>>>THIS IS THE FINANCE COMMITTEE OF THE DALLAS COUNTY COMMUNITY COLLEGE
[1. Roll Call - Announcement of a Quorum]
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BOARD OF TRUSTEES.TRUSTEE FLORES ARE YOU PRESENT?
MISS MOLINA, I CAN'T HEAR YOU AS CLEARLY, I DON'T KNOW IF YOU LOWERED YOUR VOLUME OR WHAT.
>> TRUSTEE COMPTON ARE YOU PRESENT?
>> TRUSTEE BOYD, YOU HAVE A FULL QUORUM.
IN ACCORD -- ACCORDANCE OF THE COMMITTEE, POSTED AT LEAST 72 HOURS.
[2. Certification of Notice Posted for the Meeting]
WE HAVE A QUORUM VIA VIDEO CONFERENCE OR TELEPHONE CALL.MEETING BY USE OF CISCO WEBEX ALLOWS TWO-WAY COMMUNICATION FOR PARTICIPANTS AND PUBLIC VIEWING THROUGH A POSTED WEB LINK AS WE WOULD AT ANY IN-PERSON MEETING MEMBER OF THE PUBLIC THAT FOLLOWED THE WEBSITE REGISTERED TO SPEAK DURING THE PUBLIC COMMENT PORTION UNMUTED FOR FIVE MINUTES TO SPEAK.
IF THE SPEAKER SUBMITTED WRITTEN COMMENTS BOARD WILL READ THE COMMENTS AND RECORD THE CONSIDERATION OF THAT ITEM.
IF YOU WOULD LIKE TO PROVIDE COMMENT ON THE FUTURE MEETING CONDUCTED BY THE VIDEO MEET, FOLLOW INSTRUCTIONS.
ALL OTHER MEETINGS WILL ADHERE TO THE PROCEDURES TO THE EXTENT POSSIBLE.
THIS MEETING IS BEING BROADCAST OVER THE INTERNET AND TRANSCRIPT WILL BE AVAILABLE TO THE PUBLIC ON THE BOARD'S WEBSITE.
SOFTWARE APPLICATION ALLOWS FOR 1,000 PEOPLE TO PARTICIPATE IN THE VIRTUAL MEETING AND OVER 10,000 TO VIEW OVER STREAMING.
WE APOLOGIZE IN ADVANCE FOR ANY UNFORESEEABLE DIFFICULTIES AND APPRECIATE YOUR PATIENCE.
CHANCELLOR, YOU CAN CONFIRM THIS MEETING HAS BEEN POSTED PROPERLY?
>> CHAIR BOYD, I CERTIFY THIS MEETING POSTED ACCORDING TO TEXAS GOVERNMENT CODE 551.054.
>> AND WERE THERE ANY COMMENTS FROM THE PUBLIC?
>> TRUSTEE BOYD, I HAVE NO MEMBERS FROM THE PUBLIC.
>> WE HAVE SEVERAL ITEMS TO COVER IN OUR COMMITTEE.
COMMITTEE PRESENTATION LAND USE POLICY UPDATE.
[4.A. Land Use Policy Update Presenters: John Robertson, Rob Wendland]
WE ARE GOING TO GIVE A QUICK OVERVIEW OF WHERE WE ARE AT.
THIS IS AN UPDATE NOT THE POLICY.
I AM GOING THROUGH FAIRLY FAST.
Y'ALL PLEASE TRY TO KEEP UP WITH WHERE WE ARE GOING.
YOU KNOW, WHAT IS A LAND USE POLICY WHY IS IT IMPORTANT? ONE OF THE THINGS IMPORTANT TO KNOW, LAND USE IS NOT FACILITY USE PLANNING, WHAT WE ARE TRYING TO DO IS ALIGN WITH MUNICIPAL ZONING REQUIREMENTS, NEXT.
ROB WILL GO INTO A LOT OF THE OF IT LATER.
WE ARE TRYING TO LOOK AT THE IMMEDIATE GROWTH AND HAVE GUIDES FOR LONG-TERM GROWTH.
ONE OF THE THINGS WE HAVE LEARNED ABOUT CREATING THIS, WE KNOW THAT VALUE IS CREATED BECAUSE PEOPLE WANT TO BE THERE.
WE HAVE OPERATED AS A COMMUTER COLLEGE.
WE REALIZE WE NEED TO INVOLVE THE COMMUNITY, INDUSTRY AND OUR STUDENTS
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IN BEING A PLACE PEOPLE WANT TO COME.WE BELIEVE THAT WILL ENCOURAGE STUDENT COMPLETION AND RETENTION BY DEVELOPING CAMPUSES WHERE THEY WANT TO SPEND EXTENDED PERIOD OF TIME.
NEXT AS I GO THROUGH I'LL LET YOU READ AND GOING THROUGH IT.
SIMPLEST TERMS WE WANT TO DEVELOP PROPERTIES IN A WAY IT IS DESIRABLE.
HELPS PROVIDE COMMUNITY, CONTINUITY.
IT WILL ALLOW BOARDS OPPORTUNITY TO MAKE WISE AND CONSISTENT DECISIONS.
IT IS NOT DONE BY ITSELF IT HAS EDUCATION PLAN, FACILITY MASTER PLAN, GATEWAY PLANS, SPACE UTILIZATION PLANS AND IMPACT WHAT WE DO WITH OUR FACILITY IMPROVEMENT PLAN.
WE WANT TO BALANCE ALL OF THESE COMPETING INTERESTS.
GOVERNANCE REQUIREMENTS, HOW WE HAVE LAND USE RULES AND OBJECTIVES TO BE ABLE TO ESTABLISH THOSE.
WE WANT TO INTEGRATE ALL THE RULES AND OBJECTIVES SUCH AS SUSTAINABILITY, REUSE OF STORM WATER, SPACE UTILIZATION, GREEN SPACES ALSO IN TECHNOLOGY, RECYCLING, SAFETY AND SECURITY AND SIGNAGE THAT MAKES IT EASY FOR PEOPLE TO GET AROUND OUR LAND.
IN THERE, TOO, ALSO JUST HOW GET AROUND.
YOU KNOW WE HAVE SOME 1500 ACRES WE LOOK AT WITH FIVE MILLION SQUARE FEET OF BUILDINGS SCATTERED THROUGHOUT THERE.
THIS WHOLE IDEA IS WE WANT TO BUILD A FRAMEWORK TO BRING BACK TO THE BOARD TO HELP WORK ON WHAT WE ARE TRYING TO DO HERE.
THERE CAN BE ALL TYPES OF THINGS, BUSINESS DEVELOPMENT STRATEGY, ALSO WORKS IN SUPPLIER DIVERSITY.
LAND USE COMPATIBILITY LOOKS AT NOT JUST OUR AREA AND WHAT IS IN THE ADJACENT AREAS THAT SURROUND OUR CAMPUSES.
SOME OF THE THING HOLY SPIRIT PARTNERSHIPS WITH BUSINESSES ON INNOVATION DISTRICTS, STRATEGICALLY PLACED OPEN SPACES.
ALSO HOW DO WE WORK WITH CITIES, ISD'S AND OTHER PRIVATE ORGANIZATIONS.
AT THE END OF THE DAY WE ARE TRYING TO MAXIMIZE USE OF TAX PAYOR'S DOLLARS AMONGST ALL OF US.
MAYBE SOME RESTRICTIONS LIKE WHEN WE DO EARLY COLLEGE HIGH SCHOOLS, K-12 SCHOOLS, OR DO NOT SUPPORT LAND USE GOALS.
THOSE ARE SOME OF THE THINGS AT A HIGH LEVEL YOU BUILD INTO THIS.
I AM TURNING IT OVER TO ROB NOW WHO IS GOING TO TALK ABOUT WHERE WE ARE IN OUR CURRENT ZONING REQUIREMENTS AND WHAT WE ARE DOING TO TRY TO MAKE THAT PROCESS SIMPLER.
WHAT JOHN HAS GONE OVER THE UNDERLYING BASIS FOR WHY WE WOULD HAVE A LAND USE POLICY IN DALLAS COLLEGE.
I WANT TO DISTINGUISH FROM MUNICIPAL ZONING.
MUNICIPALITIES IN TEXAS HAVE THE AUTHORITY TO ZONE PARCELS OF PROPERTY SO THAT THE USES ARE REGULATED.
THEY DO THAT TO INSURE COMPATIBILITY BETWEEN USES AND LAND USES ARE NOT HAVING ADVERSE EFFECT ON NEIGHBORING PROPERTIES.
MANY OF YOU HAVE HEARD OF THAT.
YOU CAN GO TO THE NEXT SLIDE PERLA MOLINA, WE ARE TALKING ABOUT A LAND USE POLICY FOR DALLAS COLLEGE SEPARATE AND APART FROM MUNICIPAL ZONING REGULATIONS WE ARE SUBJECT ALSO HAVE TO BE HARMONIOUS AND HARMONIZED WITH THOSE.
JOHN SAID WE OWN 1500 ACRES IN DALLAS COUNTY.
THAT IS A SIGNIFICANT AMOUNT OF LAND TO OWN P.
WHAT WE DO ON OUR LAND IMPACTS ADJACENT PROPERTIE AND DALLAS COUNTY AT LARGE.
OWNERSHIP WITH MAGNITUDE WE HAVE VIRTUAL NOTHING WE COULD DO ON OUR PROPERTIES
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THAT WOULDN'T HAVE SOME IMPACT ON NEIGHBORING PROPERTIES ADJACENT TO LAND OR GREATER COMMUNITY AT LARGE.>> ROB, I WANT US TO BE CAREFUL HOW WE FRAME THIS, THOUGH YOU ARE PRESENTING LIKE WE DO DAMAGE OR HARM TO THE COMMUNITY.
JUST THE OPPOSITE, WE UPLIFT VALUES OF THE PROPERTY.
WE ARE A LEVERAGE OF RESOURCES.
WE WERE CREATED TO OVERALL ADD VALUE TO WHAT IS GOING ON IN THE COMMUNITY.
STEWARTSHIP IS ABOUT LEVERAGING.
HOW DO WE LEVERAGE RESOURCES THAT WE HAVE BEEN GIVEN? AND WHEN YOU LOOK AT THE LITERATURE ON THIS OVER THE LAST 20 YEARS.
COLLEGES AND UNIVERSITIES HAVE PLAY BECAUSE OF THEIR LAND USE STRATEGIC POSITION IN DETROIT, PITTSBURGH, CLEVELAND, CINCINNATI, INDIANAPOLIS, ALL OF THOSE ARE AT REALLY TAKING SOMETHING THEY HAD BEEN HOARDING IN THE PAST, LEVERAGING IT FOR OVERALL BETTERMENT IN THE FUTURE.
>> I SPENT OVER 30 YEARS DOING LAND USE ALL OVER TEXAS.
NEVER MADE A DECISION WHERE THEY DIDN'T INVOLVE A LARGE OWNER LIKE COLLEGE OR UNIVERSITY.
I AGREE COMPLETELY WITH WHAT YOU SAID.
IF YOU GO THE NEXT SLIDE, PERLA.
AS JOHN INDICATED, 1500 ACRES OF LAND IN AND AROUND DALLAS COUNTY.
WITHIN THAT LAND OWNERSHIP SEVERAL MUNICIPALITIES REPRESENTED THAT WE OWN PROPERTY IN THOSE MUNICIPALITIES.
WE ARE SUBJECT TO THEIR ZONING RULES.
BROOKHAVEN SITS IN TWO COMMUNITIES, FARMER'S BRANCH AND TOWN OF ADDISON.
FARMER'S BRANCH ZONED SINGLE FAMILY RESIDENTIAL AND SUBJECT TO PLAN DEVELOPMENT ORDNANCE.
COLLEGES AND UNIVERSITIES OR JUNIOR COLLEGES AND UNIVERSITIES PERMITTED BY RIGHT AND OTHERS PERMITTED UNDER SPECIAL USE OR CONDITIONAL-USE PERMIT.
VAST MAJORITY OF OUR CAMPUSES LOCATED THAT HAVE REGULATIONS THAT REQUIRE IN FARMER'S BRANCH, PROPERTY THAT LIES IN FARMER'S BRANCH, ACTUALLY SUBJECT TO PD, PLAN DEVELOPMENT ORDNANCE.
CEDAR VALLEY VAST MAJORITY IN DALLAS.
PERMITS US TO USE THAT LAND AS A COLLEGE.
IT IS PERMISSIBLE WITH A SPECIFIC USE PERMIT.
WE HAVE TO DEVELOPMENT THAT IN ORDER WITH A SITE PLAN 40 YEARS OLD.
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WE ARE GOING TO HAVE TO ADDRESS THAT PLAN.ZONED SINGLE FAMILY FIVE UNDER LANCASTER ZONING ORDNANCE.
IT IS SOMETHING WE HAVE TO BE MINDFUL OF.
EASTFIELD IN MESQUITE 238 ACRES.
CONDITIONAL USE PERMIT ALLOWS US TO USE THAT CAMPUS, FOR COLLEGE OR UNIVERSITY USE.
IN FACT IT CALLS OUT AT JUNIOR COLLEGE.
MOUNTAIN VIEW R 75 LIKE CEDAR VALLEY.
SPECIFIC USE GRANT PERMITS USE AS COLLEGE UNIVERSITY SEMINARY OR BE USED AS JUNIOR COLLEGE.
ZONED SINCE 1983 COMMERCIAL OFFICE.
UNDER IRVING ORDNANCE, IN FACT, EDUCATIONAL INSTITUTION IN ADDITION TO RELIGIOUS INSTITUTIONS ARE PERMITTED AS A MATTER OF RIGHT ANY OF THEIR ZONING DISTRICTS.
WE ARE CURRENTLY PERMITTED BY RIGHT WITH A COMMERCIAL OFFICE DESIGNATION NORTH LAKE.
CITY OF IRVING PRESENTLY GOING THROUGH APPROVAL PROCESS AND REVIEW PROCESS, UNIFIED DEVELOPMENT CODE.
THEY ARE GOING TO CONSOLIDATE ZONING AND SUBDIVISION INTO UNIFIED DEVELOPMENT CODE AND REVIEWING NEW PERMITTED USE TABLES.
THAT MAY HAVE AN IMPACT ON OUR PROPERTY.
WE'LL KEEP YOU APPRISED OF THAT AS WELL.
RICHLAND CAMPUS 246 ACRE, DESIGNATION UNDER DALLAS ZONING.
651 GRANTED TO PERMIT RICHLAND CAMPUS AS COLLEGE OR UNIVERSITY.
AMENDED SEVERAL TIMES, MOST RECENTLY 2007.
AGAIN CONTAINS RESTRICTIONS ONE OF WHICH IS -- SUBJECT TO POSSIBLE AMENDMENT IF WE DESIRE TO GO HIGHER.
AS I TALKED ABOUT THIS, I WANT TO POINT OUT.
SPECIAL USE SUP SPECIAL USE PERMITS.
THEY EVEN THOUGH OUR COLLEGE USE IS NOT PERMITTED, YOU CAN GET SPECIAL USE PERMIT ALLOW YOU TO ENGAGE.
HAVE TO DEVELOP, CAN'T CHANGE OR AMEND THAT SITE PLAN WITHOUT GOING THROUGH A LENGTHY PROCESS.
IN THE CITY WHERE THE LAND EXISTS.
ALMOST ALL VERY SIMILAR IN THAT REGARD.
SOME CITIES LIKE DALLAS, VERY, VERY SPECIFIC ABOUT SPECIAL USE PERMITS, THEY PUT A TIME CONSTRAINT ON THEM.
THEY HAVE TO BE RENEWED OR EXPIRE IF NOT RENEWED.
A LOT OF INFLEXIBILITY THAT COMES WITH SPECIAL USE PERMIT THAT CONSTRAINS ABILITY TO DO THINGS WE MIGHT WANT TO DO WITH OUR LAND.
WE HAVE TO GO THROUGH NUMBER OF PUBLIC HEARINGS THAT REQUIRES APPEARANCES BOTH BEFORE CITY PLANNER AND CITY COUNCIL BEFORE YOU CAN GET A FINAL DECISION ON THAT.
BROOKHAVEN IS SUBJECT UNDER -- ONE OF THE THINGS WE ARE GOING TO COME BACK TO THE BOARD WITH DISCUSSION ABOUT, WE TRY TO MOVE OUR EXISTING CAMPUSES IN DALLAS IN PARTICULAR WHICH WOULD BE MOUNTAIN VIEW, CEDAR VALLEY AND RICHLAND, MOVE THEM TO
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PLANNED DEVELOPMENT ORDNANCE.THAT IS A TYPE OF ORDNANCE DESIGNED TO CREATE GREATER FLEXIBILITY IN USE OF LAND.
HUNDREDS OF ACRES WITH RESPECT TO THOSE CAMPUSES.
CITIES HAVE EMBRACED PLANNED DEVELOPMENTS.
RELATIVELY NEW, 20, 30, 40 YEARS AGO UNHEARD OF.
CITIES REALLY PREFER THEM IN MANY RESPECTS.
THIS IS HOW TO PROPERTY IS DEVELOPED.
ALLOWS WITHIN THE LARGE ACREAGE SO THE USES ARE COMPATIBLE ALSO ALLOWS THEM TO BE COMPLEMENTARY.
PROCESS TO GO THROUGH PLANNED DEVELOPMENT.
WE BELIEVE THAT IF WE CAN DESIGN A SET OF RULES APPROPRIATE AND AGAIN UNIQUE FOR EACH CAMPUS.
ESTABLISH A SET OF RULES AND CONSISTENT WITH LAND USE IF WE CAN DEVELOP RULES AND REGULATIONS, MIGHT TRANSLATE TO ANOTHER.
THAT WAS ONE THING JOHN IN HIS MATERIAL POINTED OUT, WE HAVE SIGNIFICANT GEOGRAPHIC AND GEOLOGIC FEATURES ON SOME OF OUR CAMPUSES.
WE HAVE WATERWAYS AND WANT TO ENHANCE FOR BEST USE.
THAT IS WHAT YOU CAN DO WITH PLANNED DEVELOPMENT ORDNANCE.
SOME OF THE SUP'S, MOUNTAIN VIEW, CEDAR VALLEY BECAUSE OF THINGS ALREADY IN PROCESS, PLANNING AND DESIGN, WE ARE NOT READY IN TIME TO COINCIDE WITH SCHEDULES.
WE'LL PROBABLY HAVE TO AMEND, IN THE LONG TERM, MUCH BETTER SERVED FOR THOSE CAMPUSES THAT RECOGNIZE THE PD TO HAVE PLANNED DEVELOPMENT ORGANIZATION.
I THINK WE GET INTO NEXT STEPS HERE.
JOHN PRESENTED WHY WE WANT A LAND USE PLAN.
THIS ISN'T SOMETHING THAT IS GOING TO HAPPEN.
DON'T JUST FLIP A SWITCH AND HAVE ONE OVERNIGHT.
NUMBER OF DISCUSSIONS WITH THE BOARD.
IT IS GOING TO REQUIRE ANALYSIS OF NEIGHBORING PROPERTIES AND ENGAGEMENT OFTEN WITH NEIGHBORING COMMUNITIES SO WE COME UP WITH A SET OF GOALS AND MEASURABLES FOR USING OUR PROPERTY CONSISTENT WITH OUR EXPECTATIONS.
OF ZONING AND ALSO THE NEIGHBORING LANDOWNERS.
THIS IS A MULTIPLE MEETING PROCESS WHERE WE WORK THE BOARD THROUGH DRAFT POLICIES AND SUGGESTIONS FOR RECOMMENDATIONS.
>> I BELIEVE TO MOVE TO PLANNED DEVELOPMENT DISTRICTS WOULD BE GOOD NOT JUST DOING THIS HEALTHER SKELTER, WE DO HAVE ORGANIZED EFFORT AND IN ONE THAT IS SUPPORTED BY OUR BOARD.
DOESN'T GET DOWN TO THE VERY DETAILS BUT A HIGH ENOUGH LEVEL HOW WE WILL DO THINGS.
>> YES, JOHN IF I MIGHT INTERRUPT: SOUNDS LIKE WE ARE GOING AT THIS BACKWARDS.
WOULDN'T IT BE A BENEFIT TO ASK THE COMMUNITY WHAT THEY WANTED?
WE ARE HAVING THOSE IN SMALLER MEETINGS ON VARIOUS THINGS.
WE WILL BE AT A POINT WE WILL START TO INVOLVE THOSE.
THOSE ARE BEST SERVED BY TOWN HALL.
HOPEFULLY HERE NEXT TWO, THREE MONTHS WE CAN START TO HAVE SOME TOWN HALLS.
ONE THING I SHOWED FACILITY MASTER PLANS AN EVERYTHING ELSE, OVERALL SCHEDULE, PROBABLY ON A 10-YEAR ROTATING BASIS.
MIGHT BE A GOOD REASON TO BRING IT BACK SOONER, FIVE YEARS.
MOST PART, EVERYTHING NEEDS TO BE BROUGHT UP TO DATE, AS THINGS CHANGE OVER THE
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LAST YEAR, THERE ARE THINGS WE WANTED TO MAKE SURE IT IS A LIVING DOCUMENT WE CAN MAKE EFFECTIVE FOR THE HIGHEST AND BEST USE FOR REAL ESTATE?>> IT IS A POINT WHEN YOU ASK COMMUNITY'S INPUT THIS IS WHAT WE WANT FOR YOU.
IT IS A DIFFERENT THING TO SAY WHAT WOULD YOU LIKE? AND THEN WE CAN SAY AND YES, THEN THIS MATCHES WITH WHAT WE COULD DO FOR US AND YOU COULD BE INVOLVED.
IT IS A WHOLE DIFFERENT SOMETHING THAN COMING IN AND SAYING, THIS IS WHAT IT IS GOING TO BE.
IF YOU ASK FOR COMMUNITY INPUT, THEN YOU HAVE AT LEAST ASKED THE BEST QUESTIONS FROM THE COMMUNITY.
TO ME IT SEEMS LIKE WE NEED COMMUNITY INPUT FIRST.
>> I WOULD JUST JUMP IN TRUSTEE, ZIMMERMAN, TIMING IS REALLY IMPORTANT AS WELL.
IN ORDER TO MAKE IT MEANINGFUL, WE NEED TO DEVELOP A PROCESS AND WORK THROUGH THE FRAMEWORK BEFORE WE ENGAGE WITH THE COMMUNITY.
I HAVE BEEN INVOLVED IN NUMEROUS PLANNING DESIGN IN WHICH YOU ENGAGE WITH THE COMMUNITY.
IF YOU DON'T HAVE A FRAMEWORK, IT IS NOT AS EFFECTIVE.
THESE ARE SOME OF THE WAYS WE ARE ENVISIONING USING LAND SO THEY HAVE A FRAMEWORK WITH WHICH TO RESPOND.
REALLY APPRECIATE YOUR QUESTION.
TIMING WILL BE IMPORTANT TO MAKE IT EFFECTIVE.
>> ONE OF THE THINGS BEING THE NEW GUY ON THE BLOCK.
I APPRECIATE THE STAFF I HAVE HAD THE CHANCE TO MEET.
PRETTY MUCH SET ASIDE THURSDAY TO MEET FOUR TO SIX HOURS EVERY THURSDAY.
MY EXPERIENCE NOT ONLY IN PUBLIC SERVICE ALSO IN BUSINESS, ONE THING I HAVE SHARED THIS WITH JOHN AND ROB BOTH, THAT CONCERNS ME, PROBABLY AS MUCH AS ANYTHING THE LAND PLAN IS, IS AN INGREDIENT IN A STRATEGIC PLAN.
IT IS HAZARD TO DEVELOP A LAND PLAN IF YOU DON'T HAVE A VERY DEFINED STRATEGIC PLAN.
STRATEGIC PLAN HAS TO INCLUDE WHAT WE HAVE RECENTLY EXPERIENCED AND EXPERIENCING RIGHT NOW.
WHAT THE QUESTION THAT BEGS ME, WHAT DOES A CAMPUS LOOK LIKE? WE KNOW WHAT ITS FUNCTION IS.
WE KNOW WHAT IT IS SUPPOSED TO DO.
BUT THE WAY IT IS DELIVERED IN THE PAST IS APPARENTLY PRETTY OBVIOUS, IT IS NOT THE WAY IT IS TOTALLY DELIVERED IN THE FUTURE.
TO ME, I THINK THIS IS AN OPPORTUNITY FOR OUR BOARD.
I WOULD REQUEST OUR CHAIRPERSON HAVE AN OPPORTUNITY FOR US TO HAVE A TIME TO DISCUSS NECESSARY OF HAVING A STRATEGIC-TYP COMMITTEE.
ONE THAT SPENDS TIME IN CRITICAL INGREDIENTS AN OPPORTUNITY TO DELIVER.
LOOK AT DENTON, WHEN SCHOOL IS THERE AND WHEN IT IS NOT THERE.
SO I WOULD THINK THIS IS AN OPPORTUNITY TO OPEN SOME TYPE OF DISCUSSION AMONG THE TRUSTEES.
NOT ONLY INCORPORATE A LAND USE PLAN BUT STRATEGIC PLAN THAN THAT WOULD HELP DEFINE THE LAND USE.
IF YOU ARE GOING TO BE DIFFERENT IN THE AMOUNT OF BRICK AND MORTER AND TYPE STRUCTURES YOU PUT ON A SITE IT DOES ASK THAT YOU DO SOMETHING.
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IT IS LIKE MY COLLEAGUE JUST SAID, A LOT OF THINGS THAT HAVE TO BE CONSIDERED, NEIGHBORS, CITIES, ALL THAT.MORE THEN THAT IS OUR PRODUCT THAT WE SELL, PRODUCT WE DELIVER.
SO THAT, HOW THAT IS DELIVERED IS INFORMATION RIGHT NOW BECAUSE OF WHAT WE LEARNED WITH DISTANT LEARNING AND EMERGENCIES AND SO FORTH.
I DON'T WANT TO BELABOR THE POINT, I THINK THIS IS AN OPPORTUNITY IT IS NOT A PROBLEM.
IT IS AN OPPORTUNITY FOR US TO DO A BETTER JOB AND TO HAVE THIS SAY TOTALLY DOVE TAILED INTO FINANCE, YOU CAN ONLY PUT SO MUCH AND GET ENOUGH DETAILS TO GET REAL GOOD SOLUTIONS WHEN YOU HAVE TOO MUCH TO DO, YOU JUST GIVE A LITTLE BIT OF SERVICE TO ALL OF IT.
I JUST THINK WE HAVE TO LOOK AT THIS OPPORTUNITY MADAME CHAIRMAN, AND I AM NOT OPPOSED TO KEEPING IT IN MY COMMITTEE AT ALL.
IT HAS OPENED MY EYES TO A NEW PERSON LOOKING INTO IT.
I THINK IT IS IMPORTANT THAT IS WHAT THESE COMMITTEES ARE FOR TO SHARE THESE POINTS.
>> THANKS, CLIFF, I APPRECIATE DOROTHY'S COMMENT ABOUT ENGAGING THE PUBLIC AND ROB'S RESPONSE.
IT ALMOST SUGGESTS TO ME, THIS IS FOR ME INFORMED BY THE MONOS OF MASTER PLANNING DISCUSSIONS WE HAVE HAD IN FINANCE OVER TH LAST 12-18 MONTHS.
WE NEED TO RIGHT THE TABLE OF CONTENTS IF YOU WILL FOR THIS FRAMEWORK.
I HAVE BEEN KEEPING A RUNNING LIST WE HAVE NEVER HAD A BOARD ON LEAD PRINCIPLES.
ISSUE OF HOUSING COME UP OVER AND OVER AGAIN.
HOW ARE WE GOING TO TREAT OPEN SPACE? ATHLETIC FACILITIES? WE HAVE NOT HAD THAT CONVERSATION.
WE HAVE TALKED ABOUT PUBLIC PRIVATE PARTNERSHIPS WE HAVEN'T TALKED ABOUT SPECIFIC TYPES OF PPP'S.
TRANSIT CONNECTIONS AND PARKING.
COMMERCIAL REVENUE WITH PARKING STRUCTURES, FOR EXAMPLE.
DO WE WANT TO GO VERTICAL? HAVEN'T HAD THAT DISSUGGESTION YET.
IN MY MIND THOSE LIST OF THINGS, SEVEN OR EIGHT THINGS.
THOSE ARE THE THINGS WE NEED TO BE TALKING ABOUT WHETHER IT IS A FINANCE COMMITTEE OR AD HOC COMMITTEE.
I DON'T THINK IT MATTERS TOO MUCH.
IT WOULD PROBABLY BE TO ENGAGE THE ENTIRE PRESENTATION.
VALUABLE AND IMPORTANT IN TERMS OF SETTING CONTEXT IN WHICH LAND USE WILL OCCUR.
I STILL BELIEVE AFTER SEEING THEM, MASTER PLAN PRESENTATIONS BY CAMPUS THAT WE HAVE NOT HAD THE POLICY DISCUSSION ON THE FRAMEWORK SUGGESTING AND ROB SUGGESTED TO DOROTHY.
TO ME THAT IS THE LOGICAL NEXT STEP.
>> AND I THINK, ACTUALLY ALL OF YOU ARE CORRECT IN HERE.
CHALLENGE IS LAND USE IMPLIES MORE THAN A PHYSICAL ASSET AND WHAT WE DO WITH IT.
IT INCLUDES EVERYTHING MENTIONED.
I THINK IT IS MORE IMPORTANT THEN THAT.
WHEN WE THINK ABOUT IT, HISTORY OF THIS DISTRICT AND SOME OF YOU HAVE BEEN
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AROUND KNOW THIS AS A FACT.I RECALL CONVERSATION I HAD WITH MARGARET MCDERMOTT.
ONE THING SHE ADMONISHED ME ON IS WE HOARD THE LAND.
WE WERE INWARDLY FOCUSSED ON THAT.
WHAT WE ARE SAYING WHETHER IT BE CHAIR BOYD'S COMMENTS ON HOW WE ENGAGE PHIL, YOURS RELATED TO MORE GRANULAR ACTIVITIES.
WHAT WE ARE SAYING IS HOW DO WE IMPACT THE COMMUNITY, LEVERAGE OUR ASSETS AND DIFFERENT WAYS WE HAVE DONE IN THE PAST AND SEE THIS AS A LEVER IF YOU WOULD MUCH LIKE WE USED THIS TO APPROVE STUDENT ACHIEVEMENT, MUCH LIKE WE HAVE DONE WITH SMALL BUSINESS WORK.
HOW DO WE INSURE WE ARE ENGAGING AND CREATE OPPORTUNITIES FOR ENGAGING IN A VARIETY OF WAYS KNOWING THAT WE CAN'T DO IT ALL AT ONCE.
IF WE CREATE A FRAMEWORK BY WHICH WE LAY OUT THE OPPORTUNITIES, THEN WE CAN HAVE ONE FOR WHICH WE CAN MAKE DECISIONS ON.
YOU ARE CORRECT, THIS GREW OUT OF FACILITIES.
FACILITIES WERE SEVEN SEPARATE MASTER PLANS, FOCUSSED INWARDLY HOW THEY INTERACT WITH EACH OTHER OR ENGAGE WITH THE COMMUNITY.
WE HAVE BROADENED THAT TO BE A NETWORK OF RESOURCES.
WE STILL PLAN TO BE MORE INWARDLY FOCUSSED.
AS WE THINK ABOUT THIS FROM STRATEGIC POINT OF VIEW.
WHAT YOU FRAMED ARE THE DETAILS.
I AGREE THIS IS A PROCESS THAT WE GO THROUGH TO ULTIMATELY HAVE A FRAMEWORK.
CLIFF, I THINK THAT IS WHAT YOU ARE GETSING AT.
THIS IS A LITTLE BIGGER ULTIMATELY THAN SAY A FINANCE SUBCOMMITTEE.
FINANCIAL RESOURCES, TALENT, PUBLIC ENGAGEMENT.
BUT I THINK WHERE WE ARE RIGHT NOW, IT IS THE BEGINNING OF THIS DISCUSSION AND WHAT WE HAVE REALLY ARE ASKING PERMISSION FROM YOU, CONSENSUS AT THIS POINT, CAN WE BEGIN THIS PROCESS AND THINK ABOUT THIS IN DIFFERENT WAYS KNOWING ALONG THIS JOURNEY WHOLE SLEW O VARIOUS ACTIVITIES.
WE ARE STARTING NOT QUITE AT GROUND ZERO, PRETTY CLOSE TO IT.
>> THAT WAS BASICALLY MY COMMENT.
THE IDEA IF YOU ALREADY HAVE YOUR MIND MADE UP OR THEN SHOW THE PUBLIC WHAT YOU HAVE ENVISIONED FOR THEIR BACKYARD, TO ME IF YOU ASK SOMEBODY WHAT THEY WOULD LIKE, WHAT THEY COULD PUT UP WITH, SOMETHING ALONG TH LINES, SOMETHING OF A COMMUNITY PERMISSION TO MOVE FORWARD, SO MUCH EASIER THEN TO COME BACK AND SAY ON THIS DAY WE HAD THIS MEETING, THIS IS WHAT YOU ASKED FOR THIS IS NOW WHAT WE ARE COMING BACK WITH.
CAN'T TELL YOU HOW MANY TIMES COMMUNITIES HAVE SAID NO.
IF YOU DON'T ASK AND MAKE THESE WONDERFUL GRANDIOSE PLANS VERY EASY FOR A COMMUNITY TO SAY YOU SHOULD HAVE, I DON'T WANT THAT IN MY NEIGHBORHOOD.
IF YOU GO FORWARD WITH ASKING FIRST, EASIER TO GET PERMISSION THAN FORGIVENESS.
YOU CAN'T JUST ASK THEM TO PUT UP WITH THERE ARE ALL SORTS OF REQUIREMENTS AND DANCES YOU HAVE TO GO THROUGH WITH THE AUTHORITIES IF WE ASK FIRST WHAT WOULD YOU LIKE THEN WE CAN GO FORWARD WITH WHAT WE WOULDN'T HAVE ANY
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OBJECTIONS AT THE END INPUTTING IN.WE NEED TO RESPECT THE NEIGHBORHOODS.
>> I THINK YOUR POINTS ARE VERY WELL TAKEN HAVING DONE THIS FOR A LONG TIME, COMMUNITY ENGAGEMENT PART IS VERY, VERY IMPORTANT.
TRUSTEE RITTER'S POINT AND TRUSTEE BOYD'S POINT WHEN I MADE THE COMMENT ABOUT TIMING REALLY IMPORTANT.
HOW THE BOARD GOES ABOUT IT IF THEY DEAL WITH IT IN SOME FORM.
I THINK IT IS IMPORTANT TO RECOGNIZE, THIS IS A BIG PROCESS.
YOU HAVE TO TAKE IT A BITE AT A TIME.
WORK WITH THE BOARD IN WHATEVER ORDER THE BOARD OR WHATEVER MANNER THE BOARD DETERMINES.
ALL OF THE THINGS CHAIR BOYD TALKED ABOUT AND TRUSTEE RITTER AND TRUSTEE ZIMMERMAN ALL PART OF THAT LAND USE PLAN AND POLICY PROCESS.
WE ARE REALLY AT THE VERY INCEPTION.
WE'LL COME BACK TO YOU IN WHATEVER FORM OR FASHION.
IT IS A LARGE DISCUSSION THAT CROSSES COMMITTEE CHARTER BOUNDARIES IF YOU WILL.
I DON'T THINK, IT WOULD BE VERY SIMPLE IF THE BOARD'S PLAN FOR LAND USE WAS WE ARE NEVER GOING TO DEVELOP ANY OF THE PROPERTY.
THAT ISN'T BENEFICIAL TO THE COMMUNITY.
I DON'T THINK THAT IS THE POLICY.
WE NEED TO TALK ABOUT THE THINGS THAT MAKE UP THE POLICIES.
WE'LL BE PREPARED TO COME BACK AND WORK WITH WHATEVER FORM THE BOARD WISHES US TO DO SO OVER THE COMING WEEKS AND MONTHS.
>> ARE THERE SOAR OTHER BOARD MEMBER COMMENTS?
>> I NEED CLARIFICATION ABOUT COUPLE THINGS.
IN THE PRESENTATION YOU HAVE LAND USE POLICY AND CAPTION ON THE PAGE SAYS WHAT IS INCLUDED.
THAT IS A DRAFT OF THINGS THAT CAN BE INCLUDED?
>> ACTUALLY, THAT IS A HIGH LEVEL OVERVIEW OF THE KINDS OF THINGS THAT CAN BE INCLUDED AND CONSIDERED AS YOU DEVELOP YOUR LAND USE PLAN.
FAR MORE THAN JUST THESE LISTED.
THIS ISN'T INTENDED TO BE EXCLUSIVE LIST.
SEVERAL SLIDES WE WENT THROUGH TALKING ABOUT THE KINDS OF ISSUES AND KINDS OF THINGS WE WOULD BE LOOKING AT.
THERE ARE FOR MORE, COUPLE ON EITHER SIDE OF THIS.
>> WHAT WOULD BE HELPFUL ON THOSE.
WHAT WOULD BE HELPFUL IF YOU PUT DRAFT OR SOMETHING THAT INDICATES THIS IS AN EXAMPLE RULES AND OBJECTIVES THAT CAN BE INCLUDED.
THAT IS BASICALLY WHAT YOU ARE SAYING, CORRECT?
>> THIS ISN'T A PROPOSED POLICY.
WE HAVE TO HAVE A LOT OF DISCUSSION.
THESE ARE SOME OF THE THINGS WE THINK ARE IMPORTANT AS YOU DEVELOP A LAND USE POLICY.
SOME OF THE THINGS YOU CAN ACCOMPLISH THAT EMBRACES THESE ISSUES.
I DIDN'T WANT TO SUGGEST THIS WAS THE POLICY.
NOW MY NEXT QUESTION IS WHAT I UNDERSTAND BASICALLY ALL OF THESE CAMPUSES WERE DONE UNDER SUP'S OR PD'S.
BUT SOMETHING RESTRICTIVE WHERE THE ONLY USE THAT WAS ALLOWED WAS FOR IT TO BE A
[00:45:05]
COLLEGE CAMPUS THERE, CORRECT?>> SOME OF THE LIKE BROOKHAVEN HAS A PD.
IN A GENERAL SENSE -- >> ROB, ROB, LET ME SAY THIS: I UNDERSTAND THE DIFFERENT ZONING DESIGNATIONS.
I UNDERSTAND YOU HAVE UNDERLYING ZONING WHERE THE PD OR SUP LAID ON TOP OF THAT.
WHEN THESE WERE PUT IN PLACE, EVEN THOUGH YOU SAY 40 YEARS OR WHATEVER, ONLY USE ALLOWED WAS FOR IT TO BE A COLLEGE CAMPUS.
>> I DON'T WANT TO ANSWER THAT.
ONLY USES ALLOWED FOR THOSE CAMPUSES THAT HAVE UNDERLYING ZONING USES PERMITTED BY RIGHT.
PLUS IF IT WAS NECESSARY TO GET ADDITIONAL DESIGNATION OF A COLLEGE OR UNIVERSITY WE OBTAINED THAT.
FOR EXAMPLE, NORTH LAKE ZONED COMMERCIAL OFFICE.
YOU CAN DO ANY OF THE USES ALLOWED IN THE COMMERCIAL OFFICE DISTRICT UNDER IRVING ZONING.
SAME WOULD BE TRUE OF BROOKHAVEN.
WE ARE ABLE TO FUNCTION AND HAVE A COLLEGE OR UNIVERSITY ZONED RESIDENTIAL BECAUSE WE HAVE SUP DESIGNATION.
WHO HAS OWNERSHIP IN TERMS OF SUP'S AND PD'S THAT GOVERN OUR PROPERTY? PRETTY SURE I HEARD YOU SAY WE WERE, WE ARE NOT OUT OF LINE WITH THE USES PERMITTED UNDER THOSE DESIGNATIONS.
DALLAS COLLEGE PROPERTY OWNER.
RECEIVE THE PERMISSION TO USE THE LAND AT THE TIME IT WAS GRANTED IF WE USE IT IN THE FASHION, WE OWN THOSE.
THOSE DESIGNATIONS ARE NOT UNIQUE TO THE COLLEGE, THEY ARE TRANSFERABLE.
OWNING A PIECE OF PROPERTY COULD SELL THAT PROPERTY TO SOMEBODY AND THEY COULD CONTINUE TO USE IN THAT FASHION.
THEY WOULDN'T VIOLATE ZONING BY DOING SO.
>> MY NEXT QUESTION: WAS YOUR RECOMMENDATION THAT WE TRY TO LOOK AT DESIGNATION OF PLANNED DEVELOPMENT FOR ALL OF THESE CAMPUSES? PLAN DEVELOPMENT DESIGNATION WOULD PERMIT GREATER FLEXIBILITY.
I DON'T BELIEVE THERE IS A CITY IN WHICH WE BE IT IRVING, FARMER'S BRANCH, ADDISON, DALLAS, LANCASTER, I WOULD HAVE TO LOOK AT ALL THE ORDNANCES.
WE THINK PD WOULD MOST EFFECTIVE IT IS CONCEIVABLE SOME OF THE PROPERTY MAYBE MIXED USE DEVELOPMENT.
>> ARE YOU SAYING YOU THINK EVEN THOUGH IF YOU GO TO SAY IRVING OR ADDISON, MAYBE CAUSE SOMETHING ELSE.
YOU ARE TALKING ABOUT A SET OF POLICIES THAT WOULD LOOK AT A PLAN DEVELOPMENT USE -- YOU UNDERSTAND WHERE I AM GOING WITH THIS? WAS THAT WHAT YOU WERE SAYING IN YOUR NEXT STEPPED?
[00:50:07]
THE LAND USE POLICY WE HAVE BEEN DISCUSSING INTERNAL TO DALLAS COLLEGE.THAT WOULD BE UNIQUE TO DALLAS COLLEGE.
IN THOSE CITIES, IN WHICH WE OWN LAND, GREATEST FLEXIBILITY WE COULD HAVE UNDER TYPICAL ZONING ORDNANCE, PLANNED DEVELOPMENT ORGANIZATIONS R 1 DESIGNATION, OR R 7.5.
THAT IS VERY CONSTRAINING ON HOW YOU CAN DEVELOP THAT PROPERTY.
LAYER WITH SUP STILL VERY CONSTRAINING.
GREATEST FLEXIBILITY COULD BE ACHIEVED BY PLANNED DEVELOPMENT.
WHETHER I RECOMMEND TO THE BOARD, WE SHOULD MOVE FORWARD WOULD BE CASE SPECIFIC, I HADN'T GONE THROUGH AND ANALYZED WHAT WE CAN DO.
THAT IS PART OF THIS PROCESS AS WE INVENTORY.
ONCE WE DEVELOP A PLAN AND PROCESS WOULD BE WHAT IS THE CURRENT ZONING ALLOW? IF WE NEED TO AMEND THE ZONING, WHAT WOULD BE THE BEST WAY TO DO THAT? PD MOST FLEXIBLE ZONING WE COULD HAVE.
>> THAT IS PRETTY MUCH SO WHAT I WAS ASKING.
IN TERMS OF PLANNED DEVELOPMENT USES, YOU STILL HAVE TO TELL THEM WHAT YOU ARE GOING TO DO.
IT IS AGAIN THE LANGUAGE IN A PEE DEE BROADER BY DESIGN.
ALLOWS FOR MULTIPLE USES AND SIMILAR TO THE MORE SPECIFIC ZONING ORDNANCES IN THE CITIES.
YOU ARE RIGHT, YOU CAN ONLY DO WHAT THE PD ALLOWS YOU TO DO.
>> GROUP WANT TO CHANGE YOU HAVE TO GO BACK AND GET AN AMENDMENT?
REALLY NICE FEATURE OF A PEE DEE, THEY ARE TYPICALLY IMPRESSED UPON A PIECE OF PROPERTY WITH A VIEW WHAT IT IS GOING TO LOOK LIKE 10, 20, 50 YEARS VERY FLEXIBLE.
IT IS MORE FLEXIBLE AND TYPICAL STRAIGHT ZONING.
>> OH, TWO THINGS: I THINK BASED ON MISS ZIMMERMAN'S COMMENTS.
I THINK AND YOU TELL ME IF YOU ARE WRONG, DOROTHY, IF YOU GO TO THE COMMUNITY AND ASK THEM WHAT THEY WANT TO SEE, THAT KEEPS US FROM GETTING INTO AN ADVERSARIAL ROLE OR RELATIONSHIP WITH THE COMMUNITY.
IF WE ASK FIRST INSTEAD OF SHOWING THEM WHAT THEY NEED, TO ME, I HAVE FOUGHT THINGS BEFORE SIMPLY BECAUSE THEY DIDN'T ASK FIRST.
IF YOU DIDN'T ASK FIRST NO REASON TO SPEND ANY TIME ON SOMETHING THEY ALREADY SAID WAS A NO.
>> IT HAS BEEN SO LONG SINCE THESE THINGS HAVE BEEN PUT IN PLACE, I AM NOT SURE ANYBODY HAS A COMPLETE HISTORY.
I AM SURE NEIGHBORHOODS WERE NOT EVEN THERE WHEN THIS LAND WAS PURCHASED.
ALSO THIS DISCUSSION JUST KIND OF, WE NEED TO PUT SOMETHING IN THERE THAT SAYS WE WILL REVIEW THIS POLICY EVERY FIVE YEARS, 1 YEARS, WHATEVER BECAUSE THINGS ARE GRADUALLY CHANGING.
YOU PLAN AND DEVELOP A POLICY, EXPECTATION IT WILL GUIDE LAND USE DECISION.
EVERY POLICY I HAVE EVER DONE REQUIRES A FIVE-YEAR REVIEW TIME.
WE WOULD CERTAINLY INCLUDE THAT.
>> THIS IS THE FIRST TIME WE HAVE EVER COME TO THE CONSENSUS WE NEEDED A LAND USE POLICY.
[00:55:01]
MOVING FORWARD THAT IS SOMETHING THAT NEEDS TO BE CONSIDERED LIKE I SAID SOME TYPE OF SCHEDULE.IT IS ROUTINELY DONE AND REROUTINELY LOOK AT IT.
>> OTHER COMMENTS FROM OTHER BOARD MEMBERS?
>> I HAD A COUPLE OF COMMENTS.
SOUNDS LIKE WE DEFINITELY HAVE A CONSENSUS WE NEED A LAND USE POLICY.
I THINK WE CAN FIGURE OUT IF WE WANT TO DO IT IN CONJUNCTION A WORK SESSION MASTER PLANNING.
SEVERAL BULLET POINTS THINGS INCLUDED IN THE VAST MAJORITY OF THE MASTER PLANS THAT WERE PRESENTED TO US.
I DIDN'T HEAR OPPOSITION TO MANY OF THOSE ITEMS. I THINK IN DEPTH DISCUSSION WOULDN'T HURT.
THERE IS A BUILT IN COMMUNITY INPUT REQUIREMENT TO THAT.
THERE WILL BE COMMUNITY INPUT TO TRUSTEE ZIMMERMAN'S POINT.
I DEFINITELY AGREE WE NEED TO BE ASKING OUR COMMUNITY FOR INPUT.
I AM SURE WE CAN INCORPORATE THAT AFTER WE HAVE CREATED A POLICY.
WHAT I HEAR IT IS GOING TO BE A PRETTY BROAD POLICY THAT WILL ALLOW US TO DO THINGS THAT WILL HELP OUR CONSTITUENTS, OUR COMMUNITY GET BETTER EDUCATION BETTER ACCESS.
WE CAN DEFINITELY TALK ABOUT IN A FUTURE BOARD MEETING.
TALKING ABOUT THE LAND USE POLICY IN CONJUNCTION WITH ALL OUR OTHER EFFORTS.
>> ARE THERE OTHER BOARD MEMBERS WITH COMMENTS?
>> OKAY HEARING NONE, THANK YOU, GUYS FOR THE PRESENTATION, I APPRECIATE VERY MUCH.
AS I SAID, I THINK LAND USE IS JUST A PIECE OF THE OVERALL CONCERN OR INTERESTS, OPPORTUNITY WE HAVE AND A STRATEGIC PLAN, LAND USE CAN BE AN INTEGRAL PART.
WE NEED A FORMALIZED PROCESS WE HAVE DONE THAT.
THEN WE CAN PUT THE PIECE OF THE PUZZLE TOGETHER.
[4.B. Supplier Diversity Update Presenters: Marisol Romany, John Robertson, The Burrell Group: Martin Burrell, Don O’Bannon]
WITH THAT THEN, WE ALSO HAVE A PRESENTATION TODAY ON SUPPLIER DIVERSITY UPDATE.>> I'LL BRIEFLY INTRODUCE MARISOL.
WE HAD SOMEBODY ELSE US UPDATE OUR MWBD POLICY.
THIS IS AN AREA THAT WILL FALL UNDER HER RESPONSIBILITY.
ALSO THE OUT REACH AND THINGS WE NEED TO DO FROM DEI STANDPOINT.
WITH THAT MARE MARISOL, I'LL TURN IT OVER TO YOU AND YOUR TEAM.
LAST MONTH WE CAME TO THE LAST BOARD MEETING TO SPEAK ABOUT SOCIAL RESPONSIBILITY.
DURING THAT MEETING INTRODUCED DIVERSITY, EQUITY AND INCLUSION, SUSTAINABILITY AND SUPPLIER DIVERSITY.
DURING LAST MONTH HIGHLIGHTS REVIEW END OF YOUR PROGRAM.
WE TALKED ABOUT A LITTLE BIT ABOUT BURRELL GROUP AND HOW THEY WERE CONTRACTED TO IMPROVE THE PROGRAM.
THEN SPOKE ABOUT TRANSITIONING CURRENT MWBE TEAM TO WORK WITH SOCIAL RESPONSIBILITY AND INCLUSION OFFICE.
WE'LL JUST REMIND YOU WHAT THE PROGRAM'S FOCUS AND DEFINITION AND REVIEW BURRELL GROUP RECOMMENDATIONS AND SUMMARIZE INSIGHT AND HOW
[01:00:06]
WE ARE USING THEM FOR THE DIVERSITY PROGRAM.DURING LAST MEETING TALKED ABOUT OUR FOCUS, PROVIDE EQUAL ACCESS TO EVERY COLLEGE.
HERE IS A CLEAR PICTURE AS TO WHAT THAT MEANS.
BUSINESS COMMUNITY IN DALLAS WILL BE HAPPY TO RECEIVE.
SOME OF THE POINTS WE TALKED ABOUT IN TERMS OF APPROACH.
REGISTRATION PAGE AND WHAT THAT WOULD INCLUDE WE TALKED ABOUT MENTORING WITH SUPPLIERS WHAT THAT MEANS INTERNALLY AND EXTERNALLY AND HOW WE WOULD REPORT SUCCESS STORIES WITH VENDORS AND COMMUNITY PARTNERS AND INTERNAL PARTNERS TO THIS BOARD.
I WOULD LIKE TO INTRODUCE BURRELL COMPANY.
MARTIN BURRELL AND DONOVAN WHO WILL PRESENT TO YOU THEIR INSIGHTS AND FINDINGS AND RECOMMENDATIONS IN TERMS OF PROVIDING INCLUSIVE PROGRAM FOR DIVERSE VENDOR HERE AT DALLAS COLLEGE, GOOD AFTERNOON.
THE THING WE PUT TOGETHER, MYSELF OF COURSE LEGAL SPACE CYNTHIA DUDLY, COUNCILMEMBER RODRIGUEZ ALL HAD A HAND IN PUTTING TOGETHER THE DISTRICT'S OVERALL PROGRAM.
PROGRAM MANUAL PROCEDURES PROVIDE LEGAL CLARITY TO INSURE AND CONSIDER PROCESS IN TERMS OF HOW WE UNDERTOOK WHAT WE NEEDED.
WE ALSO INDICATED THIS GROUP ESTABLISHED CONTRACTS, SPECIFIC GOAL SETTING PROCESS.
STRATEGIES FOR GOOD OUT REACH.
OPERATIONALLY WE WANTED TO PRESENT RECOMMENDATIONS WOULD WORK WITH THE JOB DESCRIPTIONS AND ORGANIZATIONAL INTERFACE.
HOW AN MWBE PROGRAM COULD GOOD.
ALL OF THE DIFFERENT THINGS THAT THE DISTRICT IS DOING.
WE HAVE THE DESIGN TO INCREASE NUMBER OF FIRMS PARTICIPATING IN THE DISTRICTS OVERALL PROGRAM AND WOULD PROVIDE SPECIFIC STRATEGY AND APPROACHES TO HOW THE SOCIAL RESPONSIBILITY WOULD FUNCTION OVERALL AND HOW THE PROGRAM REACHED OUT TO EVERYBODY.
ILLUSTRATING FUNCTIONAL ITEMS AND HOW IT WOULD BE NECESSARY AND HOW IT WOULD BE IMPLEMENTED TO MAKE SURE WE HAVE THE SPECIAL PROGRAM.
COMPLIANCE PART OF THE PROGRAM, NO PROGRAM HAS INTENT OF BEING -- TO MAKE SURE BUSINESSES HAVE WORKED WITH OUR FIRM -- PART OF THE PROGRAM WAS TO DEVELOP STRATEGIES FOR MAKING SURE YOU HAD A GOOD COMPLIANCE PROGRAM.
[01:05:03]
WE WANTED TO MAKE SURE WE HAD IT FROM INCEPTION.HOW PRECONDUCTION WILL WORK AND HIGHLIGHT HOW MONTHLY SUCCESS OF OVERALL PROGRAM.
WE SOUGHT TO BEFORE WE REVIEWED DONALD WHO IS EXPERT IN LEGAL MATTERS.
WE ANALYZE PROGRAMS, ALL THE WAY TILL NOW.
PART OF THE BURRELL GROUP TO REVIEW THE PROGRAM HASN'T BEEN REVIEWED SINCE 2006.
HE HAS PROVIDED UNDERSTANDING OF WHAT HE WENT THROUGH TO RESURRECT THE PROGRAM AND BRING IT TO 2021.
LET ME TALK ABOUT THE ENHANCEMENTS WE HAVE MADE.
FIRST INCORPORATED NON DISCRIMINATION FOR ALL CONTRACTORS TO DO DALLAS COLLEGE WORK.
WE UPDATED THE SECTION OF THE PROGRAM.
CERTAIN DEFINITIONS NEEDED AND SHOULD BE THERE FOR CLARITY IN ORDER TO HAVE A CLEAR ROAD MAP IN TERMS OF WHAT THE COLLEGE EXPECTS.
WE RECOMMENDED ANNUAL CONTRACTS AN SPECIFIC GOALS FOR ALL SPEND WHICH YOU ARES ABOVE 50,000.
EACH CONTRACT EVALUATED ACCORDING BASED UPON THE AVAILABLE SUBCONTRACTING OPPORTUNITIES FOR THAT PARTICULAR PROJECT.
YOU DO NOT AUTOMATICALLY SOME GOALS.
SOME TASKS LEND THEMSELVES TO DO PARTICIPATION OTHERS DO NOT AND MORE LIMITED IN THEIR APPROACH.
WE UPDATED THE BEST IN THE INDUSTRY, RECOMMENDING CONTRACTS FOR ALL THE EXPENDITURES ABOVE 50,000.
>> ALSO INCLUDES ALL EXPENDITURES BELOW 50,000.
THEY INVOLVE CONTACTING MWBE VENDORS FOR THOSE PARTICULAR TYPES OF PARTICIPATION.
WHEN THEY DO SUBMIT IT IS CONSISTENT WITH THEIR GUIDELINES.
ALSO CREATED MINORITY OWNED BUSINESS ADVISORY.
THIS IS A CHANCE TO BRING IN MANY OF THE LEADING ORGANIZATIONS LIKE CONTRACTOR.
ASIAN AND PROVIDES FOR THOSE NUMBERS TO PROVIDE FEEDBACK ON THE EFFECTIVENESS OF THE MWBE PROGRAM AS IT IS IMPLEMENTED AND OPERATES.
AND WE INCORPORATED THIS IS LEGAL EASE SEPARATE PROVISION.
>> WE THINK WE DID A COMPREHENSIVE JOB BRINGING THE PROGRAM TO TO 2021.
WE THOUGHT THAT THE DALLAS COLLEGE SHOULD CREATE A DEPARTMENT LEADERSHIP FOR MWBE PROGRAM.
THAT DEPARTMENT WOULD BE REPORTING CAPABILITY.
THAT OBJECTIVE IS ALREADY MET.
HAVING RESPONSIBILITY FOR THE MWBE OFFICE.
ACCORDING TO THE HIGH LEVEL EXECUTIVE OF THIS YEAR.
WE WANTED THIS OFFICE TO BE FULLY STAFFED WITH YOUR EXPERTISE.
WE RECOMMEND IT LOOK FOR HIGH LEVEL CAPABLE OF GOVERNMENT AND LEGAL BUSINESS.
THAT IS WHAT IS INVOLVED IN THE MINORITY BUSINESS OFFICE.
OTHER THING RECOMMENDED FULLY CHOOSE TO NAVIGATE.
IN THAT AWE AGGRESSIVE COMPLIANCE PROGRAM.
CERTAINLY AVAILABLE TO ASSIST THE OFFICE IN ANY WAY POSSIBLE.
UPDATED AVAILABILITY AND DISPARITY STUDIES.
HIGHLIGHTING WHY THAT IS IMPORTANT.
>> IN 2006 DALLAS COUNTY COMMUNITY COLLEGE ADOPTED AVAILABILITY DISPARITIES.
DEFINITION OF DISPARITY STUDIES FOLLOWS.
IT IS A STATISTICAL ANALYSIS OF UTILIZATION OF MWBE FIRMS IN THE DALLAS COLLEGE MARKETPLACE.
2006 STUDY MORE THAN 16 YEARS OLD AND NEEDS TO BE UPDATED SO THAT IT REFLECTS CURRENT AVAILABILITY AND CURRENT UTILIZATION BY DALLAS COLLEGE.
IT IS IMPORTANT TO NOTE THE STUDY IS REQUIRED FOR THE USE OF RACE IN PUBLIC CONTRACTS.
DISPARITY HAS VERY PRACTICAL BENEFITS.
[01:10:02]
MEASURE MWBE AVAILABILITY IN THE DALLAS MARKETPLACE.SECOND DISPARITY STUDIES BENCHMARK THE FIRMS IN THE PARTICULAR INDUSTRIES CONSTRUCTION, PROFESSIONAL SERVICES AND PROVIDE A METHOD WHERE THE COLLEGE IS GOING AND WHERE THE EFFORTS NEED TO BE FOCUSSED IN ORDER TO ENHANCE INCLUSIVENESS.
OPPORTUNITY TO WORK WITH THE DISTRICT.
OF COURSE WHEN THIS REMAINING CAME ON BOARD, WE WERE ABLE TO -- HELPFUL TO US WE MET SEVERAL TIMES TO MAKE SURE THIS PROGRAM PUT TOGETHER AND HE ENVISIONED WHAT IT OPERATES.
WE REALLY, REALLY LOOK FORWARD TO ANYTHING TO MAKE SURE THE PROGRAM IS PUT IN PLACE AND MATCH WHAT THE DISTRICT IS DOING WITH THIS HIGH QUALITY.
[01:15:03]
>> YES, AGAIN THAT IS LEGAL EASE.
WHAT THAT MEANS BASICALLY, PROVISION IN YOUR PROGRAMMING THAT SAYS IF THERE IS A CHALLENGE, AND A PORTION OF THAT PROGRAM IS FOUND TO BE UNCONSTITUTIONAL OR IN VIOLENCE OF SEVERAL STANDARDS THAT PROVISION ALONE IS STRUCK DOWN AND NOT THE ENTIRE PROGRAM.
PROVISION SEPARATES EACH OF THE VARIOUS COMPONENTS INTO DISCRETE CATEGORIES.
IN THE EVENT YOUR CONSTRUCTION WAS CHALLENGED IT WOULD NOT INCLUDE THE SERVICES.
>> PRIOR TO THAT, IT WAS NOT IN THE OLD PROGRAM, CORRECT?
THAT IS STANDARD TO MOST MWBE PROGRAMS.
>> COULD YOU GO TO WHERE STAFF YOU ARE RECOMMENDING TO ALLOW >> SOMETHING ABOUT FINANCING, SOMETHING ABOUT COMPLIANCE.
>> I FORGOT YOU DIDN'T HAVE CONTROL OF THE POWERPOINT.
A LOT OF IT IS WHAT PEOPLE HAVE DONE IN THE PAST.
YOU WOULD FIND SOMEONE WITHIN THE OFFICE WHO DIDN'T MAKE IT.
MAYBE THEY HALF WAY STICK THEM IN THE MINORITY BUSINESS OFFICE.
HIGH LEVEL PROFESSIONALS WHO HAVE CAPABILITIES TO UNDERSTAND WHAT THEY ARE RESPONSIBLE FOR, HARD TO TAKE HOLD IF YOU DON'T UNDERSTAND HOW STRUCTURE, ARCHITECTURE.
HARD TO UNDERSTAND WHAT THE FINANCE DEPARTMENT IS DOING WHEN YOU HAVE NO BACKGROUND IN THAT AREA.
WE WANTED TO MAKE SURE THE OFFICE IS STAFFED WITH HIGH LEVEL PROFESSIONALS.
YOU REALLY DON'T HAVE CAPABILITY IN THAT OFFICE.
YOU CERTAINLY HAVE A LOT OF AREAS IN THIS AREA.
PROGRAMS ARE NOT STRONG ENOUGH.
MY QUESTION ON THIS ONE, TALKING ABOUT FOR EXAMPLE, FINANCE PROCUREMENT.
IN TERMS OF FINANCE, WHAT WOULD THAT ENTAIL? I AM NOT FAMILIAR WITH FINANCIAL PART.
>> WHEN YOU ARE LOOKING AT SOMEONE WITH THE UNDERSTANDING OF HOW BUSINESSES WORK.
THEY ARE APPROACHING TO BE A SUBCONTRACT.
THE INDIVIDUAL BRINGS ON, THAT COMPANY IS NOT SUCCESSFUL, WE TRIED.
WE HAD TO REMOVE THEM FROM THE CONTRACT.
BETTER UNDERSTANDING WITH MANY COMPANIES, SO MANY OTHER FIRMS WHO ARE CAPABLE.
WHAT WE WANTED TO DO IS MEET STAFF UNDERSTANDING HOW BUSINESS OPERATED AS WELL
[01:20:19]
AS UNDERSTANDING HOW WITHIN THE OVERALL CONTRACTING PROCESS WITHIN THE AGENCY.>> IF I MAY ADD ONE OF THE THINGS TRADITIONALLY, CONSTRUCTION IN THE MWBE PROGRAM.
OVER THE PAST YEARS YOU ARE LOOKING MORE AT PROFESSIONAL SERVICES.
IF YOU DO A BOND PROGRAM, WE NEED SOMEONE WHO UNDERSTANDS WHAT COMPONENTS COME INTO A BOND.
THERE IS AN OPPORTUNITY FOR MWBE PARTICIPATION.
IF YOU HAVE ORDNANCE OUTSIDE AUDITORS, IS THERE AN OPPORTUNITY TO BRING IN MWBE FIRMS IN NON-TRADITIONAL WAYS WHEN WE TALK ABOUT FINANCE, TALKING ABOUT PROFESSIONAL SERVICES, INDIVIDUAL WHO CAN LOOK ACROSS VAST ARRAY OF OPPORTUNITIES AND DEVICE GOALS OR INCLUSIVENESS WITHIN THE CONTEXT OF PHYSICAL ACTIVITIES.
IF A PERSON IS PARALYZED AND TRYING TO DETERMINE WHETHER OR NOT THERE SHOULD BE A 5, 10, 15, 20 PERCENT GOAL, LOOKING AT PROCUREMENT, YOU CAN UNDERSTAND EXACTLY WHERE ARE THE POTENTIAL ELEMENTS FOR SUBCONTRACTING THEY UNDERSTAND ALL THE ELEMENTS.
SETTING UP A GOOD BACKGROUND OF ANY PARTICULAR PROCUREMENT -- MWBE OFFICE.
>> GOALS REALLY DON'T WORK WELL FOR US.
THEY ONLY SEE GOAL AS A CEILING NOT THE FLOOR.
IT IS NOT SIGNIFICANT IN TERMS OF REALLY SPREADING PROCUREMENT DOLLARS.
I HAVE ASKED OUR CHIEF FINANCIAL OFFICER MR. ROBINSON IF IT IS LEGAL.
THERE IS AN RFP TO PUT IN LANGUAGE SAYING YOU KNOW, WE'LL GIVE EXTRA POINTS TO THAT WHO HAVE HEAVIER MWBE PARTICIPATION ON ALL OF THESE PUBLIC DOLLARS.
TAX PAYORS IN DALLAS COUNTY HEAVY MINORITY.
ONE REASON RECOMMENDED THE CONTRACT SPECIFIC TO THOSE CONTRACTS.
THAT IS THE MOST LEVEL WE REACH IN.
>> THAT IS THE HIGHEST LEVEL YOU CAN REACH.
IN THE PAST WHAT HAS HAPPENED WITHOUT THIS SOME PEOPLE HAVE SAID IF A FIRM COMES IN EVERYBODY IS EXCITED.
THEY HAVE SET THE GOAL NOT HAVING THE FULL BOARD.
WHEN YOU SET THE GOAL AT THE LEVEL AT 30%, YOU DON'T HAVE THE PROBLEM SETTING TOO LOW OF A GOAL TO CHALLENGE THE COMPANIES THAT ARE NECESSARY TO MAKE
[01:25:17]
SURE THERE IS INCLUSION.WE CONSIDER THOSE, IF YOU SET A GOAL OF 30, YOU CAN'T COME IN AND SAY AT LEAST I HAVE THE 25.
THAT IS THE REASON IT IS VERY IMPORTANT TO HAVE CONTRACT SPECIFIC GOALS YOU HAVE A SITUATION THEY ANALYZED YOU HAVE DETERMINED AVAILABILITY AND CAPABILITY.
WE SHOULDN'T SET A GOAL AT 20.
>> IF WE SET A GOAL TO MAKE IT CLEAR IN THE RFP.
>> YOU MENTIONED IN THE RECOMMENDATION THOSE OFFICERS PART OF THE -- THOSE INDIVIDUALS, THEY ARE GOING TO SAY THAT JUST LIKE THE PERSON NO CHARGE OF THE MISMANAGEMENT.
YOU HAVE THE CONTRACT AND MAKE SURE THAT PERSON ENFORCED THROUGHOUT THE CONTRACT.
THIS IS THE SAME THING THAT HAPPENED WITH THE GOALS.
>> ACCOMPLISHED CLEARLY THAT THE GOALS WE SET IS A MINIMUM GOAL.
ANYTHING BEYOND THAT IS GREAT.
YOU WOULD BE EVALUATED ON THE BASIS ON YOUR ABILITY TO MEET THE GOAL.
>> COUPLE MORE QUESTIONS, I THINK YOU ARE CORRECT IN SAYING ON CONSTRUCTION.
WE NOTE THE STATE INSTITUTIONS PARTICIPATING OPERATIVES.
THE STATE SAYS HAVE NEGOTIATED WITH THOSE WHO ARE PART OF THE COOPERATIVE.
SO MANY CAN'T COMPETE BECAUSE OF THE BIG BUSINESSES COMPUTER OR
PAPER OR ETC. >> THERE IS A TWO-FOLD ANSWER.
MORE PARTICIPANTS ENCOURAGE PARTICIPATION IN THE COOPERATIVES AND THEIR MEMBERS HAVE MWBE PARTICIPATION.
MORE RESPONSIVE THAT TYPE OF EFFORT WILL BE IN TERMS OF INSURING.
OTHER SIDE IS LOCAL PARTICIPATION AND MAKING SURE THERE ARE SMALL BUSINESSES, LOCAL BUSINESSES, THAT ARE RECEIVING THEIR FAIR SHARE OF THE KNOWLEDGE.
THERE IS A TWO-FOLD APPROACH FOR PROCUREMENTS YOU CAN NEGOTIATE.
AGAIN THERE HAS TO BE A CLEAR MESSAGE FROM THE DISTRICT WE ARE NOT GOING TO DO BUSINESS WITH SOMEONE WHO HAS NOT BEEN INCLUSIVE.
>> I WOULD LIKE MORE INFORMATION ON THAT AND OF COURSE WITH THE BOARD THAT COMMISSIONER BANNON TALKED ABOUT.
I HADN'T HEARD THAT TYPE OF RESPONSE.
THANK YOU, THAT IS MY QUESTIONS.
>> EXCUSE ME, I HAVE A COUPLE MORE QUESTIONS.
ONE OF THE THINGS WAS OUT OF PROFESSIONAL SERVICES CONTRACTS WE HAVE.
AND COMPANIES OUT THERE WE HAVE CONTRACTS WITH US.
[01:30:10]
THEY COME IN AND THEY HAVE THE COMPANIES WHEN THEY COME IN.I AM CONCERNED ABOUT THE COMPETITIVE PROCESS THEY GO WITH EVERYTHING THEY DO.
I AM CONCERNED ABOUT THE PEOPLE THAT HAVE REGULATED AND OUR MINORITY.
THEY DON'T KNOW ABOUT SOME OF THESE OTHER OPPORTUNITIES THAT ARE AVAILABLE.
SOME WHERE IN THE PROCESS WE NEED TO IMPROVE MAKES THOSE PROFESSIONAL SERVICES.
WE ASSURE THAT THEY ARE FOLLOWING THROUGH TO MAKE SURE THEY HAVE THINGS HANDED TO THEM IN THE PROCESS.
EVERYBODY KNOWS >> ALL OF WHICH YOU ARE SEEING, DO YOU HAVE A PERSPECTIVE?
>> I AGREED MWBE PROGRAM INCLUSIVE, YOU SHOULD LOOK AT EVERY AVAILABLE OPPORTUNITY PROFESSIONAL SERVICES AS YOU 1:32 INDICATED IS ONE AREA TRADITIONALLY HAS BEEN NEGLECTED.
THAT IS A VARIANT THAT SHOULD BE FOCUSSED ON AS WELL AS CONSTRUCTION.
>> TO BE ANALYZED IN TERMS OF IDENTIFYING AVAILABLE OPPORTUNITIES.
EVERYTHING FROM CONCESSIONS TO YOU KNOW, JUST ACROSS THE BOARD, FOOD SERVICES, LUNCHEONS, EVERYTHING.
IN THE BASKET AND AVAILABLE FOR DETERMINATION IF THERE IS AN OPPORTUNITY OUT THERE THAT MWBE FIRMS AND LOCAL FIRMS CAN PARTICIPATE IN.
>> I AM CONCERNED OUR CONTRACTS ALL OF THESE PEOPLE THERE IS SOME TYPE OF LANGUAGE THEY KNOW THERE IS A REQUIREMENT FOR THEM TO HAVE A COMPETITIVE PROCESS IN PLACE AND JOINT BUSINESS COMPANY OR SUBCONTRACTORS.
WHAT I DON'T WANT TO HAPPEN IS 1:33 THAT THESE COMPANIES COME IN AND ALREADY HAVE COMPANIES OR TELLING US AND WE ARE NOT MONITORING IT AND ASSURANCE.
LIKE I SAY IT IS A PROCESS EVERYBODY KNOWS THESE OPPORTUNITIES AND THEY HAVE AN OPPORTUNITY TO COMPETE IF THEY WANT TO.
>> ONE OF THE KEY THINGS HERE WE TRIED TO TALK ABOUT.
ONE OF THE THINGS WE REALLY STRONGLY RECOMMEND THAT YOU HAVE MANDATORY MEETINGS.
YOU ELIMINATE DISCUSSION ABOUT BRINGING AN INDIVIDUAL IN MATCH FOR WHAT THEY WANT.
FORCES ANY COMPANY WHO HAS BEEN A PRIME CONTRACTOR TO OPEN THE AVENUE FOR EVERYONE TO COMPETE WHETHER IT BE PROFESSIONAL SERVICE AND ALL OTHER CONTRACTS.
WE HAVE DISCOVERED JUST THAT ALONE OPENS UP A TREMENDOUS OPPORTUNITY.
SOMETIMES THEY DON'T KNOW UNTIL IF THEY COME TO THE TABLE ALREADY ASSEMBLED, THEN A LOT LIKELY SOME WILL HAVE AN OPPORTUNITY TO PARTICIPATE.
PUTS EVERYBODY FRONT AND CENTER COMPETING AS A SUBCONTRACTOR.
MINORITY BUSINESS PROGRAMS, FOCUS ON PRIME CONTRACTORS.
[01:35:04]
IDEA IS THAT MINORITY FIRM CAN -- IF IT CANNOT, THEY LOSE WORK AS A SUB.WE ARE NOT CREATING A SEPARATE PROGRAM.
>> ONE OF THE RECOMMENDATIONS I HAVE MADE, YOU INCLUDE POINTS EVALUATE MWBE SUBS.
THERE IS A LOOK AT THEIR QUALIFICATIONS, AT THEIR TRACK RECORD AND THEIR INVOLVEMENT IS ELEVATING AS IT BECOMES PART OF THE EVALUATION PROCESS.
I LOOK FORWARD TO WORKING WITH MISS MARISOL REGARDING HOW THAT CAN BE ACHIEVED.
THROUGHOUT YOUR ENTIRE PROCESS.
I JUST WANT TO MAKE SURE REQUIREMENTS ARE ACROSS THE BOARD ANYTHING WE SPEND MONEY ON, THAT THE OPPORTUNITIES ARE THERE, AND PEOPLE KNOW THEY ARE.
AND COMPANIES DON'T SIT IN OUR DATA BASE AND THEY DON'T KNOW ABOUT.
YEAH FOR US EVERY DOLLAR MATTERS.
UNLESS YOUÂRE PAYING PEOPLES SALARIES OR WHATEVER ALL OF THE DOLLARS THAT COME BEFORE THE DISTRICT YOU KNOW WE THINK ARE AVAILABLE AND SO THATÂS WHEN THINGS WE TRY TO DO WITH HAVING A GOOD STAFF IS THAT AS EARLY AS WHENEVER ITÂS A CONCEPT, WHEN YOU HAVE TO APPROVE OF A BUDGET ITEM THEN THATÂS WHEN THE COMMUNITY NEEDS TO FIND OUT ABOUT IT BECAUSE IT MAY BE TWO OR THREE YEARS LATER THAT IT BECOMES AN ACTUAL PROJECT.
BUT ONCE YOU HAVE GIVEN THE APPROVAL TO IT AND IT HAS BEEN APPROPRIATED THATÂS WHEN THE COMMUNITY SHOULD BE AWARE THAT THERE IS MONEY POTENTIALLY ON SOMETHING THAT THE DISTRICT IS GONNA BUY, SELL OR RENOVATE.
AND SO WE THINK HAVING A GOOD STRONG PROGRAM TO GET PEOPLE READY AT THE TIME WHEN A PROJECT ISNÂT CONCEPTUALIZED.
ITÂS TOO LATE A LOT OF TIMES BY THE TIME THE PROCUREMENT IS WRITTEN FOR THOSE COMPANIES TO GET INVOLVED SO WE THINK HAVING A GOOD OUTREACH PROGRAM WITH STRONG EMPHASIS PUT IN THE KIND OF ATMOSPHERE THAT SAYS THAT WEÂRE WATCHING TO SEE WHAT THE DISTRICT HAS APPROVED IN ITS BUDGET RATHER THAN WAITING FOR IT TO BECOME AN ACTUAL PROCUREMENT.
AND WEÂVE HAD ALL THE ACTIVITY NECESSARY TO BE ABLE TO GET BUSINESSES INVOLVED IN THE PROCESS.
WHERE WEÂRE AT RIGHT NOW WHAT WE SEE HAPPENING IS THAT A LOT OF THOSE BUSINESSES SOMETIMES DONÂT KNOW ABOUT THINGS UNTIL THEY SEE A PLANE UP IN THE AIR.
AND CLEARLY THATÂS TOO LATE.
>>WELL I JUST WANNA MAKE SURE THAT (INAUDIBLE) ALL THE WAY THROUGH AND THE CONSULT LANGUAGE REFLECTS THE REQUIREMENT (INAUDIBLE) AND YOUÂRE TALKING ABOUT THE COMPLIANCE PROGRAM, IF THEREÂS AN ACCEPTANCE I THINK IT NEEDS TO BE (INAUDIBLE) MECHANISM IN PLACE THAT KICKS IT OUT AND BRINGS IT TO THE BOARDS ATTENTION.
>> TRUSTEE FLORES THANK YOU FOR YOUR COMMENTS AND INSIGHTS AND WE WANT TO CONTINUE THAT CONVERSATION IN THE NEXT UPCOMING MEETING.
AND IÂD LIKE TO THANK- >>HEY MARISOL IÂVE HAD MY HAND UP FOR ABOUT 30 MINUTES.
>>IÂM SORRY I CANÂT SEE THAT- WHO IS THAT? TRUSTEE RITTER OR TRUSTEE BOYD?
>>YEAH RITTER >>TRUSTEE RITTERR I APOLOGIZE FOR THAT.
>> OH ITÂS OK ITÂS OK IÂVE GOT A COUPLE QUESTIONS, FIRST OFF IÂM REALLY PLEASED TO SEE MISS ROBAN AND MR BURRELL WORKING WITH YOU MARISOL AND WORKING WITH THE DISTRICT.
BECAUSE THEY ARE (INAUDIBLE) KNOWLEDGEABLE PEOPLE ON THIS TOPIC THOSE TWO GENTLEMAN
[01:40:02]
AND IÂM REALLY GLAD THAT THEYÂRE WORKING WITH US.I HAVE A QUESTION, 2 QUESTIONS.
ONE IS ON THE (INAUDIBLE) STUDY.
AND I WHOLEHEARTEDLY AGREE WITH THE RECOMMENDATION WE NEED TO DO ONE AND IÂD REALLY BE INTERESTED IN COMMENTS FROM MARTIN AND DON ABOUT HOW WE GO ABOUT IT.
I MEAN YOU KNOW THESE THINGS ARE VERY EXPENSIVE, THEY TAKE A LOT OF TIME.
AND IN THE PAST MANY PUBLIC SECRETARIES HAVE ADOPTED A CONSORTUAL APPROACH TO THIS PROCESS AND YOU KNOW SO IÂM WONDERING YOU KNOW WHAT GUIDANCE YOU WOULD OFFER US AS TO HOW WE APPROACH AN AVAILABILITY AND DISPARITY STUDY, YOU KNOW THE DALLAS INDEPENDENT SCHOOL DISTRICT HAS A MULTI-BILLION DOLLAR BOND PROGRAM GOING ON WHICH SEEMS LIKE IT WOULD BE SIMILAR IN MANY WAYS TO WHAT WEÂRE TRYING TO ACCOMPLISH AND SO SHOULD WE GO IT ALONE? SHOULD WE PARTNER? WHATÂS THE QUICKEST AND MOST EFFICIENT WAY TO GET AN A&D STUDY DONE?
>> YOU KNOW, WE, GOOD AFTERNOON MISTER RITTER.
ONE OF THE THINGS THAT WE DID SEVERAL MONTHS BACK, IÂM TRYING TO THINK MAYBE ITÂS WRITTEN IN MY NOTES, MAYBE 2 OR 3 MONTHS BACK, WE PROVIDED SOME RECOMMENDATIONS THAT PERHAPS WE SHOULD JOIN WITH THE DALLAS PUBLIC SCHOOLS BECAUSE THEYÂRE DOING A (INAUDIBLE) STUDY RIGHT NOW.
AND WE THOUGHT THAT WOULD BE ONE OF THE MORE EXPEDIANT WAYS TO GO ABOUT IT BECAUSE YOU ALREADY HAVE AN EXISITING CONTRACTOR WHO IS WORKING IN EDUCATION, THE CONTRACTOR HAS DONE QUITE A BIT OF WORK ALREADY.
AND YOUÂVE ELIMINATED THAT LONG PROCUREMENT PROCESS AND WE THOUGHT THAT COULD BE SOME KIND OF WAY OF AGREEMENT WITH THE (INAUDIBLE) TO GO ABOUT DOING THIS STUDY.
THE STUDY THEY HAD AGREED TO DO , THE STUDY THE DISTRICT HAD AN OPPORTUNITY BEFORE WE WERE INVOLVED THEM, BUT ONCE WE SAW THAT IT WAS IN PLACE WE THOUGHT THAT WAS AN EASIER WAY TO DO IT.
BUT BARRING THAT, WEÂD HAVE TO GO OUT FOR A NEW PROCUREMENT.
AND YOU KNOW YOU HAVE TO WRITE A ( INAUDIBLE) GO THROUGH THE LONG PROCESS ALL OVER AGAIN.
AND WE THOUGHT THAT WAS THE ONLY WAY TO DO IT.
WAS TO PARTNER WITH THEM AND USE THEIR EXISTING CONTRACTOR TO CREATE THAT LONG PROCESS OF HAVING TO GO THROUGH A PROCUREMENT AND ALL OF THAT, AND WE THOUGHT THAT THAT WOULD BE EASIER.
IT MADE SENSE TO US AT THE TIME BECAUSE THEY HAD 6 OR 8 PEOPLE WHO HAD ALREADY COMPETED FOR THAT CONTRACT SO YOU KNOW FROM A PROCUREMENT STANDPOINT WE THOUGHT WAS A CLEAR INDICATION (INAUDIBLE) HAD BEEN MOVED AROUND.
DON DO YOU HAVE A PERSPECTIVE ON WHAT YOU THINK MAYBE MIGHT BE A MORE EXPEDIANT WAY TO GO ABOUT IT NOW?
>>WELL I THINK THAT ONE OF THE THINGS THAT SOME OF THE AGENCIES HAVE DONE IS THROUGH THE NORTH TEXAS COUNCIL OF GOVERNMENTS, HAVE USED THEM TO BE THE DRIVING FORCE IN TERMS OF HANDLING THE PROCUREMENT AND THEY HAVE PARTNERED WITH OTHER AGENCIES WHO ARE INTERESTED IN DOING STUDIES AND HAVE BASICALLY REDUCED YOUR COST BY GETTING AN ECONOMY OF SCALE SO TO SPEAK.
AND EACH OF THE AGENCIES GETS THEIR OWN INDIVIDUAL ANALYSIS BUT ON SOME OF THE MORE COMMON ELEMENTS YOU KNOW THE TEXAS PROCUREMENT PROCESS SO TEXAS LAW, ALL OF THOSE ARE PROMINENT AND YOUÂRE ABLE TO SPREAD THOSE ACROSS THE BOARD.
SO I MEAN ONE OF THE THINGS YOU CAN DO IS LOOK FOR OTHER PARTNERS WHO ARE OUT THERE, WHO MAY NEED TO DO A STUDY IN THE FUTURE, AND PARTNER WITH THOSE GUYS WHEN THE OPPORTUNITY PRESENTS ITSELF.
OTHERWISE YOU ARE LIMITED TO JUST DOING AN INDIVIDUAL (INAUDIBLE) FOR YOUR OWN A&D STUDY.
>>(INAUDIBLE) SAVE QUITE A BIT OF PROCUREMENT IN COSTS IN THE OTHER WAY WE WERE RECOMMENDING BUT GOING FORWARD (INAUDIBLE) TO DO THE STUDY YOURSELF, YOU KNOW WHEN A DISTRICT WITH THE KIND OF APPARATUS THAT YOU HAVE, THE SIZE OF THE DISTRICT, IT SHOULD NOT BE ANYTHING THAT THE DISTRICT SHOULD BE CONCERNED ABOUT IN TERMS COSTS.
YOU KNOW WE KNOW THE COSTS IS GONNA BE SOMEWHERE (INAUDIBLE) HIGH END FIVES, LOW END THREES.
THATÂS A COST TO COMPARE WHAT IT IS THATÂS ACCOMPLISH WITH THE PROCESS.
[01:45:02]
SO (INAUDIBLE) 50,000 OR MORE (INAUDIBLE) EXISTING CONTRACTOR BUT IF YOU GO BACK OUT (INAUDIBLE) WE JUST THINK THE IMPORTANCE OF IT OF DOING THESE TRULY OVERALL COSTS FOR A DISTRICT THATÂS GOT BILLIONS OF DOLLARS AT ITS CONTROL.>>YOU KNOW THE STUDY THAT WAS DONE IN 2006 THAT WAS ONE OF MY FIRST ACCOMPLISHMENTS WHEN I WAS ON THIS BOARD.
WAS TO GET THE BOARD TO AGREE TO THAT.
AND I FORGET THE NAME OF THE COMPANY BUT THEY WERE OUT OF CALIFORNIA.
EVERYBODY WAS USING THE SAME DATA, AND THEN THEY TOOK THAT DATA AND INCORPORATED IT INTO THEIR PROGRAM BUT THEY SPECIFICALLY TAILORED THE STUDY TO THE COLLEGE DISTRICT.
BUT WHAT WE WANTED TO DO AND THAT WAS BE ABLE TO SET GOALS.
BUT THEYÂRE WORKING FROM THE SAME SET OF DATA.
>>YEAH THAT COMPANY IS CURRENTLY DOING (INAUDIBLE) STUDY.
THEYÂVE BEEN AROUND EVER SINCE 2006 THEYÂVE BEEN AROUND FOR ABOUT 20-25 YEARS.
THEY HAVENÂT BEEN A COMPANY CALLED MASON TILLMAN.
AND THEY WERE THE ONES WE WERE SUGGESTING TO COMPLETE THE STUDY.
AND THEYÂVE GOT A HANDLE ON HOW TO DO IT.
BUT IT WOULD BE UP TO THE DISTRICT TO DECIDE WHICH WAY THEY WANNA GO BUT THE IMPORTANCE OF DOING THE STUDY WE JUST WANT TO REITERATE THE IMPORTANCE OF DOING STUDIES SO THAT (INAUDIBLE) PROGRAM WITH THE TEETH TO BE ABLE TO WELCOME CLIENTS (INAUDIBLE) THAT THEY ARE NOT GOING TO (INAUDIBLE) AND WE DISCOVERED THAT THIS COMPANY, YOU KNOW THEY DO BUSINESS IF A COMPANY IS BUILT AT THE DALLAS , (INAUDIBLE) DFW AIRPORT, THEYÂRE GONNA BE WORKING OVER AT (INAUDIBLE) SO ( INAUDIBLE) WHAT THE REQUIREMENTS ARE.
FROM A DISTRICT STANDPOINT, WE JUST NEED THE DISTRICT TO BE ABLE TO STEP UP AND SAY WE WANT YOU TO DO WHAT YOUÂRE DOING (INAUDIBLE) AND HAVING A PROGRAM IN PLACE THAT COMPELLS THEM TO BE ABLE TO FOLLOW THE GUIDELINES THAT THEY ARE ALREADY ACCUSTOMED TO.
ONE OTHER QUESTION ON A DIFFERENT AREA.
(INAUDIBLE) HELPING MINORITY MWBEÂS DRESS BONDING.
IÂM WONDERING IF THAT DIDNÂT COME UP IN THE PRESENTATION BUT IS THERE, ESPECIALLY AS WE LOOK AT THE BILLION DOLLAR BOND PROGRAM, IMPERATIVE FOR THE DISTRICT TO YOU KNOW DESIGN SOME TYPE OF PROGRAM SO (INAUDIBLE) THAT BONDS AND SECURITY SUPPORT THOSE TYPES OF THINGS DONÂT BECOME A BARRIER TO PARTICIPATION?
>>YEAH MR. RITTER I THINK THATÂS IMPORTANT WEÂVE CREATED THE FIRST BOND AND SHARE DEPARTMENT WE DISCOVERED THAT.
(INAUDIBLE) SUB-CONTRACTED TO PROVIDE THEM WITH A BOND.
AND WHAT YOU HAVE IS A SITUATION (INAUDIBLE) DOUBLE BONDING.
THE DALLAS COLLEGE REQUIRES THE PRIME CONTRACTOR REQUIRES THEM TO HAVE A BOND.
IN SOME INSTANCES WHAT WE DISCOVERED BY HAVING A BOND SHARING PROGRAM WAS SMALLER THAN (INAUDIBLE) BUSINESSES IF WE CAN SHOW THAT THAT MINORITY FIRM IS BONDABLE AND CAPABLE BY ASSISTING THEM TO MAKE SURE THAT THAT PRIME CONTRACTOR IS NOT GIVING BONDING AS A REASON FOR NOT GETTING (INAUDIBLE) FIRM.
SO WE CREATED WHAT THEY CALL THE SSP PROGRAM.
THE SSP PROGRAM I THINK THEYÂRE DOING IT FOR THE (INAUDIBLE) IT REALLY WORKS.
WHAT WEÂVE DISCOVERED SUPRISINGLY IS THAT WHEN YOU CREATE THIS SSP PROGRAM THE CONTRACTOR WHO SAYS TO THE SUBCONTRACTOR YOU MUST HAVE A BOND.
(INAUDIBLE) THAT SUBCONTRACTOR WITH THE BONDING THEN WE DISCOVERED THAT THE PRIME CONTRACTOR WAIVES THE BOND.
BECAUSE HE NOW KNOWS THAT THE SUBCONTRACTOR IS BONDABLE AND REALLY TECHNICALLY THATÂS ALL HE REALLY WANTED TO KNOW IN MANY INSTANCES (INAUDIBLE) BEING ABLE TO GET A BOND AND SO HAVING PAYING THAT OTHER BOND PREMIUM (INAUDIBLE)
[01:50:05]
WEÂRE GONNA RAISE THE BOND BECAUSE IT TRULY IS A BONDABLE COMPANY.AND SOMETIMES THAT HAPPENS BUT WE THINK HAVING THAT INCORPORATED INTO DALLAS COLLEGE WOULD BE VERY USEFUL AND VERY HELPFUL AND WE THINK IT SAVES YOU MONEY IN THE LONG RUN LIKE IF YOU HAD AN (INAUDIBLE) INSURANCE PROGRAM.
(INAUDIBLE) PROGRAM SAVES YOU MONEY BECAUSE YOU HAVE PEOPLE RUNNING ALL OVER THE WORLD GIVING OUT (INAUDIBLE).
SO WE THINK (INAUDIBLE) PROGRAM IS THE SAME THING IN TERMS OF ASSISTING TO MAKE SURE THAT YOUÂRE NOT PAYING ADDITIONAL FEES (INAUDIBLE) THAT YOU REALLY DONÂT NEED.
>>MR. RITTER, AS YOU ARE AWARE, ON THE DFW BOARD ONE OF THE THINGS THAT WE DID AT DFW FOR ONE OF THEIR DEVELOPMENT PROGRAMS WAS TO ADOPT A (INAUDIBLE) PROGRAM, OWNER CONTROLLED INSURANCE POLICY.
AND WE ELIMINATED BONDING REQUIREMENTS ALL TOGETHER.
THAT PROJECT WAS INSURED AND THE PRIME CONTRACTOR, BASICALLY PREQUALIFIED HIS SUBCONTRACTORS TO MAKE SURE THAT THEY COULD PERFORM, THEY WERE COVERED UNDER THAT INSURANCE POLICY.
SO IN THE NON-EVENT THERE WAS AN ISSUE THE INSURANCE POLICY COVERED.
SO I MEAN THERE ARE A LOT OF DIFFERENT WAYS TO APPROACH THIS, AND BETWEEN MARTIN AND MYSELF WEÂVE DEFINITELY LOOKED AT IT A LOT OF DIFFERENT WAYS.
>>YEAH WELL THANK YOU AND MARISOL IÂD ENCOURAGE US TO TAKE A LOOK AT THAT AREA BECAUSE YOU KNOW AS THESE GUYS ARE POINTING OUT ITÂS A WAY NOT ONLY TO INCREASE OPPORTUNITIES FOR MWBEÂS BUT ITÂS ALSO A WAY FOR US TO LOWER OUR OVERALL COSTS ON THESE PROJECTS.
AND ITÂS AN OFTEN OVERLOOKED AREA, BUT I THINK A VERY IMPORTANT AREA.
I HOPE WE CAN KEEP IT ON OUR RADAR SCREENS SO THANK YOU VERY MUCH FOR YOUR PERSPECTIVES.
>>ARE THERE ANY OTHER TRUSTEES THAT HAVE COMMENTS OR QUESTIONS?
>>TRUSTEE BOYD TRUSTEE ZIMMERMAN ALSO HAD A QUESTION.
>>OK SURE GO AHEAD >>NO I TOOK MY HAND DOWN THANK YOU >>OK.
ARE THERE ANY OTHERS IF NOT WEÂLL MOVE ON, THANK YOU GUYS FOR YOUR PRESENTATION MARISOL THANK YOU, WE REALLY APPRECAITE WHEN WE HAVE THE PEOPLE WITH THE DEPTH OF EXPERIENCE THAT CAN HELP US DEAL WITH THAT.
ITS CERTAINLY SOMETHING THAT WE WANT TO DO OUR SHARE AND DO OUR PART.
>>THANK YOU FOR THE OPPORTUNITY >>CHANCELLOR DO YOU >>(INAUDIBLE) CLOSURE.
I WANTED TO SUMMERAIZE TODAYÂS PRESENTATION (INAUDIBLE) FOR THEIR WORK AND SUCH A DETAIL OF INFORMATION THEY PROVIDED IN RECOMMENDATIONS.
WE AT THE OFFICE OF SOCIAL RESPONSIBILTY AND INCLUSION REALLY LOOK FORWARD TO HAVING THIS RECOMMENDATIONS INCLUDED IN OUR SUPPLIER DIVERSITY PROGAM PLAN FOR DALLAS COLLEGE.
WE HAVE HERE A SUMMARY AND ACKNOWLEDGEMENT TO THE BAREEL GROUP SHOWING THEY HAVE MET THE CONTRACT OBJECTIVES AND ALL OF THEIR RECOMMENDATIONS HAVE BEEN TRANSFERRED TO OUR OFFICE.
IN TERMS OF OUR NEXT STEPS AT THIS TIME WE ARE WORKING ON BUILDING THE TEAM, REVIEWING MANUALS AND PROCESSES AND PROCEDURES AND ARE CREATING SUPPLIER DIVERSITY ADVISORY COMMITTEE AND CERTAINLY AND DEFINITELY IN PLANNING FOR AVAILAIBILITY AND ISPARIRTY STUDY.
WE APPRECIATE YOUR TIME TODAY AND INSIGHTS AND COMMITTEMENT AND LOOK FORWARD TO STARTING ENGAGING AND SHARING SUPPLIER SUCCESS STORY IN THE FUTURE.
>>THANK YOU MARISOL WE APPRECIATE IT.
WE LOOK FORWARD TO HEARING FROM YOU ON A REGULAR BASIS ON UPDATES AND STATUSES.
[5.A. Approval to Execute Agreements between Dallas College, Workday, Deloitte and Precision Task Group to Support Enterprise Resource Planning System]
AND LOOKING AT OUR NEXT AGENDA ITEM.[01:55:04]
CHANCELLOR DO YOU HAVE ANY OPENING COMMENTS OR DO YOU JUST WANT JOHN TO TAKE IT?>>JOE DO YOU HAVE ANY COMMENTS?
>> EXCUSE ME TRUSTEE BOYD THANK YOU VERY MUCH.
WE HAD A PRESENTATION ON THE WORKDAY PRESENTATION LAST MONTH AS WE GOT TOGETHER WE APPRECIATED TIM MARSHALL PROVIDING THE LEADERSHIP FOR THAT DISCUSSION AS WE INDICATED WE ARE BRINGING THAT ITEM FORWARD ON THE AGENDA TODAY, TO GO FORWARD AND THIS WOULD ALLOW US TO BEING SOMETHING WE SPENT SEVERAL YEARS GETTING READY FOR, THE IMPLEMENATION OF A NEW ERP, THAT WOULD INCLUDE A HR SYSTEM A FINANCIAL SYSTEM A STUDENT SYSTEM FOR DALLAS COLLEGE.
COINCINDING WITH OUR NEW CONSILIATION INTO A SINGLE INSTITUTION.
AND FOR THAT WE (INAUDIBLE) WOULD ASSIST US WITH THE IMPLEMENTATION WHILE WE WOULD PURCHASE THE SOFTWARE FOR THAT PURPOSE FROM WORKDAY.
AND UNLESS THERE ARE QUESTIONS IÂM HAPPY TO ANSWER ANY QUESTIONS FOR THE BOARD.
>>AND DR MAY HAVE INCLUDED DECISION TASK GROUP TO HELP US WITH THE STAFFING NEEDS WITH (INAUDIBLE) THAT COULD HELP US FIND PEOPLE FASTER, THAT HELPS US FILL THOSE NEEDS ON THINGS THAT WE NEED TO DO.
TIM CAN TALK ABOUT THE SPECIFICS ON THEM, WE ACTUALLY GOT THIS ON A 3 PRONGED APPROACH WITH HELPING US DO EVERYTHING.
>>THANK YOU VERY MUCH JOHN, I DID MENTION THE THIRD ITEM ON THE AGENDA BUT THATÂS CORRECT.
>> I HAVE A QUESTION I KNOW IT PROBABLY WAS COVERED LAST MONTH CAN YOU PLEASE REFRESH MY MEMORY WHAT IS THE TEN YEAR PART WE ARE DOING WITH WORKDAY, PAY FOR THE SOFTWARE OR LICENSE OVER 10 YEARS?
THAT STRUCTURE AND THAT BUDGET IS FOR 10 YEARS WORTH OF SOFTWARE LICENCES THEY START OUT AT A LOWER AMOUNT AND AS WE IMPLEMENT ALL OF THEM IT GOES FROM ABOUT $2 MILLION DOLLARS A YEAR TO $4 MILLION DOLLARS A YEAR BUT THAT BUDGET FIGURE IS FOR A
FIXED FEE FOR A TEN YEAR PERIOD >> AND HOPEFULLY THEY WONT GET OUTDATED? WE SHALL SEE WHERE WEÂRE AT ?
>>YOU KNOW TIM AND I WENT WITH THIS WE LOOKED AT 5+5 BUT ITÂS A 4 YEAR IMPLEMENTATION AND THE 5 YEAR, WHEN YOU COMMIT TO AN ERP, ITÂS A MINIMUN OF 10 YEARS, BUT 20 YEARS IS TOO LONG TO GO, BUT 10 WAS THE APPROPROATE AMOUNT, PLUS GETTING PEOPLE INTO USING IT ALL.
>>WORKDAY DOING PATCHES AND PLUGS KEEPING UPDATED AS NEEDED BY THE MARKETPLACE.
THE GOOD NEWS IS THIS A COMPLETELY DIFFERENT DESIGN ESSENTIALLY A CLOUD BASED SYSTEM, MUCH LIKE AMAZON WRITTEN AS A SINGLE LINE OF CODE, IT OPERATES AS A WHOLE, CUSTOMIZATIONS THAT MAYBE LOCAL DONÂT AFFECT THE CODE.
THEY REALLY WHATS ALLOWED BY THE SYSTEM AND THAT, IT PUTS LIMITATIONS ON THAT BUT IT ALSO ENSURES WEÂRE PART OF A LARGER COMMUNITY HERE HELPING IMPROVE THE OVERALL PRODUCT.
TIM DID I GET ANY OF THAT CLOSE TO RIGHT?
>>YOUÂRE DOING GOOD THE SOFTWARE WE ANTICIPATE LASTING 10 YEARS.
IF IT DOES NOT MEET OUR NEEDS THERE ARE OPPORTUNITIES TO EXIT THE CONTRACT LIKE ANY OTHER SOFTWARE CONTRACT IF WEÂRE NOT SATISFIED SO WE ARE TAKING ADVANTAGE OF THE MOST RECENT ERP SYSTEM CONFIGURED FOR LARGE ORGANIZATIONS.
THEY SERVE OVER HALF OF THE FORTUNE 50 AND 40% OF THE FORTUNE 500.
ALONG WITH 1000S OF GOVERNMENT AGENCIES INCLUDING HIGHER EDUCATION.
[02:00:05]
SO WHEN WE BOUGHT COLLY, WAS PROBABLY 3RD OR 4TH IN THAT TIER.AND NOW WEÂRE PURCHASING AT THE TOP.
WITH A MINDSET THAT THE FUTURE WILL NEED TO BE AS ADAPTABLE AS WE ARE CURRENTLY.
>>ARE THERE ANY OTHER QUESTIONS OR COMMENTS FROM THE TRUSTEES?
>>JUST A FINAL COMMENT FROM MYSELF, CHAIR BOYD.
SO WEÂVE BEEN DOWN THIS ROAD A LONG TIME.
WHEN DID JOE, YOU AND TIM BRING THIS FORWARD TO THE BOARD THAT WE NEEDED TO DO THIS?
>>WELL IÂVE BEEN HERE 7 YEARS TRUSTEE FLORES, AND I THINK I STARTED TALKING ABOUT IT DAY ONE AS A NEED AND BROUGHT TIM IN TO TAKE A LOOK.
WE BEGAN TO LOOK FIRST AT THE INFRASTRUCTURE OF WHAT WE HAD IN PLACE, BEGAN TO REALLY PREPARE THAT PROCESS IN MY MIND ITÂS A 7 YEAR JOURNEY I GUESS TECHNICALLY ITS ABOUT A 5 YEAR BUT ITS BEEN A WHILE AND BUT THE REASON BEING THIS IS ONE OF THE MOST IMPORTANT DECISIONS THAT WE MAKE.
GOVERNS OUR ENGAGEMENT WITH STUDENTS AND EMPLOYEES WE SET IN PLACE ITS GOVERNANCE WITH A SMALL G, BUT IT GOVERNS AT TH OPERATIONAL LEVEL WHAT WE CAN AND CANÂT DO.
HOW STUDENTS ENGAGE WITH US, THE NEW TECHNIOLOGY REALLY GIVES US A OPPORTUNITY TO BETTER MANAGE WORKFLOW.
HOW PEOPLE DO THEIR JOBS SO VIRTUALLY NOTHING UNTOUCHED.
SO WE DONÂT ENTER INTO THESE DECISIONS LIGHTLY.
IÂM ABSOLUTELY CONVINCED WEÂRE AT THE RIGHT POINT IN TIME TO DO THIS SO WE HAVE DONE ALL THE PREPARATION AND NOW ITÂS TIME TO MOVE FORWARD.
>>WEÂVE ACTUALLY DONE A NUMBER OF CAPITAL IMPROVEMENTS TO OUR INFRASTRUCTURE BECAUSE THIS IS A CLOUD BASED SYSTEM.
AND IT DEPENDS ON USERS BEING ABLE TO GET ACCESS TO IT FROM ANYWHERE.
WE HAD TO MAKE IMPROVEMENTS TO OUR WIRELESS INFRASTRUCTURE ON OUR CAMPUSES SO WEÂRE AT THE END OF THAT PROJECT RIGHT NOW.
SO THIS (INAUDIBLE) AT THE RIGHT TIME.
WHERE THERE WERE SOME INTERRUPTIONS BUT ABOUT A YEAR AND A HALF AGO WE STARTED ACTUALLY INFORMING OUR FACULTY STAFF AND STUDENTS THAT THIS WAS OCCURING.
WE BROUGHT THEM TOGETHER FOR READINESS ASSESSMENTS.
WE DID OVER 400 INTERVIEWS WITH FACULITY STAFF AND STUDENT GROUPS OVER THE COURSE OF A YEAR WITH A THIRD PARTY CONSULTANT, THEY WERE AGNOSTIC THEY HAD NO RIGHTS TO OWNERSHIP WITH THE FINAL SOLUTION SO WEÂVE BEEN TAKING THE BEST RIGHT PRACTICES APPROACH.
ACTUALLY THE COMING TOGETHER AS A SINGLE ACCREDITED INSTITUION WILL REALLY HELP US WE WILL BE UNIFIING OUR DECISION MAKING INTO SINGLE GROUPS AS OPPOSED TO DOING THINGS 7 DIFFERENT WAYS.
WHEN WE STARTED THE PROCESS OF ASSEMENT WE WERE STILL SEPERATELY ACCREDITED AND THAT WAS PRESENTING SOME OF ITS OWN CHALLENGES AND THANKFULLY WE GOT SINGLE ACCREDITATION AND WILL BE ABLE TO CONFIGURE OUT ENVIROINMENT TO SATISFY A SINGLE COLLEGE EXISTENCE.
>>ITS GOOD TO SEE THAT WEÂRE AT THIS POINT.
WEÂRE CERTAINLY NOT THAT THE POINT WHERE ITÂS BEEN IMPLEMENTED THATÂS ANOTHER PROCESS BUT WEÂRE FINALLY AT THE POINT WHERE THE BOARD CAN APPROVE AND WE CAN GO IN TO PURCHASE IMPLEMENTATION AND THANK YOU FOR BEING MINDFUL OF MWBE PARTICIPATION AND AGAIN WE JUST NEED TO BE MINDFUL OF THAT IN EACH AND EVERYTHING THAT WE DO SO THANK YOU FOR ALL YOUR HARD WORK.
MR, CHAIR BOYD THATÂS MY QUESTIONS OR COMMENTS.
>>ARE THERE ANY OTHER TRUSTEES WITH COMMENTS? QUESTIONS? THE ONE THING IÂD LIKE TO SHARE WITH YOU THAT I HAVE BEEN FORTUNATE OR UNFORTUNATE TO EXPERIENCE THIS TYPE OF CONVERSION IN OTHER LARGE GOVERNMENT INSTITUTIONS AND GENERALLY ONE OF THE BIGGEST MISTAKES MADE IS TO USE YOUR OWN STAFF TO AUGMENT THIS TRANSITION AND I THINK ONE OF THE THINGS VERY ENCOURAGING TO ME IS THE VISION THAT (INAUDIBLE) BY BRINGING ON THIS AUGMENTATION TEAM TO FACILITE THIS I KNOW A LOCAL CITY THAT SITS TODAY WITHOUT ANY SMART WATER METERS BECAUSE THEY THOUGHT THEYÂD NEVER HAVE THE STAFF TO IMPLEMENT IT AND WITH THIS LAST EPISODE MILLIONS OF DOLLARS OF PROPERTY WAS LOST AND MILLIONS OF DOLLARS OF WATER WAS LOST JUST SIMOPLY BECAUSE DIDNÂT THINK WE COULD GET IT CONVERTED.
IÂM ENCOURAGING YOU TO GET IT DONE AS FAST AS YOU CAN BECAUSE THE VALUE WILL
[02:05:03]
ENHANCE OUR SERVICES THAT WE DELIVER.AND WITH THAT I GUESS ARE THERE ANY COMMENTS ON THE COMMITTEE NOTES FROM FEBRAURY THE 2ND? AND I DONÂT THINK THERES ANY NEED FOR AN EXECUTIVE SESSION CORRECT?
OK WITH THAT WE WILL ADJURN THE FINANCE COMMITTEE TODAY MY TIME SAYS ABOUT 2:37.
IT IS 2:37 THAT WE ADJURN TRUSTEE RITTER DO YOU WANT TO TAKE A SHORT BREAK BEFORE WE START YOUR EDUCATION WORKFORCE COMMITTEE?
>>YEAH HOW ABOUT IF WE START AT 2:45 WOULD THAT WORK FOR EVERYBODY?
>>GREAT THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.