CLERY PRACTICES AND ACTUALLY HELPED US WITH THAT, AND W MADE SOME CHANGES AT THAT TIME.
THIS IS FIVE YEARS, AND WE MAY NEED TO MAKE ADDITIONAL UPDATES FROM THE REPORT I'M HEARING.
CERTAINLY WE TAKE THE GUIDANCE FROM THE FEDERAL LAW, WHICH IS NOT ONLY A REPORTING MECHANISM.
WE HAVE ON DESCRIBE ON ANNUAL BASIS IN A CLERY REPORT WHAT CRIMES OCCURRED AND WHERE THEY OCCURRED.
IT CONTAINS NOTIFICATION REQUIREMENTS, IF WE HAVE AN INCIDENT IN OUR CAMPUS, WE HAVE A REQUIRED CLERY NOTICE AT THAT TIME IF THERE'S IMMEDIATE DANGER TO THE CAMPUS, WE FOLLOW THAT STRICKLY.
>> WHAT IS THIS ACT [INUDIBLE] DO YOU KNOW.
>> IT'S BEEN QUITE A FEW YEARS.
IT LIVED 32 YEARS AND IT'S A VERY ENFORCED.
IT REALLY -- >> I DIDN'T REMEMBER IT.
>> AND IT'S BECAUSE IT'S BEEN AROUND FOR 32 YEARS.
WE SPEAK COMMONLY ABOUT THE CLERY ACT AND WE SOMETIMES FORGET THAT IT'S REPORTED.
>> [LAUGHTER] >> GOOGLE, BUT WITH THAT SAID, IT'S IMPORTANT FOR MAKING DECISIONS ABOUT WHERE ONE ATTENDS COLLEGE, BUT ALSO THE ONGOING LIFE OF A COMMUNITY AROUND THAT CAMPUS, WHAT KIND OF EXPERIENCE PEOPLE ARE HAVING WITH CRIME AND RELATED ACTIVITIES.
WE TAKE OUR OBSERVATION VERY SERIOUSLY.
>> IS THIS THE FIRST TIME WE HAVE DONE THAT AUDIT? I DON'T REMEMBER US -- 2 THE INTERNAL AUDIT DEPARTMENT HAD NOT BEFORE THIS DONE A CLERY COMPONENT AUDIT.
AS I MENTIONED THE POLICE BROUGHT A CONSULTANT IN 2017 AND THAT WAS THE FIRST ONE I'M AWARE AT THAT TIME.
WE WILL CONTINUE TO MONITOR THIS BECAUSE IT'S IMPORTANT TO OUR STUDENTS AND REQUIREMENTS THAT WE ADHERE TO THE MONITORS OF CLERY, AND PLUS FUNDING IS TO THE SATISFACTION OF OUR OBLIGATION.
>> IS THERE AN AUDIT REQUIREMENT THAT GOES ALONG?
WE DID THIS INITIATIVE OF LORIE AND HER TEAM, AND ALSO THE POLICE DID IN 2017 WAS BECAUSE WE WANTED TO MAKE SURE THAT WE ADHERED TO BEST PRACTICES.
>> I THINK WAL-MART SHOULD HAVE A CLERY ACT.
>> [LAUGHTER] >> THE POLICE DEPARTMENT PROPERTY.
SEE HAD ASKED US IF WE COULD COME IN AND PERIODICALLY AND AT THE PROPERTY ROOM, AND MAKE SURE THAT THINGS WERE STILL GOING AS INTENDED.
WE DID FIND THAT THE PROPERTY ROOM WAS VERY SECURE, ORGANIZED, THERE WAS DOCUMENTATION AVAILABLE.
WE DIDN'T SEE ANY ISSUES THERE.
THE ONLY RECOMMENDATION WE HAD IS THAT CURRENTLY WHEN THERE'S A DISPOSABLE OR REMOVAL OF AN ITEM IN THE PROPERTY ROOM, IT'S LOGGED INTO THEIR SYSTEM, BUT THERE'S NOT A SECOND AREA REVIEW OF THAT, OR SECONDARY SIGN OFF TO SAY, YES, THIS IS -- THIS EQUIPMENT CAME IN.
IT SHOULD BE DISPOSE OF OR IT'S BEING REMOVED.
AS WELL AS THE PROPERTY ROOM ITSELF, THE AIR QUALITY INSIDE OF THE PROPERTY ROOM, WE'RE RECOMMENDING THAT THERE'S SOME TYPE O VENTILATION SYSTEM THAT IS INSTALLED TO MAKE THAT EASIER TO WORK IN WHILE YOU'RE THERE.
[00:25:02]
IT'S THE AIR QUALITY IS CHALLENGING IF YOU'RE THERE IN AND 25 YOU'RE WORKING IN THAT AREA.>> YOU CAN EXPLAIN THAT? WHAT -- IS IT CLOSED?
THERE'S NOT A LOT OF VENTILATION AND THE THINGS THAT THEY STORE, THE DIFFERENT TYPE OF PROPERTY THAT THEY STORE THERE, THERE'S ALSO DRUGS THAT ARE STORED IN THE PROPERTY ROOM AS WELL.
AS YOU CAN IMAGINE, WITH THAT LACK OF VENTILATION, AND SOME OF THE -- >> GOSH THAT WOULD FALL UNDER SAFETY, PROCUREMENT.
>> TYPICALLY THE CASES ARE REFERRED TO THE DISTRICT'S OFFICE, AND.
>> SO THERE'S NOT A LOT OF -- >> SO THEY'RE AND THOSE ARE PRIMARILY CLOSETS AM I CORRECT? FACILITIES, SO THE VENTILATION ISSUE IS A VERY REAL ONING BUT THEY WERE 26 TYPICALLY CLOSETS THAT HAVE BEEN REPURPOSED TO BECOME PROPERTY ROOMS. THEY STORE PROPERTY FOR A LIMITED PERIOD OF TIME.
>> UNTIL THE CASE IS -- >> THERE'S NO DUTY DOUBT SCOTT CAN TAKE CARE OF THAT.
SCOTT WILL TAKE CARE OF THAT NEXT WEEK.
>> IT'S NOT A LOT OF -- >> SO CONTINUING ON FOR THE LAST OF THE PROFESSIONAL REVIEW.
WE ARE LOOKING A PROFESSIONAL DEVELOPMENT AND THIS IS AN OUTCOME OF OUR RISK ASSESSMENT FOR THIS YEAR.
THIS IS ONE AREA THAT IS HIGH RISK OR AN AREA THAT NEEDED TO BE REVIEWED.
RIGHT NOW THIS IS IN PROGRESS, AND WE'RE LOOK AT HOW IT'S CONDUCTED AND DELIVERY, THE CORD IN THAT CASE, IS IT MEETING NEEDS OF THE EMPLOYEES AND, IF SO HOW IS THAT DETERMINED? IS IT ACHIEVING THE GOALS DESIGNED.
>> THE NEEDS OF THE EMPLOYEES AND THE ISN'T THAT TRUEING.
SO, AGAIN, THIS IS IN PROGRESS.
AS OF NOW, WE HAVEN'T SEEN ANY GLARING ISSUES.
WE HAVE NO NOTED THAT THE COORDINATION CAN BE IMPROVED AGAIN THIS AREA IS IN PROGRESS.
>> SO OUR FOLLOW-UP AUDIT IS THE NEXT AREA.
WITH THIS FOLLOW-UP, HAS BEEN GOING ON -- AUTOMOTIVE, THIS FOLLOW-UP HAS BEEN GOING ON FOR A WHILE.
ONE THE REASONS IS WHEN WE GOT INTO AUTOMOTIVE.
WE ARE REQUIRED TO FOLLOW-UP THE STANDARDS PRIOR AUDIT THAT MAY COME UP.
WHEN WE GOT IN AWED AUTOMOTIVE, THERE WAS SIGNIFICANT CHANGES, AND SIGNIFICANT EMPLOYEE TURN OVER, SO WE SHIFTED TO MORE OF A CONSULTING ENGAGEMENT TO ASSIST WITH OPERATIONS AND POLICIES AND PROCEDURES WHILE STILL FOLLOWING UP ON THE ITEMS FROM THE PRIOR AUDIT.
ALL OF THE ITEMS NOTED HAVE BEEN ADDRESSED OR IN PROGRESS.
ONE AREA THAT WE DID NOTE FROM OUR CONSULTING ENGAGEMENT THAT 28 NEEDS TO BE COMPLETED IS A FULL INVENTORY OF ALL VEHICLES SPALL THE EQUIPMENT THAT IS USED IN AUTOMOTIVE.
INCLUDED IN THAT INVENTORY IS A ACQUISITION, HOW IT'S ACQUIRED AND IF IT'S DISPOSED OF HOW IT'S DISPOSED OF.
RIGHT NOW THEY HAVE INFORMATION, BUT IT'S NOT -- THERE'S AIN'T FULL INVENTORY OF EVERYTHING THERE, AND THIS WOULD HELP TO -- SOME POTENTIAL LIABILITY AND KNOW WHAT AS SETS WE ACTUALLY -- ASSETS WE ACTUALLY HAVE.
>> ONE OF THE THINGS I WOULD LIKE TO REQUEST THAT YOU HAVE APPROPRIATE -- MIGHT BE I WOULD LIKE TO HAVE THE BOARD PRESENTED AN OVERALL PICTURE OF OUR AUTOMOTIVE RELATIONSHIP.
EVERYTHING FROM HOW WE GET CARS, LIKE YOU SAID, THE PROCESS.
I THINK IT'S SOMETHING THAT WOULD BE GREAT TO HIGHLIGHT, AND WHAT ALL THE OPPORTUNITIES THAT WE GENERATE AND CREATE IN A RELATIONSHIP WITH THE DEALER.
I WOULD JUST LOVE TO SEE AT A BOARD MEETING WHERE THAT INDUSTRY OR 29 THAT ELEMENT OF OUR COLLEGE WOULD BE PORTRAYED.
>> IT IS A -- THERE'S A GREAT STORY TO TELL THERE.
AND YOU KNOW, I THINK EVEN WHAT LORIE IS TALKING ABOUT, IS THE AUTOMOTIVE PROGRAMS FROM THE PERSPECTIVE SHE WAS TALKING ABOUT, BUT AS WE HAVE UNIFIED THOSE, THE
[00:30:06]
PARTNERSHIPS THAT WE HAVE WITH DEALERS, THE CONNECTIONS THAT WE HAVE FOLKS IN THE INDUSTRY, AND THEN THE JOB -- FOR STUDENTS IS REALLY IMPRESSIVE.>> YOU AND I HAVE HAD THIS DISCUSSION BEFORE, AND I WOULD REALLY LIKE TO SEE AT BOARD MEETINGS ON A TIME FROM TIME TO TIME BASIS WHERE THEY DON'T HAVE TO BE EXHAUSTIVE AND LONG LASTING.
I THINK IT HELPS THE BORE, IT HELPS ME -- THE BOARD, BUT IT HELPS ME, I SPEAK FOR MYSELF TO HAVE AN UNDERSTANDING OF ALL THE PROGRAMS MORE IN-DEPTH THAT WE MIGHT HEAR WHEN THERE'S A PROBLEM OR WHEN THERE'S A CHANGE OR WHATEVER.
I THINK THAT IF WE COULD HAVE EACH OF THE VARIOUS PROGRAMMING AREAS, HOW IT WOULD BOARD MEETING WE GET ENLIGHTED END ABOUT THE ACTIVITIES OF THE COLLEGE.
THE EDUCATION WORKFORCE WITH THE INDUSTRY SECTOR UPDATES, AND AUTOMOTIVE VEHICLES, LAST TIME, AND WE HAVE DONE HEALTHCARE, AND MAKING A LITTLE BIT MORE GLOBAL.
AT ONE COLLEGE CHANGE THE EFFECTIVE DECISIONS -- >> I JUST THINK IT WOULD HELP US EVALUATE POLICY DECISIONS IF WE HAD A MORE GLOBAL FEELING OF THE COLLEGE.
>> WELL, WE GOT, A GREAT FACULTY AND STAFF ENGAGED IN THESE PROGRAMS THAT WE'RE VERY PROUD OF.
AGAIN, THE OUTCOME AND THE IMPACT THAT THEY'RE HAVING ON STUDENTS ANY WAYS THAT WE CAN SEE SEEK TO HIGHLIGHTS THOSE, WE CERTAINLY WITH IN COMMITTEE.
>> THEN I WOULD LIKE TO ADD TO THAT, I THINK, WE GOT SO MANY PROGRAMS, BUT AND ALL OF THEM ARE VERY IMPORTANT.
THE SAME THING CLIFF HAS ASKED FOR, TRUSTEE HAS ASKED FOR BUT IT.
WHICH WAS A ARRAY OF IT PROGRAMS HAD A WE OFFER, AND WHICH ARE ONES THAT WE'RE CREATING DEPENDING ON WHAT IS HOT OUT THERE AND WHERE THERE'S A WORKER SHORTAGE.
>> THE LAST TWO FOLLOW UPS ARE EMPLOYEE TRAVEL.
AGAIN THIS IS IN PROGRESS AS WELL, AND -- WE ARE REVIEWING THE ISSUES ON THE PRIOR AUDIT AS WELL AS CURRENT POLICIES AND PROCEDURES AND PRACTICES TO MAKE SURE THAT THOSE ARE EFFECTIVE.
THUS FAR WE HAVE HAD NO ISSUES WITH ANY OF THE AUDITS THAT WE DO THUS FAR.
GENERAL CONTROLS SIMILAR TO ALL OF OUR FOLLOW UPS WE REVIEWED PRIOR ISSUES AND ANY CURRENT PROCESSES, AND CONTROLS AND RISKS.
ONE AREA THAT WE DID FIND IS THAT MAKING SURE THAT MAINTAINING AND CREATING A SYSTEM'S MAINTAIN APPROPRIATE ACCESS TO ALL OF OUR IT DATA CENTERS, AND THERE WASN'T ANY ACCESS THAT WE FOUND THAT WAS NOT APPROPRIATE.
MAKING SURE THAT THOSE ACCESS RECORDS, THE RECORDS ACCURATELY REFLECT WHO HAS 32 ACCESS TO ENTER THOSE.
>> SO OTHER ITEMS THAT WE HAVE, OTHER SERVICES DUTIES AND SPECIAL PROJECTS.
THIS IS CONTINUING PLANNING WE CONTINUE TO MONITOR ONGOING PROCESSES AND ASSIST IN ANYWAY WE CAN IN PROVIDING RECOMMENDATIONS.
WE SEE THAT THAT PROCESS IS ON TRACK AND MOVING -- CERTAINLY MOVING WELL.
OUR FRAUD HOTLINE WILL MONITOR THE FRAUD, FOR THIS QUARTER WE HAD 8 REPORTS.
THERE WERE NO INCIDENTS OF FRAUD OR ABUSE THAT WERE SUBSTANTIATED OR IDENTIFIED FOR ANY OF THOSE REPORTS AND WE CONTINUE TO -- THE 8 REPORTS THIS QUARTER IS A SLIGHT UPTICK, BUT WE, AGAIN, WE DIDN'T FIN ANYTHING THAT WAS GLARING.
>> WHAT KIND OF EXAMPLES WERE THEY?
>> SO THERE ARE TIMES WHEN, WHEN INDIVIDUALS SEE THAT THEY CAN REPORT SOMETHING ON THIS HOTLINE, AND SO WE GET A VAST ARRAY OF THINGS.
IT MAY BE THAT I HAVE AN ISSUE WITH A GRADE AND WE WILL REFER THEM TO THE PROPER AREA.
IT MAY BE THAT SOMETHING HAPPENED ON-CAMPUS,.
>> OR NOT -- >> [INAUDIBLE] >> WE HAVEN'T HAD, THERE'S BEEN THINGS THAT PEOPLE CONSIDER FRAUD THAT WEREN'T ACTUALLY FRAUD.
SO, THERE WAS SOMETHING THAT WAS REPORTED TO THE COLLEGE'S WEBSITE, AND I
[00:35:02]
THINK IT WAS FRAUDULENTLY REPORTED.THERE MAY BE SOMETHING THAT NOT REPORTED ACCURATELY BUT NEEDS TO BE UPDATED BUT IT'S NOT FRAUD.
SO, WE GET A GAMUT OF THINGS REPORTED.
>> SPECIAL INVESTIGATIONS WE COMPLETED ONE THIS QUARTER, AND ONE IN PROGRESS.
AND WITH SPECIAL INVESTIGATIONS, IF THERE'S ANY ISSUES OR CONCERNS, WE REPORT THOSE TO THE APPROPRIATE PARTY.
IT MAY BE LAW ENFORCEMENT IF IT'S AN ISSUE THAT COMES UP.
ON THE HOTLINE THERE WAS AN ISSUE THAT CAME UP OF POTENTIAL IDENTITY THEFT.
SO, THOSE AREAS, WE REPORT TO THE APPROPRIATE INDIVIDUALS AND SIMILAR TO SPECIAL INVESTIGATIONS.
AND THEN ARE PROVIDES ANY RECOMMENDATIONS THAT WE CAN LOOKING 34 AT CONTROLS THAT ARE GOING TO BE PUT IN PLACE.
>> THE NEXT ITEM IS JUST A SUMMARY OF OUR AUDIT PLAN FOR THIS YEAR AND STATUS.
WE ARE ON TRACK TO COMPLETE OUR PLAN.
WE HAVE HAD A COUPLE OF THINGS THAT HAVE BEEN MOVED AROUND.
WE HAD SOME ITEMS THAT WERE MOVED TO THE THIRD QUART FROM THE 4TH QUARTER BECAUSE OF SCHEDULING ISSUES WITH THE DEPARTMENT.
WE HAVE HAD SEVERAL ADDITIONS TO PLAN, BUT WE ARE ON TRACK TO COMPLETE OUR PLAN IN FULL THIS YEAR.
WE STARTED WORK ON OUR 2022-23 TIME SLOT.
OR 22-23 AUDIT PLAN AS WELL, AND WE WILL BE SIMILAR TO THE PROCESS LAST YEAR MEETING WITH THE TRUSTEES, SENDING OUT SURVEYS, AN MEETING WITH SENIOR LEADERSHIP.
>> ON THE AUDIT THAT YOU HAVE SCHEDULED FOR DUAL CREDIT FOLLOW-UP, THE ALL -- MAKE IT A PART OF YOUR VISITING WITH THE HIGH SCHOOLS THAT ARE INVOLVED IN THE ?
WE DIDN'T DO THAT IN THE PAST FOR THE FOLLOW-UP.
THAT WESTBOUND THE BEST WAY FOR US TO FIND OUT IF WE HAVE ANY CHANGES -- >> WE
LOOK AT THE CONTRACTS AND WE WILL LOOK AT IT -- >> I THINK YOU SHOULD VISIT SITES AND VISIT THE PEOPLE AND ADMINISTRATORS THE PROGRAM WITHIN THE DISTRICT.
>> AS A ROOKIE AM I SUPPOSED TO ASK QUESTIONS?
>> MAKE STATEMENTS OF THE BOARD.
>> I WOULD SECOND BOYD'S, WHEN I SAID, I WAS GOING TO ASK THE QUESTION, WHEN YOU AUDIT WHAT ARE YOU LOOK FOR? WHAT I THINK I'M ALLUDING TO, WHAT HE IS ALLUDING TO, WHAT I CALL CUSTOMER SATISFACTION IN TERMS OF THE RELATIONSHIP.
I WOULDN'T SAY THAT, -- A LOT.
>> LORIE, ON THE AUDIT, I WAS WONDERING -- ONE THE CRITICISMS THAT YOU HEAR IN THE COMMUNITY, IS YEAH, YOU GOT THE HIGH SCHOOL KIDS TAKING COLLEGE CLASSES, AND THE CURRICULUM IS WATERED DOWN OR THE KIDS ARE BEING SOCIALLY PROMOTED.
DO WE 3 REVIEWING THAT? HOW DO WE ASSURE THE ACADEMIC INTEGRITY, AND FIDELITY, AND THE STANDARDS OF A COLLEGE LEVEL COURSE WHEN HIGH SCHOOL STUDENT TAKE IT? I ASSUME THAT IS THE DEMAND OF FACULTY? IS THAT SOMETHING WE LOOK AT.
>> IT HAS NOT BEEN, BUT WE COULD CERTAINLY ADD SOMETHING TO BE ABLE TO REVIEW THAT IN SOMEWAY.
I THINK THOSE SORT OF CRITICISMS OR CONCERNS, QUITE FRANKLY IS INSULTING TO OUR FACULTY WHO MAINTAIN HIGHER ACADEMIC STANDARDS AND CERTAINLY AREN'T GOING TO WATER DOWN ANYTHING IN THEIR CLASS REGARDLESS OF WHO IS TAKING THAT CLASS OR COURSE.
CERTAINLY, THERE ARE WAYS THAT WE CAN TAKE A LOOK AT THAT AND REINFORCE THAT.
I JUST THINK THOSE CRITICISMS ARE UNFOUNDED.
>> THE QUESTIONS IN DUAL CREDIT, DOES THAT COMPLETE THE V TECH PROGRAM, IS THAT CONSIDERED DUAL CREDIT.
3 IT'S NOT ABOUT THE QUALITY OF THE COURSES, IT'S ABOUT THE COORDINATION, IT'S ABOUT THE MATRICULATION BETWEEN THE HIGH SCHOOL AND COLLEGE.
[00:40:01]
AND AGAIN, I PLEAD ROOKIE, SO -- >> YOU KEEP ASKING QUESTIONS, YOU WILL BE ON THE COMMITTEE, RIGHT?
[LAUGHTER] >> SO SEVERAL YEARS AGO, PROBABLY WHEN I FIRST GOT ON THE BOARD IF NOT BEFORE, WE TRACKED TRANSFER STUDENTS, AND FOUND AT THAT TIME THAT OUR STUDENTS DID JUST AS WELL OR BETTER THAN THOSE THAT STARTED OUT AT THAT UNIVERSITY.
HAVE WE DONE ON THAT A REGULAR BASIS.
>> THAT TRACK, AND I'M SURE YOU CAN SPEAK TO THAT BETTER THAN I CAN, BUT THAT TRACKS CERTAINLY NATIONAL DATA AS WELL, THAT COMMUNITY COLLEGE STUDENTS, AND SPECIFICALLY DALLAS COLLEGE STUDENTS TYPICALLY DO BETTER THAN WHEN THEY TRANSFER THAN NATIVE STUDENTS WHO START AT THAT UNIVERSITY AS A FRESHMEN.
OUR STUDENTS ARE FOCUSED, PREPARED, OUR MOTIVATED WHEN THEY GET TO UNIVERSITY.
SO, YEAH, WE CAN TAKE A LOOK AT WHAT DATA WE DO HAVE AVAILABLE, AND TAKE A LOOK AT IT.
>> AND PROBABLE MAKE THAT A RECURRING REPORT.
OVER, TWO OR THREE YEARS, BECAUSE THAT WOULD CERTAINLY BE ONE WAY TO COUNTER THIS THOUGHT ONOUT THEREBY SOME PEOPLE THAT WE ARE WATERING DOWN OUR COURSES.
I AGREE, THAT IS BELITTLING FACULTY AND I DON'T THINK WE HAVE THAT TYPE OF FACULTY HERE.
>> GET FOR DUAL CREDIT FOLLOW-UP BUT PRIOR AUDIT FOR PEOPLE CERTAIN ADD THESE
-- >> YES, I'M GOING TO ADD, IT'S AN INTERESTING DISCUSSION, IF WE ADD AND THIS IN THE NATURE OF THE PERFORMANCE AUDIT THAT WE TALKED ABOUT EARLIER.
PROVOST OFFICE, AND STUDENT SUCCESS AND START TO RECOGNIZE THE METRICS, THAT WE THINK ARE TO THE DUAL CREDIT OFFERS, THAT INCLUDE CUSTOMER SATISFACTION, AND WITH THE ENGAGE, BUT IN THE CASE OF THE P TEC THE CORPORATE PARTNERS TO SEE IF WE'RE MEETING THE OBJECTIVES WE HAVE.
THAT WOULD INCLUDE AND CAMPUS ALL THE THINGS THAT THE BOARD IS TALKING ABOUT.
IT'S MORE THAN THE DUAL CREDIT FOLLOW-UP WHICH IS A FOLLOW-UP TO THE PREVIOUS AUDIT.
BUT THIS IS A NEW PERFORMANCE AUDIT THAT WE WILL DESIGN AND FOLLOW-UP WITH DR. FLOYD, AND JOSEPH AND HER TEAM TO MAKE SURE THAT WE'RE HITTING ALL OF THOSE MARKERS.
>> ALL IN TERMS OF CUSTOMER SATISFACTION AS IT RELATE TO DUAL CREDIT P TECH IT INCLUDES PARENTS.
>> WELL, YEAH? AND START LOOKING AT THAT SOME THE THINGS THAT YOU DESCRIBE AS THE SUCCESS OF OUR STUDENTS AS THEY GO ON TO ANOTHER INSTITUTION.
THAT IS IMPORTANT, CERTAINLY FOR THE PARENTS EXPERIENCE WITH THEIR STUDENTS GOING THROUGH THOSE PROGRAMS IS IMPORTANT AS WELL.
>> I WILL SAY THAT DR. FLOYD, AND HER TEAM, AND TEAM THAT HAS BEEN BY ANNA 40 MAYS THAT ENGAGES WITH OUR STUDENTS.
A LOT OF TIMES, YOU CAN'T TELL WHICH STAFF IS WHICH, IS IT ISD OR DALLAS COLLEGE.
WE CERTAINLY TRY TO TAKE FEEDBACK THAT WE HEAR FROM OUR PARTNERS ON ANY ISSUES OR CHALLENGES, CUSTOMER SERVICE ISSUES OR CHALLENGES AND OFTENTIMES, YOU KNOW, PARENT AREN'T NECESSARILY SHY, EITHER WHERE THEIR ISSUES OR CHALLENGES.
I SAY THAT, YOU WE'RE PROUD OF THE PARTNERSHIP AND THE TEAM THAT ENGAGES WITH OUR
ISD PARTNERS BUT WE CAN DESIGNING SOMETHING THAT -- [INAUDIBLE] -- >> THIS IS SIMILAR TO HOW WE CONDUCTED ALL OF OUR FOLLOW-UP AUDITS, BECAUSE ALL OF THESE AUDITS THAT OCCURRED TO THE ONE COLLEGE, SO WE KNOW THAT PROCESSES HAVE CHANGED, STAFF HAS CHANGED GOALS, AND OBJECTIVES HAVE CHANGED.
IN ADDITION TO FOLLOWING UP ON FROM THE PRIOR AUDIT WE EXPAND THAT TO DIFFERENT THINGS.
>> SO ONE THE THINGS WHEN I CAME ON AN OPPORTUNITY TO ENHANCEMENT OF INTERNAL AUDIT AND THESE WERE OPERATIONAL AREAS OR INFRASTRUCTURE AREAS WHERE IMPROVEMENTS WERE NEEDED T EITHER INCREASE EFFICIENCY OR ACHIEVE COMPLIANCE WITH OUR AUDIT STANDARDS O PROVIDE ON THE INTERNAL FUNCTION ROLE.
THEIR ONLY OUTSTANDING ITEM IS THE IN THE PROCESSES OF BEING FULLY UPDATED AND THAT WILL BE COMPLETED BY THE END OF JULY.
ALL OF THE OTHER AREAS, THE ISSUE TRACKING THE DEPARTMENT CHARTER ALL OF OTHER AREAS HAVE BEEN COMPLETED AND IMPLEMENTED.
WE HAD SOME ADDITIONS TO THAT PLAN AT THE BEGINNING OF THE FISCAL YEAR.
ONE IS COMMUNICATION AND WHAT WE CALL OUR AUDIT DEPARTMENT EDUCATION
[00:45:05]
PROGRAM.WE ARE UPDATING OUR SHARE OF POINTS THE EXTERNAL WEBSITE HAS ALREADY BEEN UPDATED.
WE ALSO DEVELOP A BROCHURE AND INTRODUCTION TO INTERNAL AUDIT AND THE DESCRIPTION OF OUR ENGAGEMENT PROCESS, BOTH OF THOSE.
OUR POINT PRESENTATION, WHICH I BELIEVE WERE DISTRIBUTED TO -- 42 AND AGAIN WE ARE IN THE PROCESS OF DATING OUR SHARE POINT SITE NOW THAT THOSE ITEMS HAVE BEEN UPDATED.
>> DO WE HAVE AN ETHICS OFFICER IN DALLAS COLLEGE PER SE.
ONE WHO HAS A TITLE AND IS PUBLICIZED, AND ACCESSIBLE.
>> NO, WE DON'T HAVE A TITLE OF THAT NATURE.
>> ONE THE THINGS THAT WE HAVE DONE ALSO, RELATED TO THAT IS WE HAVE DEVELOPED SOME INTERNAL AUDIT RELATED TRAINING.
ONE OF THOSE TRAININGS IS ETHICS.
AND ALSO, WE HAVE DEVELOPED A TRAINING OF INTERNAL CONTROLS THAT WE'RE WORKING TO GET THOSE ROLLED OUT SO THOSE ARE ON SITE FOR INDIVIDUALS TO BE ABLE TO PARTAKE IN THOSE TRAININGS.
ARE THERE ANY QUESTIONS? ANY QUESTIONS?
>> THANK YOU SO MUCH FOR A VERY THOROUGH PRESENTATION AND FOR ANSWERING ALL OF OUR QUESTIONS.
OKAY, ITEM 6 WE WILL BE GOING INTO EXECUTIVE SESSION FOR CONSULTATION WITH
[6. Executive Session (if required)]
ATTORNEY REGARDING LEGAL MATTERS AND DEPENDING AN CONTEMPLATED AND SETTLEMENT OFFICERS.PERSONNEL MATTERS RELATING TO EMPLOYMENT AND EMPLOYMENT.
ASSIGNMENTS TO THESE DISCIPLINE OR DISMISSIBLE OF OFFICERS OR EMPLOYEES.
PROPERTY WE HAVE A DETRIMENTAL, TO PREVENT [INAUDIBLE] AND DELIBERATE REGARDING SECURITY OR SECURITY SECTION 551.076.
WE WILL NOW GO INTO PRIVATE SESSION.
>> CHAIRWOMAN LIRA BRAVO: IT IS 2:22 P.M.
THE AUDIT COMMITTEE MEETING
IS NOW ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.