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I'LL WILL DECLARE WE HAVE A QUORUM FOR THE FINANCE COMMITTEE MEETING.[1. Roll Call - Announcement of a Quorum]
CAN YOU CERTIFY THAT THE MEETING WAS POSTED?[2. Certification of Notice Posted for the Meeting]
>> I CERTIFY THAT THIS MEETING WAS POSTED.
A CALL TO ORDER THE FINANCE COMMITTEE.
THE BOARD OF TRUSTEES OF DALLAS COLLEGES.
MEMBERS OF THE PUBLIC THAT FOLLOWED THE INSTRUCTIONS OF THE DALLAS BOARD OF TRUSTEES WEBSITE, PUBLIC COMMENT PORTION WILL BE GIVEN FIVE MINUTES TO SPEAK.
COMMITTEE MEETING WILL BE BROADCASTED OVER THE INTERNET THE WHOLE TIME.
AN AUDIO RECORDING AND TRANSCRIPT OF THIS MEETING ARE BEING MADE AND WILL BE AVAILABLE TO THE PUBLIC ON THE WEBSITE AFTER THE MEETING AT A LATER DATE.
I HAVE CONFIRMED WE HAVE POSTED THE MEETING IN ACCORDANCE WITH THE LAW.
DO WE HAVE ANYBODY WHO WANTS TO SPEAK? NOBODY HAS REGISTERED TO SPEAK.
JOHN, ARE YOU NOT COMING UP HERE? [LAUGHING] YOU COME UP HERE.
YOU THOUGHT YOU HAD DONE YOUR DEAL I GUESS.
>> I'M GOING TO KICK THIS OFF WITH AN INTRODUCTION.
[4.1. ERP: Workday Update]
WE HAVE A JIM PARKER WITH US.JIM HAS BEEN HERE ABOUT THREE MONTHS OR FOUR MONTHS.
JIM FROM THE STATE OF NORTH CAROLINA.
HE WAS THE CHIEF INFORMATION OFFICER FOR THE STATE.
FOR THE STATE OF THE NORTH CAROLINA COMMUNITY COLLEGES.
AS I HIT THE GROUND RUNNING WITH OUR WORK AND IT IS GREAT TO HAVE YOU HERE.
I AM SURE THERE WILL BE MANY AS WE GO THROUGH THIS PROCESS.
I JUST WANT TO SAY, THANK YOU.
THANK YOU ALL FOR THE OPPORTUNITY TO UPDATE YOU ON OUR UPDATE.
ULTIMATELY, I DO WANT TO THANK YOU FOR THIS OPPORTUNITY TO SERVE DALLAS COLLEGE.
WHEN I FIRST CAME ON BOARD I HAD A FEW WEEKS ON THE GROUND, I HAD THE PLEASURE TO TALK WITH A FEW OF YOU.
I SAID, THIS IS A GREAT STORY.
NOT ONLY TECHNICAL BUT MORE IMPORTANT FROM A PEOPLE PERSPECTIVE.
THE RESOURCES AND PEOPLE AND THE VISION OF WHAT HAS HAPPENED HERE IS AN AWESOME OPPORTUNITY.
I WILL AND I HAVE CONFESSED TO THE PUBLIC THAT I ACTUALLY CHASED THIS JOB.
[LAUGHING] I SOUGHT THEM OUT FOR MANY MANY MONTHS AGO.
I HAVE SEEN FROM AFAR HOW DALLAS COLLEGE HAS GONE THROUGH THIS TRANSFORMATION.
ALSO, SOME TECHNICAL AND I WAS JUST INTRIGUED.
IN NORTH CAROLINA, THE CIO THERE, I WAS IN THERE TO HELP TRANSFORM.
MANY OF YOU ARE AWARE THERE ARE 58 COLLEGES AND A SYSTEM OFFICE THERE.
WE HAVE 59 INSTANCES OF THE ERP SYSTEM AT THE COLLEGE.
THEY ARE ALL ABOUT THE SAME AGE.
IT WAS INTRIGUING TO ME TO SEE THEM SPEAK ABOUT THE TECHNOLOGY AND ENGAGEMENT WITH THE STUDENTS.
I LEARNED TO LOVE THE MISSION.
I AM NOT NEW TO HIGHER EDUCATION.
I WANTED TO GET CLOSER TO THE STUDENTS FROM THE SYSTEM TO THE COLLEGE.
I SINCERELY BELIEVE IT IS A MISSION.
IT IS QUITE AN AMAZING INSTITUTION.
I AM VERY EXCITED TO BE A PART OF THIS VISIONARY AND VERY PROGRESSIVE GROUP.
LET'S GET ON TO THE ERP WORK DATE UPDATE.
WHEN I TALK ABOUT ENTERPRISE RESOURCE PLANNING SYSTEMS, IF WE CAN GO TO THE NEXT SLIDE.
ERP SYSTEMS. IT IS NOT JUST THE ACTUAL WORK.
WE ARE TALKING ABOUT THE ENTERPRISE.
WE ARE TALKING ABOUT ALL OF THE SYSTEM CAPABILITIES THAT CROSS THE HORIZON.
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THAT SUPPORT THE PLANNING, DEVELOPMENT, AND EXECUTION OF THE COLLEGE'S MISSION.YOU WILL HEAR ME REFER TO MANY OF THE OTHER SYSTEMS. WHEN I WAS INTERVIEWING FOR THIS JOB THAT WAS A PART OF THE DEAL.
JIM, WE WANT YOU TO DO THE ERP AND THEN SOME.
THAT IS A PART OF THE AND THEN SOME.
IT TALKS ABOUT ALL OF THE PLACES AND ALL OF THE EFFORTS THAT WE HAVE TO PERFORM AS A COLLEGE.
AS A CONNECTED LEARNING NETWORK.
TO BRING A STUDENT WE HAVE TO FIND THEM.
WE HAVE TO BRING THEM INTO THIS NETWORK.
THEN WE HAVE TO SUPPORT THEM THROUGH THAT.
ULTIMATELY, THE GREAT PART, OUR ROLE IS TO GET THEM EMPLOYED.
STUDENTS COME TO US TO GET A JOB.
ULTIMATELY THAT IS WHY THEY ARE COMING TO US.
LOOKING AT THE TOOLSET UPDATE, IT IS EXCITING.
I HAVE SPENT MANY TIMES MEETING WITH THE CTO OF WORKDAY.
IT WAS DESIGNED TO CREATE THAT COMMUNITY.
TO CREATE THAT COMMUNITY BETWEEN THE EMPLOYEE, THE STUDENT, THE FACULTY, AND THE STAFF.
ALL OF THE WORK INSTITUTIONS THAT EMPLOY THEM.
IF WE LOOK AT THE TECHNOLOGIES ACROSS THE BOTTOM OF THE SLIDE THEY ARE DESIGNED TO ENABLE US.
ENABLE US TO GET OUR STUDENT LEARNERS INTO THIS NETWORK.
IT IS FASCINATING THE NUMBER OF PLACES THEY COME AT RISK OF GOING OFF PATH.
THEN, GETTING THEM OUT TO THE EMPLOYERS.
THAT IS A REALLY IMPORTANT KEYNOTE.
FIRST OF ALL AND FOREMOST, WHY ARE WE DOING THIS? ULTIMATELY, TO GET OUR STUDENTS THROUGH HERE.
THERE ARE A LOT OF ADDITIONAL REASONS.
EVERY SINGLE ONE OF THESE TECHNOLOGIES IS A PATH.
HOPEFULLY WE CONTINUE TO GET OPPORTUNITIES FOR ME TO YOU ABOUT OUR STATUS.
THIS LIST OF TECHNOLOGIES WILL GROW AND ADAPT.
THERE ARE GAPS HERE THAT WE NEED TO FULFILL.
SECOND OF ALL, NOTHING SURPRISING TO YOU, WE ARE BIG.
IN THE LAST FEW MONTHS I HAVE BEEN SPEAKING TO MANY OF OUR FUTURE AND CURRENT INDUSTRY PARTNERS.
I HAVE HEARD MULTIPLE TIMES THEM SAY TO US, I DID NOT REALIZE YOU ARE THAT BIG.
I SAID, HALF $1 BILLION, WE ARE BIG.
IT IS REALLY AN INTERESTING ASPECT.
WE NEED THE TECHNOLOGIES THAT ALLOW US TO OPERATE AT SCALE.
WE NEED TO INVEST IN TECHNOLOGIES THAT OPERATE TO ALLOW US TO OPERATE AS WE ARE TODAY AND AS WE GO INTO THE FUTURE.
WHAT I HAVE MENTIONED SEVERAL TIMES, THE SYSTEMS THAT WE HAVE ARE NOT DESIGNED TO SUPPORT US IN THE ROLES THAT WE PLAY IN THE COMMUNITY.
THEY ARE NOT DESIGNED FOR EXAMPLE, WANT TO DO LAW ENFORCEMENT DEVELOPMENT.
WE CAN SPEND A LOT OF TIME, ENERGY AND EFFORT WORKING AT A VERY OLD TECHNOLOGY.
TRYING TO MAKE IT DO SOMETHING THAT IT WAS NEVER DESIGNED TO DO.
OR WE CAN INVEST IN THE FUTURE AND GO FORWARD.
>> WHEN YOU SAY DESIGN, WHAT DOES THAT ENCOMPASS?
>> THE TECHNOLOGY RIGHT INTO THE INITIAL CORE DEVELOPMENT.
IT IS SEVERAL DECADES OLD, OUR CURRENT ERP SYSTEM.
IT IS BUILT ON A TECHNOLOGY PLATFORM.
WHEN IT WAS BUILT FOCUSED ON TWO THINGS, SO THAT EACH FUNCTIONARY CAN OPERATE INDEPENDENTLY.
THE FINANCIAL SYSTEM CAN OPERATE INDEPENDENT LIEN AND THE STUDENT SYSTEM CAN OPERATE INDEPENDENTLY.
IT WAS MORE TARGETED TOWARD A FOUR-YEAR INSTITUTION.
WE OPERATE BOTH TWO-YEAR AND FOUR-YEAR.
WE ALSO DO WORKFORCE DEVELOPMENT.
WORKFORCE DEVELOPMENT TYPE FUNCTIONS.
THIS WAS NOT DESIGNED TO DO THOSE THINGS.
THE TECHNOLOGY THAT WAS USED IS NO LONGER REALLY TRUTHFULLY SUPPORTIVE.
SO, THEY HAVE NOT NECESSARILY INVESTED IN THE CORE CAPABILITIES OF THAT TECHNOLOGY.
WORKDAY ON THE OTHER HAND IS A DIFFERENT PLATFORM.
EVEN THOUGH IT MAY BE A FEW DECADES OLD, IT IS UPDATED AND MODERNIZED.
WE WILL GET UPDATES AT LEAST TWICE A YEAR.
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IT STAYS IN THAT MODERN CAPABILITY THAT IS CONFIGURABLE AND ADAPTABLE.I DO NOT THINK THAT ANSWERED MY QUESTION.
MY QUESTION IS, WHAT IS IT MEANT TO DO?
>> COLLEEN? OR THE NEW SYSTEM?
>> YOU SAID THEY ARE NOT EQUIPPED TO DO THIS.
WHAT DOES THIS DO? EXCEPT TO STORE DATA?
>> THE NEW SYSTEM DOES STORE DATA WHICH IS REALLY GOOD.
IT STORES IT IN A MUCH MORE ACT EASILY ACCESSIBLE MANNER.
IT ALSO STORES DATA IN A MANNER THAT IS MEANT TO KEEP IT MORE ACCURATE.
IT PERFORMS THE FOLLOWING CORE FUNCTIONS, THE VISITS AND FINANCE FUNCTION, HR HUMAN CAPITAL MANAGEMENT FUNCTION, AND EVENTUALLY WE WILL IMPLEMENT THE STUDENT FUNCTION FOR OUR STUDENTS.
>> IT WILL NOT BE IN THE SILO SITUATION? AS IT IS NOW?
>> IT WILL BE AN INTEGRATED FASHION.
IT EMPOWERS THE BUSINESS TO OPERATE.
BY EMPOWERING THE BUSINESS, SOME OF THE FUNCTIONALITY THAT IS TRADITIONALLY PERFORMED BY THE IT STAFF IS NOW PERFORMED WITHIN THE BUSINESS AND THE BUSINESS WILL CONTROL THAT.
SO, THEY CAN DRIVE THOSE CHANGES AND ADAPTATIONS THEY NEED TO OPERATE.
THEY CAN OPERATE ON A DAILY BASIS MORE EASILY THAN THEY CAN NOW.
WHEN COLLEAGUE WAS REALLY CREATED AND IMPLEMENTED, STILL THIS WAY TODAY, IT ASSUMED WE WOULD HAVE PROFESSIONALS ENGAGING IN ALL OF THE OPERATIONS.
IT WAS BEFORE WE HAD SMART PHONES AND USERS TAKING ADVANTAGES OF THE TOOLS THAT ARE THERE.
IT REALLY NEVER ANTICIPATED THE TYPE OF INTEGRATION OF DATA.
FOR EXAMPLE, IF WE WANTED TO SEE HOW MANY OF OUR EMPLOYEES WERE ALSO ENROLLED IN CLASSES, THOSE SYSTEMS DO NOT TALK TO EACH OTHER.
WITH WORKDAY, IT IS A WHOLE OTHER SYSTEM.
THOSE IN HR AND BUSINESS AND THE STUDENT DATABASES ARE ALL INTEGRATED.
THEY ARE INTEGRATED IN SUCH A WAY THAT IT IS A WORKABLE SYSTEM.
THINK ABOUT, WHAT WE MOVED TO IS MORE USER CONTROL.
WHICH MEANS A GOVERNANCE STRUCTURE HAS TO BE -- AS WE DEAL WITH THAT IT HAS TO BE A LOT MORE ROBUST FROM SECURITY.
TO ENSURE, JUST LIKE YOUR BANKING THAT YOU ARE ABLE TO DO THE TRANSACTIONS YOU WANT WITHOUT COMPROMISING WHAT IS TAKING PLACE.
>> LET ME TAKE A LOOK AT THIS.
I HAVE BEEN KEEPING UP WITH THIS CONVERSATION.
WHAT BOTHERS ME ABOUT THIS, IT IS ONE THING IF THE IMPLEMENTATION IS JUST USED AT DALLAS COLLEGE.
LET'S JUST SAY YOU HAVE THESE PARTNERS.
THEY ARE HOLDING OUR STUDENT INFORMATION.
WHAT IS BEING SHARED? WHO IS PROFITING? WHO IS PROFITING OFF OF THE DATA SHARE? WHERE IS THIS GOING? EVERYTHING WE DO IS A PUBLIC ENTITY.
THIS IS BASICALLY SUPPOSED TO BE PUBLIC INFORMATION.
I AM WONDERING, ONCE YOU CAPTURE THIS DATA AND IT IS AN WORKDAY, THAT IS NOT TO SAY THE PROGRAM WILL DO WHAT YOU WANT IT TO DO.
HOW MUCH OF THAT INFORMATION, AND I DO NOT KNOW TO WHAT EXTENT AND HOW DEEPLY PEOPLE'S PERSONAL INFORMATION IS BEING SHARED, DOES IT BECOME PUBLIC
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INFORMATION? THE PEOPLE IF AND WHEN THEY ELECT TO USE THIS, IF THEY UNDERSTAND.THIS IS A PROBLEM.. NOT ONLY AT DALLAS COLLEGE BUT ALL OVER THE WORLD RIGHT NOW.
THEY PUT THIS INFORMATION IN HERE.
THE NEXT THING THEY KNOW THEIR WHOLE LIFE IS --ANYBODY HAS ACCESS TO IT.
IF THAT HAPPENS, HOW MUCH LIABILITY DO WE HAVE? IF IT COMES BACK TO THE FACT THAT THEY GOT THEIR INFORMATION FROM THE DATABASE THAT WE HAD.
>> THERE ARE SEVERAL THINGS WITH THAT.
WHAT WOULD WE SHARE WITH OTHERS? OF COURSE, THERE IS A WHOLE SET OF FEDERAL LAWS AROUND THAT.
VIRTUALLY NOTHING IS SHAREABLE.
INCLUDING VENDORS OR ANYONE ELSE.
THE OTHER WOULD BE IN CASE OF A DATA BREACH WHICH HAS HAPPENED.
THAT IS A PART OF WHAT WE HAVE HANDLED WITH OUR SECURITY SYSTEM.
JIM, WOULD YOU LIKE TO JUMP IN THERE?
>> DO YOU UNDERSTAND WHAT I AM ASKING?
>> THERE ARE LAWS THAT WOULD APPLY TO ORGANIZATIONS THAT YOU ARE PROBABLY REFERENCING LIKE GOOGLE, FACEBOOK OR EVEN YOUR BANK.
THEY ALLOW THINGS THAT ARE NOT ALLOWED BY US.
[LAUGHING] >> I DO UNDERSTAND.
I THINK PART OF YOUR QUESTION DEALS WITH THE MAINTENANCE AND SECURITY OF THE DATA.
THE LAWS AND THE REGULATIONS HAVE NOT CHANGED.
GOING TO THIS PLATFORM MAKES IT EASIER FOR US TO COMPLY AND PROTECT.
IT ACTUALLY MAKES IT BETTER FOR US TO COMPLY AND PROTECT.
THE SYSTEM WAS DESIGNED WITH A MORE STRINGENT THREAD ASSOCIATED WITH CURRENT ENVIRONMENT.
THAT WAS BUILT INTO IT TO SECURE IT.
>> ONE OF THE THINGS THAT ALWAYS MADE ME FEEL A LITTLE BIT UNCOMFORTABLE, EVEN THE FACT THAT I WORK FOR THE COLLEGE DISTRICT, THERE IS ALWAYS SOMEONE WHO WORKS IN RESOURCES THAT HAD ACCESS TO THE INFORMATION.
I TELL MY GRANDKIDS ALL OF THE TIME, YOU ALL WANT TO KNOW HOW I KNOW SO MUCH STUFF? YOU TOLD OF THE WORLD, YOU PUT IT OUT THERE ON FACEBOOK AND 10 PEOPLE I KNOW CALLED ME AND TOLD ME.
YOU DO NOT WANT THE PUBLIC OR THE GOVERNMENT TO KNOW EVERYTHING ABOUT YOUR LIFE.
I TELL YOU WHAT I WANT YOU TO KNOW.
THAT AIN'T EVERYTHING ABOUT ME.THAT BOTHERS ME.
THERE IS NOT TOO MUCH OUT THERE ABOUT ME.
I DO NOT KNOW WHAT IS OUT THERE AND I DO NOT CARE.
THE FACT THAT ANYBODY WOULD HAVE ACCESS TO IT AND I DO NOT KNOW THAT, THAT BOTHERS ME.
>> I THINK THAT IS REALLY A GOOD EXAMPLE.
ONLY THE STUDENT, IN MOST CASES IS IN THE POSITION TO SHARE DATA.
UNLESS IT IS TO THE STATE OR THE FEDERAL GOVERNMENT REQUIRES IT.
NOW, YOU CAN STILL SHARE YOURS.
YOU KNOW, SOME PROGRAM THAT I LOVE TO USE.
I DO NOT ALWAYS READ ALL OF THE FINE PRINT.
I UNDERSTAND THAT THERE IS A FINE -- A FINITE SET OF DATA OUT THERE.
SOME PEOPLE DO NOT UNDERSTAND WHAT THEY ARE SIGNING.
ESPECIALLY THESE KIDS AND IT THESE YOUNG ADULTS.
THEY JUST KNOW IS THE MOST POPULAR THING TO DO.
THEY DO NOT UNDERSTAND THE FUTURE AND LONG TERM REPERCUSSIONS.
THEY DO NOT UNDERSTAND WHAT THEY ARE HOLDING THEMSELVES UP TO.
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ONCE YOU PUT THAT STUFF UP THERE, THERE ARE SO MANY THINGS, IT COULD RUIN SOMEBODY'S LIFE.IT GOES ABOVE AND BEYOND ENSURING WE PROVIDE THE INFORMATION.
SO, FOLKS UNDERSTAND THE IMPLICATIONS.
WE ARE INCREDIBLY TRANSPARENT ABOUT THAT.
IN THE PAST, WE HAVE HAD PROBABLY THE HIGHEST OPT OUT OF ANY INSTITUTION AROUND AS A RESULT OF THAT.
WE WANT TO MAKE SURE THAT OUR STUDENTS, EMPLOYEES, AND OTHERS UNDERSTAND.
>> I WOULD LIKE TO ASK YOU IF YOU COULD PROVIDE HER WITH SOME OF THE ENHANCEMENTS AND SECURITY.
WHAT WORKDAY WILL GIVE US AN ADDITION TO THE LEGACY SYSTEMS. WHAT SHE IS ALREADY RESPONSIBLE FOR THIS WILL HELP HER SLEEP BETTER AT NIGHT.
IT IS FAR BETTER THAN WHAT YOU ARE LIVING WITH TODAY.
>> WE DEAL WITH SO MANY UNDER AGES.
WHAT HAPPENS TO THEIR DATA? WHERE DOES THE PARENT FIT INTO THEIR CLAIM --?
>> THERE ARE FEDERAL REGULATIONS IN REGARD TO PRIVACY AND CONFIDENTIALITY.
I AM HAPPY TO HAVE THAT DISCUSSION WITH ANY BOARD MEMBER.
WE WOULD NOT DO SO IN A PUBLIC ENVIRONMENT.
THERE ARE VARYING VULNERABILITIES WE COULD EXPOSE OURSELVES TO.
WHEN WE DISCUSSED SECURITY ENHANCEMENTS AND WHATEVER.
WE WILL FIND AN APPROPRIATE VENUE AND FORUM TO DO THAT AND DO IT IN A CLOSED SESSION.
>> WE NORMALLY DO SECURITY TYPE OF UPDATE IN THE CLOSED SESSION ONCE OR TWICE A YEAR.
OBVIOUSLY, THOSE COULD EXPLOIT WHAT WE SAID FOR THEIR OWN PURPOSES.
>> I WANT YOU TO RESPECTFULLY HONOR HER CONCERNS.
WHATEVER IT TAKES, AND ANOTHER MEETING OR WHATEVER.
I APPRECIATE ANY TIME THAT WE HAVE QUESTIONS OR CONCERNS IN MY COMMITTEE.
>> YES, THANK YOU FOR THAT OPPORTUNITY.
I WILL TAKE FROM MY EXPERIENCE IN THE DEFENSE INDUSTRY THIS IS A MUCH MORE SECURE IMPLEMENTATION AND SOLUTION.
A LOT OF THAT IS BECAUSE OF THE WAY WE HAVE EXTENDED TO THE BUSINESS OWNER.
WHO ACTUALLY UNDERSTANDS WHAT THOSE RULES AND OBLIGATIONS ARE.
IN OUR HR ARENA AND ALSO BUSINESS.
I AM REALLY EXCITED FROM THE SECURITY PERSPECTIVE.
WHEN I TALK ABOUT TRANSPARENCY, AND A LOT OF IT DEALS WITH THE DIFFERENCE BETWEEN WORKING AT A BANK AND GOING TO THE TELLER ARE GOING TO A BANK WHERE THE TELLER IS WORKING OFF OF AN OLDER COMPUTER.
THE SELF-SERVICE ENVIRONMENT THAT MOST OF US CAN EXPERIENCE TODAY AND A LOT OF OUR BANKING IS ACTUALLY DONE THROUGH OUR CELL PHONE.
A LOT OF THE ACTIVITIES THAT ARE BENEFICIAL TO A FACULTY OR A STAFF MEMBER WHO WAS WORKING THROUGH THE BENEFITS OR WORKING WITH THE HUMAN RESOURCE DEPARTMENT THEY NOW HAVE AN EASIER SELF-SERVICE ORIENTED INTERFACE.
WITH WHICH TO WORK AND MAKE THEIR ENGAGEMENT A LOT MORE SMOOTH AND TRANSPARENT.
THAT TRANSPARENCY PIECE MAY INVOLVE THE RELATIONSHIP BETWEEN A SUPERVISOR AND AN EMPLOYEE.
SO, AS WE WORK THROUGH SOME OF THE HUMAN RESOURCE FUNCTIONS OF EVERYTHING, THESE ARE ALL DONE IN AN ONLINE FASHION.
THEY CAN BE WORKED MUCH MORE EASILY THAN DOING A MANUAL PAPER PROCESS.
IT ELIMINATES MANY OF THE GAPS THAT CURRENTLY EXIST.
I WILL GIVE YOU ONE EXAMPLE OF WHAT WE HAD MADE ACCESSIBLE, TO MAKE LEAVITT REQUEST.
EMPLOYEE WILL GO TO THE WEBSITE AND PUT IN A LEAVE REQUEST.
THERE IS AN AIR GAP BETWEEN THE WEBSITE AND THE INPUTTING OF THE INFORMATION INTO THE ACTUAL HR SYSTEM.
THERE IS A LEVEL OF ADDITIONAL WORK THAT IS REQUIRED ON THE PART OF THE
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STAFF.IN ORDER TO MAKE THE LEAVE REQUEST EASIER FOR THE EMPLOYEE.
THERE IS ALSO OPPORTUNITY FOR THE ERRORS.
LET ME GET BACK TO SOME OF THE BIG THINGS, STUDENTS ARE THE KEY.
WE WANT TO MAKE SURE WE HAVE A SYSTEM THAT SUPPORTS THEM THROUGH THIS NETWORK.
SCALE, THE ABILITY TO OPERATE AND SCALE I THINK IS IMPORTANT FOR US TO.
NEVER FORGETTING THE FACT THAT ONE OF OUR STRENGTHS IS THE DIVERSITY ENTITY COMMUNITIES THAT WE SERVE.
CAN WE OPERATE AT SCALE WHILE STILL MAINTAINING OUR ROOTS IN THOSE COMMUNITIES? THE ANSWER IS, YES.
ARE THERE ANY OTHER QUESTIONS?
>> WORKDAY SALESFORCE, GREENLEE AND EAV.
THOSE ARE SEPARATE APPLICATION PLATFORMS THAT GATHER INFORMATION.
>> THAT HELP US ESTABLISH OR AUTOMATE WORKFLOW.
STORE INFORMATION TO SUPPORT STUDENTS THROUGH THIS NETWORK.
>> IF I SAY I DO NOT WANT MY INFORMATION IN A SALESFORCE, DO I GET TO OPT OUT OF SALESFORCE?
>> IF WE HAVE AND I APPLICATION YOU DO NOT USE THAT.
>> MY INFORMATION FOR THE INSTITUTION.
>> A BETTER EXAMPLE IS GREEN LIGHT.
THE FIRST THING YOU SEE IS THE OPT OUT.
SALESFORCE IS MORE OF AN INTERNAL TOOL.
LESS ABOUT THE INDIVIDUAL SHARING INFORMATION OR DATA IN THERE.
CERTAINLY WORKDAY, GREEN LIGHT, THOSE ARE THE ONES.
THE OTHER ONES ARE MORE INTERNAL FOCUSED.
>> WORKDAY IS FULFILLING A LOT OF OUR MAJOR TRADITIONAL ERP FUNCTIONS.
HR, CAPITAL MANAGEMENT, BUSINESS AND FINANCE AND STUDENT INFORMATION SYSTEMS. BASICALLY THE MODERN VERSION FOR US.
THE CHANCELLOR SPOKE ABOUT GREEN LIGHT.
HAVING THAT OPT OUT CAPABILITY IS VERY IMPORTANT.
IT IS ESSENTIALLY THE STUDENT'S ENCRYPTED VERSION OF THEIR OWN RECORD.
YOUR CONCERN, THE STUDENT HAS CONTROL.
>> IN OTHER WORDS, IF THEY OPT OUT THAT INFORMATION BECOMES BLANK.
>> THEY CHOOSE WHETHER OR NOT TO SHARE THAT.
WE HAVE ACADEMIC RECORDS ON ALL OF THE STUDENTS.
THE STUDENT CAN SAY, I DO NOT WANT THAT SHARED OR, I WANT TO SHARE THAT WITH YOU.
IF THEY WANT TO APPLY FOR A JOB THEY CAN SHARE THE TRANSCRIPT.
IF THEY DO NOT WANT ANYBODY TO LOOK AT IT THEY DO NOT HAVE TO.
JUST LIKE NOW, YOU WOULD CONTACT YOUR INSTITUTION AND PUT IN A REQUEST FOR THEM TO SHIP THE TRANSCRIPTS.
THE STUDENTS DO NOT NEED TO DO THAT WITH US.
THEY CAN SAY RIGHT UP FRONT THEY ARE NOT SHARING THAT.
>> THE INSTITUTION AT THIS POINT HAS NO CONTROL OVER THAT INFORMATION THAT IS GATHERED?
>> WE HAVE THE ACADEMIC RECORDS AND THE STUDENT RECORDS OF STUDENTS BY LAW.
THAT IS OUR RESPONSIBILITY TO HAVE AND MAINTAIN THOSE.
THAT IS BY LAW OUR RESPONSIBILITY.
>> IF THE STUDENT WANTS AN ACADEMIC RECORD SENT TO SOMEBODY, THEN WE HAVE THAT.
YOU CAN REST ASSURED THAT IS AN OFFICIAL DOCUMENT GUARANTEED.
REPRESENTING THE TRUE AND ACCURATE WORK THEY HAVE DONE AT DALLAS COLLEGE.
THERE ARE SEVERAL FUNCTIONS FOR THAT.
DO WE JUST SEND THAT OUT TO EVERYBODY IN THE COUNTRY? SO THAT WE MAKE THAT AVAILABLE? MAKING THAT AVAILABLE TO EVERY EMPLOYER, BANK, OR SOMEBODY ELSE THEY WANT TO GET ACCESS, NO WE DO NOT.
THAT IS COMPLETELY UP TO THE STUDENT THAT CAN CHOOSE TO SHARE THAT INFORMATION.
>> THAT IS WHAT THEY ARE OPTING OUT OF, SHARING THE INFORMATION.
>> THERE ACTUALLY OPTING OUT OF SENDING IT TO UT DALLAS.
THEY CAN STOP IT FROM BEING SHARED WITH ANYBODY.
IT IS REALLY A RELATIONSHIP MANAGEMENT PLATFORM.
IT ALLOWS FACULTY AND STAFF TO MANAGE RELATIONSHIPS.
IT IS VERY GOOD AT ENABLING OTHER PEOPLE WITHIN THE STAFF TO UNDERSTAND HOW OTHER MEMBERS HAVE SHARED AND WORKED WITH OTHER COMPANIES.
FOR EXAMPLE, IF WE HAD MULTIPLE PEOPLE ENGAGING WITH AN INDUSTRY PARTNER.
YOU WANT THE COLLEGE TO BE ABLE TO SPEAK WITH ONE CONSISTENT VOICE.
THAT WAY EVERYBODY KNOWS AND IS ON THE SAME PAGE WHEN SPEAKING.
OR WHEN THEY ARE SPEAKING WITH THE STUDENT OR THE STUDENT'S PARENTS.
>> IT IS THE NUMBER ONE SOFTWARE PACKAGE USED BY BUSINESSES IN THE WORLD.
THEY USE IT TO CONTROL THEIR SALESFORCE.
THAT WAY THEY DO NOT HAVE DUPLICATE OF EFFORTS AND SO FORTH.
ANY SUPERVISOR CAN LOOK AND SEE WHO IS CALLING ON WHO.
IT IS A GOOD TOOL FOR OUR PEOPLE TO HAVE IN MARKETING.
>> AN EARLIER EXAMPLE IF SOMEBODY DID NOT FOLLOW UP IN THE SALESFORCE PLATFORM WHICH IS A PART OF WHAT IT DOES, IT WILL TELL SOMEONE.
IT WILL SAY NOBODY HAS FOLLOWED UP WITH THE INDIVIDUAL AND HAVE NOT HEARD BACK FROM THEM.
THAT IS A PART OF WHAT THAT PLATFORM IS ABOUT.
IT IS KIND OF WHAT I WAS REFERENCING EARLIER.
THERE ARE KEY SYSTEMS WE HAVE NOT HAD IN PLACE.
WE HAVE REALLY INVESTED HEAVILY THERE.
MAKE SURE THE REQUEST DOES NOT GET LOST IF IT NEEDS TO GET ESCALATED IT WILL.
WE USE EAV AS OUR ADVISORY TOOL.
WE USE IT FOR OUR ADVISORS TO WORK WITH OUR STUDENTS.
THESE ARE ALL CLOUD-BASED PLATFORMS. ANY QUESTIONS THEY ARE? --ANY QUESTIONS THERE? WHERE ARE WE TODAY WITH OUR ERP IMPLEMENTATION? WE ARE PRETTY GOOD.
I WOULD SAY WE ARE A LITTLE BIT BEHIND.
LET'S TALK ABOUT WHERE WE ARE TODAY.
HISTORICALLY THESE ARE SOME OF THE MAJOR ELEMENTS WE HAVE HAD.
ONE OF THEM IS OUR CUSTOMER STUDENT EXPERIENCE.
WE CAN MODERNIZE THAT STUDENT EXPERIENCE.
THAT MOBILE FIRST ENVIRONMENT.
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STUDENTS ARE USING THEIR CELL PHONES TODAY TO ENGAGE.THE ARCHITECTURE IS DESIGNED TO DO THAT.
OUR LEGACY IS NOT DESIGNED TO SUPPORT THE ENVIRONMENT.
MORE IMPORTANTLY OUR PLATFORMS WERE NOT DESIGNED FOR THE DATA INTENSIVE DECISION-MAKING WE WANT TO BE ABLE TO EXECUTE.
OUR CURRENT PLATFORMS WERE NOT DESIGNED TO SUPPORT THAT.
IT IS A CRITICAL ELEMENT IN THE ABILITY TO MAKE IMPORTANT GOOD AND SOUND DECISIONS.
PROVIDE GOOD ADVICE TO OUR STUDENTS.
ENSURE THAT OUR OPERATIONS ARE PERFORMING.
WE NEED TO HAVE A SOMETHING THAT ADDRESSES THAT PROBLEM VERY CRITICALLY.
ANOTHER THING THAT WE ARE FINDING, THAT A LOT OF THESE SCIENTISTS ARE FINDING, A LOT OF THE TRADITIONAL DATA SETS THAT WE USED TO USE, TO DETERMINE WHETHER OR NOT PERFORMANCE WITH OURSELVES AND OUR STUDENTS WAS UP TO PAR, THEY ARE NO LONGER THE ONLY DATA SET THAT WE CAN USE.
IN FACT, THERE ARE SEVERAL COMPANIES OUT THERE AND OTHER COLLEGES OUT THERE THAT ARE EXPLORING DATA ANALYTICS.
THAT ARE BEING ABLE TO ACCURATELY, FAIRLY ACCURATELY PREDICTED THE SUCCESS OF A STUDENT.
ONE OF MY FAVORITE DATA SETS IS THE ABILITY TO PREDICT THE SUCCESSFUL OUTCOME OF STUDENT.
87 PERCENT OF THE TIME ON DAY NUMBER 10.
BY DAY 10 OF ATTENDANCE IN THE CLASSROOM THEY CAN COME UP WITH THIS LEVEL OF WHETHER OR NOT THE STUDENT WILL COMPLETE SUCCESSFULLY WITHIN 87 PERCENT ACCURACY.
THERE ARE TWO ELEMENTS TO THAT DATA SET.
IT IS LOOKING AT DATA YOU DO NOT NORMALLY LOOK AT WHEN YOU ARE LOOKING AT STUDENT SUCCESS.
NUMBER TWO IT IS VERY PRECISE TO THE GEOGRAPHIC AREA.
THE SUCCESS FACTORS AND THE DATA SETS, SOMEONE IN DALLAS FOR EXAMPLE, OR EVEN A PORTION OF THE DALLAS COUNTY, MAY BE DIFFERENT IN A DIFFERENT PART OF THE
[00:35:04]
COUNTY.THOSE ARE AREAS WE REALLY NEED TO DIVE INTO.
WE ARE NOT THE SAME INSTITUTION WE WERE SEVERAL YEARS AGO.
WE ARE NOT SEVEN COLLEGES AND A DISTRICT OFFICE.
A LOT OF OUR PRACTICE AND DEVELOPMENT IS CENTERED AROUND THE SEVEN COLLEGES.
NOW WE ARE JUST ONE COLLEGE TRYING TO OPERATE.
WE ARE TRYING TO OPERATE AS ONE SINGLE UNIT.
WE HAVE TO SCALE OUR BUSINESS PRACTICES AND REALLY LOOK AT THOSE.
THE REALITY IS OUR LEGACY PLATFORMS ARE JUST NOT DESIGNED TO DO THAT.
WE HAVE TO HARDCODE A LOT OF THOSE WORKFLOWS INTO THOSE PLATFORMS TO MAKE THAT WORKFLOW WORK.
WHEN WE MODERNIZE THE FUTURE BUSINESS ENVIRONMENT THE FIRST THING, IS IT EASY TO USE? I DO NOT KNOW ABOUT THE MEMBERS OF THE BOARD.
I AM A MILITARY GUY AT USAA BANK.
I HAVE LIVED IN AREAS WHERE THE CLOSEST BANK WAS 70 MILES AWAY.
I STILL WAS ABLE TO DO ALL OF MY FUNCTIONS.
I WAS ABLE TO DO IT THROUGH MY MOBILE PHONE.
IT WAS A MODERN AND A SECURE ENVIRONMENT.
BOTH OF THOSE INSTITUTIONS ARE VERY SECURE.
IF SOMEBODY TRIES TO USE MY CREDIT CARD THEY TELL ME ABOUT IT.
THIRD, I DID NOT NEED AN INSTRUCTION MANUAL TO FIGURE IT OUT.
I DID NOT NEED HOURS AND HOURS OF TRAINING.
I DID NOT NEED A TWO INCH BINDER OF A MANUAL TO UNDERSTAND HOW TO MAKE THAT THING FUNCTION.
THAT IS WHAT WE WANT FOR OUR FACULTY, STAFF, AND STUDENTS.
WE WANT MORE TIME FOCUSED IN ON THE MISSION OF DEVELOPING THE LEARNERS.
LESS TIME FOCUSING ON HOW TO MAKE THE SYSTEM WORK.
THIS ALLOWS US TO SEEK OUT THE INFORMATION.
LITERALLY SEEK IT OUT INTO THE AREAS THAT WE HAVE ACCESS TO.
WHERE WE ARE AUTHORIZED AND WHERE PEOPLE ALLOW.
TO BRING THE INFORMATION TO A SINGLE PAINTER GLASS.
TO AGGREGATED SO WE CAN MAKE EFFECTIVE DECISIONS.
REAL-TIME, 24 SEVEN, I DO NOT HAVE TO GO TO THE IT SHOP ASK FOR A PRINT OUT OR AN INFORMAL REPORT.
THE TOOLS THAT WE WANT TO PUT IN PLACE LIKE WORK THEY ALLOW EVERYONE'S TEAMS TO ACTUALLY PERFORM THOSE FUNCTIONS BY THEMSELVES.
>> CAN YOU GIVE AN EXAMPLE OF TWO? THE KIND OF DATA THAT YOU WILL BE ABLE TO EASILY GENERATE? WE HAD THIS DISCUSSION EARLIER.
JUST AN ILLUSTRATION OR TWO OF WHAT WILL BE ENABLED BY THIS.
WHAT WE CANNOT DO IN OUR OWN SYSTEMS.
>> LET'S DO AN UNREHEARSED TEST.
GIVE ME AN EXAMPLE OF SOME OF WHAT YOU WISH YOU COULD DO.
I WILL TELL YOU HONESTLY AND SINCERELY IF WE CAN DO THAT.
TURN OVER REPORTS BY DEPARTMENT.
I'M GOING TO TELL YOU THAT THE SYSTEMS CAN DO THAT VERY EASILY.
YOU WILL DEMONSTRATE THAT AS AN ACCEPTANCE CRITERIA OF THIS PROJECT.
>> DO ANOTHER ROUND I WANT TO HEAR MORE.
[LAUGHING] JUST BECAUSE THE STATE DOES NOT ASK DOES NOT MEAN WE DO NOT NEED IT.
THIS WILL ALLOW US TO TRACK THOSE SYSTEMS. EVEN THOUGH THE STATE OF TEXAS DOES NOT ASK FOR IT.
>> THE MORE CRITICAL WHEN YOU WILL BE ABLE TO ANSWER DNS QUESTIONS THE SAME DAY SHE ASKS THEM.
[LAUGHING] >> THAT IS FOR THE OTHER STAFF.
>> THIS IS THE MODERN BUSINESS PRACTICE.
THE VARIOUS TEAMS THAT USE THIS PLATFORM WILL BE EMPOWERED TO ACTUALLY
[00:40:03]
IMPROVE THOSE BUSINESS PRACTICES.THOSE THAT FIT WITHIN THEIR BUSINESSES.
WE NEED TO BE AGILE THEN WE WILL SERVE THE VERY DIVERSE SET OF STUDENTS AND POPULATIONS WE SUPPORT.
SO, BUSINESSES NEED TO BE EMPOWERED TO BE ABLE TO ADAPT AND IMPROVE WITHOUT RELYING ON TONS OF INFRASTRUCTURE AND TONS OF OTHER GOVERNANCE AND PEOPLE.
THEY NEED TO BE ABLE TO REACT AT THE SPEED OF THE BUSINESS AND THE STUDENT.
THIS PLATFORM WILL ALLOW THEM TO DO THAT.
THE STRUCTURE WILL MAKE SURE THOSE THINGS CAN HAPPEN IN CONCERT WITH EACH OTHER.
OBVIOUSLY, THERE ARE POINTS WHERE BUSINESSES ARE SET AND THE PRACTICES THAT ARE SET UP TO ALLOW US TO OPERATE WITHOUT --[INAUDIBLE].
IT IS A VERY, VERY POWERFUL PLATFORM.
JUST TO QUICKLY GO THROUGH THIS.
WE HAVE SOFTWARE AS A SERVICE SOLUTION.
THIS THING WILL ALWAYS STAY UP TO DATE.
TODAY WE BUY HARDWARE AND WE STICK THE HARDWARE IN THE DATA CENTER.
THAT IS THE BUSINESS WE WANT TO GET OUT.
WE WANT TO GET OUT OF THAT BUSINESS.
WE WANT TO GO TO SOFTWARE AS A SERVICE BUSINESS.
WE ESSENTIALLY OUTSOURCED THE MAINTENANCE OF THAT HARD WORK.
>> THERE IS STILL HARDWARE SOFTWARE RIGHT?
I USUALLY SAY IT IS A DATA SET IF IT IS SOMEWHERE ELSE.
IT IS ACTUALLY MORE ELEGANT THAN THAT.
IT IS NOT IN A STACK OF HARDWARE.
THEY WOULD BE A STACK OF HARDWARE THAT WOULD PROVIDE SWITCHING, FIREWALLS, SERVERS AND HARD DRIVES.
ALL OF THAT WOULD BE STACKED UP.
IN THE MODERN CLOUD ENVIRONMENT IT IS ACTUALLY COLLAPSED.
MOST OF THAT IS GENERATED IN THE SOFTWARE.
WHY THAT MATTERS? IT ACTUALLY MEANS IT IS EASIER TO STAY CURRENT.
WHEN WE WERE GOING TO PUT COLLEAGUE UP ON THE CLOUD TO MAKE IT EASIER TO MAINTAIN, WHEN WE DID THAT EVERY TOWN WE REBOOTED COLLEAGUE, IT AUTOMATICALLY WENT IN A BRAND-NEW CURRENT INSTANCE.
IT WOULD BE LIKE REBOOTING YOUR PC BECAUSE IT WAS NOT WORKING AND GETTING A BRAND-NEW LAPTOP.
WE WANT THAT KIND OF INFRASTRUCTURE.
WE WANT TO RELY ON THESE PEOPLE THAT HAVE INVESTED INTEREST IN ENSURING THAT IS SECURE.
THAT NO ONE COMPROMISES THE INTEGRITY OF THAT DATA OR THAT INFRASTRUCTURE.
THEY CANNOT DO IT BETTER THAN US.
>> SO, THEY DO NOT WANT TO GET OUTDATED?
>> IT DOES NOT MEAN THESE ARE NOT MATURE.
THESE PLATFORMS ARE 20 YEARS OLD.
THESE PLATFORMS HAVE BEEN UNDER DEVELOPMENT FOR MANY YEARS.
THE DIFFERENCE IS, THEY HAVE BEEN CONTINUALLY MODERNIZED.
>> A LOT OF HOSPITALS USE THAT.
>> WORLD-CLASS CYBER DATA SECURITY.
I AM NOT SAYING IT IS PERFECT.
I AM SAYING WE CANNOT AFFORD THE LEVEL OF SECURITY THEY PUT.
A LOT OF THIS WE PROBABLY WANT TO GO DOWN INTO THE FUTURE.
THIS IS ON THE SLIDE BECAUSE WE TALKED ABOUT SOME OF THE REPORTS AND INFORMATION THAT WE HAVE.
>> THAT WAS CERTAINLY A CONSIDERATION.
THAT IS SOMETHING WE REALIZED SOMETIME LATER ON.
I THINK IT WAS IN THE FEBRUARY TIMEFRAME.
A VERSION OF THE SLIDE WAS SHOWN.
IN HR PAYROLL WAS TO BE DELIVERED IN FEBRUARY 2023.
AFTER SIX MONTHS OF WORKING THROUGH THE CONTRACT, WE'RE PROJECTING BACK CLOSER TO SPRING OF 2023.
THE IMPORTANT I THINK PIECE IS THE STUDENT BAR HAS NOT CHANGED.
THAT DATE IN TIMELINE HAS NOT CHANGED.
[00:45:01]
TO THAT HARD AND FAST.>> TRUSTEE: COULD YOU GO BACK?
>> TRUSTEE: SO YOU ALL HAVEN'T BEGUN WORKING ON THE STUDENT (INAUDIBLE) YET?
>> WE HAVE NOT FORMALLY BEGUN BUT WE HAVE THE DATA SETS THAT ARE BEING EXTRACTED TO ANALYZE IN PREPARATION FOR THAT.
AND WE DID THAT REALLY AS PART OF THIS, YOU KNOW.
WHEN WE'RE LOOKING, ONE OF THE MAJOR STEPS WE HAVE TO TAKE THE DATA OUT, FORMULATE IT INTO A WAY THAT THE WORK CAN ACCEPT IT.
WHEN WE DID THAT, THE TEAM HAS THE WHOLE SET.
>> TRUSTEE: THAT WOULD BE THE IMAGINED ASPECT THAT YOU ALL HAVE SOME OF NOW, IS THAT WHAT YOU'RE SAYING?
>> I THINK WE'VE GOT VERY EARLY ELEVATED -- VERY, VERY EARLY.
>> I THINK WE'RE GOING TO GET A LOT FASTER THIS CONTRACT WE JUST RECENTLY AWARDED TO AUGMENT COLLEAGUE PROGRAMMATIC (INAUDIBLE).
IT TAKES A UNIQUE TALENT TO MAKE THE SYSTEM FUNCTION.
WE'VE ACCOMPLISHED A TREMENDOUS AMOUNT OF WORK.
WHAT TIM AND I ARE DOING IS MAKING A WAY TO MAKE IT EASIER TO BE REFLECTIVE.
BECAUSE THERE'S A LOT OF WORK THAT'S BEEN ACCOMPLISHED.
>> TIM AND I -- I'M SORRY TIM SINGLE.
THE PM FOR THE EFFORT FOR THE ERP.
WE'VE LEARNED A LOT OF GOOD LESSONS.
THIS WORK IS CHALLENGING AND HARD AND REQUIRES COLLABORATION WHEN YOU'RE DOING THE ELEVATE AND IMAGINE PARTS.
BECAUSE IT DID NOT ALLOW THE TEAMS TO OPERATE IN A CROSSFUNCTIONAL WAY.
WE COULDN'T BRING DELOITTE AND THE OTHER CONTRACTORS IN THE SAME ROOM WITH OUR DALLAS COLLEGE EMPLOYEES, WHICH IS CRITICAL, BECAUSE IT REQUIRES COLLABORATION FOR US TO UNDERSTAND HOW DOES WORK DAY FIT TO THE COLLEGE? NOT INCREASES THE CHALLENGE.
NOW THAT WE'RE BACK AND ABLE TO WORK IN AT LEAST A HYBRID -- IT'S AMAZING HOW MUCH WORK WE'RE CATCHING UP.
WE ARE G DESIGNATE AND DELOITTE SENT THIS OUT TO US.
WE HAVE TO DESIGNATE STAFF TO WORK ON THE PROJECT.
IN OTHER WORDS, WORK FORWARD FULL-TIME TO PREPARE THAT TRANSITION.
IF YOU CAN IMAGINE, YOU'VE GOT THE LEGACY SYSTEM AND YOU HAVE GOT THE NEW SYSTEM.
IT'S LIKE MOVING PEOPLE FROM THE OLD TO THE NEW.
YOU SOME POINT DESIGNATING FOLKS WHO ARE THE FIRST ONES TO GO TO MOVE FORWARD AND TO LEARN.
TO LEAD, IF YOU WILL, THEIR ORGANIZATIONS TO FOLLOW.
THEN IMPLEMENTATION IS ONE OF T NATIONWIDE.
THAT LEGACY PLATFORM, WE HAVE ASSUMPTIONS AND AUGMENTATION TOOLS.
WHAT WE'RE GOING TO DO IS OBVIOUSLY MAKE SURE WE KEEP THE STUDENT SCHEDULE ON TRACK.
WE'RE GOING TO ADJUST THE SCOPE ON THE FINANCE TO MAKE SURE THAT MEETS THE NEW TIMELINE AND IT DOESN'T IMPACT OVERALL BUDGET.
THEN TO PRIORITIZE STAFF TO TRANSITION OVER AND HELP BEGIN THAT MOVE FROM THE OLD TO THE NEW.
ANY OTHER QUESTIONS OR COMMENTS?
>> WE GOT INTO THIS THREE OR FOUR YEARS AGO.
REMIND THE SCOPE OF OUR OVERALL INVESTMENT IN THE ERP TRANSITION.
OF THE IT WAS IN THE $200 MILLION TO $300 MILLION RANGE, RIGHT?
THE BUDGET FOR WORK DAY WAS $36.8 MILLION FOR THE WORK DAY LEASE.
DELOITTE'S BUDGET WAS $19.8 MILLION.
AND WE HAD ADDITIONAL WORK WITH SOME OF OUR PARTNERS.
[00:50:01]
WE HAVE A BUDGET OF $12.8 MILLION SET ASIDE FOR THAT.TO BACKFILL AND HELP WITH THE TRANSITION, WE HAVE ADDITIONAL BACKFILL FUNDING AND OBVIOUSLY RESERVE.
>> YEAH, WE SPENT SEVERAL YEARS -- (SIMULTANEOUS SPEAKING)
SO THAT WAS REALLY GETTING INTO A MORE MOBILE WORLD AT EACH OF OUR LOCATIONS.
>> ANY OTHER QUESTIONS? THANK YOU VERY MUCH.
AND WE WANT TO CONTINUE TO GET CURRENT UPDATES AS THINGS GO ON.
BUT THE ONE THING THAT YOU DID MENTION THAT I REALLY CAN APPRECIATE WHEN YOU HAVE THE OLD SYSTEM, NORMALLY AND REASONABLY, THE MODERN SYSTEM WE MECHANICALLY TRANSFER DATA OVER AND IT WORKS.
IN THIS CASE, THEY'RE HAVING TO MANUALLY GO OUT AND EXTRACT DATA AND IT TAKES TIME.
WITH T THE FINANCIAL COMMITTEE MEETING AT 4:09.
* This transcript was compiled from uncorrected Closed Captioning.